Standard Statement of Budgeted Operations - Unrestricted Period Ending: July 31, 2014

Transcription

1 Mid-America Council - #326 Standard Statement of Budgeted Operations - Unrestricted Operating Fund Current Period Year to Date Current Year Budget Actual Over/Under Budget Actual Over/Under Budget Forecast Support and Revenue Direct Support 1) Net Direct Mail ,139 2,139-2,139 2) Net Friends of Scouting 22,560 22,449 (111) 991, ,038 (76,004) 1,100,082 1,024,600 3) Net Project Sales 5,000 7,635 2, , ,583 18, , ,578 4) Net Special Events - 2,870 2, , ,278 (57,547) 352, ,000 5) Net Foundations & Trusts ,755 63,746 (7,009) 130, ,000 6) Net Other Direct Contributions - 1,234 1,234 17,350 86,683 69,333 35,418 87,000 Total Direct Support 27,560 34,388 6,828 1,409,550 1,358,467 (51,083) 1,812,417 1,730,317 Indirect Support 7) Net United Way 67,168 40,449 (26,719) 327, ,958 (17,416) 516, ,400 Total Indirect Support 67,168 40,449 (26,719) 327, ,958 (17,416) 516, ,400 Revenue 8) Net Sale of Scouting Supplies 7,090 6,122 (968) 47,835 46,012 (1,823) 93,850 93,850 9) Net Product Sales - 1,285 1,285 66,384 72,655 6,271 1,230,740 1,236,740 10) Investment Income 52,393 51,593 (800) 365, ,319 (932) 623, ,216 11) Realized Invest Gain/Loss - (180) (180) - 1,902 1,902-1,902 12) Net Camping Revenue 791, ,861 (169,787) 873, ,606 (173,452) 986, ,646 13) Net Activity Revenue 29,425 7,272 (22,153) 167, ,133 (58,463) 490, ,977 14) Other Revenue 150 (6) (156) 89,400 93,741 4, , ,843 Total Revenue 880, ,947 (192,759) 1,609,524 1,387,369 (222,155) 3,593,724 3,370,174 Total Support and Revenue 975, ,784 (212,650) 3,346,448 3,055,794 (290,654) 5,922,541 5,586,891 Expenses Employee Compensation 15) Salaries 343, ,697 (48,796) 1,632,692 1,568,820 (63,872) 2,699,911 2,571,411 16) Employee Benefits 35,594 33,978 (1,616) 216, ,862 (1,932) 427, ,107 17) Payroll Taxes Expense 34,837 27,576 (7,261) 160, ,482 (18,592) 264, ,842 18) Employee Related Expenses ,400 6,046 (14,354) 23,000 21,000 Total Employee Compensation 413, ,826 (57,098) 2,029,960 1,931,210 (98,750) 3,414,660 3,247,360 Other Expenses 19) Professional Fees 8,277 12,660 4, ,699 80,179 (29,520) 153, ,932 20) Program & Other Supplies 382, ,614 (139,926) 492, ,848 (157,629) 713, ,012 21) Telephone & Communications 3,472 2,925 (547) 22,764 20,529 (2,235) 39,734 39,734 22) Postage & Shipping Expense 1,482 7,549 6,067 22,332 23,808 1,476 52,293 52,293 23) Occupancy Expense 48,322 59,634 11, , ,217 19, , ,126 24) Rental & Maintenance of Equip 42,937 42,854 (83) 89,855 82,719 (7,136) 170, ,445 25) Publication & Media Expense 18,000 40,110 22,110 81, ,388 28, , ,930 26) Travel Expense 17,308 18,396 1, , ,436 (18,052) 214, ,770 27) Conferences and Meeting Exp 10,245 10,051 (194) 86,346 79,138 (7,208) 156, ,441 28) Specific Assistance to Individ 7,025 13,957 6,932 43,395 46,787 3,392 56,925 59,925 29) Recognition & Awards Expense 55,244 32,462 (22,782) 108,889 71,386 (37,503) 258, ,922 30) Insurance Expense 6,968 6,933 (35) 68,073 64,417 (3,656) 107, ,000 31) Other Expenses 8,130 1,564 (6,566) 27,765 24,090 (3,675) 67,530 52,530 32) National Charter and Serv Fees ,215 77,215 Total Other Expenses 609, ,707 (118,243) 1,463,705 1,250,041 (213,664) 2,477,388 2,313,275 Total Expenses Surplus (Deficit) UR Revenue/Expense 1,023, ,533 (175,341) 3,493,665 3,181,251 (312,414) 5,892,048 5,560,635 (48,440) (85,749) (37,309) (147,217) (125,457) 21,760 30,493 26,256 Net Assets Summary Unrestricted Net Assets - Beginning of Year 158,777 Change in Net Assets from Operations (48,440) (85,749) (37,309) (147,217) (125,457) 21,760 30,493 26,256 Adjustments to Net Assets - - Transfers between Funds Change in Unrestricted Net Assets (48,440) (85,749) (37,309) (147,217) (125,457) 21,760 30,493 26,256 Unrestricted Net Assets - End of Period 33,320 21,760 08/12/2014 : 2:31 PM End of Statement Page 1 of 1

2 Mid-America Council - # 326 Statement of Financial Position Operating Fund Capital Fund Endowment Fund Total of All Funds Current Assets 1) Cash 311,231 68, , , , ,974 2) Short Term Investments 76, , ,276 1,025, ,276 3) Accounts and Notes Receivable 8,070 42, , , , ,716 4) Contributions Receivable-Curr 360, ,845 1,937, , , ,866 2,401, ,606 5) Inventories 106,579 70, ,579 70,814 6) Inter-Fund Loans 7,079 9,726-16,805 7) Deferred Activity Expense 11,645 20,784 11,645 20,784 8) Deferred Camp Expense 10,794 3,129 10,794 3,129 9) Deferred Special Event Expense 1,443 1,922 1,443 1,922 10) Prepaid Expenses 18,744 18,690 18,744 18,690 Total Current Assets 905, ,092 3,689,884 1,113, , ,061 4,699,345 2,040,911 Non Current Assets 11) Contributions Receivable-Futur 155, , , ,778 12) Land, Buildings and Equipment 5,797,013 6,001,042 5,797,013 6,001,042 13) Long Term Investments 14,720,066 14,342,011 14,720,066 14,342,011 14) Other Non Current Assets 285, ,501 Total Non-Current Assets 155, ,778 5,797,013 6,001,042 15,005,567 14,342,011 20,958,266 20,463,831 TOTAL ASSETS 1,061, ,870 9,486,897 7,114,800 15,109,266 14,731,072 25,657,611 22,504,742 Current Liabilities 15) Accounts Payable 306, ,177 2,030 1, , ,893 16) Accrued Expenses 8,737 12,260 8,737 12,260 17) Taxes and Benefits Withheld 13,898 11,661 13,898 11,661 18) Custodial Accounts 161, , , ,103 19) Deferred Activity Revenue 45,064 25,042 45,064 25,042 20) Deferred Camp Revenue 51,370 23,097 51,370 23,097 21) Deferred Special Events 117, , , ,080 22) Other Deferred Revenue 23) Other Current Liabilities 4,229 3, ,229 4,032 Total Current Liabilities 708, ,217 2,030 1, , ,168 Total Non-Current Liabilities TOTAL LIABILITIES 708, ,217 2,030 1, , ,168 Net Assets 24) Unrestricted Net Assets 33,320 51,868 8,819,954 6,512,749 8,853,273 6,564,617 25) Temporarily Restricted Net Assets 319, , , ,100 13,984,707 13,606,513 14,968,960 14,337,398 26) Permanently Restricted Net Assets 1,124,559 1,124,559 1,124,559 1,124,559 Total Net Assets 352, ,653 9,484,868 7,112,849 15,109,266 14,731,072 24,946,793 22,026,574 TOTAL LIABILITIES AND NET ASSETS 1,061, ,870 9,486,897 7,114,800 15,109,266 14,731,072 25,657,611 22,504,742 Accompanying schedules are an integral part of this financial statement. 08/12/2014-2:33 PM Page1

3 Mid-America Council - # 326 Standard Schedules Schedule 1: Contributions Receivable Current Statement of Financial Position Operating Fund Capital Fund Endowment Fund Total of All Funds Contributions Receivable-Past Years -6-6 Allowance for Uncollectible-Past Years Contributions Receivable-Current Year 417, ,151 1,938, , , ,835 2,470, ,586 Discounted Contributions Receivable -1,686-2,704-10,301-11,969-11,987-14,673 Allowance for Uncollectible-Current -57,274-69,300-57,274-69,300 Net Contributions Receivable Current 360, ,845 1,937, , , ,866 2,401, ,606 Schedule 2: Contributions Receivable Non-Current Contributions Receivable - Non-Current 155, , , ,778 Discounted Contributions Receivable Allowance for Uncollectible Non-Current Net Contributions Receivable Non-Current 155, , , ,778 Schedule 3: Land, Buildings & Equipment Land, Buildings & Equipment-Non Camp 2,755,784 2,755,784 2,755,784 2,755,784 Accumulated Depreciation-Non Camp -909, , , ,951 Land, Buildings & Equipment-Camps 6,597,094 6,790,384 6,597,094 6,790,384 Accumulated Depreciation-Camps -2,734,308-2,664,175-2,734,308-2,664,175 Construction in Progress 87,982 87,982 Capital Leases Land, Buildings & Equipment 5,797,013 6,001,042 5,797,013 6,001,042 Schedule 4: Custodial Accounts National Fees & Subscriptions 4,757 2,111 4,757 2,111 Unit Deposits 80,171 86,195 80,171 86,195 Order of the Arrow and NESA 33,467 17,262 33,467 17,262 Other Custodial Accounts 43,271 40,536 43,271 40,536 Total Custodial Accounts 161, , , ,103 Schedule 5: Unrestricted Net Assets Designated AFF,FDTotal Board Designated Net Assets Non-Designated Net Assets 33,320 51,868 8,819,954 6,512,749 8,853,273 6,564,617 Total Unrestricted Net Assets 33,320 51,868 8,819,954 6,512,749 8,853,273 6,564,617 End of Standard Schedules End of Statement /12/2014-2:33 PM Page2

4 Mid-America Council, Notes to July 2014 Financial Reports STATEMENT OF FINANCIAL POSITION Line 1: Line 5: Line 15: Line 19: Cash is in a good position compared to previous Junes. Some of this relates to not having paid any food invoices for summer camp yet with our new food vendor. We also have sponsorships and registrations for Jubilee that doesn t happen every year. Contributions Receivable in the Capital Fund is a reflection of the pledges and matching gifts that have been secured for the storm shelters/shower houses at Camp Cedars. Inventories is up due to the Camp trading posts being open on a yearly basis. Accounts Payable is up because our new summer camp food vendor allows us to pay much later than when we had to buy the food directly. Deferred Activity Income is up because of Jubilee. Deferred Camp Income is up because of Cabela s Day Camp and NYLT which both have taken place earlier in the summer in past years. STATEMENT OF OPERATIONS (YTD) Line 2: Line 6: The Investment in Character Campaign (annual giving that national calls Friends of Scouting) is behind the 100% benchmark that was set for the end of June. See Forecast section for additional information. Special Events are off budget because of David Scott s event and Citizen of the Year both being off. There was also $25k booked in 2013 that should have posted to the 2014 special event; this would have cut the variance substantially. Other contributions contains $75k in contributions to cover the costs of the capital campaign to finish building shelters at camp cedars. Line 9: Product Sales currently reflects the sale of camp cards in addition to some popcorn receipts from the 2013 sale. Line 12: Line 13: Line 15-18: Line 23: Line 25: Boy Scout resident camp, Cub Scout resident camp, and some district day camps all produced less revenue than budgeted. There are some cost savings because of less attendance. Activity Revenue is under budget because of a couple of winter camporees and lock-ins either not taking place or attendance being less than budgeted. This has an effect on the camping revenue line as many of these events are held at our camps. This also results in Program supplies being under budget. Also, the Northern Tier council contingent was smaller than anticipated. Employee compensation is down because of some vacancies that are being run. United Way also cut funding so our Scoutreach programs aren t hiring as many program aides as was budgeted. Our unemployment costs for the 1 st and 2 nd quarter have also been really low. Program supplies are under because of the reduced attendance at activities and camp. Camp utilities (mostly heating costs) are over budget. This is a result of prices being higher and a much colder winter. Publication and Media Expense is over budget due to higher printing costs for the ICC campaign, the IYOS Guide/Activity Guide, and membership campaign. Resident camps also incurred some unbudgeted printing costs.

5 Mid-America Council, Notes to July 2014 Financial Reports Line 26: Line 29: Travel expense is under budget in large part because of the northern tier contingent not utilizing a transportation company. Recognition expense will be down because of reduced attendance but will increase as some of these costs are still reflected in the trading posts costs for the resident camps. This will affect Line 12 and 29 but will not affect the bottom line. STATEMENT OF OPERATIONS (FORECAST) Line 2: Line 3 Line 7: The Investment in Character Campaign gain equals $116k for the remainder of the year. In 2013, that was the amount raised after July 30 th. Project sales assumes that Jubilee will bring in the budgeted sponsorship amounts. The Special Events line assumes that Golf, Shootout, and the new Trail Run event will produce what they budgeted. United Way funding is down because of reductions from Midlands UW and Siouxland UW. Line 9: Product Sales represents the planned fall popcorn campaign hitting budget plus we are currently $6k ahead of plan. Line 12: Line 15-18: Line 19: Line 23: Line 24: Line 25/31: Line 27: Line 28: Line 29: The remaining camping activities (Camp Rental from Easter Seals, hunting lease, NYLT, and Cabela s Day camp) are on target to reach their budgets. Salaries accounts for keeping vacant the LC/Field Director, PLS, marketing, and fundraising assistant positions for the remainder of the year. This is in addition to the program director position that wasn t included in the 2014 budget. Camp salaries and Scoutreach salaries are also projected to be $30k under budget each. Professional Fees will see a benefit from the reduction of the 2013 Legal Fees that were booked. Program & Other Supplies still needs to have the July summer camp food costs added; that invoice has not yet been received but is estimated at $80k. Occupancy is forecasted to be over budget $20k mainly because of gas and electric costs at camp. Rental & Maintenance of Equipment is forecasted to be under $7k for technology Publication expense is over but there will be some savings from the other category (line 31) as the membership campaign has shifted some of their expenses to printing instead of advertising on radio and other means. Conference/training costs will be down at least $15k as council staff trainings have been cut back. An additional $7,500 for Philmont and Northern Tier contingents being smaller than budgeted. Assistance is forecasted to be over $3k because of the high number of requests for camperships. Recognitions: $39k savings for Cedars and $7k for Pinewood Derby. The Camp Cards program will be over $9k due to the successful campaign. This savings amount will be reduced once some costs are moved out of the trading post cost of goods sold. This will affect Line 12 & 29 but not the bottom line.