KANSAS FOODBANK WAREHOUSE, INC. CONSOLIDATED FINANCIAL STATEMENTS June 30, 2012 and 2011 With Report of Independent Certified Public Accountants
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1 CONSOLIDATED FINANCIAL STATEMENTS With Report of Independent Certified Public Accountants
2 CONTENTS Report of Independent Certified Public Accountants Page 1 Financial Statements Consolidated Comparative Statements of Financial Position 2 Consolidated Comparative Statements of Activities 3 Consolidated Comparative Statements of Functional Expenses 4 Consolidated Comparative Statements of Cash Flows 5 Notes to Financial Statements 613
3
4 CONSOLIDATED COMPARATIVE STATEMENTS OF FINANCIAL POSITION ASSETS Cash $ 2,879,267 $ 2,761,254 Certificate of deposit 511, ,620 Investments 2,124,305 2,168,491 Donated land held for sale 240,800 Accounts receivable, net of allowance for bad debts of $1,000 and $1,000 61, ,496 Unconditional promises to give, net of allowance for uncollectible accounts of $100,000 and $0 358,400 Inventory donated food 943, ,131 Inventory food purchased 267, ,931 Property and equipment net of accumulated depreciation of $1,158,483 and $963,399 4,263,706 4,221,552 Total assets 11,410,697 11,063,275 LIABILITIES AND NET ASSETS Liabilities Accounts payable $ 27,106 $ 73,086 Funds held for others 74,161 55,234 Accrued salaries and wages payable 1,505 20,050 Withheld and accrued payroll taxes Total liabilities 103, ,108 Net Assets Unrestricted 8,809,071 8,712,511 Unrestricted Board designated 1,819,828 1,845,508 Total unrestricted net assets 10,628,899 10,558,019 Temporarily restricted 428, ,148 Permanently restricted 250, ,000 Total net assets 11,307,115 10,914,167 Total liabilities and net assets 11,410,697 11,063,275 The accompanying notes are an integral part of the financial statements. Page 2
5 898, ,306 7,616 11,000 (29,365) (43,963) 20,962 2,966,316 KANSAS FOODBANK WAREHOUSE, INC. CONSOLIDATED COMPARATIVE STATEMENTS OF ACTIVITIES For the Years Ended Temporarily Permanently Temporarily Perm;anently Unrestricted Restricted Restricted Total Unrestricted Restricted Restricted Total Revenue Donated food Less unusable product Net donated food Food purchase program Shared maintenance Contributions Interest income Rent income Investment income (loss) Loss on donated land held for sale Other revenue Total revenue.. 10,325, , ,184 2,418,131 9,964 12, ,269 S 12,080,818 S S S 12,080,818 S 10,763,578 S $ S 10,763,578 (273,734) (273,734) (437,233) (437,233) 11,807,084 11,807,084 10,326, , , , ,284, ,448 2,154, ,984 7,616 9,964 11,000 12,000 (29,365) 365,114 43, ,941 (43,963) 20, , ,046 14, ,497,516 Net assets released from restrictions ( ) 263,831 (263,831) Expenses Program services Donated food distributed Cost of purchased food distributed Other program service expenses Supporting services Administrative Fundraising Total expenses 11,699,466 1,705,470 1,724, , ,471,098 11,699,466 1,705,470 1,724, , ,414 15,471,098 10,574,400 1,370,866 1, , ,673,058 10,574,400 1,370,866 1,400, , ,088 13,673,058 Change in net assets 70, , , ,150 43, ,458 Net assets, beginning of year Net assets, end of year 10,558, , ,000 10,914,167 10,628, , ,000 11, ,869 62, , , , , The accompanying notes are an integral part of the financial statements. Page 3 Page 3
6 22, ,169 20,585 KANSAS FOODBANK WAREHOUSE, INC. CONSOLIDATED COMPARATIVE STATEMENTS OF FUNCTIONAL EXPENSES For the Years Ended June and 2011 Program 2012 Supporting Services Services Administrative Fundraisinq Total Donated food distributed S 11,699,466 S S S 11,699,466 Cost of purchased food distributed 1,705,470 1,705,470 Other expenses Salaries 574,370 55, ,444 Depreciation 189,232 5, ,085 Direct Mail 43, ,501 Employee benefits 152,548 14,836 5, ,770 Food purchase share contributions 139, ,150 Freight 108, ,495 Utilities 86,627 2,679 89,306 Vehicle expense 87,997 87,997 Payroll taxes 49,316 4,805 2,242 56,363 Regional development and rural delivery 47, Postage 8,305 5,214 27,728 41,247 Insurance 39, ,196 Warehouse and other supplies 30,622 5, ,261 Computer maintenance 28,975 3,219 2,400 34,594 Marketing and printing 25,486 5, Building maintenance and repair 19,789 3,961 23,750 Accounting and legal fees 22,356 Travel 14,061 2,294 16,355 14,500 Telephone 13,279 1,221 Equipment repair 12, ,458 Association dues and subscriptions 11, ,021 Retirement 7,828 1, ,230 Office supplies 6, ,308 7,947 Taxes 7,947 Offsite food storage and equipment rental 7, ,763 Agency Freezers 5,497 5,497 Meals and entertainment 1,253 2, ,228 2,338 Bad debts 2,338 2,057 Meetings and conferences 2,057 Interest Total other expenses , ,066,162 Total expenses , , ,098 13, Supporting Services Program Services Administrative Fundraisinq Total S S S S 10,574,400 1,370,866 1,370, ,803 52,719 32, , ,220 5, ,608 30, , , ,503 12,584 7, ,877 49,207 49,207 74,584 74,584 88,762 2, , ,156 39,544 4, ,605 20, , ,919 39,065 34, ,353 47,084 47, , ,131 14, ,874 1,268 21,744 1,541 11, , , ,199 10,203 2,814 3,908 5,000 1, ,826 1, ,340 7,990 2,884 10, , ,814 2,008 1,900 5,000 1, , ,792 13,345, , ,058 The accompanying notes are an integral part of the financial statements Page 4 Page 4
7 CONSOLIDATED COMPARATIVE STATEMENTS OF CASH FLOWS For the Years Ended Cash flows from operating activities Change in net assets $ 392,948 $ 824,458 Adjustments to reconcile change in net assets to net cash provided by operating activities Depreciation 195, ,608 (Gain) loss on investments and donated land held for sale 125,982 (356,748) Donated property asset (52,000) Donated investment in land (77,800) (240,800) Donated securities included in support (698) (1,422) (Increase) decrease in operating assets Accounts and contributions receivable (307,620) (65,090) Inventory donated food (107,618) 248,055 Inventory food purchase (54,015) 26,716 Increase (decrease) in operating liabilities Accounts payable (45,980) (27,398) Funds held for others 18,927 (69,522) Accrued salaries, wages and taxes (18,473) 2,516 Contributions restricted for capital campaign Bad debts 5,000 Net cash provided by operating activities 120, ,373 Cash flows from investing activities Purchases of investments (1,183,181) (1,239,655) Purchase of certificate of deposit (2,988) (4,580) Proceeds from sale of investments and donated land held for sale 1,420,683 1,094,065 Proceeds from sale of equipment 52,000 Payments for building and equipment (237,238) (33,004) Net cash applied to investing activities (2,724) (131,174) Cash flows from financing activities Collections of contributions restricted for capital campaign 8,000 Net cash provided by financing activities 8,000 Net increase (decrease) in cash 118, ,199 Cash at beginning of year 2,761,254 2,411,055 Cash at end of year 2,879,267 2,761,254 The accompanying notes are an integral part of the financial statements. Page 5
8 1. Summary of significant accounting policies KANSAS FOODBANK WAREHOUSE, INC. Principles of consolidation The consolidated financial statements include the accounts of Kansas Foodbank Warehouse, Inc. and its wholly owned subsidiary, KFBW, LLC. All material intercompany transactions have been eliminated. Nature of activities Kansas Foodbank Warehouse, Inc. (the Organization) was incorporated in 1983 to feed the hungry by soliciting and receiving food and other goods from local, regional and national food companies and other enterprises. The Organization, in turn, distributes the food and other goods to community charities with programs for the needy. The sources of product for the Organization during the years ended June 30, 2012 and 2011 were: Pounds of product solicited 7,277,601 6,484,083 Pounds of product purchased 2,187,665 1,800,251 TEFAP 698, ,954 Total pounds of product received 10,163,287 8,956,288 Pounds of product distributed 9,847,592 8,970,273 Kansas Foodbank Warehouse serves as a distribution center for the Federal TEFAP program. Under this program, the Organization received, stored, and distributed USDA donated product to other agencies. The Organization did not have variance power over the selection of designated agencies; accordingly, the value of the food received and distributed is not included on the Statement of Activities. The market value of one pound of food at, as determined by Feeding America (see note 6), is $1.66. Sources of revenue were as follows for the years ended : General contributions Food purchases sales Investment income (loss) Shared maintenance fees Food 4 Kids contributions Other 70% 52% 22% 19% 2% 10% 6% 7% 3% 6% 1% 1% 6% The Organization grants credit to community charities, substantially all of whom are located in the State of Kansas. Income recognition Contributions are recognized when the donor makes a promise to give to the Organization that is, in substance, unconditional. Contributions that are restricted by the donor are reported as increases in unrestricted net assets if the restrictions expire in the fiscal year in which the contributions are recognized. All other donorrestricted contributions are reported as increases in temporarily or permanently restricted net assets depending on the nature of the restrictions. When a restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the Statement of Activities as net assets released from restrictions. (continued) Page 6
9 1. Summary of significant accounting policies (continued) Income recognition (continued) The Organization reports gifts of equipment as unrestricted support unless explicit donor stipulations specify how the donated assets must be used. Gifts of longlived assets with explicit restrictions that specify how the assets are to be used and gifts of cash or other assets that must be used to acquire longlived assets are reported as restricted support. Absent explicit donor stipulations about how long those longlived assets must be maintained, the Organization reports expirations of donor restrictions when the donated or acquired longlived assets are placed in service. Giftsinkind are recorded at fair market value as of the date received. Accounts receivable Accounts receivable are stated at unpaid balances, less an allowance for doubtful accounts. The Organization provides for losses on accounts receivable using the allowance method. The allowance is based on experience and other circumstances, which may affect the ability of agencies to meet their obligations. The Organization does not charge interest on accounts receivable. It is the Organization s policy to charge off uncollectible accounts receivable when management determines the receivable will not be collected. Inventories consist of donated food and food purchased by the Organization. Donated food is recorded at its estimated fair value. The value per pound is based on a study completed by Feeding America (see notes 1 and 6), and represents the average wholesale cost per pound of food donated to food banks. Inventory from the food purchase program is stated at cost. Donated food is distributed to member agencies at no charge. These member agencies reimburse the Foodbank a fee ranging from $.03 to $.16 per pound to share in the cost of maintaining the warehouse. These fees are included in shared maintenance revenues. Purchased inventories are sold to member agencies at cost plus the shared maintenance fee described above. Property and equipment Property and equipment is recorded at cost. Donated property and equipment are recorded at fair value at the date of donation. Depreciation of property and equipment is calculated using the straightline method over the estimated useful lives of the assets as follows: Buildings Building improvements Equipment and furnishings Vehicles 31 to 40 years 10 to 40 years 5 to 7 years 5 years Functional allocation of expenses The costs of providing the various programs are summarized on a functional basis in the statement of activities and the statement of functional expenses. Accordingly, certain costs have been allocated between the program and supporting services benefited. Income taxes The Organization is exempt from federal income taxes under Section 501(c)(3) of the Internal Revenue Code, except on net income derived from unrelated business income. For the year ended June 30, 2012, the Organization did not incur any unrelated business income. The federal exemption from income tax is recognized by state authorities. (continued) Page 7
10 1. Summary of significant accounting policies (continued) Income taxes (continued) The Organization's federal Organization Exempt From Income Tax Returns (Form 990) for 2009, 2010, and 2011 are subject to examination by the IRS, generally for three years after they were filed. Cash and cash equivalents For purposes of the statements of cash flows, the Organization considers all unrestricted highly liquid investments with an initial maturity of three months or less to be cash equivalents. Use of estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Significant estimates used in preparing these financial statements include those assumed in valuing donated food inventory. It is at least reasonably possible that the significant estimate used will change within the next year. 2. Fair Value Measurements Fair values of assets measured on a recurring basis at, are as follows: Fair Value Measurements Quoted Prices in Significant Active Markets Other Significant for Identical Observable Unobservable Assets Inputs Inputs Fair Value (Level 1) (Level 2) (Level 3) June 30, 2012 Corporate and Treasury bonds $ 320,924 $ 320,924 $ $ Common stocks 849, ,993 Mutual funds 953, ,388 Total 2,124,305 2,124,305 June 30, 2011 Corporate and Treasury bonds $ 313,529 $ 313,529 $ $ Common stocks 892, ,825 Mutual funds 962, ,137 Total 2,168,491 2,168,491 All of the assets in the schedule above have been valued using a market approach. There have been no changes in valuation techniques and related inputs. Page 8
11 3. Investments Investments are stated at current market value and are summarized as follows at June 30, 2012: Current Market Appreciation Cost Value (Depreciation) Corporate and Treasury bonds $ 313,412 $ 320,924 $ 7,512 Common stocks 803, ,993 46,581 Mutual funds 990, ,388 (36,954) Total investments at June 30, ,107,166 2,124,305 17,139 Investments at June 30, 2011 are summarized as follows: Corporate and Treasury bonds Common stocks Mutual funds Total investments at June 30, 2011 Current Market Cost Value Appreciation $ 308,756 $ 313,529 $ 4, , , , , , ,450 1,888,813 2,168, ,678 The following schedule summarizes the investment return and its classification in the statement of activities for the years ended : Total investment interest and dividends $ 61,486 $ 59,812 Gain (loss) on investments (82,018) 356,748 Fees and taxes (8,833) (8,291) Investment income (loss) per Statement of Activities (29,365) 408, Unconditional promises to give Unconditional contributions receivable consist of the following as of : 2012 Net Present Total Value Total 2011 Net Present Value Receivable in less than one year Receivable in one to five years Less allowance for uncollectible Net unconditional promises to give $ 408,400 $ 408,400 $ $ 50,000 50, , , , , , ,400 Page 9
12 Property and equipment Property and equipment and related accumulated depreciation at, are summarized as follows: Land 617,785 $ 617,785 Buildings and improvements 3,205,771 3,205,771 Equipment and furnishings 944, ,497 Vehicles 654, ,898 Less: accumulated depreciation 5,422,189 5,184,951 1,158, ,399 4,263,706 4,221,552 Transactions with affiliate The Organization is a certified food bank of Feeding America, an organization that solicits surplus food and distributes the donations to a nationwide network of food banks. Kansas Foodbank Warehouse had the following activity with Feeding America and other Feeding America affiliates during the years ended June 30, 2012 and 2011: Pounds (unaudited) of food received Share contribution paid Dues paid 1,075, ,194 $ 13,614 $ 9,518 $ 10,180 $ 10,220 Board designated unrestricted net assets The Board of Directors designated unrestricted net assets for the following purposes at June 30, 2012 and 2011: Operations endowment $ 954,645 $ 963,227 Facilities and equipment endowment 865, ,281 1,819,828 1,845,508 Temporarily restricted net assets Temporarily restricted net assets are designated for the following purposes at : Other Pledges Receivable 298,400 Food 4 Kids 60,000 Operations endowment 43,155 43,155 Freezer grants 17,707 23,204 Disaster relief 8,954 8,954 Laid off workers 25,835 Garden City project 5, , ,148 (continued) Page 10
13 8. 9. Temporarily restricted net assets (continued) Net assets were released from donor restrictions by incurring expenses satisfying the restricted purpose. Releases during the years ended, consisted of the following: Food 4 Kids $ 298,752 $ 238,984 Laid off workers 25,835 1,231 Summer feeding 24,296 Freezer grants 5,497 2,814 Garden City Project 5,000 Blueprint Against Hunger Capital Campaign 13,000 Hunger awareness 5,000 Disaster relief 2, , ,831 Permanently restricted net assets Permanently restricted net assets of $250,000 are restricted for Endowment. In 2009, in accordance with the Blueprint Against Hunger Capital Campaign, the Organization established an endowment of $250,000 from funds raised by the capital campaign. Income from the endowment, including capital gains, is to be used to purchase and distribute food. 10. Endowment Interpretation of Relevant Law The Board of Directors of Kansas Foodbank Warehouse, Inc. has interpreted the State Prudent Management of Institutional Funds Act (SPMIFA) as requiring the preservation of the fair value of the original gift as of the date of gifting of the donorrestricted funds absent explicit donor stipulations to the contrary. As a result of this interpretation, Kansas Foodbank Warehouse, Inc. classifies as permanently restricted net assets (a) the original fair value of gifts donated to the permanent endowment, (b) the original fair value of subsequent gifts donated to the permanent endowment, and (c) accumulations to the permanent endowment made in accordance with the instructions of the applicable donor gift instrument at the time the accumulation is added to the fund. The remaining portion of the donorrestricted endowment fund that is not classified as permanently restricted net assets is classified as temporarily restricted net assets until those amounts are appropriated for expenditure by Kansas Foodbank Warehouse, Inc. in a manner consistent with the standard of prudence prescribed by SPMIFA. In accordance with SPMIFA, Kansas Foodbank Warehouse, Inc. considers the following factors in making a determination to appropriate or accumulate donorrestricted endowment funds: 1. The duration and preservation of the fund 2. The purposes of the organization and the donorrestricted endowment fund 3. General economic conditions 4. The possible effect of inflation and deflation 5. The expected total return from income and the appreciation of investments 6. Other resources of the organization 7. The investment policies of the organization (continued) Page 11
14 10. Endowment (continued) Endowment net asset composition by type of fund as of June 30, 2012: Type of Endowment Fund Donor restricted endowment funds Board designated endowment funds Temporarily Permanently Unrestricted Restricted Restricted Total $ $ 43,155 $ 250,000 $ 293,155 1,819,828 1,819,828 Total endowment net assets 1,819,828 43, ,000 2,112,983 Changes in endowment net assets for the year ended June 30, 2012: Temporarily Permanently Unrestricted Restricted Restricted Total Endowment net assets, beginning of year $ 1,845,508 $ 43,155 $ 250,000 $ 2,138,663 Investment income 64,487 64,487 Expenses (8,833) (8,833) Net depreciation in value (81,334) (81,334) Endowment net assets, end of year 1,819,828 43, ,000 2,112,983 Endowment net asset composition by type of fund as of June 30, 2011: Temporarily Permanently Type of Endowment Fund Unrestricted Restricted Restricted Total Donor restricted endowment funds $ $ 43,155 $ 250,000 $ 293,155 Board designated endowment funds 1,845,508 1,845,508 Total endowment net assets 1,845,508 43, ,000 2,138,663 Changes in endowment net assets for the year ended June 30, 2011: Temporarily Permanently Unrestricted Restricted Restricted Total Endowment net assets, beginning of year $ 1,489,781 $ $ 250,000 $ 1,739,781 Investment income 52,564 6,518 59,082 Expenses (6,528) (1,763) (8,291) Net appreciation in value 309,691 38, ,091 Endowment net assets, end of year 1,845,508 43, ,000 2,138,663 Return objectives Kansas Foodbank Warehouse, Inc. has adopted an investment policy for its endowment assets for the purpose of longterm growth in real value. The goal for the endowment is to average a 10% annual growth. The Organization expects and recognizes that principal losses can and may occur. Stability of principal is not the primary objective. Investment strategies for achieving objectives The Organization has adopted investment strategies that will allow for a 5% distribution of the endowment fund's average fair market value based upon the prior 12 quarter running average. To accomplish this strategy, the Organization requires that total equity investments never exceed 75% or that total fixed investments never exceed 35% of the asset holdings. Assets must have been in existence and have reported performance data for 10 or more years before being considered for investment. (continued) Page 12
15 10. Endowment (continued) Spending policies and the relationship with investment policies The Organization has a policy of appropriating 5% of the endowment fund's average fair market value for spending on operations and programs. Accordingly, over the longterm, the Organization expects the current spending policy to allow its endowment to grow. This is consistent with the Organization's objective of longterm growth in real value. 11. Pension plan The Organization has a Section 403(b) pension plan for all full and parttime employees. Generally, employees can defer up to 20% of their gross salary under the plan, not to exceed $15,000. The Organization provides a 3% match for employees contributing 3% and greater. Employer contributions during the years ended, were $10,230 and $9,340, respectively. 12. Operating leases The following is a schedule by years of future minimum rental payments required under operating leases for office equipment as of June 30, 2012: Year Total , , , ,619 23,222 Rent expense for the years ended amounted to $7,763 and $10,203, respectively. 13. Concentration of credit risk The Organization maintains cash accounts at a local bank, which retain balances that total more than the maximum federally insured amount of $250,000. The Organization has not experienced any losses in the accounts and management believes it is not exposed to any significant risk on the cash accounts. 14. Subsequent events The Organization has evaluated subsequent events through October 29, 2012, the date which the financial statements were available to be issued, and no events requiring disclosure were identified. Page 13
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