School Financial Integrity Rating System of Texas Annual Financial Management Report

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1 School Financial Integrity Rating System of Texas Annual Financial Management Report Conroe Independent School District s FIRST Rating Dan Cox, CFO Darrin Rice, Director of Finance

2 Primary Goal/Development The Texas Administrative Code (TAC), Title 19, , states that the purpose of the financial accountability rating system is to ensure that school districts will be held accountable for the quality of their financial management practices and achieve improved performance in the management of their financial resources.

3 Primary Goal/Development (cont.) The School FIRST rating is based upon an analysis of staff and student data reported for the school year, and budgetary and actual financial data for the fiscal year ended August 31, The School First accountability rating system assigns one of four financial accountability ratings to Texas school districts. 1. Superior Achievement 2. Above-Standard Achievement 3. Standard Achievement 4. Substandard Achievement

4 Conroe Independent School District s FIRST Rating Conroe Independent School District received a rating of Superior Achievement. The Superior Achievement rating is the state s highest, demonstrating the quality of Conroe ISD s financial management and reporting system.

5 How Ratings are Assessed The School FIRST rating system rated Texas districts based on their answers to 20 separate questions. Each question was designed to assess the quality of the financial management of the district s resources.

6 Conroe ISD s Answers. 1. Was total Fund Balance less Nonspendable and Restricted Fund Balance greater than zero in the General Fund. School districts must legally have a fund balance to ensure adequate funding for operations. This indicator is designed to ensure that your district has a positive amount of fund balance cash (savings) that is not designated or reserved for a specific purpose. In other words, Does your district have funds set aside for a rainy day? Conroe s answer Yes $98,070,118

7 Conroe ISD s Answers. 2. Was the Total Unrestricted Net Asset Balance in the Governmental Activities Column in the Statement of Net Assets Greater than Zero? Conroe s answer Yes $60,265,840

8 Conroe ISD s Answers (cont.) 3. Were there No disclosures in the Annual Financial Report and/or other sources of information concerning default on bonded indebtedness obligations. This indicator seeks to make certain that your district has paid your bills/obligations on bonds issued to pay for school construction, etc. Conroe s answer Yes

9 Conroe ISD s Answers (cont.) 4. Was the Annual Financial Report filed within one month after the January 28 th deadline for the district s Fiscal Year end date August 31? A simple indicator. Was your Annual Financial Report filed by the deadline? Conroe s answer Yes, January 25

10 Conroe ISD s Answers (cont.) 5. Was there an Unqualified Opinion in the Annual Financial Report? A qualification on your financial report means that you need to correct some of your reporting or financial controls. A district s goal, therefore, is to receive an unqualified opinion on its Annual Financial Report. Conroe s answer Yes

11 Conroe ISD s Answers (cont.) 6. Did the Annual Financial Report NOT disclose any instance(s) of material weakness in internal controls? A clean audit of your Annual Financial Report would state that your district has no material weaknesses in internal controls. Conroe s answer Yes

12 Conroe ISD s Answers (cont.) 7.Was the Three- Year average percent of Total Tax Collections (including Delinquent) greater than 98%? Conroe s answer Yes 99.73% 8. Did The Comparison of PEIMS DATA to Like Information in Annual Financial Report Result In An Aggregate Variance of Less than 3 Percent of Expenditures Per Fund Type? Conroe s Answer Yes, 0%

13 Conroe ISD s Answers. 9. Were Debt Related Expenditures (Net Of IFA And/Or EDA Allotment) < $ Per Student? (If The District's Five-Year Percent Change In Students = Or > 7%, CISD 13.08% Or If Property Taxes Collected Per Penny Of Tax Effort > $200,000 Per Student)? $2,097,555.25

14 Conroe ISD s Answers (cont.) 10. Was there NO disclosure in the Annual Audit Report of Material Noncompliance? No disclosure means the Annual Audit report includes no disclosure indicating that the school district failed to comply with laws, rules, and regulations for a government entity. Conroe s answer Yes

15 Conroe ISD s Answers (cont.) 11. Did the district have full accreditation status in relation to financial management practices? Did TEA take control of your district due to financial issues such as fraud or having a negative fund balance? If not, you pass this indicator. Conroe s answer Yes

16 Conroe ISD s Answers (cont.) 12. Was the aggregate of Budgeted Expenditures and Other Uses LESS THAN the aggregate of Total Revenue, Other resources and Fund Balance in General Fund? Your district will receive a negative rating on this measure if your total expenditures and other uses for the fiscal year exceeded your total funds available. Conroe s answer Yes

17 Conroe ISD s Answers (cont.) 13. If the district s Aggregate Fund Balance in the General Fund and Capital Projects Fund was LESS THAN zero, were construction projects adequately financed? This indicator measures your district s ability to construct facilities without damaging your Fund Balance. Conroe s answer Yes, Conroe s aggregate fund balance was $154,855,305

18 Conroe ISD s Answers (cont.) 14. Was the ratio of Cash and Investments to Deferred Revenues in the General Fund greater than or equal to 1:1? This indicator measures whether or not your district has sufficient cash and investments to balance fund balance monies such as TEA overpayments (deferred revenues). Conroe s answer Yes

19 Conroe ISD s Answers (cont.) 15. Was the Administrative Cost Ratio less than the standard in State Law? TEA and state law sets a cap on the percentage of their budget that Texas school districts can spend on administration. Did you stay within the cap for districts of your size? Conroe s answer Yes, the acceptable administrative cost ratio is.1105 and Conroe s ratio.0358.

20 Conroe ISD s Answers (cont.) 16. Was the Ratio of Students to Teachers within the ranges shown below according to district size? Range for ratio for districts with student population =>10,000 Low 13.5 High 22 Conroe s answer Yes, 16.6

21 Conroe ISD s Answers (cont.) 17. Was the Ratio of Students to Total Staff within the ranges shown below according to district size? Range for ratio for districts with student population =>10,000 Low 7.0 High 14. Conroe s answer Yes,

22 Conroe ISD s Answers (cont.) 18. Was the decrease in Undesignated Fund Balance less than 20 percent over two Fiscal Years? Are you feeding off of your Fund Balance to pay for salaries or other district operating expenses? Conroe s answer Yes

23 Conroe ISD s Answers (cont.) 19. Was the Aggregate Total Cash and Investments in the General Fund more than $0? Does Conroe ISD have cash in the bank, and/or investments? Conroe s answer Yes, $115,112, Were Investment Earnings in all funds (excluding Debt Service and Capital Projects Fund) Meet or Exceed the 3-Month Treasury Bill Rate? Conroe s answer Yes

24 School First Annual Financial Management Report Reimbursements Received by the Superintendent and Board Members For the Twelve-Month Period Ended August 31, 2012 Superintendent Board Board Board Board Board Board Board Member 1 Member 2 Member 3 Member 4 Member 5 Member 6 Member 7 Description of Reimbursements Dr. Don Stockton Mel Brown Ray Sanders C.J. Haynes Ann Synder Lynda Sasser John Husbands Joe Michels Meals $ $ $ - $ - $ - $ $ - $ Lodging Transportation Motor Fuel Other Total $1, $ $0.00 $0.00 $0.00 $ $0.00 $ All reimbursements expenses, regardless of the manner of payment, including direct pay, credit card, cash, and purchase order are to be reported. Items to be reported per category include: Meals Meals consumed out of town, and in-district meals at area restaurants (outside of board meetings, excludes catered board meeting meals). Lodging - Hotel charges. Transportation - Airfare, car rental (can include fuel on rental, taxis, mileage reimbursements, leased cars, parking and tolls). Motor fuel Gasoline. Other: - Registration fees, telephone/cell phone, internet service, fax machine, and other reimbursements (or on-behalf of) to the superintendent and board member not defined above. Outside Compensation and/or Fees Received by the Superintendent for Professional Consulting and/or Other Personal Services For the Twelve-Month Period Ended August 31, 2012 Name(s) of Entity(ies) Amount Received N/A $ - Total $ - Compensation does not include business revenues generated from a family business (farming, ranching, etc.) that has no relation to school district business.

25 School First Annual Financial Management Report Gifts Received by Executive Officers and Board Members (and First Degree Relatives, if any) (gifts that had an economic value of $250 or more in the aggregate in the fiscal year) For the Twelve-Month Period Ended August 31, 2012 Superintendent Board Board Board Board Board Board Board Member 1 Member 2 Member 3 Member 4 Member 5 Member 6 Member 7 Dr. Don Stockton Mel Brown Ray Sanders C.J. Haynes Ann Synder Lynda Sasser John Husbands Joe Michels Total $ - $ - $ - $ - $ - $ - $ - $ - Note An executive officer is defined as the superintendent, unless the board of trustees or the district administration names additional staff under this classification for local officials. Business Transactions Between School District and Board Members For the Twelve-Month Period Ended August 31, 2012 Board Board Board Board Board Board Board Member 1 Member 2 Member 3 Member 4 Member 5 Member 6 Member 7 Mel Brown Ray Sanders C.J. Haynes Ann Synder Lynda Sasser John Husbands Joe Michels Amounts $ - $ - $ - $ - $ - $ 768, $ - Note - The summary amounts reported under this disclosure are not to duplicate the items disclosed in the summary schedule of reimbursements received by board members. The above amount reflects normal business transactions between Conroe I.S.D. and the employers of Mr. Husbands (Soules Insurance). Mr. Husbands receives no commission from these revenues and his relationship predates his membership on the Board of Trustees

26 School First Annual Financial Management Report Summary Schedule of Data Submitted under the Financial Solvency Provisions of TEC General Fund - First-Quarter Expenditures By Object Code Report first-quarter (first three months of fiscal year ) GENERAL FUND expenditures by object code using whole numbers. Payroll- Expenditures for payroll costs object codes $ 65,928, Contract Costs- Expenditures for services rendered by firms, individuals, and other organizations object code series 6200 $ 8,944, Supplies and Materials- Expenditures for supplies and materials necessary to maintain and/or operate furniture, computers, equipment, vehicles, grounds, and facilities object code series 6300 $ 5,252, Other Operating- Expenditures for items other than payroll, professional and contracted services, supplies and materials, debt service, and capital outlay object code series 6400 $ 2,191, Debt Service- Expenditures for debt service object code series 6500 $ - Capital Outlay- Expenditures for land, buildings, and equipment object code series 6600 $ 605, Additional Financial Solvency Questions 1) Districts with a September 1- August 31 fiscal year: Within the last two years, did the school district Yes No 1) draw funds from a short-term financing note (term less than 12 months) between the months of September and December, inclusive, and XX 2) for the prior fiscal year, have a total General Fund balance of less than 2 percent of total expenditures for General Fund function codes 11-61? XX 2) Has the school district declared financial exigency within the past two years? XX 3) Provide comments or explanations for student-to-staff ratios significantly (more than 15%) below the norm, rapid depletion of General Fund balances, or any significant discrepancies between actual budget figures and projected revenues and expenditures, or any other information that may be helpful in evaluating the school district's financial solvency. Mean Enroll-to-Teacher Ratio 85% of Mean Enroll-to-Teacher Ratio School District Size Under to to to ,000 to 1, ,600 to 2, ,000 to 4, ,000 to 9, ,000 to 24, ,000 to 49, ,000 and Over 4) How many superintendents has your school district had in the last five years? 1 5) How many business managers has your school district had in the last five years? 1

Mansfield Independent School District

Mansfield Independent School District 2011 Schools FIRST Rating Public Hearing September 27, 2011 7:00 p.m. 1 What is FIRST? Financial Integrity Rating System of Texas Created by Texas Education Agency