American Philatelic Society. American Philatelic Research Library

Transcription

1 American Philatelic Society American Philatelic Research Library - Final Approved APS Board Meeting November 2, 2015 October 15, 2015

2 Table of Contents Page APS/APRL 2016 Combined Budget Summary APS 2016 Operations Budget Summary APRL 2016 Operations Budget Summary APRL Match Factory Rental Budget Summary APS Young Philatelic Leaders Fellowship.. 5 APS Stamps Teach Campaign for Philately Proposed Capital Expenditures

3 APS / APRL 2016 Combined Budget Summary 2015 Budgeted Contribution Net Surplus / (Deficit Inter-office Services Net Surplus / Net Surplus / Revenue Transfers Expenses Pre Inter-office Services Provided / (Used) (Deficit) (Deficit) APS: General (primarily Dues) $ 1,244,100 $ 60,000 $ 80,900 $ 1,223,200 $ (64,700) $ 1,158,500 $ 1,147,400 Accounting ,600 (213,600) 213, American Philatelist 485, ,000 (231,600) (34,400) (266,000) (282,100) Book Sales 24,400-20,500 3,900 (15,400) (11,500) (7,200) Circuit Sales 506, ,800 64,500 (85,600) (21,100) (23,200) Development (Fund Raising) 2,000 1, ,900 (146,900) 146, Education 96,700 6, ,100 (24,400) (45,000) (69,400) (68,600) Executive Director ,700 (245,700) 245, Expertizing 140,900 3, ,800 3,600 (32,300) (28,700) (21,900) Information Technology ,400 (108,400) 108, Internet Sales 240,000 1, ,300 (17,300) (73,400) (90,700) (60,600) Library Services ,300 (190,300) - (190,300) (187,900) Member Services 101, ,500 (122,300) (2,700) (125,000) (117,600) Officers & Committees ,300 (34,300) - (34,300) (34,800) PR / Member Recruiting 23,500 3, ,300 (122,800) (24,400) (147,200) (154,000) Reference Collection 13,000-7,700 5,300-5,300 6,000 Shows 462,600 1, ,600 (59,500) (45,200) (104,700) (118,500) Specialty Sales 5,200-5, (9,500) (9,300) (8,100) Web Site 9,500-29,800 (20,300) - (20,300) (50,300) Youth 24,400 1,500 43,600 (17,700) (14,300) (32,000) (29,100) Rounding (100) - - (100) (100) (200) - (100) - Total - APS 3,380,100 78,500 3,713,100 (254,500) 267,600 13,100 (10,600) APRL: Library Operations 296, ,100 (204,500) (67,200) (271,700) (221,600) Tenant Operations 912, , ,600 (41,500) 94,100 88,000 Total - APRL 1,209,200-1,278,100 (68,900) (108,700) (177,600) (133,600) APS/APRL Combined Operations 4,589,300 78,500 4,991,200 (323,400) 158,900 (164,500) (144,200) APRL Building Fund - 303, , ,100 (57,100) 136, ,800 YPLF: A - 20,000 21,500 (1,500) - (1,500) (2,200) STAMPS TEACH: A - 50,000 55,400 (5,400) - (5,400) (21,100) CAMPAIGN FOR PHILATELY: 860,000 (452,200) - 407,800 (101,800) 306, ,400 Previous Year Restricted Funds B (30,000) Rounding - - (200) Total - APS / APRL $ 5,449,300 $ - $ 5,178,500 $ 270,800 $ - $ 270,800 $ 173,700 A B Information presented represents annual activity only. Funds balances continue to be positive as indicated on pages 5 and 6. Funds given in previous year for pay for Executive Director search firm. Page 1

4 American Philatelic Society Statement of Activities Actual Estimated Budget Budget INCOME: Dues & Admissions $ 1,185,800 $ 1,163,500 $ 1,157,100 $ 1,137,400 Sales Commissions 524, , , ,000 American Philatelist 482, , , ,400 Book & Specialty Sales 76,900 73,100 80,300 71,600 Investments 79,000 92,300 90,300 88,200 APS Shows 429, , , ,600 Expert Service Fees 141, , , ,400 Life Membership Allocation 40,900 40,000 42,300 42,300 Educational Services 140, , , ,500 Services to APRL 89, , , ,700 CFP Funding - Fundraising 101, , , ,800 Services to Book Publishing Miscellaneous 300, , , ,300 Total Income 3,592,100 3,725,200 3,835,800 3,726,200 EXPENSES: (# of FTE Personnel) Personnel 1,660,200 1,710,200 1,941,900 1,843,700 Postage 130, , , ,600 Office 54,100 61,100 63,900 58,100 Rent 120, , , , Credit Card Costs 70,700 68,600 67,500 68,700 AP Production\Distribution 459, , , ,800 Cost of Goods Resold 50,400 52,400 56,600 53,600 APS Shows 391, , , ,600 Meetings 11,300 10,600 16,000 15,700 Dues Collection 22,800 24,000 24,000 24,000 Travel 30,700 47,300 72,100 60,100 Recruiting & Promotion 150, , , ,900 Computer 128, , , ,300 Officers & Committees 40,700 20,100 18,900 18,600 Audit, Legal, Professional Services 40,100 48,000 41,700 66,700 Dues, Subscriptions, & Educ. 1,200 2,400 2,800 5,600 Seminars 50,000 49,100 46,100 43,600 Miscellaneous 27,700 21,300 28,500 27,100 Youth Programs 2,300 1,600 5,000 4,100 Total Expenses 3,442,500 3,442,300 3,816,800 3,688,800 Operating Net 149, ,900 19,000 37,400 Depreciation (96,600) (16,800) (29,900) (24,500) Unrealized Investment Gains/(Losses) 6,400 (15,200) - - Rounding Contribution to Reserves $ 59,500 $ 251,100 $ (10,600) $ 13,100 Page 2

5 AMERICAN PHILATELIC RESEARCH LIBRARY Statement of Activities Actual Estimated Budget Budget INCOME: Subscriptions $ 23,900 $ 23,800 $ 24,000 $ 24,000 Life Member Subscriptions 4,800 4,800 4,800 4,800 Advertising 900 1,800 3,800 1,800 Investment Income 48,100 42,200 45,000 40,000 Miscellaneous Income 1, , User Fees 14,800 15,600 16,000 15,400 Contributions: Membership 3,500 3,400 3,500 3,500 Sale of Donated Items 11,700 7,200 10,000 10,000 APS 190, , , ,300 Miscellaneous 13,000 1,300 9,000 1,000 Rent - Education Wing 7,200 4,400 4,500 5,000 Total Income 319, , , ,700 EXPENSES: (# of FTE Personnel) Personnel 180, , , ,300 Postage 4,100 4,700 4,300 4,500 Stationery & Supplies 2,800 3,800 3,000 3,500 Copying Supplies 1,500 1,100 1,300 1,300 Non-Capital Equipment Telephone 800 1, ,000 Equipment Maintenance 1,100 1,500 1,500 1,500 Computer / Software 4,300 3,500 5,500 5,500 Bank & Credit Card Costs Travel / Lodging 4,800 1,600 4,500 4,500 Promotions 2,900 7,300 2,500 5,000 Audit & Legal Fees 12,500 12,100 11,000 12,000 Business Insurance 3,800 3,900 3,700 4,000 Board Meeting Expenses - 1,400 3,200 3,200 APS Services 39,400 57,100 60,500 59,500 Operating Expenses - Subtotal 258, , , ,100 Editorial 7,100 8,300 10,500 7,700 Printing 17,100 16,300 18,400 17,000 Mailing 3,800 4,000 4,400 4,400 Publication Expenses - Subtotal 28,000 28,600 33,300 29,100 Personnel 12,200 12,900 12,400 12,600 Utilities 32,600 36,700 35,800 47,700 Building Insurance 11,700 4,800 5,400 5,200 Building Maintenance 9,300 10,700 8,000 9,400 Groundskeeping Maintenance 9,300 6,600 9,000 6,800 Janitorial Expenses Building Operations - Subtotal 75,600 72,400 71,400 82,500 Total Expenses 362, , , ,700 Library Operating Income/(Deficit) (43,100) (95,700) (86,300) (112,000) Symposium - Income 12, Expense 14, ,500 Net Symposium Incme/(Deficit) (1,600) - - (2,500) Net Rental Property Income/(Deficit) 317, , , ,800 Combined Income / (Deficit) 272, , , ,300 Unrealized Gain / (Loss) - Invest. (8,000) (6,500) - - Less: Depreciation - Operating 34,600 33,400 34,300 31,700 Depreciation - Building 324, , , ,200 Total Depreciation 359, , , ,900 Rounding (100) (100) Contribution to/(from) Net Assets $ (95,000) $ (131,200) $ (133,600) $ (177,600) Page 3

6 AMERICAN PHILATELIC RESEARCH LIBRARY Match Factory Place Rental Operations Statement of Operations Actual Estimated Budget Budget INCOME Rent-Tenants $ 599,800 $ 611,000 $ 602,200 $ 616,700 APS Rent 120, , , ,000 Tenant Utility Reimbursements 58,800 69,600 62,200 71,000 Property Tax Reimbursement 58,500 85,700 70,400 84,900 Donated Insurance 20,000 20,000 20,000 20,000 Other Donations Gross Income 857, , , ,600 EXPENSES Operating Expenses (# of FTE Personnel) Utilities 116, , , ,200 Building Insurance 23,400 30,900 30,400 32,100 Building Maintenance 14,700 14,400 14,000 14,500 Equipment Maintenance 20,300 13,900 22,500 20,700 Groundkeeping Maintenance 25,300 20,800 20,000 20,400 Mortgage Interest 197, , , ,700 Developer's Fee 16, , , , Other / Legal Promotions/Recruiting Property Taxes 57,100 84,800 71,000 85,000 Personnel 26,100 27,100 27,800 28,300 APS Services 29,600 37,400 41,000 41,500 Non-Capital Equipment Reserve for New Tenant Renovation 13,100 15,300 15,300 15,300 Total Expenses 539, , , ,800 Operating Income/(Deficit) 317, , , ,800 Depreciation 239, , , ,600 Rounding - (100) 100 (100) Contribution to/(from) Net Assets $ 78,200 $ 94,000 $ 77,600 $ 94,100 Page 4

7 YPLF Statement of Activitiies Estimated Budget Budget BEGINNING FUND BALANCE: $ 31,000 $ 29,400 $ 31,900 $ 25,000 INCOME: Donated stamps used as postage Donations 26,300 12,000 20,000 20,000 Miscellaneous Income Total Income 27,400 12,000 20,000 20,000 EXPENSES: (# of FTE Personnel) Operating Expense: Personnel 6,400 3,800 6,500 5,800 Postage Supplies Travel / Meals / Hotel 17,900 10,700 10,000 10,000 Telephone Professional Services Summer Seminar Scholarship StampShow Booth 1,600-2,000 2,000 Dues, Education, & Subscriptions Promotion 2, ,500 2,500 Misc Total Expenses 29,100 16,300 22,200 21,500 NET Annual Surplus / (Deficit) (1,700) (4,300) (2,200) (1,500) Rounding 100 (100) ENDING FUND BALANCE: $ 29,400 $ 25,000 $ 29,800 $ 23,500 Page 5

8 Stamps Teach Program Statement of Activitiies Actual Estimated Budget Budget BEGINNING FUND BALANCE: $ 47,600 $ 11,000 $ 42,100 $ 24,200 INCOME: Donated stamps used as postage 3, Donations 25,600 50,000 15,000 50,000 Miscellaneous Income Total Income 28,800 50,100 15,000 50,000 EXPENSES: (# of FTE Personnel) Operating Expense: Personnel 14,200 14,000 11,400 15,400 Postage 17,400 10,000 10,000 17,500 Supplies 9,100 10,000 2,000 5,000 Stationery 1,600-2,000 2,000 Printed Forms 9,100-4,000 7,500 Computer Supplies 4,600 1,700 1,700 4,000 Computers/Software Professional Services 1, ,000 2,000 Business Reply Cards Dues, Education, & Subscriptions Promotion 7,700 1,000 1,000 1,000 Travel Rounding (100) Total Expenses 65,400 37,000 36,200 55,400 NET Annual Surplus / (Deficit) (36,600) 13,100 (21,200) (5,400) Rounding ENDING FUND BALANCE: $ 11,000 $ 24,200 $ 21,000 $ 18,800 Page 6

9 AMERICAN PHILATELIC SOCIETY Campaign for Philately Statement of Activities Actual Estimate Budget DONATIONS: CFP Undesignated $ 129,300 $ 115,900 $ 150,000 CFP Mighty Buck Club 53,200 57,100 50,000 APRL Unrestricted 84,800 8,200 50,000 APRL Restricted - Non-Operations 3,600 1,000 3,500 APRL Restricted - Operations 300-1,000 APRL Library Acquisitions ,000 1,000 APRL Library Construction 136,000 15, ,200 APRL Building Fund 1, APRL Vooy's Endowment 15,400 15,000 6,000 APS Unrestricted 64,200 21,700 25,000 APS Restricted - Non-Operations 1,398,800 84, ,800 APS Restricted - Operations 17,600 9,800 14,600 APS Contributing Member 32,500 31,900 30,000 APS Sustaining Member 33,100 33,900 30,000 APS Tiffany Endowment 57,900 16,300 15,000 APS Stamps Teach Program 19,400 50,000 50,000 APS YPLF 25,400 12,000 20,000 APS Young Friends of Philately 2,400 1,000 1,000 APS Executive Director Search 30, Total Contributions 2,106, , ,100 INTEREST INCOME: , EXPENSES: W/O Uncollectable A/R Credit Card Costs APS Fundraising Costs 101, , ,800 Total Expenses 101, , ,800 OTHER: Transfer of Restricted Funds to Specified Area (515,800) (191,300) (382,200) Transfer to Stamps Teach (25,600) (50,000) (50,000) Transfer to YPLF (26,300) (20,000) (20,000) Transfer to APRL Bld. Fund for Interest Exp Transfer to APRL Bld. Fund-Specified Area Transfer to APRL Bld. Fund-Bldg 5-UCBH Renov Transfer to APRL Bld. Fund-New Library Total Other (567,700) (261,300) (452,200) Rounding - (100) (100) Annual Surplus $ 1,437,400 $ 149,500 $ 306,000 Page 7

10 American Philatelic Society American Philatelic Research Library 2016 Proposed Budget - Capitals Year Department Amount Description 2016 Website $ 20,000 Website Upgrade Accounting 5,600 Server - Solomon Administration 5,000 Server - IMIS Public Relations 5,000 Video / Audio equipment Shows 3,500 Desk-top Engraver Expertizing 1,500 Replacement Color Printer APS Total $ 40,600 Library renovations $ 2,400,000 Buildings 3&4 - Library completion 25,000 Hi-density compact shelving - Bldg 4-1 Library operations 20,000 Overhead book cradle scanner (donor dependent) APRL $ 2,445,000 Combined Total $ 2,485,600 Page 8