REQUEST FOR QUALIFICATIONS INFORMATION. Architectural/Engineering Design Services For Dulles Toll Road

Transcription

1 REQUEST FOR QUALIFICATIONS INFORMATION Architectural/Engineering Design Services For Dulles Toll Road METROPOLITAN WASHINGTON AIRPORTS AUTHORITY OFFICE OF ENGINEERING DESIGN DEPARTMENT January 18, 2013

2 REQUEST FOR QUALIFICATIONS INFORMATION ARCHITECTURAL/ENGINEERING DESIGN SERVICES FOR DULLES TOLL ROAD 1.0 INTRODUCTION The Metropolitan Washington Airports Authority (Airports Authority) is seeking qualifications information from professional architecture/engineering design firms to provide a full array of design support services to implement various study recommendations, and to enable major asset repair and rehabilitation of facilities on the Dulles Toll Road as well as improvements to other Dulles Corridor roadways. Services are expected to include a range of design processes including pre-design studies, engineering design services, phasing and construction support for projects in the Capital Improvement Program (CIP) and Renewal and Replacement Program of the Dulles Corridor Enterprise. 1.1 DULLES TOLL ROAD DESCRIPTION The Airports Authority and the Virginia Department of Transportation (VDOT) concluded negotiations for a 50- year lease of the Dulles Toll Road (Toll Road). The terms of the lease can be found in two documents: The Dulles Toll Road Master Transfer Agreement and the Dulles Toll Road Permit and Operating Agreement, both dated December 29, These documents reflect the two agencies understanding and agreements with respect to the transfer of rights to operate, finance and maintain the Toll Road to the Airports Authority, certain related matters for the purpose of financing the construction of the Dulles Corridor Metrorail Project, and other transportation improvements in the Dulles Corridor. The agreements can be found on the Airports Authority s website The Toll Road, also known as Route 267 and the Omer L. Hirst Adelard L. Brault Expressway, is an eight lane, divided, controlled access roadway, approximately 11.5 miles in length and extends from a point just west of Sully Road (Route 28) in Loudoun County to the Capital Beltway (I-495) in Fairfax County. The Toll Road facilitates commuter and commercial traffic throughout the Dulles Corridor, and runs alongside (parallel to) the Dulles Airport Access Highway (DAAH). The DAAH is operated and maintained by the Airports Authority and is a four-lane, divided, limited access roadway which will also include portions of the future Dulles Corridor Metrorail. In both the eastbound and westbound directions and at each end of the Toll Road, there are a total of 59 toll collection points, consisting of attended lanes, automatic coin machine lanes, and electronic toll collection (EZPASS-capable lanes). The tolling configuration consists of two mainlane (one eastbound and one westbound) toll plazas and 19 (including Monroe Street Park and Ride Toll Booth) ramp plazas. There are 27 full service lanes, 23 exact change lanes, and 9 dedicated EZPASS only lanes and 2 bus toll lanes. At the westbound mainlane toll plaza on the east end of the Toll Road, there is an administration building that houses various tolling systems and administrative personnel. Tolls are collected in a screen-line fashion, i.e. patrons are required to pay a discrete toll at each plaza. Tolls for the Toll Road are collected through both cash and electronic methods. The Toll Collection System (ETC) comprises seven major subsystems: Radio Frequency Identification (RFID) Automatic Vehicle Identification (AVI) system, called EZPASS; Two vehicle detection and classification systems; A coin collection system using Automatic Coin Machines (ACMs); Architectural/Engineering Design Services for Dulles Toll Road Page 1

3 A toll attendant interface system; A Violation Enforcement System (VES); and A database host. The EZPASS system is installed in all toll collection lanes, nine of which are dedicated EZPASS only lanes. The equipment is interoperable with the EZPASS system used by surrounding states for ETC. 2.0 ROLE OF THE DESIGN ARCHITECTURAL/ENGINEERING TEAM The selected A/E design firm will be the principal external source of engineering expertise and assistance to the Airports Authority Design Department, which is a subdivision of the Office of Engineering. The A/E will work at the direction of the Contracting Officer s Technical Representative (COTR). The assignments will range from broad conceptual studies, pre-design analysis up through creation of design and contract documents for the implementation of individual projects. The Airports Authority also expects to task the A/E to provide occasional on-site support as needed. The focus of the assignments will be on the Toll Road, the feeder roadway network, and related facilities, property, and equipment. The A/E will be required to provide traffic engineering expertise to support the Authority s regional transportation improvement efforts. These efforts will principally relate to the Airports Authority s roles and responsibilities with interagency surface transportation policy and planning, especially in view of the Airports Authority s stewardship of Dulles Corridor rights-of-way (Airport Access Highway, Dulles Toll Road, the Metrorail right-of-way,the Dulles Connector) as these may relate to the Greenway, the Dulles Loop (Route 28, Route 606, and Route 50), air rights, other supporting structures such as park-and-ride lots, and multi-modal transportation facilities. In addition to coordinating with other Airports Authority consultants, the A/E may be required to work with, the Commonwealth of Virginia, Fairfax and Loudoun Counties and their consultants. Other A/E firms with whom the A/E may frequently work include those consultants providing design services to the Office of Engineering s Design Department. The task A/E will be precluded from providing design services for any task in which they provided planning services. 3.0 CONTRACT OVERVIEW An invitation to interview may be sent to a shortlist of teams that will result from the evaluation of qualifications submittals received in response to this RFQI. A Request For Proposal will be sent to the team selected as a result of evaluating the qualifications statements, the interviews, and references. Negotiation of the selected team s proposal will result in rates and escalators for the duration of the contract, and will be used to price task orders, each of which will be a firm fixed price agreement or a time and materials task with a price ceiling. The period of the contract will be for one year with two one-year extensions (for a maximum of three years) exercised at the Airports Authority s sole discretion. Annual expenditures under this contract are expected to range between $500,000 and $900,000. The A/E team will be required to include a minimum of 45 percent participation from firms certified as a Local Disadvantaged Business Enterprise (LDBE) and a voluntary goal of 45 percent participation by Minority Business Enterprise / Woman Business Enterprise (MBE/WBE) firms, all of which are defined below. Architectural/Engineering Design Services for Dulles Toll Road Page 2

4 4.0 STATEMENT OF WORK: ANTICIPATED TASK ASSIGNMENTS Design tasks are expected to cover the range of discipline responsibilities and perspectives handled by the Design Department, which generally entail but are not limited to, the following: Review all available data (reports, original drawings, etc.) pertaining to existing conditions of a project site which will have an impact on the proposed improvements. Any new design shall conform to the requirements of the applicable version of Authority Design Manual, its appendices, and to VDOT standards where applicable. Evaluation of existing geotechnical information and development and implementation of an investigation program for additional data to validate proposed designs. Field verification and updating the location and depth of all utilities in the project areas. Verification through the use of office files and previous projects will not be acceptable. A/E will design and detail all utilities to be adjusted and relocated as necessary. Evaluation of existing topographic survey data, performance of any required additional topographic surveys, and preparation and delivery of maps showing all topography and utilities, including tables of elevations of features in the project areas. All surveys shall be tied into the existing Dulles Airport Coordinate System using previously established Dulles benchmarks. Information on the benchmarks will be provided to the A/E. Design of new roadway bridge structures including foundation, piers, deck, and railings Design of new pavement including grading, drainage, storm water management, and cross-sections. Design details of all pavement penetrations (manholes, handholes, light fixtures) including adjustments of frames and covers to grade and to accommodate water loading Design and details of all lighting, signage, and pavement markings Details of all demolition and removals to implement projects Preparation of a stormwater management plan and design details for drainage affected by this work Provide architectural design engineering for structures, and building systems, including studies, design of new facilities, renovation or repair of existing buildings, design to accommodate specialized equipment; and security enhancements. Additional services required may include space planning, concept and design drawings, cost estimates, life cycle cost analysis, construction documents, construction schedules and phasing plans, support during procurement, and services during construction (optional); Design of mechanical HVAC systems, sanitary systems, plumbing systems, including building hot water and chill water systems, roof top units, fire protection and direct digital control systems; Design of building electrical systems and distribution system including low and medium voltage power distribution, power systems studies, fire alarm, emergency generator systems, load shedding schemes, Supervisory Control and Data Acquisition (SCADA), and programmable controllers; Toll project development, implementation and support for authorized or planned toll facilities; Prepare TNM noise Models in accordance with FHWA and VDOT criteria using TNM 2.5, including the input of the physical features associated with noise sources; perform TNM optimization to provide most cost-effective noise abatement wall; Perform field investigation for wetlands or other regulated natural resources and document findings in a report; Architectural/Engineering Design Services for Dulles Toll Road Page 3

5 Preparation of documents required by regulatory agencies including but not limited to: the Virginia Department of Health (VDH), Virginia Department of Conservation and Recreation (VDCR) and the Virginia Department of Environmental Quality (VDEQ). 4.1 ANTICIPATED PROJECTS The following section lists some of the potential projects from Renewal and Replacement Program (R&R) and the Capital Improvement Program (CIP) that the selected architecture/engineering design firm may be tasked with providing design service to support any project phase development up to and including the production of accurate, biddable construction documents: RENEWAL AND REPLACEMENT PROGRAM The Renewal and Replacement Program for the Dulles Toll Road addresses major maintenance requirements including overlays, sound wall repairs, bridge deck replacements, erosion and drainage control, and other maintenance projects Bridge And Structural Rehabilitation Projects The Dulles Toll Road has a total of 39 structures that are maintained and classified as bridges, as well as, 11 culverts, 22 plazas with associated structural canopies and 27,456 feet of retaining walls. Bridges and structures are inspected on a scheduled basis (every two years) and are assigned a rating signifying the conditions of the structure. Canopy structures are generally inspected each year during the annual asset inspection. This project will provide for the repair of various structural components: bridge substructure concrete repair, bridge deck repair and resurfacing, and back wall, culvert repair and railing repair as well as associated canopy structure and roof repair Emergency Bridge Inspections The A/E may occasionally be required to respond to emergency needs before a task order contract can be issued by the Contracting Officer (CO). For instance when an existing bridge over the Dulles Toll Road is struck by a vehicle, the A/E team is expected to respond immediately with structural engineers to perform emergency inspections. The firm has to react quickly (within hours) to support MWAA, out of necessity. With Phase 2 of Dulles Metrorail project expected to get underway soon, the number of bridge accidents associated with construction trucks hauling equipment along the DTR is anticipated to increase significantly. As a result, the new A/E will be expected to respond expeditiously to such emergency incidents Erosion Repair This project will provide for the repair of various areas along the Dulles Corridor that have experienced severe erosion. This work will address areas adjacent to structures and adjacent to roadway surfaces to ensure the safety of the travelling public as well as preserving the integrity of the structure Joint Replacement and Repair This project will provide for the replacement and/or repair of armored joints on the bridges. Sealing of the joints on bridges has been shown to be a proven method of corrosion prevention in regions where salt is used during winter operations. Architectural/Engineering Design Services for Dulles Toll Road Page 4

6 Bearing Replacement This project will provide for the replacement of bridge bearings to assure the performance of bridge structures as designed. This work can be phased over multiple years and is usually done by a specialty contractor. Traffic maintenance will be a significant item of work, as this work may involve the temporary closing of lanes during shoring operations. This work can be accomplished at night Repair of Sound Walls (repairs for approximately 3,000 feet) The Dulles Toll Road has approximately 40,000 feet of sound walls. Sections of the sound walls throughout the corridor have segments with significant damage including erosion at the foundations, failed clip angle connections, spalls in concrete and deteriorated or missing acoustic material. This project will provide for repair of the walls to ensure the stability of the sound walls Dulles Toll Road Mainline Pavement Repairs This project will provide for repairs of mainline pavements that do not meet roughness requirements after the resurfacing or exhibit failure due to poor pavement conditions and potholes. This work consists of small sections of pavement repairs along the Dulles Toll Road and plaza ramps which could result in milling and resurfacing operations. Traffic maintenance will be a significant item of work Administration Building Structural Repair and Rehabilitation The existing Administration Building and Toll Booths are significantly deteriorated. This project provides for structural and aesthetic upgrades to the buildings. The Toll Booths need temporary repairs to keep them operational until the Toll Booth Replacement project can permanently replace the existing booths any needed repairs will be made CAPITAL IMPROVEMENT PROGRAM The Dulles Corridor Capital Improvement Program funds Dulles Corridor Capital Improvements related to the Dulles Toll Road, its ancillary ramps and interchanges, and the Dulles Rail Project Hunter Mill Road Improvements This study will assess traffic movements at the intersection of Hunter Mill Road (Rt. 674) and the Dulles Toll Road to determine appropriate safety and capacity improvements. The study area will include Sunset Hills Road north of the DTR and Sunrise Valley Drive (Route 5320) to the south of DTR as well as the on-ramps and off-ramps. The design phase will involve preliminary engineering, NEPA documentation, and design in advance of selecting a contractor and delivery method for construction of the project. This project has two phases of development, short-term and long-term. The short-term improvements will be a series of modest improvements designed to enhance safety, circulation and mobility. The long-term improvements are dependent on future studies which will determine the need and ability to increase the capacity of the interchange. Architectural/Engineering Design Services for Dulles Toll Road Page 5

7 Fairfax County Parkway Improvements Project includes short-term and long-term improvements. The short-term improvements include modest lane reassignments to improve safety and traffic circulation at signalized intersections of Fairfax County Parkway and the Dulles Toll Road. The long-term improvements include a study along WB mainline Dulles Toll Road (Rt. 267) between Fairfax County Parkway (Rt. 3000) and Reston Parkway (Rt. 602) to determine the need for an auxiliary lane. The provision of an auxiliary lane would facilitate weaving of entering and exiting traffic between the two locations, primarily during peak traffic flow periods. This will involve obtaining recent traffic data, performing traffic demand warrants, and developing preliminary design plans. The design phase of the project will include developing preliminary design plans concurrent with NEPA documentation for the anticipated improvements. The task will utilize the traffic warrants and operational analyses performed during the study phase. This will involve preliminary engineering, NEPA documentation, and design in advance of selecting a contractor and a delivery method for construction of the project Reston Parkway Improvements. This project consists of modifications to the intersections of the Reston Parkway and the Dulles Toll Road ramps with right and left turn lane modifications designed to enhance safety, circulation and mobility. The long term improvements will include a study along WB mainline Dulles Toll Road (Rt. 267) between Reston Parkway (Rt. 602) and Wiehle Avenue (Rt. 828) to determine the need for an auxiliary lane. The provision of an auxiliary lane would facilitate weaving of entering and exiting traffic between the two locations, primarily during peak traffic flow periods. This will involve obtaining recent traffic data, performing traffic demand warrants, and developing preliminary design plans. The design will involve preliminary engineering, NEPA documentation, and design in advance of selecting a contractor and a delivery method for construction of the project Sound Wall Improvements This project provides for design and emergency repair of failing sound walls along the Dulles Corridor. Visual inspections have determined that many sections of sound walls are in immediate need of repair to prevent failure. This project would replace panels, add fasteners and connections to support unstable walls and generally shore up sound walls which are severely deteriorated Sound Wall Replacement (Design and Construction) This project is for the structural design for those walls and areas that meet the required Federal Highway Administration Noise Wall Guidelines and are designated by the study as candidates for replacement under the Sound Wall Replacement Study. This work will include the design, plans and specifications to let the required work for construction. Design will include aesthetics as well as noise abatement design. The Dulles Toll Road Traffic Noise Model will determine the noise mitigation effectiveness of existing sound walls. Based on the recommendations of the Traffic Noise Model Study, designs will be developed incorporating aesthetics, adjacent communities and modern sound attenuation techniques. This provides an opportunity to use modern noise reduction techniques and provide improvements to the Dulles Corridor and adjoining neighborhoods. This project will consist of the removal (if necessary) and construction of replacement sound walls for Phase I based on recommendations from the Traffic Noise Model. Architectural/Engineering Design Services for Dulles Toll Road Page 6

8 New Sound Wall (Design and Construction) This work will include the preparation of design and contract documents for procuring the construction of new sound walls along the Dulles Toll Road. Design will include aesthetics as well as noise abatement design. The Dulles Toll Road Traffic Noise Model will determine the noise mitigation requirements and locations for sound walls. Based on the recommendations of the Traffic Noise Model Study, designs will be developed incorporating aesthetics, adjacent communities and modern sound attenuation techniques. This provides an opportunity to use modern noise reduction techniques and provide improvements to the Dulles Corridor and adjoining neighborhoods Repair and Resurface Dulles Toll Road (Study, Design and Construction) This project will provide for the repair and resurfacing of the Dulles Toll Road ramp pavements. Initial surveys have identified areas of pavement that may be distressed below the surface course that will require full depth repair and/or replacement of upgrade materials. This work can usually be phased over multiple years. Traffic maintenance will be a significant item of work. This work is usually confined to night-time operations in the Northern Virginia region. Work needs to be planned with adequate timeframes for shifting traffic and ancillary construction; therefore, the size of projects will be determined by the quantity of work that can be accomplished in a construction season ITS and TMS Traffic Management Infrastructure (Design and Construction) This project is to design and construct components of an ITS traffic management system for the Dulles Toll Road and the Dulles Corridor. Major construction items/activities will depend on the nature of the work to be completed, as identified in the ITS Master Plan. It is anticipated that the system will include incident monitoring cameras and speed detection, road weather information, dynamic message signs, Automated Vehicle Identification and Location (AVI and AVL), and communication feeds to transmit the information to control facilities and informational sources (e.g., dynamic message signs and other traveler information systems). The dynamic message signs along the corridor would be designed to provide travelers with traffic information, lane closures, toll rates, and contact numbers for emergency and courtesy patrol. It is anticipated the dynamic message signs would be linked with the VDOT Traffic Management Center and will provide a method of conveying traffic conditions to travelers through their active traffic management system. The signs will also be designed so that they could be utilized to convey time-of-day pricing or variable pricing along the corridor. Further development of the infrastructure may occur in future years Toll Collection System This work includes the development of design and procurement documents, interfacing with VDOT, design, software, and hardware required for a possible new Automated Revenue Collection System (ARCS), a Maintenance On-Line Monitoring System (MOMS), and an upgraded Violation Enforcement System (VES). The Airports Authority may wish to implement its own Automated Revenue Collection System (ARCS) to replace the existing Transcore system presently on the Dulles Toll Road. Additionally, MOMS would link the operations of the toll transaction equipment to a central monitoring point so that problems in operation could be quickly identified. Maintenance On- Line Systems allow technicians to monitor the toll system outputs to determine technology issues prior to complete failures that cause lane shut downs. It also provides an active log of the type of equipment and location of equipment that generate the most repair notices. This project would include the software, hardware, communications and Architectural/Engineering Design Services for Dulles Toll Road Page 7

9 integration for a violation enforcement system at the Mainline plaza and ramp plazas. This project would include installation/upgrade of equipment and back office processing Toll Plazas (Mainline and Ramps) Plaza Approach Signing and Channelization (Design) The toll booth areas are a decision making point for the traveling motorist. Clear signage and markings improve the decision process resulting in fewer incidents at the toll booths. For example, this would mean fewer wrong lane choices when an attended booth is desired but the motorist chose an unattended toll lane. This project would study potential improvements to lane striping and configuration, delineation and signing to provide traveling motorists information prior to entering into the toll plaza. This project would also include the design, engineering analysis and recommendations Plaza Approach Signing and Channelization Implementation (Construction) This project will include the construction elements to implement the improvements noted in the Plaza Approach Signing and Channelization Study. Plaza approach upgrades may include: striping, channelization makers and delineation, new signage in advance and at the toll plaza. Traffic control will be a major part of this work Toll Booth Replacement (Design and Construction) This project is to design and construct the Toll Booth Replacement project. VDOT has shelved a design for the Toll Booth Replacement and this design will update the current VDOT plans and prepare plans for construction. It was noted in the Dulles Toll Road and Dulles Connector Road Asset Assessment Summary Report that the toll booths are now showing their age. Many of the booths were in poor condition. Inspection of the toll booths revealed the only consistent safety issue was the failure of emergency lighting inside the toll booths. The electrical enclosures are rusted due to climate and its proximity to the road. The concrete curb in the outside lane are also failing. Drainage problems were apparent within the interior lanes, exhibiting cracks in the concrete and sediment at low points. Deterioration of the walkways in the toll lanes was present. The deficiencies noted at some of the plazas include loose and/or non-enclosed wiring and separating flashing. It is recommended to replace the existing toll booths with pre-fabricated units, designed to meet the Airports Authority s requirements and provide a unique system identity. This project should be scheduled in coordination with the Toll Plaza Optimization Study to ensure that the appropriate number of booths being replaced corresponds with the overall Plaza Optimization Plan Overhead and Guide Sign (Design and Construction) As noted in the Dulles Toll Road and Dulles Connector Road Asset Assessment Summary Report many of the current overhead sign structures have signs that were damaged, have lost reflectivity and have overhead lighting that is non functional. This project will implement the recommendations as outlined in the Overhead Guide Sign Study regarding the upgrade and replacement of those signs that do not meet the current reflectivity and lighting requirements. Depending on the study, this project will include the construction and implementation of new guide signs and/or lighting and traffic control. This project should be performed in consideration with the Sign Structure Replacement project if possible. Architectural/Engineering Design Services for Dulles Toll Road Page 8

10 Sign Structure Replacement Appendix 7 of the Dulles Toll Road and Dulles Connector Road Asset Assessment Summary Report identified a number of sign structure deficiencies that required correction. Each sign structure on the system has information in Appendix 7 noting the work needed to repair the deficiency. This will ensure that the sign structures are sound and within safety standards Guardrails, Barriers, and Fencing (Design and Construction) This project is to implement those recommendations as outlined in the Safety Study. Such safety enhancements may include guardrail, terminal anchor section, and traffic and cable barrier improvements as well as channelization improvements. Additional safety improvements not currently within the corridor may include adding barriers at clear zone hazards, upgrading existing barriers to current standards, adding barriers in areas where there are high occurrence of incidents or changing the barrier type to decrease maintenance costs. Fencing may be added/modified to remove hazards or increase security Backtrack Monitoring The Metropolitan Washington Airports Authority (Airports Authority) is responsible for the operation of the Dulles International Airport Access Highway (DIAAH), all roads on the Dulles International Airport property, and the Dulles Toll Road. Over the years the Airports Authority has experienced vehicles traveling on the DIAAH and Dulles Airport roads that were not carrying persons conducting business at Dulles International but rather individuals seeking an alternative parallel route to the Dulles Toll Road and other east-west corridors. This phenomenon has come to be known as backtracking and cut-through traffic. The Commonwealth of Virginia passed new legislation effective July 1, 2010, which allows for the photo-enforcement of unauthorized use of the DIAAH. This task is intended to develop strategies for addressing this unauthorized use of Airports Authority roads. This task will assess the number of illegal users of Airports Authority roads during the morning and evening peak periods, associated with known backtracking and cut-through routes. Knowing the vehicle volumes by routes will allow the project team and stakeholders to refine the possible violator detection techniques and/or deterrent strategies for resolving the illegal usage, develop detailed cost estimates and toll revenue recovery potential, and to prepare a Project Definition Document (PDD) for the recommended strategy. The project will then design the recommended deterrent strategy and develop construction cost estimates. Considering the range of potential assignments, the AE firm will be expected to provide a team with expertise and experience in civil / mechanical / electrical/ IT design, toll road operations and design support and construction services if needed. In addition, experience in making public presentations, consensus-building and group facilitation will be desirable. It is also very desirable that the A/E be familiar with the Metropolitan Washington Area in terms of its economic base, its jurisdictional and agency entities, and its policy processes. 5.0 EVALUATION CRITERIA / SELECTION PROCESS Responses to this solicitation will be evaluated on the following four criteria. The criteria are listed in equal or descending order of importance with the first having the most weight and with each of the following criteria having equal or less weight than the one preceding it. The evaluation will be based on information provided by the Offeror, as well as any other relevant information available to the Authority. Architectural/Engineering Design Services for Dulles Toll Road Page 9

11 (1) Key Personnel (a) Qualifications (b) Experience (c) Availability/Commitment (d) Past Performance (including schedule and budget) For Key Personnel, the A/E: Shall identify the project manager, assistant or deputy project manager, and three to five senior engineers/architects who are expected to make the most significant contribution to this on-call services contract. The qualifications should list current and pending project obligations for each of these individuals, current location, and planned location during contract performance, and indicate a level of time commitment they are available to perform on this contract; Must demonstrate extensive professional experience of its key personnel with similar projects as described in the RFQ and in construction document preparation for a functional design. Significant design detail will be incorporated into the construction documents to ensure constructability and to carry the design intent to a quality completion. The design services will typically include the following: Preparation of Construction Documents, including Specifications Estimating and Schedules Offeror Support Services Construction Support Services (optional) Shall describe, using relevant project examples how the proposed Project Manager has led the development and implementation of project delivery strategies, organization and methods to successfully manage or deliver the anticipated design tasks for the Dulles Toll Road. Shall provide the relevant professional licenses/accreditations for the proposed Key Personnel; include the year that the license/accreditation was received; Include a brief resume indicating professional registration (if applicable), experience, and qualifications as it specifically pertains to the needs of DTR R&R and CIP programs; also provide three references for the Project Manager. References should be from work performed in the last three to five years that had duration of six months or more. (2) Team Experience (a) Civil/Site Design Expertise (b) Highway Design Expertise (b) Structural Design Expertise (c) Mechanical Design Expertise (d) Architectural Design Expertise (e) Electrical Design Expertise (f) Information Technology System Design /Analysis Expertise (g) Noise wall modeling and design Expertise (h) Design, development and implementation of tolling and traffic management tools (i) Familiarity performing design work for projects in the Metropolitan Area (j) Capacity to Respond to Emergency tasks (k) Experience in Task Design Contracts (l) Cost Estimating (for life cycle costing and construction estimate) Architectural/Engineering Design Services for Dulles Toll Road Page 10

12 (m) Scheduling (n) Geographic Information Systems (GIS) (1) Provide a listing of all firms on your proposed team; (2) Describe how the individual firms teaming together have worked together before. Demonstrate the firm s broad understanding of national toll projects. International toll projects directly applicable to the DTR toll program may be used. Provide the name of the project(s), each firm s role on the project, and the dates the services were performed; (3) To quickly respond to project needs, schedule requirements, and funding availability, describe the team s ability to readily provide staffing and resources. Include a listing of each team member s offices and the number of employees within the Washington D.C. Metropolitan area and nationwide; (4) For each firm on your proposed team, provide the types of expertise necessary for anticipated projects that is available at each location, how long has each firm on your team provided these type(s) of expertise, and describe how these resources may quickly be made available. Provide an organization chart of your proposed team and include the respective roles that each firm will provide for the team; and (5) Demonstrate using relevant project examples how your proposed team can provide the qualifications and expertise as described in the RFQ to successfully deliver this program. For demonstrated experience, the successful A/E should demonstrate substantial engineering and design experience at a minimum on three representative highway or toll road systems. Demonstration of successful Task Design contract services with a major highway or toll road operator will also influence the evaluation. (3) Company s Past Performance - (Complete for Prime and subconsultants) (a) Quality of Services (b) Timeliness of Performance (c) Customer Satisfaction (references) Provide a minimum of three (3) with a maximum of five (5) performance evaluations for work performed on similar toll road and highway improvement projects; Eligible projects are those that are either currently active or those that have a project completion date within the last three (3) years. The performance evaluation score will be calculated using all available evaluations on file within the past 3 years. A score of 0 will be applied for any consultant having less than three performance evaluations on file. (4) Project Management Approach (Complete for Prime Contractor Only) Describe the Consultant's procedures or programs for assuring quality control (Quality Management Plan). Describe the Consultant s procedures or programs for managing scheduling, time and cost control on deliverables. 6.0 SUBCONSULTANTS It is expected that the A/E team will include the services of a number of sub consultants in order to ensure the range and depth of expertise necessary to perform the expected design tasks. The proposed team of sub Architectural/Engineering Design Services for Dulles Toll Road Page 11

13 consultants will be reviewed by the Authority during the selection process, especially where designated with responsibilities for the specific or additional critical disciplines identified above. Based on its review, the Authority reserves the right to recommend replacement of any proposed sub consultant, and request that the successful A/E review other candidate firms and recommend to the Authority an acceptable alternative. 7.0 LOCAL DISADVANTAGED BUSINESS ENTERPRISE REQUIREMENTS The A/E design services contract will include a requirement that there be a minimum of Forty-Five percent (45%) LDBE participation. An LDBE is defined as a small business concern which is organized for profit and which is located within a 100 mile radius of Washington D.C. s zero mile marker. To qualify as a small business concern for purpose of this advertisement, the average gross receipts of the professional A/E firms (NAICS Codes Architectural Services and Engineering Services) must not exceed $14 million, based on the average receipts of the last three years. The receipts of all affiliates shall be counted in the total of the business entity s gross receipts. The Authority encourages the participation of minority and women owned businesses. For information on this program, or for additional information on small business standards pertaining to other specialty areas in this project, please call Ms. Cynthia Lipscomb, Office of Equal Opportunity Programs, at (703) MINORITY BUSINESS ENTERPRISE/WOMAN BUSINESS ENTERPRISE VOLUNTARY GOALS The Authority is committed to achieving significant participation in its contracting programs by business enterprises that are owned and operated by minorities and women (MBEs and WBEs) regardless of the size of the enterprise. All offerors are strongly encouraged to take active steps to maximize the participation of MBEs and WBEs in this contract. To communicate the Authority's strong desire for significant MBE/WBE participation in this contract, the Authority has also set a voluntary MBE/WBE participation percentage of Twenty-Five Percent (25%). This percentage is derived from the types of contract opportunities arising from the work to be performed, and the availability of appropriate firms that have been certified by the Authority or by other agencies as firms that are at least 51% owned and controlled by minorities or women. The voluntary goal may be satisfied by LDBE team members that also possess MBE or WBE certification with the Authority, or provide indication that the LDBE firm has a pending MBE or WBE certification application. 9.0 INSURANCE The A/E design services contract will require insurance coverage as described in Appendix B to be in place prior to award to cover liabilities with the associated work QUALIFICATION SUBMITTAL REQUIREMENTS Individuals, firms or teams that meet the requirements above are invited to submit an ORIGINAL (identify on the outside front cover) and six copies (7 complete sets) of the following: (1) A one page cover letter on company letterhead. (2) Standard Form 330 with no more than ten (8-1/2 x 11 ) pages of correspondence describing the organization and responsibilities of the firm, sub consultants, or joint venture partners, and Architectural/Engineering Design Services for Dulles Toll Road Page 12

14 five pages of supporting graphic exhibits. (Reference: Appendix A Additional Instructions for Standard Form 330) (3) List the qualifications, experience, and capacity of individual, firm or team for this project and indicate previous projects that best demonstrate recent (within last 5 years) experience. Primary expertise in toll road systems, bridge design, structures and sound wall design, highway and civil/site design, architectural, mechanical and electrical designs, and VDOT agency interface and related project design work. For capacity, A/E should demonstrate a capability for immediate start-up of work, including a listing of current workload and proposed staff commitments. (4) Detail the recent (within last 5 years) specialized qualifications and experience of key personnel in the full range of capabilities listed in paragraph 5 above in the United States and throughout the world, describing the systems in place prior to and after services were rendered. (5) List a current point of contact for each of the recent (within last 5 years) projects on which the individual, firm or team and key personnel have worked. (6) Statement of commitment to meeting the 45% LDBE participation requirement. (7) Identification of the proposed LDBE firm(s) and their tasks. (8) Documentation of LDBE certification (e.g. letter from the Authority Equal Opportunity Programs Office or current certification number). (9) LDBE certification application or indication that the firm has a pending LDBE certification application, for each proposed LDBE (waiver of this requirement shall be considered only under extreme extenuating circumstances); (10) Statement of commitment to meeting indicated limits of insurance coverage described in Appendix B and the proposed provider. Submissions will be reviewed and a list of the most qualified created. Those entities may be orally interviewed or requested to provide supplemental information at the sole discretion of the Authority SUBMISSION REQUIREMENTS: Metropolitan Washington Airports Authority Procurement and Contracts Department, MA-29 1 Aviation Circle, Suite 154 Washington, DC ATTN: Shirley Diamond The RFQI information submission date is February 28, 2013, 2:00 PM, EASTERN STANDARD TIME. Submit One (1) original and Six (6) copies. Please identify submission with an exterior label stating RFQI No., Architectural Engineering Design Services for the Dulles Toll Road All questions concerning this solicitation must be submitted by 3:00 PM, February 13, 2013 via the Authority s website at: Architectural/Engineering Design Services for Dulles Toll Road Page 13

15 No other general notification of this project will be made and no further action beyond submission of the information listed above is required or encouraged. This is not a request for proposal. Note: The Airports Authority is not an agency of the United States Government. Do not contact Airports Authority consultants or Airports Authority personnel, other than the Contracting Officer, regarding this solicitation. Architectural/Engineering Design Services for Dulles Toll Road Page 14

16 Appendix A Additional Instructions Standard Form 330 The following provides clarification to the Standard Form (SF) 330. Section D should include the proposed team organization chart. Sections E and F are to contain all information necessary to address the Selection Criteria. The project experience listings of individuals (in Section E) and firms (in Section F) are expected to contain that individual s or firm s specific role on each project listed. Experience listings that are for related vs. direct project experience should contain a brief statement as to why that project s experience is considered related and/or relevant. All projects listed should include a brief description of the type of project, the specific role of the firm or individual and other information that is considered relevant to this project. Cleary identify if work experience cited for an individual was done while working for another firm; and if previous work experience cited for a firm (or business unit within a firm) was performed while operating under another name, was performed before acquisition by the current parent firm, or was performed by persons not proposed for this project. Section F, Line 24 should include project presentation drawings and/or photographs. Section F, Line 24, should include the estimated cost and should show both the firm s fee amounts and the project construction cost amounts, differentiated by parentheses around the fee amounts. Section H, Should include all information and discussion necessary to address Selection Criteria. Shall have a minimum 11-point type size. Is not to contain extensive repetition of material presented in previous sections. Should include discussion of the proposed project organization and specific reasons for organizing the team as presented including successful previous working relationships, etc. Should be used to elaborate on any relevant issues expected to influence the course of this project, your ideas on dealing with them, and your experience in dealing with them in the past, including Should emphasize coordination with large multi-departmental client organizations Tabbing and/or other easy-to-follow cross references between SF 330 text and the Selection Criteria being addressed would be greatly appreciated. Architectural/Engineering Design Services for Dulles Toll Road Page 15

17 Appendix B - Insurance The Contractor shall procure and maintain at its expense during the contract period the following insurance coverage from an insurance company or companies possessing a rating of A VII or higher from the A.M. Best Company or an equivalent rating service. THE METROPOLITAN WASHINGTON AIRPORTS AUTHORITY SHALL BE NAMED AS AN ADDITIONAL INSURED ON ALL POLICIES, except Workers Compensation and Employer s Liability, and Professional Liability. The following policies must provide for 30 days advance notice to the Authority of cancellation, non-renewal of the coverage, or any material change in the policy. All Contractor s policies shall be primary and Contractor agrees that any insurance maintained by the Authority shall be excess of and non-contributing with respect to the Contractor s insurance. The Contractor shall obtain a Waiver of Subrogation endorsement on all insurance policies required herein to waive all rights of recovery under subrogation or otherwise against the Authority to the extent these damages are covered by the insurance policies obtained by the Contractor pursuant to this Contract. 1. Comprehensive Automobile Liability A limit of not less than $1,000,000 for each accident for owned, non-owned and hired vehicles; however, if any portion of the Contractor s work will occur on the Airport Operations Area (AOA), the limit shall be not less than $2,000, Commercial General Liability A limit of not less than $5,000,000 for each occurrence. Coverage must include Broad Form Contractual, Property Damage, Personal Injury, Premises-Operations, Products-Completed Operations, Independent Contractors and Subcontractors, and Fire Legal Liability. 3. Professional Liability For contracts with an annual value of $300,000 and less, a limit of not less than $1,000,000 for each claim with a $1,000,000 aggregate for all employees. For contracts with an annual value over $300,000, the limit shall be not less than $3,000,000 for each claim with a $3,000,000 aggregate for all employees. The coverage, in all cases, shall include Unintentional Errors/Omissions Endorsement and Cross Liability Endorsement. When Environmental Impairment Liability is also required, the Professional Liability shall not contain any exclusion or limitation related to environmental impairments. 4. Workers' Compensation and Employer's Liability Virginia Statutory Limits with an All States Endorsement for Workers Compensation and for Employer s Liability a limit of not less than $1,000,000 for each accident for bodily injury by accident and for each employee for bodily injury by disease. By requiring insurance herein, the Authority does not represent that coverage and limits will necessarily be adequate to protect Contractor, and such coverage and limits shall not be deemed as a limitation on Contractor s liability under the indemnities granted to the Authority in this Contract. The Contractor may use commercial umbrella/excess liability insurance so that Contractor has the flexibility to select the best combination of primary and excess limits to meet the total insurance limits required by this Contract. The Authority reserves the right to waive the insurance requirements for the apparent successful offeror for good cause. The Authority reserves the right at any time throughout the term of the Contract to adjust the aforementioned insurance requirements, if, in Authority s reasonable judgment, the insurance required by the Contract is deemed inadequate to properly protect the Authority s interest. The failure of the Authority at any time to enforce the insurance provisions, to demand such certificate or other evidence of full compliance with the insurance requirements, or to identify a deficiency from evidence that is provided shall not constitute a waiver of those provisions nor in any respect reduce the obligations of the Architectural/Engineering Design Services for Dulles Toll Road Page 16

18 Contractor to maintain such insurance or to defend and hold the Authority harmless with respect to any items of injury or damage covered by this Contract. The Contractor is responsible to ensure that all Subcontractors independently carry insurance appropriate to cover the Subcontractor's exposures or are covered under the Contractor s policies. The Contractor shall provide the Contracting Officer with a valid Certificate of Insurance, in advance of the performance of any work and as soon as possible after insurance policy renewal, exhibiting coverage as required by the Metropolitan Washington Airports Authority s contract terms and conditions. If commercial umbrella or excess policies are obtained to meet the required limits of insurance, then the Certificate of Insurance must indicate the policies covered by the umbrella or excess policies. The Certificate of Insurance shall contain any applicable additional insured statement as referred to herein. The Certificate of Insurance shall be provided on forms acceptable to the Authority, (ACORD 25-S is one form accepted by the Authority), and the contract number shall be listed on the Certificate of Insurance and issued to: Metropolitan Washington Airports Authority Procurement and Contracts Department 1 Aviation Circle, Suite 154 MA-29 Washington, DC Architectural/Engineering Design Services for Dulles Toll Road Page 17