ADDENDUM #1 TO THE REQUEST FOR QUALIFICATIONS

Transcription

1 MARICOPA COUNTY SPECIAL HEALTH CARE DISTRICT MARICOPA INTEGRATED HEALTH SYSTEM TO THE REQUEST FOR QUALIFICATIONS FOR DESIGN PROFESSIONAL AMBULATORY FACILITY #1 RFQ NO , ISSUED JUNE 1, 2017 COVER SHEET BY SIGNING AND RETURNING THIS COVER SHEET, I CERTIFY RECEIPT OF TO THE DESIGN PROFESSIONAL SERVICES. Printed Name of Authorized Individual Name of Submitting Organization Signature of Authorized Individual Date THE SIGNATURE PAGE OF THIS ADDENDUM ONE MUST BE SIGNED AND RETURNED WITH YOUR PROPOSAL. INTEGRATED PROGRAM MANAGEMENT OFFICE 2601 E ROOSEVELT STREET, PHOENIX, AZ DATE: JUNE 27, 2017

2 TABLE OF CONTENTS Addendum Item Page Introduction 3 Questions & Answers..3 Attachments: A. Modifications and Changes Insurance Requirements.10 Page 2 of 14 June 27, 2017

3 Introduction The Maricopa County Special Health Care District ( District ), d.b.a. Maricopa Integrated Health System (MIHS), is hereby issuing Addendum #1 to the Request for Qualifications which requested sealed proposals from qualified Design Professional Proposers with the intent to provide Architectural and Engineering Services for Ambulatory Facility #1. Pursuant to the Procurement Code Clause HS 305, Addenda to Solicitations, Paragraph A (1, 2), this Addendum #1 will make changes to the Solicitation and will correct defects and ambiguities as outlined in Attachment A, and includes the following Respondent questions and MIHS answers. Questions and Answers 1. Question: Page 2 of the RFQ states this is a one step solicitation, however page 6 lists an interview date of July 24. Please clarify if this is a one step or two step process. Answer: This is a one step solicitation requesting qualifications only. 2. Question: Please clarify what you mean by branch on the table on Attachment 5. Answer: Remove the term 'Branch' and the associated column. 3. Question: Should we organize our proposal to respond to the items listed as required contents beginning on page 18, or would you prefer our proposal be organized around the evaluation criteria on page 22? Answer: Please refer to the RFQ. Question: Attachment 26, Item L.4 requires professional liability insurance coverage in the amounts of $1M per and $5M aggregate. The $5M aggregate figure seems out of line with the 4. size of project, and may effectively eliminate smaller, qualified firms from pursuing this opportunity. Please confirm the requirement. Answer: There is no Attachment 26, Item L.4, but reference Addendum #1, Attachment 16: Insurance Requirements for requirements. Question: Attachment 26, Item M requires $10M umbrella coverage over all of the listed 5. coverages. We understand that an umbrella is possible for all coverages other than professional liability, for which such coverage does not exist. Please clarify this requirement. Answer: There is no Attachment 26, Item M, but reference Addendum #1, Attachment 16: Insurance Requirements for requirements. Page 3 of 14 June 27, 2017

4 Question: Section III, item 2.02 identifies that the successful Respondent will be required to have and maintain an office in the State of Arizona. We are planning on teaming with a larger architectural firm in response to both the Ambulatory RFQ ( ) and Site Development Plan RFQ ( ), however our relationship is not a legal partnership nor 6. joint venture as identified in the definition of Respondent (Section III, item 1.01.J) or Firm (Section III, item 1.01.D). Under this type of relationship would it be required of MIHS that the prime Architectural firm maintain the Arizona office, or can either firm maintain the Arizona office? Answer: The firm that will sign the contract must have and maintain an office in the State of Arizona. 7. Question: Similarly, under the relationship identified above, are both architectural firms required to submit completed copies of the Required Attachments identified in Section VI, items 2.A through 2.O (Authorization to Submit Response, Addendum Acknowledgement, Organizational Information, etc.)? Answer: The firm that will sign the contract must submit required attachments. 8. Question: Regarding Page 17, Item 4.3, please provide more clarification regarding the information that will be provided regarding Medical Equipment and FF&E by the IPMO: Is the expectation that the A&E conduct the review of the medical equipment and send questions concerns back to the IPMO, or are we to engage an equipment planner to take what we get from the IPMO and carry that forward to completion? Answer: The IPMO Team will prepare and coordinate the medical equipment list with the AE. 9. Question: Regarding Page 17, Item 4.3, please provide more clarification regarding the information that will be provided regarding Medical Equipment and FF&E by the IPMO: Please confirm the IPMO will provide all furniture design for handoff to the Design Team. Answer: The IPMO Team will only procure the FF&E as designed and specified by the AE. 10. Question: Regarding Page 17, Item 4.3, please provide more clarification regarding the information that will be provided regarding Medical Equipment and FF&E by the IPMO: Are IT and AV going to be provided by the IPMO? Answer: No. Page 4 of 14 June 27, 2017

5 11. DESIGN PROFESSIONAL Question: Regarding Page 17, Item 4.3, please provide more clarification regarding the information that will be provided regarding Medical Equipment and FF&E by the IPMO: What level of support for IT/AV/Special Systems design is expected of the Design Team? Answer: The AE will engineer and coordinate. 12. Question: As development of Design Standards and Guidelines that will be utilized on ambulatory projects indicates energy and renewable resources ( green building ) as part of the standards. Is MIHS interested in LEED certification? Answer: MIHS is not seeking LEED certification. 13. Question: Please confirm if the Neighborhood, Community and Specialty Centers will be greenfield, retrofit or a possible combination of both? Answer: At this time, it is expected that the project will be a greenfield. 14. Question: Can you clarify the statement this is a one step process (Page 2 of 49) versus the proposal/interview/negotiate process described in more detail later in the RFQ? Answer: See previous response for question # Question: Item 3, Page 20 of 49, refers to submitting in the sealed envelope required under Instruction 7 above. Item 7 on Page 19 of 49 doesn t reference the sealed envelope which Item 7 should be referenced? Answer: Deliver the SOQs in one sealed container of your choice. 16. Question: Item 2.D. References/Past Performance Form is referenced as Attachment 2, but should be Attachment 6, correct? Answer: The correct referenced Attachment is # Question: Section III.2.01: Do all licensed architects who work on the project need to be licensed in the state of AZ or just the architect of record? Answer: Suggest only AE of Record be licensed. 18. Question: Section III.5.03: Please confirm that double sided pages count as two pages towards the total page count. Answer: Confirmed. Page 5 of 14 June 27, 2017

6 19. DESIGN PROFESSIONAL Question: Section V.3: Will the CMAR provide all cost estimating during design of Ambulatory Facility No. 1 and participate in standards development for constructability input? Answer: Yes, see Section VI.E Question: Section VI.1.D.3: Is it at the responder s discretion as to whom the key staff positions are to include, i.e. Project Manager, Project Architect, etc.? Answer: Yes. Question: Section VI.1.F: Regarding the SOQ index tabs, please clarify identifying images such 21. as building signage on a photo or image that may identify the facility would count as a page towards total page count? Answer: The intention is that no additional information is permitted beyond the content of the photograph. 22. Question: Is there a minimum font size required for text? Answer: Minimum font size is 10. Question: Does the $129 million [ibid] design and construction budget mentioned in the presubmittal meeting include both the ambulatory facility #1 project scope as well as the Maricopa 23. Medical Center Campus Site Development and Site Utilization Plan Services project scope? Answer: The project design and construction budget of $829 million includes the Ambulatory and Roosevelt Campus projects. 24. Question: Can you please elaborate on the Blue Cottage scope for medical equipment planning? We are trying to determine whether there is a need for a Medical Equipment Consultant on the DP team. It is our understanding from the pre proposal meeting that Blue Cottage is currently coordinating with the Hospital departments to produce a comprehensive list of medical equipment and specifications that would be provided to the DP team. Please advise if this list will also include medical furniture and an inventory of currently existing medical equipment/ furniture sorted into existing to remain and/or existing to be replaced or disposed of? Answer: See previous response for question # Question: Reference SOQ Evaluation Process Section3D, Strategic Fit page 24/49: MIHS will evaluate proposed solutions based on overall best fit. Please clarify what is meant by proposed solutions. Answer: See Addendum # 1 for clarification. Page 6 of 14 June 27, 2017

7 Question: Reference Attachment 16: Insurance Coverage. It is our understanding that MIHS will be issuing an addendum in reference to insurance coverage. Our current insurance does not 26. have a privacy, security or data breach coverage but we can get one if required. Please advise. Also, our insurance gives 30 days (not 15) coverage notice; would this be acceptable? Answer: Reference Addendum #1, Attachment 16: Insurance Requirements see B.6 for Privacy, Security and Data Breach requirements, and B.9.a for notice of cancellation requirements. 27. Question: It was mentioned during the pre submittal meeting that images on tabs there were not labeled or recognizable would not be counted against the page limitation. Does that mean any images of facilities in Phoenix or that show the location name (logos or branding) should not be included on the tabs if we did not want the tabs to be counted against the page limitation? Answer: See previous response for question # Question: Please confirm that each side of a sheet of paper count as a page. (i.e. the front and back counts as page 1 and page 2) Answer: See previous response for question # Question: Page 23 alludes to an Attachment #2 Reference Form; did you mean Attachment #6? Answer: See previous response for question # Question: Page 8, 3.01 states that Provisions in a Response that conflict with, and/or exceptions to, and/or request for changes in, MIHS contract terms may result in a Response being considered nonresponsive and rejected. However, on page 10, 5.04 it requests that [the] Respondent shall clearly identify any/all exceptions to the RFQ specifications or contract terms on Attachment 7, and again states that any exceptions may result in the SOQ being rejected as nonresponsive. Answer: Please refer to the RFQ. 31. Question: Is the response for Section V.1.D.4 (page 19 litigation and arbitration) included in the page count? Answer: No. 32. Question: Page 21, item B says Twelve (12) bound 8.5 x 11 hard copies of the SOQ, each clearly marked Copy on the outside cover, which may be clipped of placed in folder Are the copies to be bound (e.g. spiral or comb) or unbound and clipped together? Answer: The twelve (12) copies are to be bound. Page 7 of 14 June 27, 2017

8 33. DESIGN PROFESSIONAL Question: Would you confirm whether the Design Professional should consider including a Cost Estimator as part of their proposed Project Team, or will the engagement of the CMAR early in the development process lead to unnecessary redundancy? Answer: See previous response for question # 19. Question: Do resumes as requested in 1. Required SOQ Contents in addition to Attachments, d. Project Team: Qualifications and experience of the individuals directly involved with the project Provide key staff one (1) page resumes need to follow the format requested in Attachment 4: Key Personnel Information or can we use our own resume format provided the information is provided? Answer: Attachment # 4 does not need to be used for resumes and representative projects, but listed items/information must be provided. 35. Question: Are respondents required to complete registration on any vendor sites? Answer: No. 36. Question: Does a two sided cover page with full bleed image on front and back count towards the 15 page limit, or does the page limit start with the first page of text inside the submitted RFQ Response? Answer: The page limit starts with the first page of text inside the submitted RFQ Response. END OF QUESTIONS & ANSWERS Page 8 of 14 June 27, 2017

9 ATTACHMENT A: MODIFICATIONS AND CHANGES The following modifies and changes the content of the referenced Solicitation RFQ No : 1. Reference Page 4 of 49, first paragraph Replace AMBULATORY FACILITY #1 of 30,000 SF to 90,000 SF with AMBULATORY FACILITY #1 of 90,000 SF to 140,000 SF. 2. Reference Page 6 of 49, Section II: Procurement Schedule Revise Item F Interviews date from July 24, 2017 to July 26, Revise Item G Selection process complete and selected firm notified date from July 25, 2017 to July 27, Reference Page 24 of 49, paragraph D.2 Replace MIHS will evaluate proposed solutions with MIHS will evaluate proposed team. 4. Reference Attachment 16: Insurance Requirements Replace document in its entirety with the Addendum #1 Attachment 16: Insurance Requirements, dated June 27, 2017 (5 pages). END OF ATTACHMENT A Page 9 of 14 June 27, 2017

10 ATTACHMENT 16: INSURANCE REQUIREMENTS (Will become EXHIBIT B INSURANCE REQUIREMENTS to the final Contract) The following is provided for informational purposes only related to this solicitation. Any Respondent awarded a contract subsequent to this solicitation will be expected, upon request by MIHS, to submit the forms in this Attachment 16 as a condition of the Contract. NOTE: IT IS NOT NECESSARY TO INCLUDE THE DOCUMENTS IN ATTACHMENT 11 WITH YOUR RESPONSE. A. These Insurance Requirements apply to the party contracting with MIHS (Contractor, CMAR, and/or Design Professional) working or providing services in relation to the Project pursuant to the Contract, Job Order, Project Order, or other agreement with MIHS to which this Exhibit B is attached as an Exhibit. B. Contractor/CMAR/Design Professional, as applicable, shall obtain and submit to MIHS before any Work is performed, certificates from the Contractor/CMAR/Design Professional's insurance carriers indicating the presence of coverages and limits of liability as set forth in the Contract Documents, but in no event shall the coverages and limits be less than those specified as follows: 1. Workers Compensation: (a) Coverage A: Statutory Benefits. (b) Coverage B: Employer s Liability. Bodily Injury by accident $100,000 each accident Bodily Injury by disease $100,000 policy limit Bodily Injury by disease $500,000 each employee (c) Coverage must include a Waiver of Subrogation endorsement. (d) Where applicable, the U.S. Longshore and Harbor Workers Compensation Act Endorsement shall be attached to the policy. 2. Commercial Auto Coverage: (a) Auto Liability limits of not less than $500,000 each accident, combined Bodily Injury and Property Damage Liability insurance. Certificate to reflect coverage for Any Auto or All Owned, Scheduled, Hired and Non Owned. (b) If the Contract Documents require Contractor/CMAR/Design Professional to remove and haul hazardous waste from the Project site, or if the Project involves such similar environmental exposure, pollution liability coverage equivalent to that provided under the ISO Pollution Liability Broadened Coverage for Covered Autos Endorsement shall be provided, and the Motor Carrier Act Endorsement (MCS 90) shall be attached. Page 10 of 14 June 27, 2017

11 3. Commercial General Liability: Each Occurrence Limit $1,000,000 Personal Injury/Advertising Injury Limit $1,000,000 Products/Completed Operations Aggregate Limit $1,000,000 General Aggregate Limit $2,000,000 (other than Products/Completed Operations) (a) Coverage must include a Waiver of Subrogation endorsement. (b) Both policy forms must include: 1) Premises and Operations coverage with no explosion, collapse or underground damage (XCU) exclusions. 2) Products and Completed Operations coverage. Contractor/CMAR agrees to maintain this coverage for a minimum of 10 years following completion of the Contractor/CMAR s Work and to continue to name MIHS as an Additional Insured for the entire 10 year period. 3) Blanket contractual coverage for the indemnity/hold harmless agreements assumed in this Subcontract and in the Prime Contract. Any Employee Exclusion will be deleted. 4) Broad Form Property Damage coverage, including completed operations or its equivalent. 5) An endorsement naming MIHS, any other party required to be named as an additional insured under the Contract Documents, and any other parties in interest as Additional Insured(s) under the coverage specified under Comprehensive General Liability or Commercial General Liability. The endorsement shall be on ISO forms CG2010B 11/85 or CG /85, or equivalent. Additional Insured Endorsements on both ISO forms CG /01 and CG /01 are acceptable. ISO forms CG2010A or CG2010B 10/93 and/or 3/97, or their equivalent, ARE NOT ACCEPTABLE. Any form that does not grant additional insured status for both the ongoing operations and products/completed operations coverages IS NOT ACCEPTABLE. 6) Coverage on an Occurrence form. Claims Made and Modified Occurrence forms are not acceptable. 7) Coverage to include general aggregate limits on a per project basis. 4. Errors & Omissions Liability (Applicable to any Design Services and/or any design/engineering/pre construction services are part of Work) Each Claim $1,000,000 Aggregate $3,000,000 (a) Coverage provided must have no exclusion for design build projects. (b) Evidence of coverage for ten (10) years beyond completion of the Project must be provided. Page 11 of 14 June 27, 2017

12 5. Pollution Legal Liability $1,000,000 (Applicable as to any pollutants or hazardous waste exposures as part of the Work). Contractor/CMAR/Design Professional shall maintain insurance covering losses caused by pollution conditions (including mold) that arise from the Work. 6. Privacy, Security and Data Breach: Each Claim/Occurrence $3,000,000 Aggregate $3,000,000 Privacy, security or data breach coverage, which such coverage may be provided via a separate policy or as an endorsement to any other policy the Contractor/CMAR/Design Professional maintains. 7. Excess Liability: Umbrella Liability to extend the above liability coverages and limits to reach a minimum total combined limit of at least the following: (a) For Contractor/CMAR: Each Occurrence/Claim $4,000,000 Aggregate $10,000,000 (b) For Design Professional: Each Occurrence/Claim $2,000,000 Aggregate $5,000, Contractor/CMAR All Risk : Contractor/CMAR shall maintain all risk insurance on a replacement cost basis, covering loss or damage to personal property (for which it has title and/or risk of loss) which is to become a final part of the Project, during any time such personal property is in transit and while stored or worked upon away from the Project Site. 9. Other Requirements (a) All policies must contain an endorsement affording an unqualified thirty (30) days notice of cancellation to the additional insured(s) in the event of cancellation, non renewal or material reduction in coverage. (b) All policies must be written by insurance companies whose rating, in the most recent Best s Rating Guide, is not less than A VIII. All coverage forms must be acceptable to MIHS. (c) Certificates of Insurance with the required endorsements evidencing the required coverages must be delivered to the MIHS prior to commencement of any Work. Failure of MIHS to demand such certificate or other evidence of full compliance with these insurance requirements or failure of MIHS to identify a deficiency from evidence that is provided shall not be construed as a waiver of Contractor/CMAR/Design Professional s obligation to maintain such insurance. MIHS shall have the right, but not the obligation, to prohibit Contractor/CMAR/Design Professional or any of its subcontractors or sub consultants from entering the Project site until such certificates or other evidence that insurance has been placed in complete compliance with these requirements is received and approved by MIHS. Page 12 of 14 June 27, 2017

13 C. Additional Insureds. The insurance coverage, except Workers Compensation and Errors and Omissions, required by this Exhibit B, shall name MIHS, its agents, representatives, officers, directors, officials and employees (excluding contractors, architects, inspectors or any other party in direct privity of contract with MIHS solely to perform work or services in relation to the Projects) as Additional Insureds. The endorsement shall include the following language or equivalent: Such coverage as is afforded by this policy for the benefit of the additional insured(s) is primary and any other coverage maintained by such additional insured(s) shall be non contributing with the coverage provided under this policy. D. Waiver (Subrogation). The policies, except Workers Compensation and Professional Liability, shall contain a waiver of transfer rights of recovery (subrogation) against MIHS, its agents, representatives, directors, officers, and employees for any claims arising out of the Design Professional s work or service. E. Waiver (Property Insurance). MIHS and Contractor/CMAR/Design Professional waive all rights against each other and against MIHS, Architect/Engineer, and separate contractors for damages caused by fire or other perils covered by Builder's Risk or any other property insurance, except such rights as they may have to the proceeds of such insurance. Such insurance may be subject to an amount deductible from the sums otherwise payable thereunder and the burden of such deduction shall be borne by the party receiving the direct benefit of such insurance. F. Deductibles. Contractor/CMAR/Design Professional shall be responsible to satisfy any deductible or self insured retention with respect to any of the coverages required by the Contract Documents. G. MIHS All Risk Policy. Unless otherwise provided, the MIHS shall purchase and maintain, in a company or companies lawfully authorized to do business in the jurisdiction in which the Project is located, property insurance written on a builder s risk all risk or equivalent policy form in the amount of the initial contract sum, plus value of subsequent contract modifications and cost of materials supplied or installed by others, comprising total value for the entire Project at the site on a replacement cost basis. This insurance shall include interests of the MIHS, Contractor/CMAR/Design Professional and its subcontractors in the Project, and shall include, without limitation, insurance against the perils of fire and physical loss or damage including, without duplication of coverage, theft, vandalism, malicious mischief, collapse, earthquake, flood, windstorm, falsework, testing and startup, temporary buildings and debris removal, including demolition occasioned by enforcement of any applicable legal requirements. Contractor/CMAR/Design Professional shall bear the responsibility for the deductible for such coverage when a loss affects the Work. Such property insurance maintained by MIHS does not cover any tools or equipment owned or rented by Contractor/CMAR/Design Professional including trailers, excavators, scaffoldings, or forms. Contractor/CMAR/Design Professional is responsible for providing insurance coverage for such items. H. Rental Equipment. In the event that rental of equipment is undertaken to complete and/or perform the Work, Contractor/CMAR/Design Professional agrees that it shall be solely responsible Page 13 of 14 June 27, 2017

14 for such rental equipment. Such responsibility shall include, but not be limited to, theft, fire, vandalism and use by unauthorized persons. I. Personal Property. In the event that materials or any other type of personal property ( personal property ) is acquired for the Project or delivered to the Project site, Contractor/CMAR/Design Professional agrees that it shall be solely responsible for such property unless and until it becomes a fixture on the Project, or otherwise is installed and incorporated as a final part of the Project. Such responsibility shall include, but not be limited to, theft, fire, vandalism and use by unauthorized persons. J. CCIP/OCIP. If the Contract Documents provide for a Contractor/CMAR or Owner Controlled Insurance Program ( CCIP or OCIP ) which provides coverage for the Work, the Contractor/CMAR/Design Professional shall comply with all provisions of any such CCIP or OCIP, as applicable. K. Additional Provisions. Any additional provisions specific to the Project are attached hereto or to the applicable Contract Documents or Project Order. In the event of any conflict between the attached terms and the terms of this Exhibit, the Contractor/CMAR/Design Professional shall comply with the more stringent provisions. L. Right to Increase Limits. MIHS reserves the right, in its sole discretion, to require higher limits of liability coverage if, in MIHS opinion, operations by or on behalf of Contractor/CMAR/Design Professional create higher than normal hazards. PHOENIX v2 END OF ATTACHMENT 16 Page 14 of 14 June 27, 2017