Employer - Online Services. Michelle Zyla Senior Employer Service Specialist

Transcription

1 Employer - Online Services Michelle Zyla Senior Employer Service Specialist

2 What is Workers Compensation? Workers Compensation is a no-fault insurance that protects both employers and workers against the result of work injuries. Employers WCB Workers

3 Life Cycle of a Firm Registration Annual payroll reporting Payments Payroll revisions Clearances Assignment of employer coverage Account closure

4 Why Register for Online? Submit your Employer Payroll Statement (EPS). Revise your payroll estimate. Request a clearance, letter of good standing, or manage your Automatic Clearance Verification list. Pay your premiums. Manage your claims information or report an injury. Update account information. Review forms you have submitted. View account details including payroll and industry codes.

5 Accessing Online Services Register for Online Services account as an administrator. We will review the application and approve it. The administrator must be an authorized person for the business (owner, director, HR manager, payroll manager). The administrator can then grant any number of agents access to the services they require (i.e.: payroll, clearances, etc.)

6 Accessing Online Services

7 Accessing Online Services

8 Accessing Online Services

9

10 Giving Employees Access The agent (or employee) must first register for an online account using your firm number. After the agent submits the application, they will receive an to confirm their address. The administrator of the account will receive an advising that an agent has requested access to the account. The will have a link to a page where the agent s access can be approved or denied.

11 Logging on Once you have obtained an online services account, log in at myaccount.wcbsask.com. You will see applications that you have been granted access to.

12 Submit Your Employer Payroll Statement The EPS is used to submit payroll information (actual for prior year and estimate for current year), contractors hired in prior year, and request optional coverage. Due annually by February 28 th. Can be submitted through Fast File or through online services account.

13

14

15 Revise Your Payroll Estimate Payroll estimates need to be adequate to avoid penalties. Payroll revisions can be done anytime after you have submitted your EPS for the year. They must be done before the end of the year. Payroll revisions can be done through Fast File or through online services account.

16

17

18 Request Clearances Request a Letter of Good Standing or Clearance letter. Manage an ACV (Automatic Clearance Verification) list: ACV lists allow you to create a list of frequently used contractors. You will receive an anytime the status of a contractor changes. You can log on to view which contractor has a status change. You need to keep the contract amount up-to-date.

19

20 Paying Premiums Premiums can be paid online with your Visa, MasterCard and American Express*. Payments can also be made through your bank or credit union s online banking services. * We offer this service for payments under $5000 per payment period.

21 Managing Claims View injury cost information. Report a work injury. New - View claims reports: Experience Summary (16C1) - report summarizes your firm's payroll, premium, claim counts and costs for the current and previous 4 years. Annual costs per claim (16C2) - breaks down your firm's costs by claim for the current and previous 4 years. Total costs per claim (16C3) - shows the total costs since start of your account for claims that have incurred costs in the current or previous 4 years. Experience Rate Statement Premium Rate Notice, which shows your discount or surcharge calculation.

22 Total costs per claim

23 Experience Summary

24 Total Costs Per Claim Total costs per claim

25 Other Services Available Update account information (address, contact numbers, address). Review forms you have submitted. View account details address and contact information, payroll information, industry code, payment details, etc..

26 Updates Employer Payroll Statements (EPS) For those employers who previously submitted their EPS online, a project is currently in progress to replace the three page EPS form with a one page reminder. Coverage Directors (POL ) Effective January 1, 2015, director(s) of a corporation who report their employment income on a Canada Revenue Agency T4 tax slip, are now considered workers and are required to have WCB coverage.

27 Contact Us By phone: (306) Toll Free: Fax: (306) Toll free fax: Online: