13. Contractor Safety Regulations=

Transcription

1 CMP13 July = Document No.: DOC AAQ Issue date: July 2011 Revision No.: 1/2011 Enquiry: Prepared by: Date: Issued By: Date: Contracting Safety Manager Safety, Quality and Environment Manager = = = = = = = = = = = DISCLAIMER:- THE CONTRACTOR ACKNOWLEDGES AND AGREES THAT:- (1) THE IMPLEMENTATION AND COMPLIANCE BY THE CONTRACTOR OF THESE PROCEDURES IN NO WAY REDUCES, LIMITS AND/OR OVERALL RESTRICTS THE CONTRACTOR S LIABILITY TO THE EMPLOYER UNDER THE TERMS OF THE CONTRACT; AND (2) THESE PROCEDURES SHALL BE READ TOGETHER WITH ALL THE OTHER DOCUMENTS WHICH FORM THE CONTRACT AS SUPPLEMENTAL THERETO AND IN THE EVENT OF A CONFLICT BETWEEN THESE PROCEDURES AND THE TERMS OF THE CONTRACT, THEN THE TERMS OF THE CONTRACT SHALL PREVAIL.

2 1.0 Introduction Document Layout Scope Safety Assurance Process Diagram Definitions Compliance with Legislation Preliminary Safety and Health Plan Electrical Safety Interface Agreement (ESIA) Safety file ESB Networks Safety Statement Contractor Safety Statement Safety Violations Control of Safety Persons Responsible Appointment of Project Supervisors (Construction Reg. SI. 504 of 2006) Safety Check Lists Safety Induction & Safe Pass Scheme Construction Skills Certification Scheme (CSCS) Control of Sub-contractors Listing of Contractor s Staff Interference with Plant Safety Requirements applying to Contractors General Safety Risk Assessments Method Statements Safety Officer Competence and Fitness for Work Safe Place of Work Personal Protective Equipment Contractor's Emergency Procedures Clean-up of Work Area Works near Exposed Live Electrical Equipment or Apparatus Movement of Plant near Exposed Live Electrical Equipment or Apparatus Safety Reporting Safety Auditing, Reporting & Follow-up Daily Safety Planning (JSSP) Safety Documentation First Aid Facilities 22 Appendix 1: Checklists & Templates 23 2

3 Appendix 2: Sample Monthly Safety Report 36 Appendix 3: Site Induction request Form 38 Appendix 4: Specific Requirements for Major Electrical Works Control of Safety Contractors Operating the Employer s Networks The Employer Operating Networks for Contractors Safety Rules Safety Requirements Applying to Contractors Personal Protective Equipment Live Working Safety Reporting Reportable Electrical Incidents Contractor Monthly Safety Performance Report 41 Appendix 5: Specific Requirements for Civil Works Control Of Safety Green Field Site Inductions Permits to Dig System Control of As-Builts Safety Requirements Applying to Contractors Method Statements Competent Site Foreman/PSCS Representative Safety Reporting Reportable Incidents ** Safety Auditing, Reporting & Follow-up 47 Appendix 6: Non-exhaustive guidelines for compiling the Health & Safety Plan 48 Appendix 7 Poling, Civil Works, Cable Pulling, Minor LV works, Fault Assistance Contract types covered in this document Introduction Clarifications Roles and responsibilities Incident reporting 52 Appendix 8 Timber cutting, Miscellaneous Station works Contract types covered in this document Introduction Clarifications Roles and responsibilities 53 3

4 3.2 Incident reporting 55 Appendix 9 Network Operation, Generation Operation/Maintenance and Fuel Delivery on offshore islands Contract types covered in this document Introduction Clarifications Roles and responsibilities Incident reporting 58 Appendix 10 Traffic management Contract types covered in this document Introduction Clarifications Roles and responsibilities Incident reporting 60 Appendix 11 Non- Construction Contractors Contract types covered in this document Introduction Clarifications Roles and Responsibilities Incident Reporting 63 4

5 Change Summary Log: Changes in this revision (v1/2011) Minor revisions and text corrections Inclusion of recognised safety management systems (Section 5.1) Addition of appendices 7 to 11 to cover all contract types Document control measures added to section 1.2 Changes to previous revisions Changes in Revision 12b as follows: Section 3.1 ESIA, Section 3.2 Safety File & PSDP Role changes Section 3.4 Site Specific removed Section 4.2 Added text Section 5.3 Minor changes Section 6.0 Class 1 Near Miss defined Section A5: Site Specific added Flowchart 1 Page 53 Dangerous removed Changes in Revision 12 as follows: Replace templates in appendix 5 with formatted versions (like-for-like). Changes in Revision 11 as follows: Adaption of CMP13 to cover specific civils safety requirements. Changes to Revision 10 as follows: Minor revisions and text corrections Changes to Revision 9 as follows: Updates to comply with 2006 Construction Regulations Some material re-organised with additional appendices Appendix 5 Under preparation for green field substation civil works contracts Appendix 6 added to cater for civil works in existing live substations Changes to Revision 8 are as follows: Updated references to new legislation and other minor changes to text. Changes from Revision 5 to Revision 6 are as follows: Inserted text on "Accident Reporting" in section 7.0. Revised Appendix 1 and made text change to Appendix 2. Changes from Revision 4 to Revision 5 are as follows: 4.4, 4.5, 4.7, 6.1.4, and all references to Construction Regulations SI. 481have been modified to reflect SI. 504 of

6 1.0 Introduction 1.1 Document Layout This procedure covers all contractors working for ESBN. It is primarily intended to cover roles, responsibilities and key compliance issues for ESBN and contractors who carry out construction work. It does however include provision for the small number of contractors whose work is not covered by the various construction regulations. Contractors vary from very small to very large business, and cover a range of different types of risk. In the interest of consistency it is necessary to have one governing document throughout ESBN. However it is not intended to be unnecessarily difficult for smaller companies to comply Core and common issues are treated in the main text, and the various appendices deal with the various types of work carried out. In some cases ESBI are involved as PSDP and consultant, these are usually large station projects Major Electrical works (including line and station works) Major Civil works (including green field station build and brown field, live station refurbishment) Most of the procedure is common to both works areas and is covered in the body of the procedure. Procedural issues which are specific to either work area are covered in their respective appendices as follows: Major Electrical and Line Works: Appendix 5 Major Civil Works: Appendix 6 For ease of reference these appendices are laid out with the same section numbering and headings as the main document. Note that for projects with combined civil & electrical works, both appendices will apply. Appendices 7 to 11 deal with work programs carried out by smaller contractors 1.2 Scope This procedure provides information on the basic control measures that the Employer has put in place to ensure safety standards are complied with by Contractors working on the Employer s behalf. It also details the safe working practices that shall be required of Contractors and their personnel. Contractors shall be expected at all times to pay the utmost attention to managing safety in the daily activities of executing the Works. While this procedure outlines the Employer s approach to Contractor safety, the Contractor is ultimately responsible for implementing the requirements of these procedures. In addition, the Contractor is responsible for taking all further precautions as he deems necessary to ensure the safety of his/her staff, agents, sub-contractors and members of the public where relevant. 6

7 In addition, the Contractor is responsible for complying with all relevant and applicable safety legislation. The Contractor is encouraged to implement best practice in relation to safety management and practices. In the interest of continually improving safety the Employer and Contractor shall endeavour to share knowledge of work methods and safety management techniques. It is desirable that the contractor use a recognised and appropriate safety management system, such as OHSAS, SMP 20 etc. A flow diagram shown over leaf outlines the process of assuring safety in contracting Network construction activities. This is a generic contract management procedure which covers safety regulations for contractors working on ESB Networks. Where specific safety regulations differ for particular contract types, such requirements are detailed in the attached appendices e.g. Appendix 5 addresses specific requirements for substation civil work projects on sites where ESB or the contractor may act as Project Supervisor Construction Stage (PSCS). Future revisions will be prepared by the Contracting Safety Manager, ESBN and approved by the Safety, Quality and Environment Manager, ESBN. All requests for changes must be made through these channels 1.3 Safety Assurance Process Diagram The following diagram outlines the process which shall be undertaken by ESB Networks to ensure Contractors manage safety during the course of implementing the Works. Prequalification All Tenderers must have completed a prequalification questionnaire which requests a copy of the Contractor s safety statement, requests information on accident statistics, safe-pass adherence and PSDP/PSCS experience etc This information is used to estimate his capability to construct the project in accordance with legislative and ESB Safety requirements and if appropriate, to assess the competence of the Contractor to undertake the role of PSDP or PSCS Tender Evaluation This stage includes tendering and post tender meetings Request & review safety statement from Contractor Request & review Contractor s proposed Site management team Request & review Contractors method statements (tender stage) Review Contractor s safety management experience Tenderers will be asked to confirm their competence to act as PSDP/PSCS and will be asked to elaborate on their safety management 7

8 system. They will also be advised of the ESB Safety & Health requirements for the project Contract Awarded Start-up Phase Working On-site Reporting Request Contractor refines his/her method statement if required Confirm receipt of names and competencies for all contractor staff On appointment of the PSCS, a project start-up meeting will be held between the appointed PSCS and the Employer to review all aspects of the project with particular emphasis on safety. Communication paths will be developed to pass on all relevant safety information to appropriate parties The following documentation should be completed by the Contractor and submitted to the Employer at the start-up meeting: o The CMP 13 PSCS Safety Management Checklist o The CMP 13 Contractor Safety Checklist o The Contractors Safety Statement, accompanied by a signed copy of CMP13 Contractor Safety Statement Checklist o The Construction Stage Health & Safety Plan o Method Statements with a signed copy of CMP 13 Method Statement Checklist Fulfil PSCS responsibilities as per legislative requirements Vet Contractor s staff competencies and monitor performance Monitor Contractors safety system Complete safety audits (by contractor ) Complete independent audits by the Employer Ensure contractor completes as-built drawings Request safety audit report from Contractors Ensure safety report is a fixed item on the monthly meeting agenda Request reports on safety incidents Request corrective action where required as a consequence of reports 2.0 Definitions In these Contract Management Procedures, words and expressions shall have the meanings and interpretation assigned to them in the Contract together with the definitions which are included in the Special Conditions of the Contract and the Foreword. 8

9 3.0 Compliance with Legislation Contractors shall comply with all relevant and applicable Irish and European Safety Legislation. In particular but by no way limiting the Contractor s overall responsibility to comply with the law, the Safety, Health and Welfare at Work Act 2005 and its associated Act and/or Statutory Instruments as amended from time to time e.g. The Safety, Health and Welfare at Work (General Application) Regulations, SI 299 of 2007 The Safety, Health and Welfare at Work (Construction) Regulations, SI 504 of 2006 Any other amended and/or new legislation In accordance with the S.I. 299 of 2007: Spoken messages shall be short, simple and clear as possible and in a language understood by the persons involved. The verbal skills of the speaker and the hearing abilities of hearers shall be such as to ensure reliable verbal communication. The persons involved must have a good knowledge of the language used so that they are able to pronounce and understand the spoken message correctly and consequently behave in a way which is appropriate to safety and or health. To this effect all information provided must be carried out in the language understood by Site personnel. It is the responsibility of the PSCS to ensure that assessments are performed to highlight such needs and ensure that the appropriate resources are in place to fulfil this requirement. 3.1 Preliminary Safety and Health Plan In the event that the Works includes work defined as construction work this contract management procedure forms an element of the Safety and Health Plan where one is required under the Safety, Health and Welfare at Work (Construction) Regulations SI 504 of The Preliminary Safety and Health Plan shall be prepared by the Project Supervisor Design Process (PSDP), and it will be the responsibility of the Project Supervisor Construction Stage (PSCS) to further develop this into a full Health and Safety Plan for the project prior to and during the construction stage. 3.2 Electrical Safety Interface Agreement (ESIA) An Electrical Safety Interface Agreement, ESIA, is a specific template document prepared by ESB Networks used to identify and control electrical risks where a Contractor is expected to work adjacent to live apparatus. This 9

10 document where used will form part of the construction stage of the Health & Safety Plan. 3.3 Safety file The Project Supervisor Design Process shall, following construction of the project, deliver to the client, a Safety File appropriate to the characteristics of the project containing relevant safety and health information to be taken into account during any subsequent construction work. The contractor shall provide all information requested by the PSDP in a timely manner in order to update the Safety File. This information will be required prior to completion, where there may be a handover of PSCS duties to other subsequent contractors. 3.4 ESB Networks Safety Statement The ESB Networks Safety Statement shall be made available with the Invitation to Tender Documentation. This identifies some of the more common hazards likely to be encountered while working in the vicinity of the Networks and the precautions that shall be taken to minimise or eliminate the associated risks. The Contractor shall acknowledge receipt of the ESB Networks Safety Statement. 3.5 Contractor Safety Statement The PSCS shall ensure that all contractors make available a Safety Statement, accompanied by a signed copy of CMP13 Contractor Safety Statement Checklist (Ref Appendix 1). The Safety statement should identify the hazards to which the contractors staff are exposed and the corresponding control measures to be implemented. It must also identify those within the company who have responsibility for safety. It should be brought to the attention of all employees and a copy of the Statement should always be retained on site. Safety Statements shall be received from all sub-contractors and retained on site. 3.6 Safety Violations The Employer reserves the right to conduct audits at any time so as to confirm compliance with these regulations. Breaches by the Contractor of any aspect of this safety procedure shall not be tolerated. Where a particular work practice has been identified as unsafe in the opinion of the Employer s Project Manager or his/her nominee, the Employer s Project Manager shall inform the Contractor and request that the Contractor rectify or terminate the practice within a specified time. The Employer s Project Manager or his/her nominee is empowered to stop the Works immediately at any time if unsafe practices are being used and there is an immediate risk to any individual working on the Works or Networks or to the general public. The Employer s Project Manager also reserves the right to 10

11 insist on the removal from the Works of any individual found to be in breach of these procedures. In addition, the Employer s remedies in this clause shall be read without prejudice to his/her remedies under the Contract. 4.0 Control of Safety 4.1 Persons Responsible The Employer shall appoint a person to be known as the ESB Employers Project Manager. This person (or his/her nominee) shall have responsibility for managing the project on behalf of the employer. The Employer may retain the role of PSDP and PSCS or appoint a competent PSDP or PSCS for the project. Where the Contractor is appointed as PSDP or PSCS the Contractor shall review the ESB Network s Safety Statement and he shall ensure that the contents of a such safety statement is specifically brought to the attention of and is fully complied with by the Contractor, his/her employees, agents and subcontractors. Where the Contractor is appointed as PSCS, the PSCS shall have responsibility for the following: Providing completed safety reports on the 7 th day of each Month. This Safety Report (Appendix 2) will include: a list of all safety audits completed during the previous month a complete staff list including training records for all staff on site during the Previous Month a complete list of all Accidents, Incidents and near misses which occurred on site during the Previous Month a report outlining feedback from staff on site-related safety issues Transmitting the instructions of the Employer s Project Manager to the Contractor's personnel (including sub-contractors working for the Contractor) and for seeing that these instructions are carried out The safety of all persons affected by the Contractor's own activities and/or his/her employees, agents and subcontractors The safety of the Contractor's personnel (including without limitations his/her sub-contractors and/or agents working for the Contractor) with respect to all hazards, including those hazards advised by the Employer s Project Manager Advising the Employer s Project Manager of any hazards that the Contractor's activities might pose to persons other than the Contractor's own personnel (including sub-contractors working for the Contractor) or to Employer s staff, plant and equipment 11

12 Compliance with the legislation including SI 504, the Contractor s Method Statements and the Employer s Networks Safety Statement Except by prior and mutual agreement or in all cases of Emergency, all communication on safety related issues shall be between the Employer s Project Manager and the PSCS. Where other persons are given such a role, their mandates shall be clearly established and confirmed in writing between these two persons. The PSCS (or his/her nominee) shall be present on Site at all times while the Contractor s personnel are working on the Site. 4.2 Appointment of Project Supervisors (Construction Reg. SI. 504 of 2006) The Employer shall appoint a Project Supervisor Design Process (PSDP) and Project Supervisor Construction Stage (PSCS) where applicable and where required by legislation. Where the contractor takes the responsibility of such roles, the required duties shall be discharged at the contractor s cost and in full compliance with the provisions of the Safety Health and Welfare at Work (Construction) Regulations SI 504 of 2006 and as amended from time to time. The Employer will where necessary agree any interface arrangements required between different contractors or between contractors and the Employer s operations / construction staff. The Employer reserves the right to determine all access and availability conditions for work on Network s assets. 4.3 Safety Check Lists Work by the Contractor shall not commence until the PSCS has delivered to the Employer s Project Manager the completed Safety Check-lists (in accordance with the relevant pro formas set out in Appendix 1). The PSCS shall complete the tasks and fill out and sign these Safety Check-lists and thereafter submit them to the Employer s Project Manager. 4.4 Safety Induction & Safe Pass Scheme Prior to commencement of Works, the PSCS shall ensure that all the Contractor s and Sub-Contractors personnel who visit or work on Site have completed their mandatory SAFE PASS safety training and hold a valid registration card. All Contractor s and Sub-Contractor s staff must also have attended a mandatory ESB Networks Safety Induction course before commencing work on site. Staff and operatives will not be permitted to work on or visit ESB sites unless they have completed the ESB Networks Induction course relevant to the works being undertaken. Furthermore, they must hold a valid ESB Networks Induction card. A sample induction request form is attached, see Appendix 3 for details. 12

13 Please Note: that it takes up to two weeks from the Application to the Induction, which itself takes half a day. The Contractor must allow for this time in his works programme. Note: that there are alternative induction requirements for Contractors completing civil works on green field sub-stations sites, see Appendix 5 for details. The Contractor will regard Safe Pass training and ESB induction training as the minimum induction training necessary. Based on the Contractors Safety Statement and completed risk assessment the Contractor will determine the need for additional, site or work specific safety induction. The completion of such additional safety training is the responsibility of the PSCS. ESB induction training does not relieve the Contractor from his responsibilities to provide adequate safety induction training for his staff, sub-contractors and visitors to his site. Throughout the Contract period, the PSCS shall ensure that regular (at a minimum weekly) safety briefings, i.e. Toolbox Talks, are given as refreshers and to take account of any changes in circumstances whatsoever affecting the execution of the Works. This is in addition to the completion of the daily JSSP. 4.5 Construction Skills Certification Scheme (CSCS) Prior to commencement of Works, the PSCS shall ensure that all the Contractor s and sub-contractors personnel who will be engaged in activities deemed to be safety critical, as detailed in the Construction Regulations SI 504 of 2006, have completed FAS-approved training under the Construction Skills Certification Scheme and are in possession of a valid CSCS registration card. 4.6 Control of Sub-contractors This Management Procedure applies to both the main Contractor and to any sub-contractors (including nominated subcontractors and self employed persons) under their control. Responsibility for implementing this Management Procedure with respect to sub-contractors rests entirely with the main Contractor. Note: The use of subcontractors is not permitted for every contract type. This should be cleared in advance with the Employers Project Manager. The Contractor shall ensure that all appropriate safety documentation is passed on to sub-contractors before commencement of their works. The form 'Communication of Safety & Health Documentation to a Subcontractor' must be completed following this process (Ref Appendix 1). The Contractor shall prepare a written procedure for the control of his subcontractors. This shall include a methodology for ensuring a sub-contractor's competence and compliance and the provision of resources. 13

14 4.7 Listing of Contractor s Staff Prior to mobilising on Site, the Contractor shall submit a list of all staff (including those of sub-contractors) who shall work on Site. The list should be updated throughout the contract and a copy retained on site for inspection. The Contractor shall state in writing that all such staff have the necessary competence to carry out their work safely, are in possession of a valid Safe Pass registration card and where necessary, a valid CSCS registration card and have completed the mandatory induction course. Should additional staff, other than those listed, be employed to carry out any of the contracted work, their names and details, including a statement on competency, shall be provided to the Employer s Project Manager and added to the staffing list before they commence work on Site. The Contractor shall maintain a daily log of all the Contractor s staff (including sub-contractors) and this log shall be kept on site and be available for inspection at all times. 4.8 Interference with Plant Except where authorised by the Employer s Project Manager, Contractor's personnel shall not interfere with, adjust, or otherwise tamper with any ESB plant or equipment. Under no circumstances may "Hold-off" Notices or other similar attachments to plant be interfered with, applied or removed other than by Approved Operators. 5.0 Safety Requirements applying to Contractors 5.1 General Safety All contractors must have and use a clearly documented safe system of work. Adherence to a recognised standard such as SMP20 (for smaller construction companies), Safe-T-Cert, OHSAS or equivalent is desirable Risk Assessments Contractors shall carry out risk assessments in accordance with the Safety, Health and Welfare at Work (General Application) Regulations (SI 299 of 2007) as amended from time to time for all work activities additional to those that are not already documented in the safety statement or are not covered by their existing safe working procedures. Such risk assessments shall be kept on file at the work location and a copy made available to the Employer s Project Manager Method Statements Written Method Statements shall be provided for all work activities assessed as having a risk including activities involving Particular Risks (as detailed under SI 504 of 2006). The method statement shall: be accompanied by a risk assessment for the work 14

15 detail the particular risks that are likely to be encountered in the execution of the Contract give a description of the work to be undertaken and the precautions to be put in place to ensure that the Work shall be carried out in a safe manner, e.g. application of the General Principles of Prevention, as detailed in S.I. 299 of 2007 The Method Statement shall include a step by step explanation of how the work is to be done, especially in relation to the health and safety aspects, both for those who are to carry out the Works and others who may be affected by the Works. If possible it shall follow a recognised code of practice where available, or be otherwise proven in a similar work situation. Method Statements shall be signed off and approved by the Contractor or by a competent person acting on behalf of the Contractor. All Method Statements must be accompanied by risk assessments and must be checked against the Method Statement Check sheet (Appendix 1). A completed check sheet should accompany each Method Statement All staff on site must be conversant with the relevant Method Statements and must have reviewed, signed and dated the method statement prior to completing the work. All works undertaken must be carried out as outlined in the Method Statements Safety Officer The Contractor shall appoint a Competent Person as Safety Officer in accordance with the Safety, Health and Welfare at Work (Construction) Regulations SI 504 of 2006 (and as amended from time to time) where more than 20 persons are employed on one site (either directly or as subcontractors) or where more than 30 persons are employed on multiple sites within the one project, where the works that they are to carry out are deemed construction work. The appointed Person must be knowledgeable about the works being undertaken Competence and Fitness for Work The Contractor shall ensure that all of his/her personnel, agents and subcontractors shall be trained, competent and fit to perform the duties assigned to them. They shall be informed by the Contractor of all relevant hazards and given instruction in corresponding safe methods of working including but not limited to the correct use of personal protective equipment. This requirement for competence and fitness is the responsibility of the Contractor. All Contractor staff should have completed a manual handling course Safe Place of Work The Contractor shall provide a safe place of work for their staff, their subcontractors and for all site visitors and shall take full responsibility for the 15

16 adequacy, stability and safety of all Site operations and safe methods of construction for all construction activities arising out of the Works. The Contractor must comply with all procedures as mandated by the Employer Personal Protective Equipment It shall be the responsibility of the Contractor at his/her sole cost to ensure that all the requisite items of personal protective equipment ( PPE ), necessary for the various working conditions pertaining to the Works, are available and used correctly by his/her staff and the staff of his/her sub-contractors. Such items of PPE shall comply with all relevant and applicable standards. Unless otherwise agreed with the Employer s Project Manager, this shall include, as a minimum, safety helmet, safety footwear (with ankle support), high visibility vest, and as appropriate, overalls, eye & ear protectors, and gloves. The following are examples of appropriate use of PPE and these examples are not exhaustive: Safety helmets, safety footwear and high visibility vests shall be worn at all times for all construction activities by all contractor s staff & visitors Eye protectors (e.g. visors, goggles and safety glasses) shall be correctly used for all work activities and situations that could otherwise cause serious eye injury (e.g. welding, grinding, when using chainsaws) Ear protectors shall be used as appropriate to comply with the Safety, Health and Welfare at Work (General Application) Regulations 2007, Part 5 Physical Agents, Chapter 1, Control of Noise at work and amendment key notations 2007 Suitable means of fall arrest shall be used where it is possible to fall from a height Contractor's Emergency Procedures The Contractors shall make provision for any likely Emergency that could arise as a result of their activities. This shall include a method for contacting the emergency services, taking immediate action to mitigate the consequences of the Emergency, evacuation & assembly of site personnel, and administering any specialist first aid treatment that may be required. Emergency drills should be used where appropriate. An up to date list of Emergency Numbers must be available and displayed on all work sites at all times. In addition, Contractors shall co-operate fully with the Employer's Emergency Procedures when working on the Employer s Networks and equipment. Contractors shall ensure that all their personnel are familiar with their own and the Employer's emergency procedures Clean-up of Work Area The Contractor shall implement a clean-as-you-go policy. At a minimum the contractor shall at regular intervals and prior to completion of Works, clean up, remove and dispose of safely and in an environmentally acceptable manner, all materials brought onto site and waste generated while on Site. The Works 16

17 areas shall be left by the Contractor in a clean condition to the satisfaction of the Employer s Project Manager. Particular care shall be taken to ensure that the Works area is kept as clean and tidy as possible so as to minimise the risks to both people and animals. 5.2 Works near Exposed Live Electrical Equipment or Apparatus The Contractor shall ensure that utmost care shall be taken where the Works are to be undertaken in the vicinity of exposed live electrical equipment and apparatus, be it overhead Networks, underground cables, transformers, switchgear, control and protection systems, or other unspecified electrical apparatus. Unauthorised interference with such equipment is strictly prohibited. Where the Works are to be carried out on electrical apparatus, the 5 golden rules shall be observed unless otherwise specifically stated and allowed in the Contract, e.g. permitted to carry out live work. The 5 golden rules are as follows: 1. Disconnect completely the apparatus on which you are to work. 2. Secure this apparatus against re-connection by Hold-Off Notice. 3. Verify that the disconnected apparatus is dead, i.e. check for the absence of voltage with a voltage detecting meter, instrument or tester. 4. Carry out earthing and short-circuiting. 5. Provide protection against adjacent live parts. All operations shall be carried out only by competent and authorised personnel. Unauthorised entry into High Voltage substations is strictly prohibited. 5.3 Movement of Plant near Exposed Live Electrical Equipment or Apparatus The Contractor shall ensure that utmost care shall be taken where cranes, hoists, tipper trucks and other high-rise vehicles and machinery are to be used, so as to ensure that all their parts, including any equipment, materials or items attached to them, shall remain at a safe distance from all exposed live parts. The following should also be taken into account: Presence of Overhead Lines: Installation of bunting and other control measures as outlined in the ESB code of practice for avoiding danger from overhead power lines which was developed with the Health and safety Authority. Work near live equipment: Boundaries of how close work can take place to live equipment must be discussed and agreed on site with the Employer in advance of works 17

18 Use of Cranes, Concrete Pumps and plant of other extendible arms: All works using machinery that has the potential to reach into live equipment or expose to live equipment must be controlled. Works with such equipment must be pre-planned in consultation with ESB. This written plan, which must be agreed by ESB, will be task specific and shall outline the necessary control measures which must be adhered to in order to minimise the risks including roping off, banksmen, permits, switchouts, where the machine can go, limits on swing and ESIA etc 6.0 Safety Reporting All incidents and injuries however minor shall be reported as set out below. The Contractor shall investigate all such incidents and provide reports as requested by the Employer. The Contractor shall co-operate with and assist the Employer in any investigations the Employer wishes to carry out. Incidents, injuries and accidents are categorised as follows: Lost Time Injury (LTI) Minor Injury (MI) Near Miss (NM) This is an injury resulting in an individual on the site being unable to attend his/hers next planned working shift, normally defined as absent from the next day s work or longer. This is an injury which does not lead to one of the Contractor staff being absent from the Site for more than the current working shift. A near miss is an event or happening that did not result in an injury but had the potential to cause harm or injury to persons (including visitors or members of the public) or damage to plant or equipment. It includes the discovery of unsafe plant, equipment or conditions. Near Miss reporting shall be encouraged and viewed in a positive perspective when reviewing safety records. Class 1 Near Miss A Class 1 Near Miss is an incident that did not result in an injury but had the potential to cause a fatality, serious injury or significant damage to plant / equipment. 18

19 Reporting procedures vary slightly for civil works sites, and some other contract types. These are outlined in the Appendices. In general, the following procedures for reporting are required: ACCIDENTS: Lost Time Injuries or Possible Lost Time Injuries: All Lost Time Injuries or Possible Lost Time Injuries must be reported, immediately, by the Project Manager to the relevant Senior Manager, ESB Networks, employers project manager and Safety Supervisor ( NB names can vary ), Major Contractor Safety. Within 24hrs an initial report in writing must be submitted to the EPM with a copy to Major Contractor Safety ( cpsafety@esb.ie). A PD1040 form must be completed and returned to Major Contractor Safety, followed by the full investigation report within 14 days to the Project Leader with a copy to Major Contractor Safety. Minor Injuries: All minor injuries must be reported, immediately, by the Project Manager to the EPM This verbal report must be followed up in writing, within 24hrs, to the EPM with a copy to Major Contractor Safety ( cpsafety@esb.ie). A PD1040 form must be completed and returned to Major Contractor Safety, followed by the full investigation report within 7 days to the EPM with a copy to Major Contractor Safety. Road Traffic Accidents (Including Bumps and Tips): All Road Traffic Accidents must be reported, immediately, by the Project Manager to the EPM and followed up in writing within 24hrs to EPM with a copy to Major Contractor Safety ( cpsafety@esb.ie). An RTA report must be completed and returned to Major Contractor Safety, followed by the full investigation report within 5 days to the EPM with a copy to Major Contractor Safety. INCIDENTS: Live Poling: All Live Poling incidents must be reported, immediately, to the relevant Senior Manager, ESB Networks, relevant System Controller, EPM and Safety Supervisor, Major Contractor Safety. This verbal report must be followed up in writing within 24hrs to the EPM with a copy to Major Contractor Safety ( cpsafety@esb.ie). A full investigation report must be forwarded within 7 days to the EPM with a copy to Major Contractor Safety. Polarity: Any Polarity incidents (including those errors picked up on verification test) must be reported, immediately, to the relevant Senior Manager, ESB Networks, EPM, System Controller and Safety Supervisor, Major Contractor Safety. This verbal report must be followed up in writing within 24hrs and by a full investigation report within 7 days with copies to Major Contractor Safety ( cpsafety@esb.ie). Cable Dig-Ins/Line Drops: All Dig-Ins/Line Drops must report, immediately, to the relevant System Controller, EPM and Safety Supervisor, Major Contractor Safety. This verbal report must be followed up in writing to the EPM with a copy to Major Contractor Safety ( ; cpsafety@esb.ie) within 24hrs. A full investigation report, including copy of the HSA report (IR3), must be forwarded to the EPM, copy to Major Contractor Safety within 7 days. 19

20 Other Incidents: All other incidents must be verbally reported to the EPM and the Safety Supervisor, Major Contractor Safety and followed up with an initial report in writing within 24hrs. Dangerous Occurrences: All Dangerous Occurrences must be reported to the EPM, the Safety Supervisor, Major Contractor Safety and the HSA. A full investigation report, including copy of the HSA report (IR3), must be forwarded to the EPM, copy to Major Contractor Safety ( ; cpsafety@esb.ie) within 7 days Near Misses: All Near Misses must be reported to the EPM, as soon as is practically possible. Class 1 classified near misses must have a report forwarded to the EPM & Major Contractor Safety (cpsafety@esb.ie) within 7 days. For details of reporting requirements for other incidents please refer to Appendix 4 attached to this procedure. 6.1 Safety Auditing, Reporting & Follow-up Safety audits shall be completed each week by the Contractor, or as required in the relevant appendix.. The report shall be completed on a standard form provided by the Contractor. Where the Contractor s standard form is deemed inadequate by the Employer s Project Manager the Employer s standard safety audit form shall be used. Copies of Audit reports shall be provided at site meetings in advance of each Progress meeting, and the findings recorded in the Contractor s Monthly Safety Performance Report (Appendix 2). Where staff are spread across multiple sites, the Contractor should have an audit schedule in place so as to ensure that all Contractor field staff are audited at least once per Month. All members of the Contractor s Management Team must carry out a number of safety audits each month. The Employer reserves the right to carry out safety audits of Contractor s Works. The Employer shall notify the Contractor of any defective practices and may request to have these practices improved or altered within a specified time-period. Open audit deviations must be actively tracked to closure in accordance with the deviations severity and risk. All open deviations must be reviewed as part of all regular progress meetings. Audit reports prepared by the Employer or his agents shall not in any way relieve or reduce the legal obligations of the Project Supervisor Construction Stage (PSCS) or the Contractors under the Health & Safety legalisation. Furthermore, these audit reports are not intended to replace or form part of the legal obligations of the PSCS or Contractors for providing, implementing or monitoring safe systems of work for their employees. 20

21 6.2 Daily Safety Planning (JSSP) A Job Site Safety Plan/JSSP must be completed prior to commencement of works each day. This document must be updated daily and every time the site situation changes. All members of the work crew must input into the completion/updating of the JSSP. The JSSP shall be developed, read, understood and signed by all operatives working on the relevant activity, see Page 31 for details. It may be necessary to have more than one JSSP, depending on site size, complexity and number of tasks being undertaken. This will be agreed in consultation with the Employers Project Manager. All visitors to site must be advised of the hazards on site and then they must sign onto the JSSP before entering onto the work site. 6.3 Safety Documentation Safety Documentation Summary Document/Template Frequency Prepared by Format Distribution Contractor s Safety Statement and Health & Safety Plan Method Statements & Risk Assessments Personnel List Checklists: Safety Statement Method Statement PSCS Start-up phase only, or following a substantial change Start-up phase and ongoing Start-up phase and ongoing Start-up phase only, or following a substantial change Contractor s Project Manager - PSCS Contractor s Project Manager Contractor s Project Manager Contractor s Project Manager PSCS Contractor s Pro forma Contractor s Pro forma Contractor s Pro forma Employer s Pro forma Employer s Project Manager Employer s Project Manager Employer s Project Manager Employer s Project Manager Monthly Safety Report Monthly Contractor s Project Manager Safety Audits Minimum weekly Contractor s Project Manager Employer s Pro forma Contractor s Pro forma Employer s Project Manager Employer s Project Manager JSSP Daily PSCS Employer s Pro forma Incidents, Accidents and Injuries Reports Within 24 hours of occurrence and Immediate verbal notice of LTI s or Serious injury Contractor s Project Manager Contractor s Pro forma Site Attendees Employer s Project Manager 21

22 7.0 First Aid Facilities Occupational first aid facilities, as appropriate to the level of risk and the number of people employed, shall be provided and maintained by the Contractor at his/her sole cost. These facilities may be examined during safety audits by the Employer. The Contractor must ensure that a competent First Aider is on site at all times. 22

23 Appendix 1: Checklists & Templates CONTRACTOR SAFETY CHECKLIST (For completion by the Contractor s Representative) Indicate for yes or N/A for not applicable 1 Safety Documentation [A] Have Safety Statements been submitted for the Contractor and all sub-contractors? [ ] [b] Is the Safety Statement(s) relevant to the work being carried out and the hazards involved? [ ] [c] Have method statements been received for all activities involving particular risks? [ ] [d] Have the names of all sub-contractors been entered onto a Contract document? [ ] [e] Has a list of all personnel (including those employed by sub-contractors) proposed for the work [ ] been supplied by the contractor prior to work commencement? 2 Safety of Tools, Plant, Equipment and Hazardous Substances [a] Is the Contractor s Project Manager satisfied that current statutory inspection certificates for [ ] lifting equipment are available? [b] Are all portable electrical tools (to be used during the contract) rated 125V or less? [ ] [c] Have Material Safety Data Sheets been given to the Employer s Project Manager for hazardous [ ] chemicals or substances intended for use by the Contractor? 3 Identification of Hazards and Assessment of Risk [a] Has the Contractor requested that the provisions of these Contractor Safety Regulations, and the [ ] known hazards of the specific job and work location be explained to (by the Employer s Project Manager) and are they understood by the Contractor s representative? [b] Has an assessment of the risks, to which the Contractor s personnel may be exposed at the work [ ] location and by the work activities, been made by the Contractor s Representative? [c] Has an assessment of the risks, to which the Contractor s personnel may be exposed by the [ ] Employer s plant and activities, been made by the Contractor s Representative? [d] Have the hazards and risks associated with the Contractor s machinery, equipment and [ ] activities, to which Employer s personnel and plant may be exposed, been identified by the Contractor s Representative and communicated to the Employer s Project Manager? [e] Have the procedures in the event of fire, accident and other emergencies, relevant to the work [ ] location, been explained to and understood by the Contractor s Representative? [f] Has the Contractor s Representative briefed the Contractor s (and sub-contractor s) employees on hazards specific to the work location and activities, and the precautions that shall be taken to minimize the risks and prevent injury? [ ] 4 Safety, Health and Welfare at Work (Construction) Regulations 2006 [SI No. 504 of 2006] [a] Is the work construction work, as defined in SI No. 504 of 2006? Yes [ ] No [ ] [b] If yes, is the Contractor s Representative acting as the Project Supervisor Yes [ ] No [ ] Construction Process? [c] If construction work and if more that 20 persons are under the control of the Yes [ ] No [ ] Contractor, has a Safety Officer been appointed by the Contractor? I acknowledge the receipt of the I confirm that the information I have provided above is accurate: completed form from: For (Contractor s Project Manager) (Name of Contractor) (ESB Networks Project Manager) Phone No. Phone No. Date: Time: Date: Time: 23

24 NOTICE OF ACCIDENTAL INJURY FORM PD1040 Accident Report (one form per person) When completed please return to your line manager Accident No Contractor Name Project Surname First Name Category Injury Cause Description Fatal? Yes_ No _ PPE Code? Was personal protection equipment being used? Yes_ No _ Was medical attention given? Yes_ No _ Where? Treating Doctor/Nurse (name) Injury type Body Part Business location of Injured person Activity Injured persons activity at time of accident Was work for ESB? Yes No Was person permitted to do this work? Yes No Accident Date Accident Time Accident Type Accident Location Accident Cause: Description Accident Location Address Reported To Date Time Site Condition Preventative Action Taken Equipment Location Type Medium 24

25 Photo/Sketch Absences Cease Work Date Resume Work Date Work Days Lost Witnesses Category Surname First Name Phone Address Signed Position Date To Date 22

26 Contractor Safety Statement Checklist Project Group Project NPM or CPM Project Number FMIS Number Contractor Date Revision No Note: A safety statement is a programme, in writing, for safeguarding the health and safety of employees while they work. It represents an employer's commitment to the health and safety of its employees, and should state how their health and safety will be ensured. It should state the resources that are felt necessary for maintaining and reviewing health and safety laws and standards Policy and commitment A safe and healthy workplace Roles and responsibilities Who is responsible for safety Resources Time and budgets Training and competencies Required training and competencies Risk Assessment RA s for relevant hazards Consultation and communication Participation by staff Yes No N/A Notes Note: The most critical and essential element of a Safety Statement is Risk Assessment. It is required that all relevant hazards are identified, a risk assessment carried out on those hazards, and appropriate controls with persons responsible nominated. All Risk Assessments must be in writing, and must be prepared in consultation with workers. Reasons for Inadequate Safety Statement Prepared by Contractor/PSCS Reviewed by NPM Signed Date Signed Date 23

27 Method Statement Checklist Project Group Project Location FMIS Number Contractor NPM or CPM Project Number Prepared by Date Revision No Yes No N/A Notes 1 Description of Activity Short description of work/activity to be done 2 Date of Activity If relevant. May be generic. 3 Location of Works If relevant. May be generic. 4 Identify Resources Including skills, experience and training. 5 Hazard Identification Identify all relevant hazards. 6 Risk Assessments Written risk assessment for method statement 7 Correct Measures to do work Safely How is the job to be completed safely 8 Any Constraints/Assumptions List any assumptions 9 Detail Steps to Complete Work Safely Including tool, materials, access etc. 10 Method and Sequence Is method statement clear and sequential 11 References Refer to procedures, drawings, rules etc. 12 Date and Author of Method Statement If relevant. Reasons for non acceptance of Method Statement Prepared by Contractor/PSCS Reviewed by NPM Signed Date Signed Date 24

28 PSCS Safety Management Checklist Project Group Project Location FMIS Number Contractor NPM or CPM Project Number Prepared by Date Revision No 1 Safety and Health Plan A Is the Preliminary Safety and Health Plan available? B Has an adequate Safety and Health Plan (CS) been prepared for the construction stage? Yes No N/A Notes 2 HSA Notification A Has the AF2 form been forwarded to the HSA? B Is the AF2 form displayed on site? 3 Organisation and Structure A Have people with safety responsibilities for the project, on site and elsewhere been identified? B Has the safety management structure for the project been communicated? 4 Competencies and Training A Has induction training been received by everybody working on site? B Are training records available for all staff on site? C D Are competencies of subcontractors and people working on site adequate? Are the safety approvals of people on site adequate? 5 Staff Records A Has the contractor provided names of all people who will work on site? B Does the contractor keep daily site log containing the names of all staff on site? 6 Co-operation and Co-ordination A Are adequate arrangements in place for co-operation and co-ordination on S&H issues between all parties involved? B Are interface arrangements agreed and operating between ESB and contractor? 7 Safety Statement A Does the contractor have an adequate safety statement, which includes all risks and controls relevant to the work? 8 Method Statements A Are adequate written method statements available for the work being carried out on site? B Is work being carried out in accordance with the method statements? 9 Identification and Control of Risks A Are control measures in place on site for all risks identified in the Safety and Health Plan? B Is a daily JSSP being carried out where all site-specific risks and controls are identified? 25

29 PSCS Safety Management Checklist 10 Materials and Equipment A Is safety information available for the materials being used on site? B Are the machinery, tools and equipment being used on site maintained in accordance with statutory C Are the required certificates available and up to date? D Are machinery, tools and equipment being used by trained personnel? 11 Information and Communications A Are people on site familiar with the Safety and Health Plan? B Are regular site meetings taking place with the contractor where safety is top of the agenda? C Is safety information being made available to people on site? D Are effective arrangements in place for consulting with people working on site regarding their safety and health? E Are adequate communication arrangements in place(s) between the contractors and subcontractors? F Are adequate arrangements in place for dealing with safety implications of changes to a design during 12 Site Rules A Are the site-specific rules and restrictions set out in the Safety and Health Plan being applied? B Are adequate arrangements in place to control access to the work site? 13 Safety Monitoring A Are site safety audits being carried out regularly by the PSCS, contractors and subcontractors where appointed? B Are site safety audits being carried out regularly by ESB? C D Are the results of safety audits communicated to ESB, contractor and people on site? Are safety audit follow up actions being implemented? 14 Accident & Incident Reporting A Is the contractor aware of, and implementing, reporting requirements for accidents or dangerous occurrences? B Does the contractor have adequate arrangements in place for dealing with safety complaints and reporting of safety C Are accident/incident investigations being carried out and reports issued on time? D Are follow up recommendations being communicated and implemented on time? 15 Emergency Procedures A Is an adequate emergency contact list available to people on site? B Is the necessary safety equipment, First Aid equipment, etc available on site in event of an accident? C Are people available on site that are trained in First Aid and CPR? D Are adequate rescue and evacuation procedures in place on site? E Are people on site familiar with the emergency and rescue procedures? 16 Safety File A Is the safety file initiated? Yes No N/A Note Prepared by Contractor/PSCS Reviewed by NPM Signed Date Signed Date 26

30 Safety File Checklist Project Group Project Location FMIS Number Contractor NPM or CPM Project Number Prepared by Date Revision No Note: The safety file is a record of information for the end user, which focuses on safety and health. The information it contains will alert those who are responsible for the structure and services in it of the significant safety and health risks that will need to be addressed during subsequent maintenance, repair and other construction work. The client must keep the file available for inspection by persons involved in any subsequent construction work on the structure. 1 As built civil drawings Yes No N/A Notes 2 As built electrical drawings 3 As built line/station details 4 As built cable/service details, routes and depths 5 Details of other utilities and services 6 Details of emergency and fire fighting systems 7 Operating & maintenance procedures for plant and equipment installed 8 Details of any hazards or risks that may continue into the lifetime of asset Approved to Close Safety File Signed Date Reasons for non acceptance of Safety File Prepared by Contractor/PSCS Reviewed by NPM Signed Date Signed Date 27

31 CHECK SHEETS SPECIFIC TO Major CIVIL WORKS (ESBI acting as PSDP) 28

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33 ESB Contract Management Procedure 30

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