Beadventures Conditions, Responsibilities & Registration Form

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Trevor McKinney
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1 Beadventures Conditions, Responsibilities & Registration Form Please review the following conditions and responsibilities associated with travel on a Beadventure before registering for a trip with Beadventures. Trip Cost The posted trip cost generally includes lodging, workshop tuition, transportation during the trip, guided tours, site fees, and meals as noted. Not included in the posted price is airfare to and from the destination, medical insurance, alcoholic beverages, project supplies, meals as noted, and travel protection Prices quoted are in US dollars or destination country s denomination and are based on current tariffs, rates and exchange, taxes, levies, and costs. Payment is made in US dollars at the currency exchange rate at the time of invoicing. Should any of the costs substantially change, such as a significant hike in the foreign currency conversion rate, fuel costs, or other matters, there may be an adjustment to the price of the trip. Conversely, if prices are better than expected, Beadventures will cover additional meals or make other accommodations. Trip Deposit / Final Payment A $1,000 deposit (unless different amount is otherwise noted) is required to reserve a space on a trip. Final payment is due 120 days prior to departure. Payments made by credit card are subject to a 4% fee to cover credit card processing charges and can be made via our secure website. Travel Protection In today s changing travel environment, it s important to protect your trip investment so you can relax and enjoy your trip. Unforeseen events such as flight delays, baggage loss or even an unexpected sickness or injury could impact your travel plans. Beadventures recommends that you purchase a travel protection plan that helps provide coverage for Trip Cancellation and Trip Interruption, Emergency Medical and Emergency Evacuation/Repatriation, Trip Delay, Baggage Delay and more. Beadventure travelers have had excellent customer service, when needed, from Travelex Insurance Services. Of note for some of our travelers is a concern that they might have to cancel due to a pre-existing condition. To have your travel protection provide coverage if you have to cancel due to a pre-existing condition, you need to purchase it soon after making a deposit. With Travelex, to be eligible for a waiver of pre-existing medical condition exclusion, the protection plan must be purchased within 15 days (Travel Basic) or 21 days (Travel Select) from the time you make your initial trip deposit. However, a plan can be purchased any time prior to departure (you just won t have this exclusion). For information on the available plans from Travelex or to enroll go to or contact them at and reference location number You can, of course, purchase travel protection from any insurer of your choice.

2 Cancellation/Refunds The following trip cancellation fees apply to all travelers and all trips: If Beadventures cancels a trip for any reason, a full refund will be made; If you cancel after paying the deposit, 25% of your deposit will be refunded; If you cancel after making final payment, costs that Beadventures will not incur as a result of your not going will be refunded, such as meals, event admission, bead project kit. Medical Insurance Coverage Overseas You should make certain your personal medical insurance is valid overseas and/or your travel protection includes this coverage. Air Travel Beadventures does not book airline travel to and from the start and ending destinations. Group Size Beadventure tours usually are small, around 8 to 12, including the tour leader and guest teacher. There may be some exceptions depending on logistics and student interest. Spouse/Partner Travel A spouse or partner is welcome for the entire trip, but must be prepared to do something while Beadventures projects are being created during hours of class time (if a workshop is included in the Beadventure). Single Supplement The trip cost for nearly all trips is based on sharing a room. Single rooms may be available at an additional cost and on a first-come, first-reserved basis. Please make it known if you have difficulty or special requests in this regard. Itinerary Changes In developing each trip's itinerary, our tour leaders put a lot of thought into what will make a memorable trip. Before taking a group to a destination, each tour leader "road tests" the itinerary to minimize surprises. If we discover improvements to the initially planned itinerary or if unforeseen circumstances beyond our control require changes we reserve the option to make such changes. Activity Level Some trips involve a lot of walking, often on uneven surfaces and/or up hills. In selecting a trip, make certain you are comfortable in meeting any noted activity level. Luggage You will need to be prepared to handle your own luggage, so consider packing light! Your hotel may not have an elevator or bellman, which means you need to be prepared to carry your luggage up stairs if necessary.

3 Workshop Project Many trips feature their own special project. The teacher will send out a supply list and instructions for the project including pre-requisites (if any). You are encouraged to contact the teacher directly with any questions prior to the trip. Some Beadventures are discovery trips and as such, do not involve a project. Passport A valid passport is required for all international travel. In most countries it is mandatory to have a passport valid for more than six months after departure for the trip. Be certain to renew your passport if this is your case, in order to not be refused entry. You will be notified if any visas, shots, or special requirements are necessary. The name on the passport must match the name on your airline ticket. Special Needs Each traveler is responsible for informing Beadventures of any special needs mobility issues, dietary needs, etc. and every effort is made to accommodate them. Note that some itineraries require a great deal of walking so a certain level of fitness or mobility is necessary in order to participate. Assumption of Risk and Responsibility Your participation in a trip is voluntary and with knowledge that it involves some inherent risks and danger including, but not limited to, forces of nature, terrorism, civil unrest, strikes, wild animals, theft, cancellation or changes in itinerary, negligent action of others or their agencies, or means of conveyance or accommodation which may not be operated nor maintained to standards common in the United States. This includes health-related issues and you are aware that medical services or facilities may not be readily available or accessible during all or part of a trip. This includes emergency medical care, presence of physicians, and adequate medication. It is the traveler s responsibility to judge the appropriateness of the travel activities to their own physical capabilities. By forwarding a deposit, you are certifying that you agree with these terms and conditions and that you do not have any mental, physical, or other condition or disability that would create a hazard for you or other passengers. Beadventures and its suppliers take no responsibility for special arrangements or problems incurred by passengers unable to participate in the planned activities. Beadventures reserves the right to decline any person as a member of the trip or to require any participant to withdraw from the tour at any time. Beadventures has no special knowledge of unsafe conditions, safety problems, health, or weather hazards that may be encountered on our trip. Beadventures assists in making the necessary arrangements and in no way represent or acts as an agent for transportation carriers, accommodations, and other services connected with the tour. Therefore, Beadventures and its respective employees or representatives accept no responsibility and liability for any injury, loss, damage, delay, accident, or irregularity of any company or person engaged in carrying out services involved.

4 Therefore, in partial consideration of being allowed to participate in any way with Beadventures and related events and activities, you hereby release, forever discharge, agree to hold harmless, and covenant not to sue Beadventures, its organizers, teachers, volunteers, officers, agents or employees, from all liability claims, demands, and all possible causes of action whatsoever arising out of, or related to, any loss, damage, or injury (including death) that may be sustained from any cause whatsoever. This waiver extends to any and all of your heirs and should any of them file suit, you will then personally, along with your estate, indemnify the above referenced entities and individuals from any and all claims. Complete and Return the Registration Form. On the registration form, your signature of acceptance of these terms and conditions, including cancellation policies, is required before processing/completing your registration.

5 = Beadventure Registration Form This is a fillable form. However, please print, sign, and submit with trip deposit. Beadventure Trip: Your Name: Passport Information (provide if Beadventure involves international travel): Name (as appears on passport): Number: Expiration Date: Country Issued: Date of Birth: Contact Information Mailing address: Telephone: City State Zip Code Cell number (if will take on the Beadventure): Name and phone number of contact person while you re away: Other Information Any special dietary considerations? Will you be travelling with a roommate or want a single room at an additional cost? Roommate's name, if known: Could you find me a roommate: Yes, single supplement please:

6 / Registration Page 2 of 2 Do you have any health-related concerns or special needs of which you would like staff to be aware? If so, briefly describe: Travel Protection (check one) Yes, I understand Beadventures recommends the purchase of a travel protection and plan to purchase a policy. No, I won t be purchasing any travel protection and understand Beadventures cancellation policy should I have to cancel my registration. Your signature below of acceptance of these terms and conditions is required before processing your registration. I have read and agree to Beadventures Conditions and Responsibilities, including cancellation and refund policies. Signature: Date: Printed Name: Mail completed and signed registration form and $1,000 deposit check made payable to to: 2415 La Honda Drive Anchorage, AK USA Questions? Cheryl Frasca (voice) (fax)

FACULTY-LED STUDY ABROAD PROGRAM APPLICATION

FACULTY-LED STUDY ABROAD PROGRAM APPLICATION Country of Study: Dates of Travel: I. PARTICIPANT INFORMATION Name: Street Address: City: State: Zip Code: Date of Birth: Passport #: Country of Citizenship: