LADT training workshop 101 & 202 JUDI LUTHER CT AMBER FINK - MO
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1 LADT training workshop 101 & 202 JUDI LUTHER CT AMBER FINK - MO
2 Introduction Presenters: Judi Luther and Amber Fink Reason for this training LADT is important to many parts of the UI system. Goal for this training Provide a broad overview of LADT process, how the data is shared, and how the information can be developed into helpful reports.
3 Agenda Key Phrases/Definitions Review of LADT Record Purpose and Uses Process and reports Other uses Resources
4 Key Phrases/Definitions LADT: Liable Agent Data Transfer also known as Interstate Statistical Data Exchange & is multi-purpose record format Remote initial claims (RIC) (IC,A/C & TNC) Reopen/Transfer claims Weeks claimed IB Commuter Liable State: State against which an Interstate claim is filed Agent State: State from which the Interstate claim is filed Residence State: State where claimant resides. Usually the Agent State.
5 Key Phrases/Definitions Interstate Claim: Wages in one state, claimant in another. Commuter: A Commuter is an individual who regularly traveled over state lines for employment and is currently still attached to that labor market when filing for benefits. Commuter Claim: A claim, filed by a Commuter, that is always handled and reported as an Intrastate claim. Xerox: The contractor that runs the Interstate Connections (ICON) system. Xerox Hub: the part of the ICON system that houses the LADT information.
6 Agenda Key Phrases/Definitions Review of LADT Record Purpose and Uses Process and reports Other uses Resources
7 Review of LADT Record LADT Record Contains 63 pieces of information Claimant s SSN Claimant s date of birth Claimant s mailing and residence addresses Effective date of claim Base period wages Date first payment was made Claimant s occupational code
8 Agenda Key Phrases/Definitions Review of LADT Record Purpose and Uses Process and reports Other uses Resources
9 LADT Purpose LADT Purpose: to inform Agent States about What UI claimants reside within the state but file against other states Their claims activities Their characteristics
10 What is it used for? Agent state claimant detail record IUR/TUR Resident state = EB triggers = for claimants ETA reports 203, 538,539,5159 Reemployment Services 1) Run against Agt state benefits file for U.I. fraud detection 2) check for o/p in your state request o/p recovery DOL workload & =$ other state & local programs
11 (handout) LADT Uses
12 Agenda Key Phrases/Definitions Review of LADT Record Purpose and Uses Process and reports Other uses Resources
13 LADT Process Liable State Instructions 1. Prepare LADT data to be sent to Xerox hub 2. Transmit data to the Xerox Hub before close of business on Tuesday. 3. After close of business on Tuesday, Xerox Hub is updated. 4. Wednesday, after 7AM ET, Agent Detail Data is distributed to States (Agent State)
14 LADT Process Liable State Instructions 1. Prepare LADT data to be sent through ICON to the Xerox Hub. Create an LADT Record for each applicable claim. Commuter data is added on the LADT data on the first Monday of each month. Commuter data is reported only for the week containing the 12 th of the month.
15 LADT Process Liable State Instructions 2. Transmit data to the Xerox Hub before close of business on Tuesday. States usually transmit on Mondays or earlier so that they have enough time to fix errors. The ACS Hub is open 24 hours a day/7 days a week. Send your LADT information timely if you send bad data, fix errors and notify Xerox so that the prior submission can be corrected
16 Liable State Instructions LADT Process 3. After close of business on Tuesday, Xerox Hub is updated. 4. Wednesday, after 7AM EST, Agent Detail Data is distributed to States (Agent State) This is the information that States would use to offer Reemployment assistance and is a tool with which to help perform other functions States must do.
17 PROCESSING SCHEDULE Export report: UILADTED LADT Liable state edit report
18 PROCESSING SCHEDULE MONDAY Liable data transmitted (exported) to Xerox Hub - Commuter data 1 st Monday of month - Liable edit/error and summary reports sent
19 PROCESSING SCHEDULE Monday (continued) Liable Records State sent in to Hub - job: UILADTED Main parts of report: LADT Error report - do not ignore! LADT Edit counts LADT create counts Liable summary report
20 LADT Counts Liable Records State sent to Hub -Monday Errors on Send
21 PROCESSING SCHEDULE Monday (continued) *job UILADTED Find your Error Report from the data you sent to hub Fix those errors and the warnings that are on the 1 page summary report Liable Report gives breakdown of data
22 LADT Counts Liable Records State sent to Hub Edit (UILADTED) LADT Edit Process - Error Report pg. 1
23 LADT Counts Liable Records State sent in to Hub Edit (UILADTED) cont. LADT Edit Process - One Page Summary
24 LADT Counts Liable Records State sent in to Hub Edit (UILADTED) cont. LADT Edit Process - One Page Summary
25 LADT Counts Liable Records State sent in to Hub Edit (UILADTED) cont. LADT Edit Process - Summary Records Count
26 UILADTED LADT Liable state Edit/Summary Report Itemizes totals for records sent: Initial, reopen, IB ccs listed by UI, UCFE and UCX programs for each REG, EB, FSB,& AB benefit programs Next totals report by each state Last part - if commuter week commuter previous and commuter current totals you are sending to resident states
27 LADT Liable Records State sent in to Hub Edit (UILADTED) cont. Liable Summary Report
28 LADT Liable Records State sent in to Hub Edit (UILADTED) cont. Liable Summary Report.
29 LADT Liable Records State sent in to Hub Edit (UILADTED) cont. Liable Summary Report
30 LADT Liable Records State sent in to Hub Edit (UILADTED) cont. Liable Summary Report
31 LADT Liable Records State sent in to Hub Edit (UILADTED) cont. Liable Summary Report
32 Commuter Claims *Current Commuter Reporting Month: the most recent completed month *Prior Commuter Reporting Month: the month preceding the current commuter reporting month
33 Commuter Claims Processing Schedule Example First Monday in March (March 7, 2016) *Send current commuter month data for (w/e date of February 13, 2016) *Re-extract & Resend prior commuter month data for January (w/e date of 1/16/16)
34 LADT Liable Records State sent in to Hub Edit (UILADTED) cont. Liable Summary Report Commuter counts
35 LADT Liable Records State sent in to Hub Edit (UILADTED) cont. Liable Summary Report Commuter counts(end of UILADTED report)
36 LADT Liable Records State sent in to Hub Edit (UILADTED) cont. Liable Summary Report Commuter counts(end of UILADTED report)
37 PROCESSING SCHEDULE Import report: UILADTXX(xx = your state abbreviation) LADT Agent Summary report
38 PROCESSING SCHEDULE TUESDAY After COB Hub Database is Updated WEDNESDAY After 7:00 AM - Agent Detail Data is Distributed to States - Agent Summary Reports
39 PROCESSING SCHEDULE (continued) Wednesday As Agent State Agent Detail Data Distribution Agent Summary Report Requested *RIC *Reopen/Transfer *Weeks Claimed - IB - Commuter (Current & Prior Months)
40 UILADTCT* cont. Agent Summary Report totals
41 UILADTCT cont. Agent Summary Report Initial claims
42 UILADTCT cont. Agent Summary Report Reopened claimed
43 UILADTCT cont. Agent Summary Report Weeks claimed
44 UILADTCT cont. Agent Summary Report Commuter counts IF COMMUTER WEEK
45 UILADTCT cont. LADT Agent Summary Report Commuter current by state
46 UILADTCT cont. LADT Agent Summary Report Commuter previous by state
47 UILADTCT cont. LADT Agent Summary Report Weekly information page
48 UILADTCT cont. LADT Agent Summary Report Weekly information page (friendly reminder)
49 LADT Xerox reports LADT Weekly processing Status Weekly LADT trend chart Monthly LADT trend chart YTD annual chart detail data LADT Commuter claim
50 LADT Xerox reports LADT weekly status Take note of rejects 03/05/2016 STATE Input Count RIC's RIC Y/N Reop Trans W/C - IB COMM Rejected Output Count Warnings ALASKA Y ALABAMA Y ARKANSAS Y ARIZONA Y CALIFORNIA Y COLORADO Y CONNECTICUT Y DISTRICT OF COL Y DELAWARE N FLORIDA Y GEORGIA Y HAWAII Y IOWA Y IDAHO 0 0 Y ILLINOIS Y INDIANA Y KANSAS Y KENTUCKY Y LOUISIANA 0 0 Y MASSACHUSETTS Y MARYLAND Y
51 LADT Xerox reports LADT weekly trend
52 LADT Xerox reports LADT monthly trend
53 LADT Xerox reports LADT yearly trend
54 LADT Xerox reports 2016 Trend Chart Detail Data
55 LADT Xerox reports Report descriptions
56 Did your state report commuters? Is the figure low or 0? Commuter Claims Adjustment column - is there a negative figure?
57 Commuter Claims Adjustment column is there a negative figure?
58 Agenda Key Phrases/Definitions Review of LADT Record Purpose and Uses Process and reports Other uses Resources
59 What else can the data be used for? 1. Data can help state s integrity - detect claims filed in Liable state, claim in your state with available benefits 2. Overpayment recovery 3. Identify claimants in need of reemployment services
60 Benefit Integrity Valid claims with available balance in Agent state, claim filed against another state Multiple Agent records filed against different states Assist other state s with benefit integrity Replacement claims filed in liable states, incorrect effective dates 60
61 Custom programming - integrity Note: states can program to compare initial and continued claim records by: Agent to Agent records State benefit records to Agent records Agent records to State benefit records 61
62 LADT - WHAT CT DOES WITH INCOMING DATA Customized state programming
63 Missouri s Customized Cross Matches benefit integrity Claimants with regular claims in other states (Liable) and an overlapping regular claim in Missouri (Agent). Compares BYB/BYE to BYB/BYE Beneficial during EUC to identify and prevent improper payments Overlapping paid weeks regardless of claim type. Beneficial during EUC to identify and prevent improper payments Identify back-to-back claim provisions (indefinite / definite DQ). Identifies eligible out-of-state earnings to lift current disqualification on Missouri s claim. Missouri will then notify most recent liable state to take down their claim to prevent improper payment, if applicable. 63
64 Reemployment services Agent record detail Claimant has skills Contact claimant for services 64
65 Agenda Key Phrases/Definitions Review of LADT Record Purpose and Uses Process and reports Other uses Resources
66 LADT Resources UIPL UIPL change 1 UIPL UIPL UIPL change 2 ETA No. 392 Handbook for Interstate claims taking ETA UI Reports Handbook LADT User Guide
67 (handout) LADT Resources
68 LADT Review LADT provides important information necessary for states to serve their UI claimants. LADT information is useful and necessary for States to complete important unemployment reports. LADT, important states transmit data accurately and timely LADT, states can use the data for other purposes
69
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