ITI LIMITED :: KANJIKODE WEST :: PALAKKAD :: INDIA Phone: ; Fax: Enquiry ref:pl484g032 Date:

Transcription

1 ITI LIMITED :: KANJIKODE WEST :: PALAKKAD :: INDIA Phone: ; Fax: Enquiry ref:pl484g032 Date: To: Sir, Sub: Request For Quotation SMT/BGA Rework System ITI Limited, Palakkad, invites quotations from reputed Suppliers/ Manufacturers for supplying SMT/BGA Rework System. The RFQ document attached herewith explains the scope of work, specification and requirement of the equipment, terms and conditions, minimum eligibility criteria for the bidders, instruction to the bidders, bid format etc. The RFQ document consists of: 1. This Covering Letter 2. Introduction 3. Index 4. Section A General Terms & Conditions 5. Section B Technical Specification & Requirement 6. Section C Questionnaire / Compliance / Eligibility Evaluation Format 7. Section D Performance Bank Guarantee Format 8. Section E Price Bid Format for Integrated solution for reworking of SMT/BGA assembled boards. Time Schedule 1. RFQ Release date : Last date for request for clarification : Reply to clarification : Last date for submission of quotation : (14.00 Hrs) 5. Tender opening (Eligibility bid) : (14.30 Hrs) Please submit your quotation before the due date and time. Thanking you Yours faithfully For ITI Limited Deputy General Manager-MM & IT ITI Limited Kanjikode West, Palakkad , Kerala, India

2 Tender for Integrated Reworking system for SMT/BGA assembled electronic boards INTRODUCTION As part of facility setup for repairing of MLLN SMT/BGA assembled electronic boards of MLLN system as per the AMC with BSNL&MTNL, the ITI LTD is planning to install a SMT/BGA rework station in their plant at Palakkad. The offered machines shall work as an integrated solution for the reworking of SMT/BGA assembled boards. Page 2 of 21

3 INDEX Section A General terms and Conditions 1. Definitions Page 4/21 2. Eligible Bidders Page 4/21 3. Submission of Bids Page 5/21 4. Clarification on Bid Documents Page 6/21 5. Discharge of Earnest Money Deposit Page 6/21 6. Bid Submission and Period of validity of Bids Page 7/21 7. Bid prices Page 7/21 8. Bid opening and evaluation Page 8/21 9. Placement of Letter of Intent (LOI) and Purchase Page 8/21 Order (PO) 10. Performance Bank Guarantee Page 9/ Delivery and Commissioning Page 9/ Warranty Page 9/ Annual Maintenance Contract (AMC) Page 10/ Payment Terms Page 11/ Liquidated Damages Page 12/ Language Page 12/ Force Majeure Page 12/ Arbitration Page 12/21 Section B Technical Specifications/ Requirements and Conditions 1. Introduction Page 14/21 2. Scope of the tender Page 14/21 3. Technical Specifications Page 14/21 4. Documentation Page 15/21 5. Training Page 15/21 6. Environment Page 15/21 7. Production Consumables, Maintenance Page 15/21 Consumables and Spares 8. Installation, Trial Run, Acceptance Testing and Commissioning Page 16/21 Section C Questionnaire/ Compliance/ Eligibility - Evaluation Sheet Page 17/21 Section D Performance Bank Guarantee Format Page 18/21 Section E Price Bid Format for Integrated Solution Page 20/21 Page 3 of 21

4 SECTION : A GENERAL TERMS & CONDITIONS 1. Definitions 1.1. Tendering Agency means the agency which has released the tender enquiry, i.e., ITI Limited, Kanjikode West, Palakkad, Kerala, India (hereafter referred to as ITI) The Purchaser means ITI Ltd, Palakkad The Bidder means the individual or the firm who participates in the tender and submits the bid The Supplier means the individual or the firm who is the successful bidder supplying and commissioning of the full or part of the tendered items Letter of Intent means a letter issued by the Tendering Agency indicating his intention to place Purchase Order on the successful bidder The Purchase Order means the order placed by the Purchaser on the Supplier for the supply and commissioning and fulfilling other conditions as required in the tender for the specific items required by the Purchaser. This shall be deemed as Contract The commissioning means the acceptance of the system by the Purchaser in writing Production Consumables means the raw materials used in the tendered machines which are required for the rework of the SMT/BGA assembled boards Maintenance Consumables means the items which are required in the tendered machines to be replaced after the frequent repair of the SMT/BGA boards to ensure the expected level of quality in further operation Maintenance Spares means the items which are required for the replacement of items becoming faulty in the tendered machines. 2. Eligible bidders 2.1. The Bidder should be an Original Equipment Manufacturer (OEM) or their authorized dealer for the tendered machines. The authorised dealer should have a relationship with OEM and a track record of supplying and maintaining machines of the OEM for at least 3 years Bidder or the OEM should have supplied at least 1 machine in India If the bidder is not the OEM, letter from the OEM authorizing the bidder to represent the OEM shall be submitted along with the bid The bidder shall submit the following documents along with the bid to prove his capability on addressing the requirements of this tender: A certificate signed by the bidder for having supplied at least 1 machine by the OEM in India Certificates from at least one customer in India for the satisfactory working of the machine with address and contact details for these customers. Page 4 of 21

5 2.5. Bidder should have a technical support group operating in India for the last three years. The group can be a division of the OEM or an external agency authorized by the OEM for the technical support in India. The Technical Support group shall have qualified technical personnel and it should be possible to extend on-site support within 24 hours of the call from the Purchaser. Bidder shall submit a document on the organization of the technical support group in India along with the bid. If the support is through an external agency, the bidder shall also submit a documentary proof on the contract with the agency for the technical support Earnest Money Deposit (EMD) The bidder shall submit a Demand Draft for an amount of Rs. 1,50,000 (Indian Rupees One Lakh and Fifty thousands) drawn in favour of ITI Limited, payable at Palakkad from any Indian Nationalized/ Scheduled Bank towards Earnest Money Deposit Non-compliance with one or more of the requirements covered under Sl. No. 2.1 to 2.6 above, shall lead to rejection of the bid. 3. Submission of Bid documents 3.1. The bidder shall quote for one number of SMT/BGA Rework system The bid will be processed on a THREE BID SYSTEM The bidder shall submit the following documents along with the bid. The documents shall be submitted in three sealed covers super scribing RFQ reference and due date and separately marked as following: Eligibility Bid Techno-commercial Bid Price Bid 3.4. The cover marked Eligibility Bid shall have the following documents: The duly filled questionnaire/ eligibility/ evaluation format (Section C) Earnest Money Deposit as per Clause Documents to prove eligibility conditions as per clause 2.1 to 2.6 above 3.5. The cover marked Techno-commercial Bid shall have the following documents: Clause-wise compliance to General Terms and Conditions (Section A), Technical Specifications/ Requirements and Conditions (Section B) and the technical clarifications issued by the Tendering Agency, if any Documentary proof for specific clauses as per tender requirement (other than those covered on the eligibility clause) Technical manual for the equipments covered in the tender and the items for which bid is submitted including the optional features supported by the systems Acceptance test procedure for the machines Copy of the Price bid (as per clause 3.6), but, without showing the price The Price Bid shall have the following documents: Page 5 of 21

6 Schedule of requirements with the prices for the machine defined at clause 3.1 as per the format at Annexure E. This shall be in a separate sealed cover in the Price Bid with a clear marking of the clause reference on the cover The bidder is expected to examine all requirements, terms and conditions of the tender. Failure to furnish required information in every aspect or non-submission of necessary proof and relevant document or non-submission of EMD may lead to rejection of the bid Each page of the bid document shall be signed by the bidder (except the technical manuals associated with the bid where signing of each page is not mandatory) The bid documents shall be submitted to the following address: Deputy General Manager (MM&IT) ITI Limited Kanjikode West Palakkad, Kerala, India - PIN Phone: , FAX: pur4_pkd@itiltd.co.in The Tendering Agency assumes no responsibility of bids delivered to any other address other than that mentioned above at clause 3.9. It will be the bidder s responsibility to ensure that the bids are submitted at the correct delivery address and before the bid closing time. 4. Clarification on Bid documents 4.1. A prospective bidder, requiring any clarification on the Bid Documents shall notify the Tendering Agency in writing or by at the Tendering Agency s mailing address indicated in the invitation of Bid on or before the stipulated date. The Tendering Agency will respond in writing to any request for the clarification of the Bid Documents received within the schedule. Copies of the query (without identifying the source) and clarifications by the Tendering Agency will be sent to all the prospective bidders who have asked for the clarifications. Clarifications shall be made available as a corrigendum in the Tendering Agency s web site (itiltd-india.com) and National Portal (tenders.gov.in) also Any clarification issued by the Tendering Agency in response to queries raised by prospective bidders shall form an integral part of bid documents and it may amount to an amendment of relevant clauses of the bid documents Not withstanding the above, prior to the date of submission of the bids, the Tendering Agency may, for any reason, modify the tender documents. These amendments shall be put on the Tendering Agency s web site and National Portal also. In order to afford prospective bidders a reasonable time to prepare the bid, the Tendering Agency may, at its discretion, extend the date for bid submission. Prospective bidders are therefore requested to check the Tendering Agency s website prior to submission of the bids. 5. Discharge of Earnest Money Deposit 5.1. The EMD of bidders those who are not qualified after evaluating the eligibility criteria in the techno-commercial and eligibility bid will be returned as early as possible within 30days from the date of bid opening. Page 6 of 21

7 5.2. The EMD of successful bidder shall be discharged within 30 days after the bidder s acceptance of Purchase Order and submission of Performance Bank Guarantee The EMD of all other unsuccessful bidders shall be discharged within 60 days from the date of price bid opening The EMD will be forfeited if the bidder withdraws the bid during the validity of the bid, or, in the case of a successful bidder, the bidder fails to accept the Purchase order or fails to submit the Performance Bank Guarantee. 6. Bid Submission and Period of validity of Bids 6.1. The bids shall be submitted before 1400 Hrs on due date. If this day is declared as holiday on account of any reason, the bid submission period is extended up to 1400 Hrs on the next working day of the Purchaser Bids shall remain valid for 120 days from the due date for submission of bids Bids submitted beyond the period specified in clause 6.1 shall be rejected. 7. Bid prices 7.1. The price bid formats are given in Annexure E. The bid prices for the machine at clause 3.1 shall be given in the format given at Annexure E. The offer shall be in Indian Rupees. Terms of price shall be Delivery at the Purchaser s location (location shall be ITI Limited, Palakkad, in Kerala State, India) 7.2. Alternatively, the offer may be made in a foreign currency on CIP basis, where the cost of the equipment up to the delivery at the port of landing within India shall be shown in the bid in the same format as stated above in clause 7.1. Such offers shall be made in one of the currencies US $ or European. Offer through any other currency will not be accepted. The transportation and insurance from the port of landing to the respective Purchaser s premises as give in clause 7.1. above shall be the responsibility of the Supplier The delivery up to the port of landing shall be by air freight. The port of landing shall be Chennai in India 7.4. The price quoted by the bidder shall remain fixed during the entire period of the contract. However, price variation may be permitted to account for any changes in the statutory duties and taxes during the period between the date of bid submission and the actual delivery date including supply of maintenance spares/ production and maintenance consumables during warranty and AMC period. Any variation in taxes/ duties during the intervening period shall be to the account of the Purchaser. Foreign currency fluctuations (if the price quoted is in $ or ) while purchasing spares/ modules/ consumables during the warranty or AMC period shall also be to the account of the Purchaser For the prices quoted as per clause 7.2, the Purchaser shall evaluate the final price based on the exchange rate on the day of price bid opening. It is the responsibility of the bidder to deliver the goods at the Purchaser s location. All expenditure (transportation, insurance from Port of landing to the Purchaser s location, loading and unloading etc.) for transporting the goods from Port of landing to the Purchaser s location shall be borne by the Supplier. However, the customs clearance and customs duty payment at the port Page 7 of 21

8 of landing will be borne and arranged by the Purchaser. The financial outflow for the Purchaser due to customs duty element (as on the date of price bid opening) shall form part of the price bid evaluation. 8. Bid opening and evaluation 8.1. The bids will be opened on the due date at 1430 hours. The Tendering Agency shall open the bids in the presence of the bidders or their authorized representatives who chose to attend the tender opening. The bidder s representatives, who are present shall sign in an attendance register. Authority letter to this effect shall be submitted by the bidders before they are allowed to participate in the bid opening. If the day of the bid opening is declared as holiday on account of any reason, the bid opening will be fixed at 1430 Hrs on the next working day A maximum of two representatives of the bidder shall be permitted to attend the bid opening On the day of the bid opening as specified at clause 8.1, the covers containing Eligibility Bids only will be opened. The Tendering Agency will evaluate the technical bids of those who have been found eligible. The Price bids of only those qualified after technical evaluation will be considered for further processing. Price bid opening date will be informed to the qualified bidders separately by the Tendering Agency The evaluation of the price bid for the machine at clause 3.1 shall be based on the total of the following: Cost of Integrated machine consisting of integrated solution for reworking of SMT/BGA assembled boards Money outflow due to Customs duty element calculated on the basis of price bid opening date on the machine Cost of AMC for three years (after two years warranty). The cost of maintenance spares, cost of optional modules/ features shall not be part of the evaluation. 9. Placement of Letter of Intent (LOI) and Purchase Order (PO) 9.1. The Tendering Agency/ Purchaser shall consider placement of LOI/ PO for commercial supplies only on the eligible bidder whose offers have been found technically and commercially acceptable The Tendering Agency reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids, at any time prior to award of contract without assigning any reason whatsoever and without thereby incurring any liability to the affected bidder or bidders on the grounds of Tendering Agency s action The Tendering Agency reserve/s the right to place LOI/POs on the successful bidder for the machine at clause Letter of Intent shall be issued to the successful bidder indicating the Tendering Agency s intention to place Purchase Orders on him for the delivery of required items. The LOI shall contain the items proposed for procurement and the value. Page 8 of 21

9 9.5. The Successful Bidder shall submit LOI acceptance within one week of LOI issuance by the Tendering Agency. On receipt of LOI acceptance, Purchase Orders shall be issued by ITI The issue of Purchase order shall constitute the award of contract on the bidder. 10. Performance Bank Guarantee On receipt of Purchase Orders the Supplier shall submit Performance Bank Guarantees for an amount of 10% of the order value, valid for 30 months from the date of Purchase Order, drawn from any Nationalized/ Scheduled Bank The proceeds of the performance bank guarantee shall be payable to the Purchaser as compensation for any loss resulting from the Supplier s failure to complete his obligations under the contract The performance security Bond shall be in the form of Bank Guarantee issued by an Indian Nationalized/ Scheduled Bank and in the form provided in this Bid Document (Section D) The Performance Security Bond will be discharged by the Purchaser after completion of the Supplier s performance obligations including warranty obligations under the contract and also after the supplier provides a separate PBG valid for three years for an amount of 10% of total AMC value for three years. If the Purchaser desires not to enter into AMC, the PBG shall be released within 90 days from the date of end of warranty period. 11. Delivery and Commissioning The Equipment and all other items as per the Purchase Order shall be delivered at the Purchaser s location (which will be mentioned in the Purchase Order), within 8 to 12 weeks from the date of PO. This will be excluding the time taken by the Purchaser for customs clearance, which is the responsibility of the Purchaser The commissioning of the system shall be completed within 4 weeks from the date of receipt of items at ITI Palakkad. (excluding the time taken by the Purchaser for customs clearance) Delay by the Supplier in the performance of its delivery or commissioning obligations shall render the Supplier liable to any or all of the following sanctions: forfeiture of EMD, imposition of liquidated damages and/or termination of the contract for default. In the case of liquidated damages, the penalty shall be as per clause 15 below. 12. Warranty The Supplier shall provide comprehensive warranty for all the hardware and software supplied for a period of two years after the system has been declared commissioned as per clause Error! Reference source not found.8.6 of Section B The Supplier shall warrant that the stores supplied shall be new and free from all defects and faults in materials used, workmanship and manufacture and shall be of the highest grade and consistent with the established and generally accepted standards for materials of the type ordered and shall perform in full conformity with the specifications and drawings. The Supplier shall be responsible for any defect that may develop under the conditions provided by the contract and under proper use, arising from faulty material, Page 9 of 21

10 design or workmanship, inadequate quantity of material to meet equipment requirements, inadequate contact protection, deficiencies in circuit design and/or otherwise and shall remedy such defects at his own cost when called upon to do so by the Purchaser who shall state in writing in what respect the stores are faulty. The Supplier shall make good all the deficiencies free of cost The terms and conditions of the Annual Maintenance Contract including penalty shall be applicable during the warranty period (see clause 13 below). However, there shall not be any payment for the warranty service. Any penalty during the warranty period will be deducted from the next payment(s) due to the Supplier for the supply of equipments / service / or adjusted with PBG. 13. Annual Maintenance Contract (AMC) If the Purchaser desires, the Supplier shall provide AMC support including free supply of maintenance spares for a period of three years. The AMC shall begin after the end of warranty period on signing a contract by the Purchaser with the Supplier. One month before the end of warranty period, the Supplier shall provide a separate PBG valid for three years and three months for an amount of 10% of total AMC PO value for three years Bidder shall quote Year-wise AMC price in the price bid During the AMC period, Supplier shall provide Maintenance spares, if any required, free of cost Any spares not quoted but required for maintenance shall also be supplied free of cost by the Supplier. The Purchaser may buy the spares during warranty/ AMC or at the end of AMC period at the rates quoted in the bid. Any variation in taxes during the intervening period or foreign currency fluctuations (if the price quoted is in $ or ) shall be to the account of the Purchaser. However, this does not absolve the Supplier from any of the obligations of Warranty and AMC During the period of AMC the Supplier shall inter alia: Diagnose the hardware, system software and application software faults (which ever applicable) as and when they occur Rectify the hardware, system software and application software faults detected Repair and replace the faulty component Provide application/system software related fixes / patches and/or work around to resolve the application/system related faults Carry out preventive maintenance of hardware and system software once in every six months. The supplier shall give the preventive maintenance schedule in advance and carry out the maintenance on approval from the Purchaser Apply all software upgrades The Supplier shall give an up-time commitment of 95% for the machine (both hardware and the software, whichever is applicable) during the AMC period calculated on monthly basis All the faults shall be attended within 12 hours of the call from the Purchaser and rectified within 48 hours (either through remote assistance, and if remote assistance does not solve the problem, then by on-site visit). Page 10 of 21

11 13.8. If the fault is a major type (because of which the machine performance has fallen below 60% of rated efficiency) and if the Supplier fails to restore such fault within the time limit specified in clause 13.7 above, a penalty of 0.5% of the annual AMC charges shall be applicable for every day (or part of thereof) of delay. If the fault is of minor type (because of which the machine performance has fallen below 100% of the rated efficiency (and above 60%) or any other fault) and if the Supplier fails to rectify the fault within the time limit specified in clause 13.7, a penalty of 0.25% of the annual AMC charges shall be applicable for every day (or part thereof) of delay. Penalties will be calculated on quarterly basis and shall be deducted from the next bill towards supply/service If the up-time of the machine falls below 95% averaged over every month, penalty of 0.5% of annual AMC charges will be imposed for every 1% fall up to 85% and 1% of annual AMC charges for every 1% below 85%. This will be over and above any penalty as per clause The maximum penalty for a quarter shall be limited to 100% of the quarterly bill of the AMC No charges for AMC will be paid in advance. Bills will be paid on quarterly basis on submission of bills by the Supplier, on satisfactory working report from the Purchaser. Any penalties for the quarter for the failure of the system as per clause 13.8 and will be deducted from the bill Extension of this Agreement shall be negotiable for the second term depending on the performance of the Supplier during the period of the initial term Not withstanding the above, the Purchaser reserves the right to enter into AMC with the Supplier, or, if entered in to AMC agreement, withdraw from AMC at any time without assigning any reasons. However, after entering into AMC agreement, if the Purchaser wishes to withdraw from AMC, the Purchaser shall give a notice on withdrawal from AMC three months in advance. The PBG for the AMC service shall be released by the Purchaser within 90 days from the end of AMC agreement All conditions of AMC including the penalties will be applicable to the Warranty period also. Any penalty during the warranty period will be deducted from the next payment(s) due to the Supplier for the supply of equipments/ services or from the PBG. 14. Payment Terms The payment for the supply of goods shall be made as per the terms and conditions given below: % payment by LC with 90 days credit from the date of Airway Bill % payment by TT immediately after commissioning and acceptance Balance 20% by TT after 3 months from the date of commissioning & acceptance The following documents shall be submitted to enable the first 70% payment Invoice & Packing list Airway bill Country of Origin Certificate issued by the Supplier Page 11 of 21

12 A Certificate from the Ordering Authority of the Purchaser stating that the Equipment ordered vide the purchase order have been received in good condition at the Purchaser s site. 15. Liquidated Damages Should the Supplier fails to deliver the system as per the delivery schedule or any extension thereof, the Purchaser shall be entitled to recover from the Supplier a penalty equivalent to 0.5 % of the value of the Purchase Order of the full system per week for the first four weeks or part thereof and 0.7% per week there after for such delay or part thereof or cancel the purchase order and purchase elsewhere at the risk of the Supplier 16. Language The language used in all communication, bid documents, technical manuals, electronic documents, commercial papers etc. shall be English only. 17. Force Majeure If, at any time, during the continuance of this contract till the date of commissioning, the performance in whole or in part by either party of any obligation under this contract is prevented or delayed by reasons of any war or hostility, acts of the public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts or act of God (hereinafter referred to as events) provided notice of happenings of any such eventuality is given by either party to the other within 21 days from the date of occurrence thereof, neither party shall by reason of such event be entitled to terminate this contract nor shall either party have any claim for damages against other in respect of such non-performance or delay in performance, and deliveries under the contract shall be resumed as soon as practicable after such an event come to an end or cease to exist, and the decision of the Purchaser as to whether the deliveries have been so resumed or not shall be final and conclusive. Further that if the performance in whole or part of any obligation under this contract is prevented or delayed by reasons of any such event for a period exceeding 60 days, either party may, at its option, terminate the contract, without any Obligations Force Majeure clause shall be applicable during the tenure of Warranty and Annual Maintenance Contract / Lease Period and the decisions during this period shall be based on mutual agreements. 18. Arbitration All disputes for differences of any kind, whatsoever, arising out of or in connection with this contract or in discharge of any obligation arising out of this contract, the parties to this contract shall endeavor to settle such disputes and or difference amicably. If both the parties fail to reach such amicable settlement, either party may, within 30 days of such failure, give a written notice to the other party clearly setting out therein the specific dispute and or differences, which require to be arbitrated upon. Such disputes and / or differences shall be referred to a sole arbitrator mutually agreed upon. In the absence of consensus about the single arbitrator, the dispute may be referred to joint arbitrator, one to be nominated by each party and the said arbitrators shall nominate a presiding arbitrator, before commencing the arbitrator proceedings. Page 12 of 21

13 18.2. Arbitration proceedings shall be held at Palakkad, in Kerala State, India, with the Tendering Agency in one side and the bidder in the other side for all cases related to tendering process (until the issuance of PO). Proceedings on cases after issuance of PO shall be held at the Purchaser s location with the Purchaser being in one side and the Supplier being in the other side The arbitration shall be covered by the provision of the Arbitration and Conciliation Act, 1996 or any statutory modifications or re-enactment thereof and rules framed there under from time to time. Page 13 of 21

14 SECTION B TECHNICAL SPECIFICATIONS/ REQUIREMENTS AND CONDITIONS 1. Introduction This section of the document gives the scope, technical specifications and other requirements. In case of a conflict between the conditions specified herein with any of those in Section A, the conditions in this section shall prevail. 2. Scope of the tender 2.1. The scope of the tender covers the Supply, Installation, Commissioning and Maintenance of one equipment as listed below at The scope covers the supply of the machine to ITI Ltd. The equipment shall be commissioned as an integrated solution for reworking of SMT/BGA assembled boards SMT/BGA Rework System The scope also includes training of designated staff of the Purchasers, ensure the completion of development of any application software by the Purchasers through timely onsite technical support The offer shall be made as an integrated machine covering the features of the machine at above as a SINGLE system. 3. Technical Specifications: 3.1. Work Area 50*50MM 3.2. Adjustable Board Area 380*250MM Maximum 3.3. Component placement system Automated component placing, de-soldering and soldering process Heating System 3 Zones for effective heat transfer and cooling station for PCB cooling.ir system preferable Temperature Sensors Precision PCB temperature sensing with contact/non contact temperature multi sensors. 3.6 Optical Magnification 3.6.1) Reflow process camera ) Placement camera lower and upper ) High quality zoom lenses with not less than 50X magnification. Page 14 of 21

15 3.7 Components types 3.7.1) CSPs, BGAs, QFNs, QFPs, PLCCs, SOICs, small SMDs 3.7.2) Nozzles for different above components ) Stencils for solder paste application ) Re balling kits for BGAs. 3.8 Display 20 TFT/LED flat screen. 3.9 Lighting system Integrated lighting system with illumination level control Working Voltage 230V AC/50Hz PC System PC with OS compactable to system application The supplied machines shall be brand new. 4. Documentation Operation and Maintenance manuals shall be supplied in hard copy as well as soft copy. The manual shall give the details of all part numbers and their identification in the system so as to carry out maintenance activity whenever required. The manuals shall cover all details required for maintenance and fault debugging of the system. 5. Training First level operational and maintenance training have to be done by the equipment supplier. Training shall be imparted at the Purchaser s location and the Supplier shall give the details of the training modules and the duration. Purchaser shall have the right to include additional training modules on the operation and maintenance of the machine, if required, and the Supplier shall provide this training also free of cost. 6. Environment The machines shall work in an environment between 20 0 C and 40 0 C, 55% to 75% Relative Humidity. 220V AC (single phase) or 400V AC (three phase) UPS power shall be provided by the Purchaser. 7. Production Consumables, Maintenance Consumables and Spares 7.1 Along with the technical bid, the list of consumables required for operation and maintenance with specification shall be submitted. Adequate spares and consumables to be provided. All consumables including solder past and all other items required for the Installation, commissioning and trial run of the system shall be supplied by the Supplier. The supplier shall give full specifications of the consumables along with the source details 7.2 All spares necessary for the maintenance shall be supplied by the Supplier. The list of Page 15 of 21

16 recommended spares and their quantities shall be given by the Bidder along with the bid document. Bidder s bid document shall include the list of all the recommended spares and individual quote for the spares. The Purchaser reserves the right to buy the spares during the period of warranty. 7.3 The supplier shall not refuse to supply any of the recommended spares or any other part of the equipment, on specific order from ITI, for a period of eight years from the date of commissioning. The equipment shall be supported by the OEM for the next 8 years. 8. Installation, Trial Run, Acceptance Testing and Commissioning 8.1 The installation, trial run, acceptance testing and commissioning of the system shall be completed by the Supplier within 4 weeks of the delivery of the equipment. All consumables including solder paste and all other items required for the Installation, commissioning and trial run of the system shall be supplied by the Supplier. 8.2 Acceptance test procedure shall be submitted by the Bidder as part of the technical bid document. The Purchaser reserves the right to modify the test procedure to cover all the specifications. 8.3 All tests related to the performance of the equipment to meet the specifications shall be carried out by the Supplier within the period of 4 weeks of delivery. The Supplier shall make available the software programs and testers, if any, required for carrying out the acceptance tests as per the schedule. Any additional test equipment deemed required during testing shall also be arranged by the Supplier at no cost to the Purchaser. 8.4 If the system fails to meet any of the specifications, the Supplier shall carry out required modifications at no cost to the Purchaser. However, if the Supplier fails to meet the specifications within a period of one more month from the original date for commissioning, the Purchaser reserves the right to accept the system with penalties, as decided by the Purchaser, or outright rejection of the machine. Delayed supply or commissioning of the system shall attract liquidated damages as per clause 15 in Section A. In case the system is rejected outright due to failure to meet the specifications, the equipment shall be taken back by the Supplier within a period of three months from the premises of the Purchaser. All expenditure to take back the equipment shall be borne by the Supplier. The Supplier shall also be liable for full refund of the payment, including penalties as decided by the Purchaser within one month from the date of rejection of the machine. The performance bank guarantee will be forfeited if the equipment is rejected fully All expenditure related to the Supplier s experts for the services related to installation and acceptance testing shall be borne by the Supplier Completion of the acceptance testing to the satisfaction of the Purchaser and issuance of a certificate in this regard by the Purchaser shall be considered as commissioning and the date of issuance of such certificate shall be considered as date of commissioning. Page 16 of 21

17 SECTION C QUESTIONNAIRE / COMPLIANCE / ELIGIBILITY EVALUATION SHEET (to be filled by the bidder) 1 Name and address of the Bidder : 2 Whether the bidder himself is the OEM? If not, whether Authorization letter from the OEM is enclosed? 3 Whether supporting documents as per clauses and of Section-A enclosed? : : YES/NO YES/NO/ Not Applicable : YES / NO 4 Compliance status of Technical Support Group operating in India (ref. Clause 2.5 of Section A) : Necessary documentary proof attached (YES / NO) 5 Details of Earnest Money Deposit (DD no. / date / value etc.) 6 Validity of Bid document (120 days from the due date of bid submission) 7 Whether Clause-wise compliance for Section A, Section B and Clarifications given by the Purchaser, if any, enclosed to the Technocommercial bid? : : YES / NO : YES / NO We undertake that we fulfill the Minimum Eligibility Criteria, as per Clause 2 (Section A) We agree to abide by this bid, for the bid validity period and it shall remain binding upon us and may be accepted at any time before the expiry of that period. Until a formal contract is prepared and executed, this bid, together with your written acceptance thereof and your notification of the award, shall constitute a binding contract between us. Dated this day of (Signature in the capacity of duly authorized to sign and on behalf of) Page 17 of 21

18 SECTION : D PERFORMANCE BANK GUARANTEE FORMAT In consideration of.. (the Purchaser s name and address) (herein after called as Company) we,.. Bank executed this Performance Guarantee Bond as surety to the cost of.. supplied by (hereinafter called as the Supplier) as per the Purchase Order no.. dated,. of the Company. 1. At the instance of failure by the Supplier to perform to the satisfaction of the Company, up to.. or before the expiry of this guarantee, or within the agreed period whichever is earlier, we...bank hereby undertake to pay to.. (The Purchaser s name and address) an amount not exceeding Rs... (10% of total purchase order value). 2. We..Bank agrees to pay for the value up to a limit of Rs.. and interest thereon from the date of notice till the date of payment at.. % per annum without any demur, merely on a demand notice from the Company stating that the Company has suffered loss due to non-performance of the equipment supplied by the Supplier. Any such demand made on the bank shall be conclusive as regards the amount due and payable by the bank under this guarantee. 3. We undertake to pay to the Company any money as demanded notwithstanding any dispute or disputes raised by the Supplier in any suit or proceedings pending before any court or tribunal relating thereto our liability under this guarantee being absolute and un equivocable. The payment so made by us under this bond shall be a valid discharge of our liability for payment there under and the Supplier shall have no claim against us for making such payment. 4. We Bank, further agree with the Company that the Company shall have the fullest liberty without our consent and without affecting in any manner, our obligation hereunder to vary any of the terms and conditions of the said agreement or to extend time of performance by the said Supplier from time to time or to postpone for any time or from time to time any of the powers exercisable by the Company against the Supplier and to forbear or enforce of the terms and conditions relating to the said Purchase Order and we shall not be relieved from our liability by reason of any such variation or extension being granted to the said suppler or for any forbearance act or omission on the part of the Company or any indulgence by the Company to the Supplier or by any such manner or thing whatsoever, which, under the law relating to sureties would, but for this provision, have effect of so relieving us. 5. This guarantee will not be discharged due to the change in the constitution of the Bank or the Supplier. 6. We Bank, further agrees that the guarantee herein contained shall remain in force till.. We Bank undertake not to revoke this guarantee during its currency except with the previous consent of the Company by writing. Page 18 of 21

19 Dated the.day Witnesses For Bank Page 19 of 21

20 SECTION : E - PRICE BID FORMAT Sl. No. (FOR INTEGRATED SOLUTION FOR REWORKING OF SMT/BGA ASSEMBLED BOARDS) ITEM/ CODE DESCRIPTION Quantity Unit Rate 1 1)Integrated system for reworking of SMT/BGA Assembled boards. ONE 2 Maintenance Consumables required for the Integrated System at Sl. No. 1 above Measure ment unit Quantity Unit Rate 2.1 Item Item 2. 2.n Item n 3 Production Consumables required for the Integrated System at Sl. No. 1 above Measure ment unit Quantity Unit Rate 3.1 Item Item 2. 3.n Item n 4 AMC for the Integrated Systems at Sl. No.1 above Unit Rate st YEAR nd YEAR rd YEAR 5 Optional Items for the integrated system at Sl.no.1 above 5.1 Item Item Item 3 5.n Item n Measure ment unit Quantity Unit Rate 6 Maintenance Spares required for the integrated system at Sl.no.1 above Measure ment Quantity per annum Unit Rate Page 20 of 21

21 n unit Note: 1. The Price bid evaluation shall be as per clause 8.5 in Section A... (Authorized signatory of the bidder with date and seal) Page 21 of 21