Request for Quotation

Transcription

1 TOWN OF CANMORE, ALBERTA Streets & Roads 2017 Sidewalk, Curb & Gutter Repairs Request for Quotation Issued: Tuesday, August 22 nd, 2017 Deadline: Tuesday, September 5 th 2017, 2pm M.S.T. Page 1 of 17

2 SECTION 1. SCOPE OF WORK The Town of Canmore Streets & Roads Department is seeking a Contractor to provide sidewalk, curb & gutter repairs in This RFQ seeks bids from qualified contractors to supply all necessary materials, equipment, labour and warranty to perform the following work in accordance with the specifications and as directed by the Town of Canmore. Work entails cutting, removing, correcting sub-grade(s) and replacing sidewalk panels, curbs & gutters as marked. Associated hot asphalt repairs will be required. Quantities provided in Section #2 below are estimates only, actual quantities required may vary. Due to the busy nature of Canmore s roads and sidewalks, No work is allowed on arterial or collector roads on Saturdays & Sundays from July 1 st through to September 30 th. All work sites must have a Town approved traffic and pedestrian accommodation plan. All open excavations must be monitored while work is being performed to prevent traffic, cyclists and pedestrians from entering and must be fenced off for public safety if being left over night. No open excavations are allowed during weekends and Statutory Holidays. The contractor must make every effort to schedule work to ensure work sites are reopened for public use by Friday afternoons at 5 pm. All work is to be completed by October 27 th RFQ Schedule Tuesday, August 22 nd, 2017 RFQ issue date Tuesday, August 29 th Final date for question submittal Tuesday, September 5 th 2pm M.S.T RFQ closing date (2:00 p.m. M.D.T.) Thursday, September 7 th 2017 Anticipated Selection Date Contents: SECTION 1: Scope of Work & CONTACT INFORMATION SHEET SECTION 2: Location list and Contractor Quotation SECTION 3: INSTRUCTIONS SECTION 4: SUPPLEMENTARY CONDITIONS AND SPECIFICATIONS SECTION 5: AGREEMENT Page 2 of 17

3 SECTION 1 CONTACT INFORMATION SHEET 2017 S & R SIDEWALK REPAIRS The Closing Date is: Tuesday September 5 th :00 pm local time. Late Quotations will not be accepted. There will be no public opening. Quotations are to be ed or delivered by hand to: Town of Canmore Public Works Streets & Roads Department 100 Glacier Dr Canmore, AB TW1 1K8 Attention: Don Staple Phone: to: dstaple@canmore.ca Alternate contact: Chris Lambert Phone: clambert@canmore.ca Page 3 of 17

4 Contractor Contact Information sheet Date: Contractor submitting this quotation: Address: City: Province: Postal Code: address: Representative completing this document: Phone #: End Page 4 of 17

5 SECTION 2: LOCATION LIST AND CONTRACTOR QUOTATION Site ITEM Estimated Quantities (m2) 1080 Railway Ave. In front of Home Hardware/Nutters driveway entrance Remove drop curbs, asphalt and soil. Replace with wheel chair ramp. Note all users must have clear unimpeded access Site 1. to traffic signal light push button mounted on traffic signal pole. See City of Calgary construction drawing in section 4. Reinforcement required. Minimum width of ramp is 1.5m See photo below Site 2. Site 2-a Site 2-b Site Boulder Crs. Town of Canmore Solid Waste Services Recycle Facility. Prep & place 4 (four) concrete pads. 2 pads measure 7m X 3m= 21m2 each 2 pads measure 3 X 3m = 9m2 each This item will require a site visit with Supervisor of Solid Waste Services for specific locations of pads. See construction drawing in section 4. Note: anchor points shown in construction drawing are not required a) Two concrete pads. 7 meters X 3 meters b) Two concrete pads. 3 meters X 3 meters 5 th St. From #609 to #629 removecorrect grade and replace broken heaving sidewalk panels. Reinforcement required. 42m2 18 m2 Cost per site 11.m m2 60. m2 Site 4. #806 5 th St. sidewalk sunken. Poor drainage to road. Remove and correct grade and replace Reinforcement required m2 Page 5 of 17

6 Site 5. Site th St. sidewalk ponding, poor drainage. Remove panels, correct grade, improve drainage to street and replace sidewalk panels Reinforcement required St. several panels have sunk, ponding/freezing. Remove, correct grade, improve drainage to street, replace panels Reinforcement required m m2 Site Three Sisters Dr. Panels cracked and back sloped into driveway. Remove/replace, correct cross fall to gutter Reinforcement required. 57 m2 Site 8. 7 th St (Veterans Way) #829 to 833 Panels sunken with multi-directional cracks/hazards. Remove correct grade improve drainage to street and replace Reinforcement required m2 Site 9. 7 th St. (Veterans Way) Adjacent to public parking lot behind BMO. Panels cracked and heaved. Remove/Replace Reinforcement required m2 Site th St. (Veterans Way) #817 to #821 Remove and replace Reinforcement required m2 Site 11. Site Mountain Ave at Hotel service entrance, next to parkade driveway, asphalt sunken, provide asphalt overlay See photo below Three Sisters Dr. opposite Prospect Heights Rd intersection. Catch Basin sunken, gutter & sidewalk cracked heaving. Remove/replace, reset catch basin grate to asphalt grade. See Photo below 16 m2 10.5m2 Page 6 of 17

7 Estimated Quantity ( meters2) 500.6m2 Price, excluding GST $ Site Photographs Site # Railway Ave at Main St (Nutters/Home hardware entrance) Remove curbs/gutter replace w/ Wheelchair ramp per City of Calgary Spec s Site # Mountain Ave Page 7 of 17

8 Site 12. Prospect Heights Rd. Catch basin End Page 8 of 17

9 SECTION 3: INSTRUCTIONS 1. Changes shall only be made by written Addenda. Verbal information provided by the Town is not binding. The cost to comply with all Addenda shall be included in the Quotation. 2. Any errors, omissions or discrepancies shall be reported in writing to the Town at least five (5) working days prior to the Closing Date. If no errors, omissions, discrepancies or clauses requiring clarification are reported, the Town shall be entitled to determine, in its sole discretion, the intent of this Request for Quotation. 3. The Contractor shall carefully examine the work site before submitting a Quotation and shall satisfy itself as to the nature and location of the Work, local conditions, subsurface conditions, topography, the nature and quality of materials to be used, the equipment and facilities needed before and during the execution of the Work, and all matters which may in any way affect the Work. 4. All proposed alternatives and equivalents to specified brand name products shall be pre-approved by Addenda prior to the Closing Date and included in the Quotation price. 5. The Contractor is fully responsible for obtaining all information required for the preparation of their Quotation and for the execution of the Work. The Contractor will not be reimbursed for providing a Quotation. 6. The Contractor shall be aware of any and all municipal, provincial and federal legislation, regulations, codes, bylaws, policies, and ordinances that may affect their Quotation. 7. Each quoted amount shall include all tariffs, freight, duties and taxes, excluding GST which shall be identified as a separate item. Each quoted amount shall be reasonable. The Town may reject any unbalanced Quotation. 8. All Quotations shall be valid for sixty (60) days and cannot be withdrawn after the Closing Date. 9. The Town reserves the right, in its sole and unfettered discretion, to: a. Reject any or all Quotations. b. Accept a Quotation other than the low Quotation. c. Reject any Quotation which is either illegible or accompanied with qualifying conditions. d. Waive any minor discrepancies within a Quotation. e. Negotiate with the Contractor that the Owner deems has provided the most advantageous Quotation, including the right to reduce the scope of Work if the Quotation exceeds the approved budget. 10. Nothing constitutes a Contract Award other than a written Notice of Award and Executed Contract Agreement. 11. If the successful Contractor fails to execute the Contract Agreement or fails to provide the following mandatory requirements within ten (10) working days upon Page 9 of 17

10 receiving the Notice of Award, the Quotation may be rejected: a. Proof of the required insurance. b. Acknowledge of the receipt of all Addenda. c. A formal safety program acceptable to the Town. d. A current account in good standing with the Worker s Compensation Board of Alberta. e. A disclosure of any pecuniary interest with any Member of Council, or Town employee as described in the Municipal Government Act. 12. All documents submitted to the Town will be subject to the protection and disclosure provisions of the Freedom of Information and Protection of Privacy Act. The Town reserves the right to make public all Quotation Amounts. End Page 10 of 17

11 SECTION 4: SUPPLEMENTARY CONDITIONS AND SPECIFICATIONS 1. All Construction must conform to the latest edition of the Town of Canmore Engineering Design Guidelines: Construction and Landscaping Standards, as well as, City of Calgary Construction Specifications. 2. Standard Wheel Chair Ramp Design, City of Calgary construction Specifications Note: use of reinforcement (re-bar mesh) is required when replacing Wheel Chair Ramps City of Calgary construction drawing: Page 11 of 17

12 Solid Waste Services pad construction drawing: Page 12 of 17

13 3. The costs associated with the mobilization and demobilization shall be incorporated into the unit rates provided for this Request for Quotation. 4. The Contractor will provide all temporary traffic accommodations and detours. The Contactor is responsible for maintaining the security of the site and ensuring the safety of any access provided to the public. 5. The site will be made available to the Contractor immediately coinciding with Notice to Proceed. All work must be completed on or before the applicable milestone dates noted for each part of the project. 6. The Contractor is responsible for any damage as a result of construction operations and is to alert Alberta One Call for utility locations, prior to ground disturbance. 7. The site and any staging areas shall be restored to as good or better than preconstruction condition at the contractor s expense. 8. The Contractor shall be the Principle or Prime Contractor pursuant to the applicable construction safety legislation and shall have primary responsibility for safety in accordance with such legislation. 9. The Contractor and all of its Subcontractors must obtain a Town of Canmore business license. 10. A Builder s Lien holdback in the amount of 10% will be deducted from each progress payment. 11. Invoicing in full, less holdbacks, may be submitted at substantial performance. 12. The warranty period for this Project is twenty-four (24) months from the date of Construction Completion. Don Staple from the Town of Canmore will act as the Project Manager and can be contacted at or dstaple@canmore.ca. Town Alternate contact: Chris Lambert or clambert@canmore.ca End Page 13 of 17

14 SECTION 5: AGREEMENT This Agreement made on the day of in the year BETWEEN The Town of Canmore (herein called the Owner or the Town ) Located at: th Avenue, Canmore, Alberta T1W 3K1 AND (herein called the Contractor ) Located at: On behalf of the Contractor Don Staple Supervisor, Streets & Roads, Town of Canmore Page 14 of 17

15 The Town and the Contractor agree to the following Terms as outlined below: GENERAL TERMS OF CONTRACT 1. The Contractor must supply and pay for all labour, materials, equipment, supplies and approvals to complete the Work as detailed in the following: 1.1. Request for Quotation Section 1: Quotation (Provided by Contractor) 1.2. Request for Quotation Section 2: Instructions 1.3. Request for Quotation Section 3: Specifications 1.4. Addendums: #1. (addition of estimated quantities at each site) 1.5. Negotiations after the Closing Date 2. All Work must be completed by the milestone dates noted in Section The total payments to the Contractor before GST will not exceed the Contract Price of $ 50, The Contractor must perform the Work to a standard of care, skill and diligence maintained by persons providing similar commercial work. 5. The Contractor must ensure that all persons and subcontractors employed or retained to perform the Work are competent, properly trained, instructed, and supervised. 6. The Contractor must comply with the Town s instructions in performing the Work, but not as to the manner in which those instructions are carried out, except as specified in this Agreement. 7. The Contractor must maintain time records and books of account, invoices, receipts and vouchers of all expenses incurred in form and content satisfactory to the Town. 8. The Contractor must treat all Work as confidential and not disclose any information without the Town s prior written consent, except as required by applicable law, including the Freedom of Information and Protection of Privacy Act. 9. The Contractor must permit the Town reasonable times to review inspect the Work and all Material including, without limitation, accounting records, findings, software, data, specifications, drawings, reports and documents, whether complete or not. 10. The Contractor must maintain and provide Comprehensive General Liability insurance with the Town named additionally insured in an amount not less than $2,000,000 per occurrence against bodily injury and property damage, as well as Automobile Liability insurance on all vehicles owned, operated, or licensed by the Contractor in an amount not less than $2,000,000. The insurance coverage shall be endorsed to provide the Town with thirty (30) days prior written notice of cancellation. 11. The Contractor and all of its subcontractors must have a current Town of Canmore business license. 12. The Contractor must comply with all applicable laws. Page 15 of 17

16 13. The Contractor agrees to indemnify and save harmless the Town and its employees and agents (each an Indemnified Person ) from any losses, claims, damages, actions, causes of action, costs and expenses that an Indemnified Person may sustain, incur, suffer, or be put to at any time, either before or after this agreement ends, which are based upon, arise out of or occur, directly or indirectly, by reason of any act or omission by the contractor or by any of its agents, employees, officers, directors, or subcontractors in providing the work, except liability arising out of any independent, negligent act by the Town. 14. The Contractor must not assign its rights under this Agreement without the Town s prior written consent. 15. The Contractor must not subcontract any obligation under this Agreement without the Town s prior written consent. No subcontract, whether consented to or not, relieves the Contractor from any obligations under this Agreement. The Contractor must ensure that any subcontractor fully complies with this Agreement in performing the subcontracted services. 16. The Contractor must pay, when due, all taxes or other amounts payable. 17. The Contractor must not provide any services to any person in circumstances which, in our reasonable opinion, could give rise to a conflict of interest between its duties to that person and its duties to the Town under this Agreement. 18. The Contractor and its associates are independent contractor and can in no way be considered a Town employee. 19. The Contractor is assigned the role of Prime Contractor pursuant to the current Occupational Health and Safety Act for the work site, and is responsible for ensuring compliance with all applicable laws relating to safety by all employers and employees on the work site. 20. The Contractor must not commit or purport to commit the Town to pay any money, except as authorized by this Agreement. 21. The Contractor will invoice the Town in accordance with the terms of the Agreement showing the calculation of all amounts claimable in accordance with the Quotation. Acceptance of an invoice and subsequent payment is subject to the invoiced Work having been completed to the satisfaction of the Town. The Town will pay the Contractor within thirty (30 days) following the receipt of the invoice or the satisfactory completion of the invoiced Work, whichever is the later. The Contractor will accept payment as stated above as full and final compensation for all costs associated with the Work rendered. The Contractor will not commit the Town to any financial liability. 22. The Town may withhold from any payment due an amount sufficient to indemnify the Town against any lien or claim that could arise in connection with the provision of the Work. 23. A Builder s Lien holdback in the amount of 10% will be deducted from each progress payment, and will be released and made payable to the Contractor 46 days after Construction Completion. 24. Construction Completion will only be achieved when the Town is satisfied the Work Page 16 of 17

17 has fully been completed, all deficiencies have been corrected, the Contractor has delivered all required documents relating to the Work, and have demonstrated that all materials, products and subcontracted services are fully paid in accordance with the current Builders Lien Act of Alberta. 25. The Town may terminate this Agreement for any reason on giving ten (10) days written notice of termination to the Contractor. If the termination is not a result of the Contractor s failure to comply with this Agreement, the Town will pay the Contractor for the portion of Work completed before the termination. That payment discharges the Town from all liability to the Contractor under this Agreement. If the Contractor fails to comply with this Agreement, the Town may terminate the Agreement and pursue other remedies as well. 26. The Contractor will not be compensated for any additions to the scope of Work which are not approved by written Change Order. 27. The Town reserves the right to retain other contractors independent of the Contractor. The Contractor shall accommodate and make the work site available to other contractors. 28. This agreement is governed by and is to be construed in accordance with the laws of Alberta. All disputes arising out of or in connection with this Agreement, or in respect of any defined legal relationship associated with it or derived from it, must, unless the parties otherwise agree, be referred to and finally resolved by arbitration under the rules of the Arbitration Act of Alberta. 29. Time is of the essence in this Agreement. Delay costs of $250 per calendar day will be owed for any Work which is not completed by the Completion Date. 30. Any notice contemplated by this Agreement, to be effective, must be in writing and must be sent by fax, delivered by hand, or mailed by prepaid registered mail to the address of the other party. Any mailed notice is deemed to be received four (4) working days after mailing. Either of the parties may give notice to the other of a substitute address or fax number from time to time. 31. No modification of this Agreement is effective unless it is in writing and signed by each party. A waiver of any term of this Agreement or of any breach by the Contractor is effective only if it is in writing and signed by the Town and is not a waiver of any other term or any other breach. 32. This Agreement and any effective modification of it constitute the entire Agreement between the parties as to performance of the Work. 33. The Authorized Signature of the Contractor represents and warrants that they have authorization to enter into and execute this Agreement on behalf of the Contractor without affixing a corporate seal. 34. Clause 7, 8, 9, and 13 of this Agreement continue in force indefinitely, even after this agreement ends End Page 17 of 17