August 15, Solicitation for STATEMENT OF QUALIFICATIONS (SOQ) To Provide Cafeteria Services

Transcription

1 August 15, 2014 Solicitation for STATEMENT OF QUALIFICATIONS (SOQ) To Provide Cafeteria Services PROJECT: Provide Food and All Services to Operate the Georgia Ports Authority Cafeteria Located at the Garden City Terminal PROJECT NO.: 15-GA SOQ Due Date/Time: 2:00 PM, Wednesday, September 17, 2014 Mandatory Pre-Qualification Conference: 2:00 PM, Wednesday, August 27, 2014 Location: Georgia Ports Authority Conference Center 2 Main Street Garden City, GA Company Name: Address: City/State/Zip: Contact Name: Title: Contact Phone & Cell: (Point of Contact): Date: NO RESPONSE To Submit a No Response complete and return this page No Response Comment: 1

2 SOQ SUBMITTAL: Addresses for submitting this solicitation are as follows: Mailing Address: Physical Address: Georgia Ports Authority Georgia Ports Authority Attn: Ginger Adkinson, Purchasing Dept. Attn: Ginger Adkinson, Purchasing Dept. Administration Building Administration Building P.O. Box 2406, Savannah, GA Main Street, Garden City, GA gadkinson@gaports.com Phone: (912) Website: Additional Contact Information: Georgia Ports Authority Mike Bray, Purchasing Manager mbray@gaports.com Georgia Ports Authority Lisa Lansford, Purchasing Specialist llansford@gaports.com Submittal: Vendors must submit this entire solicitation. Note that the United States Postal Service does not deliver to the physical location shown above. Mail sent to this address will not be counted as received until it is picked up and delivered to the GPA Purchasing Department. All submittals must be date and time stamped by the GPA Purchasing Department by the due date and time specified to be considered. It is the sole responsibility of the vendor to make sure the submittal is received in the GPA Purchasing Department by the due date and time. The GPA assumes no responsibility for delivery. Cafeteria Services Section 1, Page 2 of 15

3 STATEMENT OF QUALIFICATIONS (SOQ) TABLE OF CONTENTS Cover Page... Page 1 SOQ Submittal. Page 2 Table of Contents.. Page 3 Sect. 1 General Project Information. Page Summary. Page Project Scope.. Page Project Schedule Page Selection of Shortlist (Step 1). Page Selection of Vendor (Step 2)..... Page Schedule of Events (Proposed Timeline).. Page Evaluation Criteria. Page 7 Sect. 2 Instructions for Preparing Statement of Qualifications.. Page Form and Style of Statement of Qualifications.. Page Contents of SOQ. Page Submission of SOQ.. Page Modification or Withdrawal of SOQ.. Page Consideration of SOQ.. Page Request for Qualifications Documents... Page Vendor s Representations.. Page TWIC (Transportation Workers Identification Credential). Page GPA Credentialing.. Page Insurance Requirements. Page 14 ATTACHMENTS A. Concept 2: Conceptual Kitchen Facility Cafeteria Services Section 1, Page 3 of 15

4 SECTION 1.0 GENERAL PROJECT INFORMATION SUMMARY A. The Georgia Ports Authority (GPA) is requesting a Statement of Qualifications (SOQ) from qualified potential vendors interested in providing cafeteria services at an upcoming new GPA cafeteria facility. Services are to include but may not be limited to, meal planning, food purchase, food preparation, food serving, and all other associated catering services in order to provide breakfast and lunch meals to GPA employees. Services are to be provided within a new kitchen facility to be located at the Container Operations Building at Garden City Terminal (GCT). B. Interested vendors are invited to submit their qualifications, demonstrating their capability to successfully provide cafeteria services as described for approximately four hundred (400) GPA employees, seven days a week, 361 days per year. Some Vendors who respond to the SOQ, and who are determined by the GPA to be qualified, may be selected and invited to offer a proposal for these services in response to a separate Request for Proposals (RFP). The RFP will be issued at a later date to shortlisted vendors, and responses will be evaluated for award as the second and final phase of the selection process. C. The intent of GPA is to construct the kitchen facility at the Container Operations Building within 6-9 months after selection of the service provider. The service provider will assist GPA staff in the planning and construction of the kitchen facility by offering guidance and recommendations to ensure that the facility is built in accordance with best practices, including both vendor s and GPA s operational intentions. Upon completion of the kitchen facility, the selected vendor would begin providing breakfast and lunch meals for GPA employees. D. It is the intent of the GPA to have meals provided that offer quality and variety, including some healthy choices, at a reasonable price. The success of the cafeteria facility ultimately depends on employee satisfaction with the products and services offered and the selected vendor should strive for meeting this goal on each meal that is prepared and served. E. Mandatory Pre-Qualification Conference: The mandatory pre-conference is scheduled at the date and time as specified on Page 1 of this document. Vendors must attend the pre-conference and be prepared to review the specifications and ask questions. Please submit any questions in writing to gpapurchasing@gaports.com prior to the pre-conference to allow time for answers to be compiled. Anyone attending the pre-conference must present a valid photo ID upon entrance to any GPA facility. Please respond by telephone (912) or if you plan to attend. F. Discussions and Questions: All available information concerning this Request can be downloaded from the GPA Purchasing website at All questions must be submitted in writing and directed to gpapurchasing@gaports.com or the Georgia Ports Authority, Purchasing Department to be considered. The vendor shall not attempt to discuss any aspects of the Solicitation with any other party except the GPA Purchasing Department. No verbal agreements will be considered during the request process. The GPA reserves the right to reject the Solicitation of any vendor violating this provision. G. SOQs from interested vendors shall be submitted by the due date and time as specified in this solicitation. Cafeteria Services Section 1, Page 4 of 15

5 1.2 PROJECT SCOPE A. The proposed project consists of providing and preparing breakfast and lunch meals for approximately 400 GPA employees who may be at Garden City Terminal at any one time. Numbers of actual meals prepared have yet to be determined but it will be the responsibility of the service provider to estimate and prepare these meals accordingly. B. The service provider will purchase the food and any other items necessary to prepare, provide, and serve breakfast and lunch meals to GPA employees within a new kitchen facility to be planned and built by the GPA at the Container Operations Building at Garden City Terminal (GCT). The service provider will provide guidance and assistance to help GPA officials build the facility in accordance to agreed upon operational specifications. The kitchen facility is expected to be completed and ready for operation by the service provider within 6-9 months from the provider selection. C. The GPA expects the service provider to deliver the following services. i. Assist in the planning of the new kitchen facility and offer advice in order to construct a facility that is conducive to their operations and specifications and as approved by the GPA. ii. Prepare the surveys and data necessary to determine the number of breakfast and lunch meals that are required to service the GPA employees iii. Prepare an acceptable menu for approval by GPA senior staff that outlines breakfast and lunch choices that provide a variety of healthy, quality meals at a reasonable price. iv. Upon completion of the kitchen, the service provider shall provide, prepare and serve the necessary breakfast and lunch meals as necessary for GPA employees and guests. D. Attachment A contains a conceptual drawing for the proposed kitchen facility that will be constructed. This facility will be an expansion to the existing Container Operations Building and will utilize the existing break area for the sit down area upon retrieval of meals from the service provider. The kitchen and dining area will be maintained and operated by the service operator during all times of breakfast and lunch periods. E. The Georgia Ports Authority performed an informal survey of Operations employees to obtain general parameters of a cafeteria facility. A total of 238 responders to the survey were received over a three week period in March, These employees would be potential users of a future facility. The results of this informal survey are as follows: 1) Seventy (70%) percent of responders said that they bring lunch to work, or sometimes bring lunch to work. 2) Eighty three (83%) percent of responders said that they would be inclined to not bring lunch to work and eat on GPA property. 3) Sixty five (65%) percent of the responders said that they would be willing to pay between $5 and $8 for lunch. 4) Seventy seven (77%) percent of the responders said that they prefer fast food i.e. Chik-Fil-A, McDonalds, Subway, or a combination of fast food with a café for the lunch choice. Cafeteria Services Section 1, Page 5 of 15

6 This survey data is provided for informational purposes only and does not reflect the opinion of all GPA employees. It shall be the selected vendor s responsibility to obtain the necessary data to establish an acceptable menu and price point. The GPA is open to the possibility of supplementing the meal price so as to make the cafeteria a top tier choice for breakfast and lunch for GPA employees. However, a financial supplement and its requested level by the vendor to GPA will impact the final selection. 1.3 PROJECT SCHEDULE The GPA has targeted operation of the cafeteria at the Container Operations Building approximately 6-9 months after selection of a service provider. During this period, the service provider will work with the GPA team to plan and construct the improvements to the existing building that allows for effective operation of the kitchen and dining area. 1.4 SELECTION OF SHORTLIST (STEP 1) The selection of a qualified vendor will be a two step selection process. The GPA reserves the right to reject any or all solicitations and to waive technicalities and informalities. A. The selection process has been initiated with this solicitation, which is issued for the purpose of acquiring a Statement Of Qualifications from prospective vendors. B. The Selection Committee, consisting of qualified representatives of the GPA and/or their designated third-party consultant(s), will evaluate the SOQs submitted. C. All vendors will be ranked in descending order of recommendation using the sum of individual scoring from the Selection Committee. D. The top three (3) to five (5) vendors using the sum of individual rankings will be considered selected for the shortlist. The scoring criteria for evaluations and minimum requirements that vendors must meet are indicated in the Section titled Criteria for Evaluation of Statements of Qualifications. 1.5 SELECTION OF VENDOR (STEP 2) A. Step 2 will begin when the GPA issues a Request for Proposal (RFP) to shortlisted vendors identified in Step 1. B. Further details on the Step 2 process will be included in the RFP. 1.6 SCHEDULE OF EVENTS The following Table represents the GPA s best estimate of the timeline that will be followed. All times indicated are in Eastern Standard Time. The GPA reserves the right to adjust the timeline as the GPA deems necessary. Cafeteria Services Section 1, Page 6 of 15

7 STEP 1 (SOQ) PROPOSED TIMELINE a. GPA issues SOQ and public advertisement for two weekends 8/17/2014 and 8/24/14 b. Mandatory Pre-Qualification meeting at GPA Administration Building 8/27/2014 2:00 PM c. Deadline for submission of written questions and requests for information 9/3/2014 5:00 PM d. Response to questions provided * 9/8/2014 5:00 PM e. Deadline for submission of Statement of Qualifications 9/17/2014 2:00 PM f. GPA completes qualification evaluation and determines Shortlist vendors 10/1/ * All responses to questions will be posted as an Addendum to the SOQ on the GPA Purchasing Website. STEP 2 (RFP) PROPOSED TIMELINE a. GPA issues RFP to shortlisted vendors 10/22/ b. Remainder of Timeline to be included in the RFP EVALUATION CRITERIA The Selection Committee will evaluate all SOQs according to the following criteria: A. {15% Factor} Stability of the vendor. This shall include the documented financial viability of the vendor, the vendor s years of successful operation, stability of management structure and Ownership, active litigation and litigation history, proven ability to consistently gather resources for projects similar to this project in size, type, complexity, and location. B. {50% Factor} Vendor s relevant project experience and qualifications. This will include the demonstrated ability of the vendor in effective implementation of a cafeteria facility that is comparable in complexity, size, and function. This includes geographical location of the vendor providing a similar service within the Chatham County/Savannah metro area. C. {35% Factor} Previous performance of the vendor. This will include the level of quality of the services of the vendor to previous customers, customer s statements of quality, the vendor s ability to meet established meal requirements and operational criteria set forth by the Georgia Ports Authority. This can include previous service providing for the Georgia Ports Authority. Cafeteria Services Section 1, Page 7 of 15

8 SECTION 2.0 INSTRUCTIONS FOR PREPARING STATEMENT OF QUALIFICATIONS 2.1 FORM AND STYLE OF STATEMENT OF QUALIFCATIONS A. Vendors formally organized as firms that have associated specifically for this project, consortia of vendors or any other interested parties may submit a SOQ. B. Submit the SOQ in a tabbed and bound format (three-ring binders are not desired). Note that the GPA will not evaluate any material that exceeds the page limits, where indicated below. C. Written materials: 8 ½ x 11 format, using 10 point or larger font size, in bound volume. The volume will contain a Title Sheet on the cover for ready identification and a full table of contents, separated by Tabs, as prescribed herein. D. The prime or consortium s legal name, address, state of incorporation, corporate seal and authorized signature of the official that can bind the vendor with a telephone number shall appear in the lower left corner of the title page of any document/volume to be evaluated. SOQ submitted by agent of vendor shall have current power of attorney attached which certifies agent's authority to bind vendor. E. Section and date submitted shall appear in the bottom right corner of each page (along with the revision number for the amended page, if necessary). F. Number of pages: The SOQ shall be limited to a maximum of 20 typewritten pages. Each side of a double sided page shall constitute one page. Any exhibits, affidavits, or other enclosure information called for may be included in an appendix and will not count toward the page limit. Submittals that include the qualifications of more than one vendor shall not exceed the page limit. Each SOQ shall be prepared simply and economically, to provide a straightforward and concise delineation of respondent s capabilities. Fancy bindings, colored displays and promotional materials are not desired. Emphasis must be on completeness, relevance and clarity of content. G. The attachments/forms found in the Additional Documentation Section are for information purposes; however, the following forms must be signed and submitted as part of the SOQ: (a) Minority Enterprise Questionnaire. The remaining forms will be required by the shortlisted vendors during the RFP (Step 2) process. H. SOQs shall be submitted as specified in this Section and the Section titled Evaluation Criteria. Cafeteria Services Section 1, Page 8 of 15

9 2.2 CONTENTS OF STATEMENT OF QUALIFCATIONS To expedite the review of submittals, it is essential that respondents follow the format and instructions outlined below. The content of all SOQs must be categorized and numbered as outlined below, and responsive to all requested information: A. Description and Resources of Vendor 1. Provide basic company information: Company name, address, name of primary contact, telephone number, fax number, address, and company website (if available). If the vendor has multiple locations, the qualification statement shall include information about the parent company and branch locations separately. Identify office from which service provider will be managed and this office s proximity to the Container Operations Building. No office space will be provided within the Container Operations Building for the Service Provider to operate. Provide form of ownership, including state of residency or incorporation, and number of years in business. Is the offeror a sole proprietorship, partnership, corporation, Limited Liability Corporation (LLC), joint venture, or other structure? For joint venture entities that have not undertaken at least two projects together, each vendor should submit its qualifications separately. Joint submittals are subject to the single 20-page limit. 2. Briefly describe the history and growth of the vendor(s). Provide general information about the vendor's personnel resources, including disciplines and numbers and classifications of employees, and locations and staffing of offices. 3. Has the vendor been involved in any litigation in the past five (5) years? Describe your experience with litigation with Owners and any other food preparation project-related litigation. List any active or pending litigation and explain. 4. List the vendor s annual average revenue for the past 5 years, and supply main financial and banking references. Provide supportive evidence of financial stability such as current Dunn & Bradstreet rating information. 5. Provide information as to whether or not your vendor has ever been removed from a contract for cause OR failed to complete a contract as awarded. 6. The vendor, in order to be deemed eligible for further evaluation, will issue the following statement asserting that the vendor meets the minimum qualifications required for this project (supporting information is requested and can be included as an Appendix in the Statement of Qualifications). The SIGNED statement shall read as follows: a. We certify our vendor or its principals are not currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any state or federal agency, department, or authority. Cafeteria Services Section 1, Page 9 of 15

10 b. We certify our vendor or its principals have not been terminated for cause or are not currently in default on any public works contract. c. We certify our vendor has prior experience with similar food service provider projects. d. We certify our vendor has sufficient bonding capacity of at least $500,000. Also see Section titled Insurance and Bonding Requirements. Note that bonds do not need to be provided as part of the SOQ; however, the vendor shall provide letter or other supporting documentation from a bonding company indicating the vendor s capacity to bond the project. e. We certify our vendor has a current Insurance policy that complies with Section titled Insurance and Bonding Requirements. The Owner reserves the right to require additional limits and/or coverage for actual contract. f. We certify our vendor demonstrates a commitment to safety with regard to Worker s Compensation by having an Experience Modification Rate (EMR) over the past three years of 1.0 or less. (Provide a letter or other supporting documentation from insurance provider.) g. We certify our vendor has all necessary, valid and current licenses to do business in the State of Georgia. (Provide a copy of business license and Georgia Certificate of Existence.) B. Experience and Qualifications 1. Provide professional qualifications and description of experience for principal responsible for the preparation and operation of the proposed cafeteria facility. (At this stage, vendors are asked for information on lead staff only, but may list qualifications and experience on more than one lead individual who is qualified and available for proposed project.) If the vendor is selected as a finalist, the Owner will request, in the RFP (step 2), detailed information on the exact proposed expanded team, their proposed roles, and their relevant experience.) 2. Provide information on the vendor s experience on projects of similar size, function, and complexity. Describe no more than five (5) and no less than three (3) projects, in order of most relevant to least relevant, which demonstrate the vendor's capabilities to perform the service at hand. For each project, the following information should be provided: a. Project name, location and dates during which services were performed. b. Brief description of project and physical description (type of equipment, services, complexity). Cafeteria Services Section 1, Page 10 of 15

11 c. Services performed by your vendor. d. Describe vendor performance relative to schedule and budget. e. List team members involved in the delivery of the projects. f. Respective Owner s stated satisfaction of service of your vendor. Provide any Ownerwritten letters of reference/recommendation about the vendor s performance on the project. g. Owner contact information. C. Statement of Suitability 1. Provide any information that may serve to differentiate the vendor from other vendors in suitability for the project. Suitability may include, but is not limited to, the vendor s fit to the project and/or needs of the Owner, any special or unique qualifications for the project, current and projected workloads, the proximity of office to project location, and any techniques or methodologies offered by the vendor that may be particularly suitable for this project type. 2. Provide non-discrimination policies and describe the vendor s record and methodologies of addressing public safety, social, environmental, or other related concerns. 3. Provide information on any special services offered by the vendor that may be available for this project. 2.3 SUBMISSION OF STATEMENTS OF QUALIFICATIONS A. Deliver SOQs not later than time designated herein. Proposals received after such time will be returned unopened. B. Submit one (1) original, four (4) copies, and one (1) electronic copy in.pdf format on a CD or other media of the SOQ and all attachments thereto. C. Each submittal shall be identical and include a transmittal letter. D. Enclose SOQ and attachments in a sealed, opaque envelope (hereinafter referred to as "SOQ Envelope"). Address SOQ Envelope to The Georgia Ports Authority, P.O. Box 2406, Savannah, GA Attention: Mike Bray, Purchasing Manager. Include the following in lower-left corner of Proposal envelope: "Statement of Qualifications for the GPA Cafeteria Service Provider" and Vendor's name, address, and telephone number. 1. If SOQ is mailed, enclose SOQ Envelope in separate mailing envelope which bears notation "Statement of Qualifications Enclosed" in lower-left corner. Cafeteria Services Section 1, Page 11 of 15

12 2. If SOQ is delivered by express delivery service, enclose SOQ Envelope in delivery pouch addressed to The Georgia Ports Authority, Intersection Highway 25 and Highway 307, Garden City, GA Attention: Mike Bray, Purchasing Manager. Include notation "Statement of Qualifications Enclosed" on face of delivery pouch. 3. If Proposal is delivered by representative of vendor, deliver SOQ Envelope to office of Mike Bray in the Georgia Ports Authority's Administration Building located at the intersection of Highway 25 and Highway 307, Garden City, GA. E. SOQs must be submitted no later than the date and time specified in this solicitation, to the Georgia Ports Authority s Administration Building, 2 Main Street, located at the intersection of Highway 25 and Highway 307, Garden City, GA. 2.4 MODIFICATION OR WITHDRAWAL OF STATEMENT OF QUALIFICATIONS A. SOQs submitted prior to time designated for SOQ deadline may be modified or withdrawn only by written notice to Mike Bray, Purchasing Manager. 2.5 CONSIDERATION OF STATEMENT OF QUALIFICATIONS A. SOQs shall be evaluated as specified in the Section titled Criteria for Evaluation of Statements of Qualifications. B. Owner has the right to reject SOQ when investigation of business and technical organization of Vendor available for Project, including financial resources and experience on similar projects, does not satisfy Owner that the Vendor is qualified in all respects to perform the Work. C. In determining qualifications of Vendor, Owner has the right to take into consideration Vendor's past performance on other projects undertaken for Owner. D. Owner also has the right to reject any and all SOQs for any reason, to accept any SOQ considered best for Owner's interests, and to waive informalities or irregularities in any SOQ. 2.6 REQUEST FOR QUALIFICATIONS DOCUMENTS A. Owner does not assume responsibility for errors or misinterpretations resulting from use of incomplete sets of SOQ documents. B. Vendor shall review Table of Contents in the Statement of Qualifications (SOQ) to determine if any document is missing from the documents. Vendor shall promptly notify Mike Bray, Purchasing Manager, of discrepancies. C. Vendor shall also promptly notify Mike Bray of ambiguities, inconsistencies, or errors which Vendor discovers during examination of SOQ Documents. Cafeteria Services Section 1, Page 12 of 15

13 D. The GPA Purchasing Department will issue interpretations and modifications to the SOQ by written Addendum. Interpretations and modifications made in another manner will not be binding. E. Any Addenda s will be posted on the GPA s Purchasing Webpage at All vendors are responsible for checking the GPA website on a regular basis for updates, clarifications, and announcements. F. Owner will make SOQ documents available only for purpose of obtaining a SOQ and do not convey a license or grant permission for other use. 2.7 VENDOR S REPRESENTATIONS A. By submitting a SOQ, Vendor represents it has read and understood SOQ documents, has examined Project site and adjoining areas, is familiar with obstacles and conditions that will affect Work, and has prepared its SOQ in accordance with the solicitation documents. B. By submitting a SOQ, Vendor further represents it has satisfied all Georgia licensing laws related to Work described in the SOQ Documents. 2.8 TWIC (Transportation Workers Identification Credential) The successful vendor must also obtain a Transportation Workers Identification Credential (TWIC) card. Federal Law requires that all personnel entering the GPA property obtain the TWIC credential. For more information regarding the TWIC card, to pre-enroll, or the cost, go to The successful vendor is required to provide a confirmation/payment sheet within ten (10) days after requested by the GPA. 2.9 GPA CREDENTIALING All Contractors/Subcontractors, and their employees are to be credentialed by the GPA Credentialing Center. GPA credentialing badges are to be worn by all employees at all times. Anyone arriving to work on GPA premises that are not in possession of a GPA credentialing badge will be denied access to the GPA property. Any person performing work on the GPA premises that does not have their picture identification badge displayed in plain view will be advised to attach the badge in a visible spot and the incident will be noted. Credentialing badges of all personnel that have been terminated or assigned outside of GPA shall be collected by the Contractor or Subcontractor and turned into the GPA Police immediately following termination or reassignment. Only authorized Contractors/Subcontractors, and their employees are allowed on the premises of GPA facilities. Employees are not to be accompanied in the work area by acquaintances, family members (including children), assistants, or any other person unless said person is an authorized Contractor/Subcontractor employee. Access to designated restricted areas is forbidden by Contractor s/subcontractor s employees. Cafeteria Services Section 1, Page 13 of 15

14 SECTION GEORGIA PORTS AUTHORITY INSURANCE REQUIREMENTS The contractor shall provide certificates of insurance in a form acceptable to the Georgia Ports Authority affirming the contractor has purchased insurance as required below. All such insurance shall be issued by an insurer or insurers licensed or authorized to transact insurance in the State of Georgia. (1) Workers Compensation and Employer s Liability insurance covering all employees of the contractor and all of the employees of any subcontractor working under contract with the contractor. Such insurance shall be provided in accordance with all applicable federal and state laws, including United States Longshore and Harborworkers Act coverage where applicable. Employers Liability insurance limits shall not be less than $100,000 for each accident and $500,000 in aggregate for disease claims. Such insurance shall contain a waiver of subrogation endorsement in favor of the Georgia Ports Authority with respect to claims or losses insured by policy. If the contractor is not required to carry such insurance under the laws of the State of Georgia, and for that reason elects not to obtain such coverage, the contractor must sign an indemnity/hold harmless agreement. (2) Automobile Liability insurance covering any automobile used by the contractor or any subcontractor. The policy limit for automobile insurance shall be at least $1,000,000 for all bodily injury and property damage arising from one occurrence, or, if the policy provides separate limits for bodily injury and property damage, at least $1,000,000 for bodily injury and $1,000,000 for property damage. The required limits may be provided by a single policy or by a combination of primary and excess policies. The policy or policies shall provide coverage at least as broad as that provided by the Business Automobile Insurance Policy promulgated by the Insurance Services Office. (3) General Liability insurance, including contractual liability coverage, covering the contractor or any subcontractor for bodily injury, personal and advertising injury and property damage claims which may result from operations under the contract. The policy limit under the general liability coverages shall be at least $5,000,000 for all bodily injury, personal and advertising injury and property damage arising from one occurrence, or, if separate limits are provided, at least $5,000,000 for bodily injury, $5,000,000 for personal and advertising injury, and $5,000,000 for property damage. The required limits may be provided by a single policy or by a combination of primary and excess policies. The policies shall provide protection at least as broad as that provided by the Commercial General Liability Policy promulgated by the Insurance Services Office, and shall be written on an occurrence basis only. The policy or policies must include contractual liability coverage, and this coverage must be evidenced on the insurance certificate. The policy or policies shall be endorsed to name the Georgia Ports Authority as an additional insured. All coverages shall be maintained continuously from the commencement of work under this contract until the date of final payment and acceptance of completed operation as defined in such contract. (4) If any boats, barges, ships or other watercraft are used in connection with the work to be performed under this contract, the contractor shall provide (a) Protection and Indemnity Insurance and (b) Hull Coverage with the running down clause covering such watercraft. The policy limit for the Protection and Indemnity Coverage shall be $1,000,000 for each accident, and shall include coverage for Jones Act/crew and for wreck removal. The Protection and Indemnity policy shall be endorsed to name the Georgia Ports Authority as an additional insured. Cafeteria Services Section 1, Page 14 of 15

15 GEORGIA PORTS AUTHORITY INSURANCE REQUIREMENTS (continued) (5) Property or Inland Marine Insurance shall be carried by and be the responsibility of the contractor as the contractor may deem advisable on any personal property, cargo, equipment, machinery, or any other property on Georgia Ports Authority property. Except as caused by its own negligence, the Georgia Ports Authority is not responsible for personal property, cargo, equipment, machinery, or any other property which is owned or leased by contractor or in the contractor s care, custody or control. (6) The insurance required herein shall be endorsed to provide that it is primary with respect to any insurance carried by the Georgia Ports Authority and no insurance coverage of the Georgia Ports Authority shall be called upon to contribute to the payment of any losses that would otherwise be paid by the contractor or covered or paid by the contractor's insurer. (7) Certificates of insurance shall be furnished to Georgia Ports Authority before the commencement of work or provision of products or services under the contract. Such certificates of insurance shall be in a form acceptable to Georgia Ports Authority and shall show the policies include all coverages and endorsements required herein. Updated certificates of insurance must be provided to the Georgia Ports Authority at every policy renewal. (8) The certificate of insurance should contain a provision whereby the insurer(s) issuing coverage is required to notify the Georgia Ports Authority Risk Management Department at least 30 days in advance of any cancellation or non-renewal of insurance noted on the certificate. Cafeteria Services Section 1, Page 15 of 15