2.0 Digital Copier Services Pricing REVISED

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3 2.0 Digital Copier Services Pricing REVISED Pricing is based on a per copy solution with a firm, fixed price for the term of the contract (5 years in total). Including machine maintenance/services, excluding paper and staples, with a firm, fixed price guaranteed for the full term of the contract. All costs for equipment shall include: delivery to the equipment s intended location, pick-up of equipment upon termination of the contract, set-up and training, and any associated transportation costs to and from the GPA s specified locations. Vendors are allowed to submit an alternate or a piggyback response based on a competitively awarded contract that a vendor currently holds. The GPA reserves the right to consider for award to a vendor submitting a response that contains pricing and terms piggybacked from vendors existing contract with another entity. Any alternate RFB s must be noted on submitted documentation as a separate and alternative RFB. Provide annual total cost for all areas listed in Attachment A: 5. Specify Manufacturer s name: Delivery and installation specified may be a major factor in the evaluation process. 6. Specify number of calendar days for delivery of all equipment after award /days 7. Specify number of calendar days for installation of all equipment after award /days It is the vendor s responsibility to state all costs associated with the vendor s offer that are necessary to complete this contract. Prices to be Firm: The vendor warrants that prices offered will remain firm for the term of the contract, unless otherwise specified in this document. Payment Terms: Prompt payment discounts will be considered in determining cost, unless otherwise stated. Specify payment terms: Warranty: All warranty issues must be dealt with in a timely manner by the contractor and not by the GPA. Contract Commencement: Due to TWIC card compliance requirements, the vendor must specify number of calendar days to prepare for the commencement of the contract if awarded. Commencement time may be a major factor in the evaluation process. Specify Page 1 of 3

4 EXCEPTION SHEET If the commodity (ies) and/or service proposed in the response to this bid/quote is in any way different from that contained in this bid/quote, the vendor is responsible to clearly identify by specification section number, all such differences in the space below. Otherwise, it will be assumed that vendor s offer is in total compliance with all aspects of the bid/quote. Below are the exceptions to the stated specifications: Name of Vendor: Printed Name of Authorized Person: Signature of Authorized Person: Date: Copier Service Contract Page 2 of 3 19-BM REVISED 10/19/2018

5 VENDOR CERTIFICATION By responding to this Request, the Offeror understands and agrees to the following: 1. That the submitted Request constitutes an offer, which when accepted in writing by the GPA, and subject to the specifications of this document, and GPA terms and conditions, will constitute a valid and binding contract between the undersigned and the GPA; and 2. That the Offeror has read the specifications and requirements shown or referenced in this Request and that the Offeror s Request is made in accordance with the provisions of such specifications and requirements; and 3. That the Offeror guarantees and certifies that all items included in the Offeror s Request meet or exceed any and all such stated Request specifications and requirements; and 4. That, if awarded a contract, the Offeror will deliver goods and/or services that meet or exceed the Request specifications and requirements; and 5. That the Request submitted by the Offeror shall be valid and held open for a period of ninety (90) days from the final Request due date, and that the Request may be held open for an additional period of time subject to the Offeror s consent; and 6. That this Request is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Request for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. The Offeror understands and agrees that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards; and 7. That the provisions of the Official Code of Georgia Annotated, Sections et. Seq. have not been violated and will not be violated in any respect; and 8. That this Request must be complete, signed in all spaces provided, and submitted with all required information, attachments, documentation, and forms to receive consideration for award. GPA Terms and Conditions: By signing this document, the contractor further agrees to abide by all terms and conditions contained in this Request. Any exceptions to the requirements of this Request or the GPA Terms and Conditions of this Request shall be noted in writing, with detailed explanation on the attached Exception Sheet, and included with this Request. The contractor acknowledges that taking exceptions may subject this Request to rejection. Vendors shall read and agree to the GPA Terms and Conditions which can be found on the GPA Purchasing website at by clicking on GPA Terms and Conditions. Company Name: Address: Contact Name/Title: Contact Phone & Cell: Fax / Authorized Signature: Printed Name of Signature: Title: Emergency Contact: Emergency Phone: Copier Service Contract 19- Page 3 of 3 BM REVISED 10/19/2018

6 10/19/2018 Minimum Equipment Specifications Attachment "A" REVISED 19-BM-7181 All copiers must have at minimum, a dual paper source, legal/letter size paper, 100 sheet bypass tray, document feeder, scan/print capability, stand/cabinet, automatic duplexing, fax capability, 500 sheet drawer capacity, finisher, and sort capability. Item Location Estimated Monthly Copies Minimum Equipment Specificiations Per Copy Cost 1. COPS Gen. 30 CPM 5,000 Mgr. Office CPM Dock Office 3, CPM Gate Ops. 2, bw 25 CPM Information Technology 1300 color CPM OT Clerk 3, CPM Storeroom 2,000 Large Capacity Tray Yes No Mfr./Model Standard Features Included/ tray size Specify Other Optional Features with additional cost per copy Attachment A - Page 1 of 4

7 10/19/2018 Minimum Equipment Specifications Attachment "A" 19-BM-7181 Item Location Estimated Monthly Copies Minimum Equipment Specificiations bw 45 CPM Break Bulk Office 1500 color COLOR BW CPM Maintenance 2,000 BW CPM Port Police 6,000 BW Yes No $ $ $ Per Copy Cost Mfr./Model Standard Features Included/ tray size Specify Other Optional Features with additional cost per copy CPM Collections 14, Container 60 CPM 38,000 Operations BW BW $ $ bw 50 CPM Admin. Wing 3100 color Attachment A - Page 2 of 4

8 10/19/2018 Minimum Equipment Specifications Attachment "A" 19-BM-7181 Item Location Estimated Monthly Copies Minimum Equipment Specificiations Yes No Per Copy Cost Mfr./Model Standard Features Included/ tray size Specify Other Optional Features with additional cost per copy bw 45 CPM Purchasing 1000 color bw 45 CPM Executive 1000 color 65 lb. Paper Capability bw 65 CPM Container Operations color bw 55 CPM Finance 3000 color bw 65 CPM Human Resources color Attachment A - Page 3 of 4

9 10/19/2018 Minimum Equipment Specifications Attachment "A"REVISED 19-BM-7181 Item Location Estimated Monthly Copies Minimum Equipment Specificiations Per Copy Cost bw 45 CPM OT Admin color Yes No Mfr./Model Standard Features Included/ tray size Specify Other Optional Features with additional cost per copy bw 60 CPM Corporate PLUS Comm color 11x17 Paper Capability 100 lb. Paper Capability Gloss Coated Paper Capability Print Post Script Fonts Booklet Finisher Capability Capacity to duplex up to 80lb paper Brochure fold (trifold) Duplex Corner Stapler and Double Stapler Air print from ipad bw 75 CPM Trade PLUS Development 2200 color 11x17 Paper Capability 100 lb. Paper Capability Gloss Coated Paper Capability Print Post Script Fonts Booklet Finisher Capability Corner Stapler and Double Stapler Air print from ipad Attachment A - Page 4 of 4

10 GEORGIA PORTS AUTHORITY INSURANCE REQUIREMENTS Page of Req. No. The contractor shall provide certificates of insurance in a form acceptable to the Georgia Ports Authority affirming the contractor has purchased insurance as required below. All such insurance shall be issued by an insurer or insurers licensed or authorized to transact insurance in the State of Georgia. (1) Workers Compensation and Employer s Liability insurance covering all employees of the contractor and all of the employees of any subcontractor working under contract with the contractor. Such insurance shall be provided in accordance with all applicable federal and state laws, including United States Longshore and Harborworkers Act coverage where applicable. Employers Liability insurance limits shall not be less than $500,000 for each accident and $500,000 in aggregate for disease claims. If the contractor is not required to carry such insurance under the laws of the State of Georgia, and for that reason elects not to obtain such coverage, the contractor must sign an indemnity/hold harmless agreement. (2) Automobile Liability insurance covering any automobile used by the contractor or any subcontractor. The policy limit for automobile insurance shall be at least $1,000,000 for all bodily injury and property damage arising from one occurrence, or, if the policy provides separate limits for bodily injury and property damage, at least $1,000,000 for bodily injury and $1,000,000 for property damage. The required limits may be provided by a single policy or by a combination of primary and excess policies. The policy or policies shall provide coverage at least as broad as that provided by the Business Automobile Insurance Policy promulgated by the Insurance Services Office. (3) General Liability insurance, including contractual liability coverage, covering the contractor or any subcontractor for bodily injury, personal and advertising injury and property damage claims which may result from operations under the contract. The policy limit under the general liability coverages shall be at least $1,000,000 for all bodily injury, personal and advertising injury and property damage arising from one occurrence, or, if separate limits are provided, at least $1,000,000 for bodily injury, $1,000,000 for personal and advertising injury, and $1,000,000 for property damage. The required limits may be provided by a single policy or by a combination of primary and excess policies. The policies shall provide protection at least as broad as that provided by the Commercial General Liability Policy promulgated by the Insurance Services Office, and shall be written on an occurrence basis only. The policy or policies must include contractual liability coverage, and this coverage must be evidenced on the insurance certificate. The policy or policies shall be endorsed to name the Georgia Ports Authority as an additional insured. All coverages shall be maintained continuously from the commencement of work under this contract until the date of final payment and acceptance of completed operation as defined in such contract. (4) If any boats, barges, ships or other watercraft are used in connection with the work to be performed under this contract, the contractor shall provide (a) Protection and Indemnity Insurance and (b) Hull Coverage with the running down clause covering such watercraft. The policy limit for the Protection and Indemnity Coverage shall be $1,000,000 for each accident, and shall include coverage for Jones Act/crew and for wreck removal. The Protection and Indemnity policy shall be endorsed to name the Georgia Ports Authority as an additional insured. (5) Property or Inland Marine Insurance shall be carried by and be the responsibility of the contractor as the contractor may deem advisable on any personal property, cargo, equipment, machinery, or any other property on Georgia Ports Authority property. Except as caused by its own negligence, Rev. 11/11 1 SR#1 JGS_6/12/2018_ Copier Contract

11 Page of Req. No. GEORGIA PORTS AUTHORITY INSURANCE REQUIREMENTS (continued) the Georgia Ports Authority is not responsible for personal property, cargo, equipment, machinery, or any other property which is owned or leased by contractor or in the contractor s care, custody or control. (6) The insurance required herein shall be endorsed to provide that it is primary with respect to any insurance carried by the Georgia Ports Authority and no insurance coverage of the Georgia Ports Authority shall be called upon to contribute to the payment of any losses that would otherwise be paid by the contractor or covered or paid by the contractor's insurer. (7) Certificates of insurance shall be furnished to Georgia Ports Authority before the commencement of work or provision of products or services under the contract. Such certificates of insurance shall be in a form acceptable to Georgia Ports Authority and shall show the policies include all coverages and endorsements required herein. Updated certificates of insurance must be provided to the Georgia Ports Authority at every policy renewal. (8) The certificate of insurance should contain a provision whereby the insurer(s) issuing coverage is required to notify the Georgia Ports Authority Risk Management Department at least 30 days in advance of any cancellation or non-renewal of insurance noted on the certificate. Rev. 11/11 2 SR#1 JGS_6/12/2018_ Copier Contract