EXHIBITOR MANUAL. McCarey Exposition Management, Inc. Friday, March 16 3pm-9pm 388 East Main Street Saturday, March 1710am-8pm

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34 th Annual Orange County Home Show EXHIBITOR MANUAL March 16, 17, 18, 2018 SUNY Orange Campus Orange County Community College Edward A. Diana Phys. Ed. Center 9 East Conkling Avenue Middletown, New York VERY IMPORTANT!

1 34 th Annual Orange County Home Show EXHIBITOR MANUAL March 16, 17, 18, 2018 SUNY Orange Campus Orange County Community College Edward A. Diana Phys. Ed. Center 9 East Conkling Avenue Middletown, New York VERY IMPORTANT! PLEASE READ THIS EXHIBITOR MANUAL NOW. This manual is intended to aid those whose responsibility it is to arrange the shipping, set-up and/or display details of your company s exhibit. If this responsibility belongs in whole or in part to someone other than yourself, we would appreciate your assistance by delivering this material to the proper individual(s). Management strongly suggests that all services and/or furnishings be ordered by March 1, All orders placed on-site will be subject to surcharges and will not be processed until ALL advance orders have been completed. Failure to act promptly can mean late charges, lack of service at the show, and unnecessary inconveniences. If you have any further questions, please call: David McCarey, Show Coordinator 2018 Show Hours McCarey Exposition Management, Inc. Friday, March 16 3pm-9pm 388 East Main Street Saturday, March 1710am-8pm Middletown, NY Sunday, March 18 10am-6pm or Please provide copies to your driver and booth personnel.

2 GENERAL SHOW INFORMATION FOR EXHIBITORS INSURANCE CERTIFICATES Insurance certificates for workers compensation and liability naming McCarey Exposition Management, Inc. and Orange County Community College as the Certificate Holder and Additional Insured, must be submitted to show office by March 1, (Mail to: 388 East Main Street, Middletown, NY 10940). As per back of your contract, requirement for general liability is $1,000,000 each occurrence and $2,000,000 aggregate; and workers compensation is Statutory. Please see enclosed sample copy of certificate of insurance (page 6). While adequate security will be provided around the clock by the Show Management, it is the responsibility of each exhibitor to take whatever precautions he/she deems necessary to prevent loss or damage. Fire and theft insurance must be provided by each exhibitor at his own expense. EXHIBITOR BADGES Badges will be available at the show office commencing Friday, March 16, No badges will be mailed. No badges will be issued until exhibit space has been paid in full. Exhibitor badges are for adults working the exhibits. All badges will be approved by the Show Director who also has the right to revoke any. Do not misuse. Send in the enclosed form (page 5) request by return mail. EXHIBITOR S ENTRANCE Exhibitors can enter through the Handicap & Restricted Entry while parking in Lot #11 using their exhibitor badges. No side doors will be used for exhibitor entrance or exit during the show LOCATION The Orange County Community College Physical Education Center is located at 9 East Conkling Avenue, Middletown, New York. There is free blacktop parking available throughout the college campus. However, we encourage all exhibitors to park in the designated exhibitor parking Lot #11 (see map on page 9). There is also an exhibitor overflow parking Lot #6 available. Delivery trucks and trailers left for the weekend should park in back row of Lot #11. PARKING Parking for exhibitors and the public is free. We ask that you use Parking Lot #11 and #6 for exhibitor parking during show hours. Please do not use attendee parking garage. Leave this open for your customers. Please ask at the show office if you are not sure of exhibitor parking locations. Campus map is on page 9. BOOTH FURNITURE Each exhibitor is allowed to bring their own tables and chairs if they desire. If you wish to rent tables or chairs please complete the enclosed form (page 7) and send with payment to: McCAREY EXPOSITION MANAGEMENT 388 East Main Street Middletown NY ORANGE COUNTY HOME SHOW EXHIBITOR RULES 2

3 Thursday, March 15 IMPORTANT BE SURE TO READ MOVE IN SCHEDULE 9am-7pm* For large display units, heavy items and bulky materials such as pavers, spas, heating units, appliances, etc. * IMPORTANT NOTICE TO ALL EXHIBITORS WITH LOBBY BOOTHS: Booths in lobby can not be set up until after 3pm on Thursday, March 15 th due to college class activities. Friday, March 16 9am-2pm For smaller display units, hand carried items and finishing set up. No heavy equipment. All booths should be completed by 2:30pm, Friday, March 18, Sunday, March. 18 MOVE OUT SCHEDULE 6pm-9pm All display units must be removed from the college by 9pm. RESTRICTIONS Smoking is forbidden on campus. Food and drink are encouraged to be consumed in the designated food/lounge areas. Balloons, stick-on decals, badges and/or any other such adhesive items are not permitted on the premises. All promotional food giveaways must be approved by show management in writing. SECURITY Guards will be posted on the exhibit floor during the entire show, including the installation and the dismantling periods. Every reasonable effort will be made to prevent thefts. EXHIBIT DISMANTLING Dismantle and package all display items before you start to load up in the parking areas. Do not park your vehicle in the driveway! No booths are to be dismantled before 6:00pm, Sunday, March 18, Those exhibitors who have been with us through the years know that we make every effort to move you out as quickly as possible. Delays are sometimes caused because exhibitors do not follow the move-out schedule. Please cooperate. Exhibitors will be moved out following the closing on Sunday evening. All exhibits and materials must be removed before 9:00pm, March 19, 2017 or show management will have removed at exhibitors expense. FIRE REGULATIONS PLEASE READ CAREFULLY The Town of Wallkill and Orange County fire regulations require that all displays, especially fabrics be flame proofed. All displays must be reasonably flame proofed. ORANGE COUNTY HOME SHOW EXHIBITOR RULES 3

4 MOTEL ACCOMODATIONS Microtel Inn & Suites Hampton Inn 19 Crystal Run Crossing 20 Crystal Run Crossing Middletown NY Middletown NY or Courtyard Marriott Holiday Inn Middletown 24 Crystal Run Crossings 122 Crystal Run Middletown NY Middletown NY SHOW HOURS Show hours for exhibitors start one hour prior to public hours. Booths should be manned at least 15 minutes prior to opening each day. Public Show Hours: Friday, March 16, 2018 Saturday, March 17, 2018 Sunday, March 18, pm to 9pm 10am to 8pm 10am to 6pm BOOTH PERSONNEL SHOULD BE IN ATTENDANCE APPROXIMATELY 15 MINUTES PRIOR TO PUBLIC SHOW OPENING HOUR AND SHOULD BE STAFFED DURING ALL SHOW HOURS. PLEASE FEEL FREE TO CALL WITH ANY QUESTIONS. ORANGE COUNTY HOME SHOW EXHIBITOR RULES 4

5 PLEASE RETURN BY MARCH 1 ST! ORANGE COUNTY HOME SHOW 2018 BADGE PASS LIST FORM WORKING STAFF ONLY The contact person should make all badge requests and be the one person who will notify show management of changes or corrections to this list. Exhibitor passes are for the sole use of admitting only those people who are actually working the exhibit. Complete ALL information. COMPANY NAME CONTACT PERSON (During Event) Cell Number Please Note: Your Company is responsible for the workers listed below and accepts responsibility that they have coverage under workers compensation while working your exhibit and agree to hold harmless McCarey Exposition Management, Orange County Community College and County of Orange against any and all claims for loss or injury while participating in this event. NAMES FOR BADGES: IN ORDER FOR NAMES TO BE CORRECT ON BADGES; PLEASE TYPE OR PRINT CLEARLY! Please return form to: MCCAREY EXPOSITION MANAGEMENT 388 East Main Street Middletown NY Or Fax to Or list to info@showoffice.com (subject line OC HOME SHOW Pass List ) NO PASSES WILL BE DISTRIBUTED UNTIL EXHIBIT SPACE IS PAID IN FULL! ORANGE COUNTY HOME SHOW EXHIBITOR RULES 5

6 ACORD Sample Only CERTIFICATE OF LIABILITY INSURANCE DATE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Contact Your Insurance Agent Info Phone Address INSURED Your Company Info Insurer A Insurer B INSURER(S) AFFORDING COVERAGE COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR POLICY NUMBER POLICY EFF LIMITS GENERAL LIABILITY X Each Occurrence $ Commercial General Damage to Rented Liability Requirements: Prem $ Claims Occur $1,000,000 each occurrence Med Exp (any one person) $ $2,000,000 aggregate Personal & Adv Injury $ Gen'l Aggregate Limit Applies General Aggregate $ Producs-Comp/Op Policy Project Agg $ AUTOMOBILE Combined Single Limit (ea) $ Bodily Injury (per LIABILITY person) $ Bodily Injury (per accident) $ SAMPLE Property Damage $ UMBRELLA LIAB Each Occurrence $ EXCESS LIAB Aggregate $ Occur Ded Claims WORKERS WC Statutory Limits COMPENSATION AND E L Each Accident EMPLOYERS' N/A Statutory EL Disease - Ea Accident LIABILITY E L Disease - Ea Policy DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES Covering Orange County Home Show, March 15-18, 2018 at the Orange County Community College, Middletown, New York. It is hereby agreed that McCarey Exposition Management Inc. and Orange County Community College be included as additional insured. CERTIFICATE HOLDER McCarey Exposition Management Inc. 388 East Main Street Middletown NY CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ORANGE COUNTY HOME SHOW EXHIBITOR RULES 6

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8 WIRELESS INTERNET AT SUNY ORANGE ORANGE COUNTY HOME SHOW ONLY $35 Wireless internet service is available at the SUNY Orange Physical Education Center and is available to participating exhibitors. Please understand that although OCCC personnel will attempt to assist in connecting to the wireless network, exhibitors are responsible for: Providing a computer running an operating system of at least Windows 7 Providing a computer with a processor of at least Pentium 111 or equivalent Providing a computer with a wireless network adapter with the ability to connect to SUNY Orange b/g wireless network with bit WEP encryption Arriving at least two hours before the event opens, to test connectivity to the network If an exhibitor is unable to accommodate these responsibilities, a connection may not be possible. If you are interested in purchasing a wireless connection, please complete this application. I am interested in purchasing wireless internet service during the Orange County Home Show. I understand that: The service will be available beginning at the opening of the show on Friday and ending at the closing of the show Sunday at a flat rate of $ An encryption key (password) will be issued to me; it is my responsibility to maintain the integrity of the encryption key; misuse or sharing of the encryption key may be grounds for termination of my service There is no guarantee that a connection can be made; if it is determined by OCCC personnel that a connection cannot be made on Friday, a refund will be issued. OCCC personnel are not responsible for reconfiguring the computer software settings back to the original state Vendor Name: Vendor Address: Vendor Work Telephone: Vendor Cellular Telephone: Vendor Booth Number: Vendor Signature and Date: Please remit the completed application, along with a check made payable to SUNY ORANGE FOUNDATION and mail to the following by March 1, 2018 or bring to show with you. ORANGE COUNTY HOME SHOW 388 EAST MAIN STREET MIDDLETOWN NY ORANGE COUNTY HOME SHOW EXHIBITOR RULES 8

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