29. Cisco Technology Products
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- Elfrieda Maxwell
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1 City Council Agenda 29. Cisco Technology Products Action: A. Approve contracts for providing Cisco technology products and services for the term of five years in the estimated annual amount of $2,000,000 to the following vendors: 1. CDW-Government 2. DISYS 3. NWN B. Authorize the City Manager to approve up to two, one-year renewal options with possible price adjustments as authorized by the contract. Staff Resource: Charles Robinson, Business Support Services Explanation: Cisco products are used for the City s technology network infrastructure. Each live network jack in the City is powered by a Cisco switch. These switches connect to other Cisco switches, routers, wireless hotspots and firewalls to form the majority of the City network infrastructure. The infrastructure connects every City user to all of the applications and services that are used to complete their daily work, including but not limited to 911, 311, Charmeck.org, and public safety radio. Recent additions to the network include the City traffic control system and environmental controls in buildings from CMGC to the Mint Museum of Art. Business Support Services issued a Request for Proposal (RFP) to provide Cisco Products and Services to the City of Charlotte on behalf of the Charlotte Cooperative Purchasing Alliance (CCPA). The CCPA is a cooperative purchasing group developed by BSS/PSD. The CCPA is designed to competitively solicit and secure contracts for the purchase of goods and services that may be used by other public agencies regionally and nationwide. The City will receive an administrative fee of 1% to 2% for all participating public agency sales volumes with the potential to generate $100,000 in revenue. Selection Process In response to the RFP, the City received eight proposals. The Evaluation Team, comprised of staff from Business Support Services, IT and Procurement Services evaluated service providers on the following criteria: Background and experience of the company, including references Operational qualifications of personnel Customer service approach Business processes Insurance requirements Willingness and ability to comply with the RFP and contract terms and conditions Trade-in credits and Cost of service provision, to include but not limited to, administrative fees After thorough evaluation, the Evaluation Team unanimously recommends CDW Government, DISYS Solutions, Inc., and NWN Corporation as the service providers that best met the established requirements. April 11,
2 City Council Agenda Small Business Opportunity No SBO goal was set for this contract because subcontracting opportunities are not anticipated (Part C; Section 2.4 of the SBO Policy). Funding Various KBU operating budgets on individual as needed basis April 11,
3 Contract#: Amendment#:1 Vendor#:27049 STATE OF NORTH CAROLINA COUNTY OF MECKLENBURG FIRST AMENDMENT TO THE AGREEMENT TO PROVIDE CISCO PRODUCTS AND SERVICES THIS FIRST AMENDMENT TO THE AGREEMENT TO PROVIDE CISCO PRODUCTS AND SERVICES (this First Amendment ) is made and entered into this 11th day of April, 2016, by and between CDW Government LLC, an Illinois limited liability company doing business in North Carolina, (the "Company") and the City of Charlotte, a North Carolina municipal corporation (the "City") a political subdivision of the State of North Carolina. Statement of Background and Intent A. The City of Charlotte and the Company entered into an Agreement for Cisco Products and Services dated April 11, 2011 (the Agreement ) pursuant to which the Company agreed to provide Cisco Products and Services for the City of Charlotte. B. The parties now desire to amend the Agreement to exercise the first renewal option. NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the parties hereby agree to the following: A G R E E M E N T 1. Defined terms used in this First Amendment shall have the same meaning as are assigned to such terms in the Agreement. 2. This First Amendment extends the Term of the Agreement by the first of two (2) one-year renewal terms to expire on April 10, Section 16 of the Agreement ( Other Obligations of the Company ) is hereby appended to add the following: E-VERIFY. The Company shall comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes, and shall require each of its subcontractors to do so as well IRAN DIVESTMENT ACT. Company warrants and certifies that as of the Effective Date, Company is not identified on the Final Divestment List created by the North Carolina State Treasurer pursuant to N.C.G.S A-4. The person signing this Contract certifies that he or she is authorized by Company to make the foregoing certification. Company further agrees that it will not utilize on this Contract any subcontractor that is identified on the Final Divestment List. 4. Except to the extent specifically provided above, this amendment shall not be interpreted or construed as waiving any rights, obligations, remedies, or claims the parties may otherwise have under the Agreement. 5. In all other respects and except as modified herein, the terms of the Agreement shall remain in force and effect. [Signature Page Follows] CDW GOVERNMENT LLC AMENDMENT ONE
4 Contract#: Amendment#:1 Vendor#:27049 IN WI MESS WHEREOF, and in ackn wledc. ement that the parties hereto have read and understood each and e eery provision hereof, the parties have ( aused this First Amendment to be executed as of the date first writte i above. CDW GOV NMENT C: BY: 7 gnature) TITLE : Capture Manager DATE 03/15/2016 CITY CITY BY: PRINT TITLE: DATE: )F CHARL TE AANAGER' OFFICE: (signature) NAME: A 4 D li& "( 1 14 C A'10 1 Z # I co CITY OF CHAR TE OFFICE OF BY: (s' TITLE: DATE: GEMENT: This ii strument has Fiscal Control Act. been pre-audited in th manner required by Local Government Budget and CITY IF CHARLOTTE DEPU 'Y FINANCE OFFICER: BY: (signature) PRINT NAME: TITLE: DATE: CDW G AMEND VERNMENT LLC ENT ONE
5 CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 03/22/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING (S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Aon Risk Services Central, Inc. Chicago IL Office 200 East Randolph Chicago IL USA CONTACT NAME: PHONE (A/C. No. Ext): ADDRESS: (866) FAX (800) (A/C. No.): (S) AFFORDING COVERAGE NAIC # Holder Identifier : INSURED A: The Charter Oak Fire Insurance Company CDW Government LLC B: The Phoenix Insurance Company North Milwaukee Ave Vernon Hills IL USA C: Travelers Property Cas Co of America D: Lloyd's Syndicate No AA E: F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) B X COMMERCIAL GENERAL LIABILITY H6605D53096APHX15 10/01/ /01/2016 A CLAIMS-MADE X OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: PRO- POLICY X LOC JECT OTHER: AUTOMOBILE LIABILITY X ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY SCHEDULED AUTOS NON-OWNED AUTOS ONLY BA-5D57054A-15-TEC EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) MED EXP (Any one person) PERSONAL & ADV INJURY GENERAL AGGREGATE PRODUCTS - COMP/OP AGG 10/01/ /01/2016 COMBINED SINGLE LIMIT (Ea accident) BODILY INJURY ( Per person) PROPERTY DAMAGE (Per accident) LIMITS BODILY INJURY (Per accident) C X UMBRELLA LIAB X OCCUR CUP5D53096A 10/01/ /01/2016 EACH OCCURRENCE SIR applies per policy terms & conditions EXCESS LIAB CLAIMS-MADE AGGREGATE $10,000 $2,000,000 $2,000,000 $5,000,000 $5,000,000 DED X RETENTION Retained Limit $10,000 C WORKERS COMPENSATION AND TC2JUB1117L /01/ /01/2016 PER X OTH- EMPLOYERS' LIABILITY STATUTE ER Y / N AOS ANY PROPRIETOR / PARTNER / EXECUTIVE E.L. EACH ACCIDENT C N OFFICER/MEMBER EXCLUDED? N / A TRJUB1116L /01/ /01/2016 (Mandatory in NH) AZ, MA, WI E.L. DISEASE-EA EMPLOYEE If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE-POLICY LIMIT D E&O-MPL-Primary W19A8C /01/ /01/2016 Professional Liabil $5,000,000 SIR applies per policy terms & conditions SIR $500,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: Contract No The City of Charlotte is included as Additional Insured in accordance with the policy provisions of the General Liability policy. CERTIFICATE HOLDER City of Charlotte North Carolina 600 E. 4th Street Charlotte NC USA CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Certificate No : ACORD 25 (2016/03) ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD
6 AGENCY CUSTOMER ID: ALC4Citi?1_71 ft---- ADDITIONAL REMARKS SCHEDULE Page _ of _ AGENCY Aon Risk Services Central, Inc. POLICY NUMBER see Certificate Number: CARRIER see certificate Number: ADDITIONAL REMARKS NAIC CODE THIS ADDITIONAL REMARKS FORM IS A SCHEOLE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certilcate of Liability Insurance NAMED INSURED LOC #: CDW Government LLC EFFECTIVE DATE (S) AFFORDING COVERAGE NAIC # ADDITIONAL POLICIES -Ha. policy below does not include limit information, refer to the corresponding policy on the ACORD certificate form for policy limits. INSR LTR TYPE OF INSURANCE WORKERS COMPENSATION ADDL INSD SUBR \IND POLICY NUMBER POLICY EFFECTIVE DATE (al NI/DDIVINYI POLICY EXPIRATION DATE (AIMMD/VYYY) LIMITS C N/A 10/01/2015 TR3u81116L66815 AZ, MA, WI SI1 applies per policy terms & conditions 10/01/2016 I I I i ACORD 101 ( ) The ACORD name and logo are registered marks of ACORD C 2008 ACORD CORPORATION. All rights reserved.
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