Flood Risk Management Business Plan 2013

Transcription

1 Flood Risk Management Business Plan 2013 SECTION 1: OVERVIEW Vision To minimise the impacts of flooding on society, households and businesses, through sustainable planning, guidance, information and effective measures for areas at risk from flooding Objectives In support of the vision, the operational objectives of Engineering Services are: To advise the Government in relation to policy development and legislative requirements for flood risk management. To develop, coordinate and implement programmes and measures to reduce the national level of flood risk to people, businesses, infrastructure and the environment. To develop flood risk management responses in line with international best practice To maintain an effective programme of maintenance of river courses drained under the provisions of the Arterial Drainage Acts. To deliver a strategy for effective management of spatial data (geographical information systems (GIS)). To maintain high levels of motivation, skills and performance of staff and ensure they are suitably trained for the tasks assigned to them. To develop a culture of knowledge management and information sharing to meet the needs of staff and of the business. To develop and maintain effective financial and management information systems through the Management Information Framework. To foster a culture of safe work practices. HEAD OF UNIT January 2013 T:\Policy\Policy Shared\Policy Section\Business Plans\2013\For Intranet\SECTION 1,2 and 3.1.odt 1 23 November 2012

2 Flood Risk Management Business Plan 2013 Strategy Statement Programmes: [Insert the relevant Programme Title] Action to be taken by the Business Unit: [Outline the Action/ Name of the Project] Major Projects to be advanced in 2013: Staff the actions [Specify by name the most senior officer delivery of the action at Section level within the Business Unit] Time scale and other performance indicators [SMART Performance Indicators, including key project milestones] Estimated Costs associated with the Action/Project in 2013 [Insert cost details if appropriate based on the profiled capital/current expenditure on the project for the year.] Other key players Internal/External e.g. ICT Unit [Should be listed and consulted] Review arrangements e.g. Reviewed at Unit Meetings and reported to MAC as required. Flood Risk Management 1. CFRAM Programme Mark Adamson Liam Basquille Tom Bolger Flood Maps 2013 Flood Risk Management Plans m(Capital) LAs, ICT Steering Groups Contracts 2. Flood Defence Schemes: Ongoing Construction stage Liam Basquille Michael Collins 12 no. schemes See Section m(Capital) LAs H2 Meetings 3. Flood Defence Schemes: Procurement stage likely to start construction in 2013 Liam Basquille 8 No. schemes See Section 2 8.0m(Capital) Finance LAs MAC H2 Meetings 4. Flood Defence Schemes: Planning & Design stage Liam Basquille Mark Adamson 9 No. schemes See Section m Capital) Finance LAs MAC H2 Meetings 5. Minor Works Follow up on approvals Liam Basquille Applications dealt with in timely manner 5.0m(Capital) LAs H2 Meetings Audit 6. Flood Studies Update (FSU) Tom Bolger WP6.2: Commissioning of 0.265m ICT Unit Steering Group T:\Policy\Policy Shared\Policy Section\Business Plans\2013\For Intranet\SECTION 1,2 and 3.1.odt 2 23 November 2012

3 Strategy Statement Programmes: Action to be taken by the Business Unit: Programme Flood Risk Management Business Plan 2013 Staff the actions Time scale and other performance indicators the FSU web-based applications portal Q Estimated Costs associated with the Action/Project in 2013 (Capital) Other key players Internal/External Consultants Review arrangements 7. General Policy developments and issues; (incl. Insurance, Relocation) Legislation; Communications (incl. Website); 8. Flood Forecasting Flood Warning 9. Coastal Protection Maintain current OPW tide & storm surge forecasting capability and undertake detailed system performance testing. WP6.4: Editing of the FSU Technical Research Reports complete Q m (Capital) Liam Basquille Ongoing D/EC&LG CSSO/AGO PRO DSP IIF Tom Bolger Liam Basquille Tom Bolger Pending Government Decision Ongoing 0.085m (Capital) DECLG LAs Met Eireann Consultants MAC/Management Review Steering Group. Other Coastal projects - as identified in Hydrology & Coastal Section's Business Plan. Identified in Section's Business Plan 0.095m (Capital) FRM Data Management Section Consultants 10. Management and Dissemination of FRM data Develop and put in place systems, processes and infrastructure to manage and disseminate FRM data Tom Bolger Identified in FRM Data Management Section's Business Plan 0.200m ICT Unit All Sections in FRM Services CFRAM consultants T:\Policy\Policy Shared\Policy Section\Business Plans\2013\For Intranet\SECTION 1,2 and 3.1.odt 3 23 November 2012

4 Strategy Statement Programmes: Action to be taken by the Business Unit: 11. Arterial Drainage Maintenance Channels Structures Embankment Capital Works (H2 scheme) Review of responsibility for bridge maintenance. Flood Risk Management Business Plan 2013 Staff the actions Michael Collins Time scale and other performance indicators Ongoing Kilometres of channels and embankments no. of structuresm Estimated Costs associated with the Action/Project in m Other key players Internal/External Review arrangements 12. Fleet Management Michael Collins Procurement of plant Q m(Capital) NPS 13. Environmental Management Michael Collins 2013 Habitats Directive Appropriate Assessments as per strategy. Site specific Environmental Assessments for 2013 Maintenance & Minor Flood operations delivery of EREP Included under Arterial Drainage Maintenance Consultant Environmental Stakeholders (Various) ISO KPIs will highlight difficulty Fish genetics research on arterial drainage catchments. 14. Hydrometric Programme Real time data dissemination Near real time and archive data dissemination Tom Bolger Waterlevel.ie website - official publication/public launch Q Increase data content - ongoing (Subhead H1) ICT Unit FRM Data Management Section Service providers 15. Reporting to Oireachtas Liam Basquille As per revised Oireachtas Press Office PQ Engine T:\Policy\Policy Shared\Policy Section\Business Plans\2013\For Intranet\SECTION 1,2 and 3.1.odt 4 23 November 2012

5 Strategy Statement Programmes: Action to be taken by the Business Unit: and Elected Representatives Flood Risk Management Business Plan 2013 Staff the actions Time scale and other performance indicators Procedures Office Procedures Estimated Costs associated with the Action/Project in 2013 Other key players Internal/External Minister s Office Review arrangements Correspondence Database Total Costs m Capital Current*(Exclu H1) T:\Policy\Policy Shared\Policy Section\Business Plans\2013\For Intranet\SECTION 1,2 and 3.1.odt 5 23 November 2012

6 Flood Risk Management Business Plan 2013 Strategy Statement Programmes: Action to be taken by Business Unit Cross-Functional /Internal Actions Risk assessment and management Ensure PMDS is carried out within the Business Unit and staff are trained as follows:- (1) as identified in the course of PMDS meetings for competency dev elopment (2) Training related to the business function (3) Personal development training Staff the actions Management of the Business Unit Management of the Business Unit Personnel Time scale and other performance indicators Risk review completed by end of Q1 ISO procedures should reflect controls for risk management The meeting of deadlines in completing interim and annual reviews under PMDS. Personnel reporting to Management The timely submission of Prioritised Training Needs for the Business Unit to T & D Section. Other key players Internal/external Chairman & MAC Internal Audit Clients Personnel& Development Services Training & Development Unit Department of Public Expenditure & Reform CSTDC Review arrangements The risks will be reviewed quarterly Ensure that staff are familiar with the QCS Plan and that prompt action is taken on correspondence, requisitions, PQs, FOI Requests and representations in accordance with the guidelines in the QCS Plan and any relevant statutory obligations. All Staff Timescales in line with QCS commitments and reflected in ISO requirements QCS Officer Policy Unit Minister s Office Chairman s Office Press & Media Relations Review in line with central updating of QCS Action Plan at Business Unit Meetings

7 Flood Risk Management Business Plan 2013 Strategy Statement Programmes: Action to be taken by Business Unit Respond promptly to press queries to protect the reputation of the Office. Staff the actions Time scale and other performance indicators Health & Safety Responsibilities All staff To monitor Health & Safety issues and incidents. To review the Office s Safety Statement (This is a statutory requirement). Other key players Internal/external Questions Office Deputies Members of the Public Journalists/Media Personnel/Internal Facilities Mgt. Health & Safety Unit HSA Review arrangements SMAC meetings to review Safety ISO Accreditation All staff Maintain ISO accreditation. and identify improvements. Common procedures for common activities across business units (Take the best procedure in one section and make it common for all) Official Languages responsibilities All staff To contribute to the OPW's compliance with language responsibilities under the Official Languages Act, 2003 and the Office Official Languages Scheme NSAI Policy Unit Press & Media Relations Office As required Review regularly to ensure compliance

8 Flood Risk Management Business Plan 2013 Strategy Statement Programmes: Action to be taken by Business Unit Compliance with legislation: Data Protection Acts Procurement Directives Staff the actions Time scale and other performance indicators Ongoing Other key players Internal/external Official Languages Commissioner Dept of Arts, Heritage & the Gaeltacht Clients and Customers General Public ICT Unit Data Protection Commissioner NPPPU, D/PER EU Commission Review arrangements Familiarity and compliance with OPW practices and procedures as contained in Office Notices. All Staff Ongoing Personnel Business Units submitting appropriate instructions. Updating of material on Internet and Intranet sites [assign responsibility for providing updated material to a single point of contact] Ongoing maintenance. Press and Media Relations Office ICT Unit Clients and the public Units to review at meetings

9 Flood Risk Management RISK ASSESSMENT FOR 2013 The formal management of risk is part of our business processes and will be reviewed following completion of this Business Plan and in line with the dates set by the Audit Committee for the OPW. A strategic Risk Assessment will be undertaken by the end of January. Operational Risks are managed though the organisation structure of Engineering Services where senior managers draw on their experience and expertise to direct operations and staff. Procedures and processes are for the most part documented and the systems are accredited through the ISO 9001:2008 quality management system and, in the case of the AD Maintenance & Construction areas, through the operation of the ISO system. There are a number of issues to note: 1.Staffing i.administrative staffing complement is under-strength. ii.technical a number of areas have a single person with important expertise e.g. coastal, leaving OPW vulnerable to loss of that expertise. 2.Graduate programme: i.first tranche is scheduled to end in December We will need to obtain sanction from D/PER for a continuation of the programme. ii.there is a risk that individuals may seek and be offered jobs elsewhere before the end of the period in OPW. Such gaps in the organisation will put the achievement of targets at risk. 3.FF&FW i.government Decision awaited. The risk is that we will be directed to develop the service without the necessary additional resources. 4.H&S i.management of the construction risk through the ISO system. 5. ICT support/assistance: i. Implementation of the EU Floods Directive is generating huge volumes of data that requires to be managed in a structured format and made available via the web in a timely and standardised way. ii. FRM experience to date is that it is very difficult to progress major ICT requirements (there are insufficient processes and qualified resources in place in ICT Unit to deliver on requirements in a reasonable time to the required standard).

10 Flood Risk Management RISK ASSESSMENT FOR 2013

11 Flood Risk Management RISK ASSESSMENT FOR 2013 SECTION 2 Flood Defence Schemes Schemes at Construction stage at start of year Scheme Expected completion Profiled Expenditure 2013 * Clonmel North & East Q m Mallow South & West Q m Fermoy South Q m Clonmel (West) Q m Ennis Lower Q m Bray Q m Tullamore Q m Carlow Phase B Q m Waterford Phase 2,3,4 Q m Dodder (Emergency Works) Q m TOTAL 33.5 m * Includes contract costs, some allowance for extras, supervision, contract administration and possible property compensation Schemes completed but with costs in 2013 Scheme Fermoy North Mallow North TOTAL Cost 1.0 m 0.25 m 1.25 m Schemes at Design/Procurement but likely to commence construction in 2013 Scheme Possible start date Likely completion Profiled Expenditure 2013 * Templemore Q Q m Dodder (Phase 3) Q Q m

12 Flood Risk Management RISK ASSESSMENT FOR 2013 Claregalway Q Q m Bandon Q Q m River Wad Q Q m Ennis (South) Q Q m Ballymakeera Q Q m Skibbereen Q Q m TOTAL 8.0 m Schemes to remain at Planning /Design stage in 2013 Scheme Current Status Enniscorthy Post Exhibition - Q Appoint Consultants (Wexford Co Co) Dunkellin Being taken through Planning by Galway Co Co Q Arklow Complete feasibility Report Q with Exhibition/Planning Q Crossmolina Proceed to Exhibition Q Clonakilty Proceed to Exhibition Q Raphoe Complete Feasibility Q Lower Lee Appoint Consultants end 2012 with Exhibition Q Glanmire/Douglas Appoint Consultants early 2013 (Cork Co Co) Togher, Co Cork Appoint Consultants early 2013 (Cork Co Co) Minor Works Various locations Ongoing 5.0 m

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