LAKE COUNTY SCHOOLS. Leading our Children to Success RENEWAL ACCEPTANCE. May 23, 2014

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1 LAKE COUNTY SCHOOLS Leading our Children to Success Procurement Services CR 561 Tavares FL (352) Fax: (352) Superintendent: School Board Members: Susan Moxley, Ed.D. District 1 Bill Mathias District 2 Rosanne Brandeburg District 3 Tod Howard District 4 Debbie Stivender District 5 Kyleen Fischer RENEWAL ACCEPTANCE May 23, 2014 Mr. Leroy S. Chandler DeConna Ice Cream Company, Inc West Hwy 318 Reddick, Florida RE: #3882PB Ice Cream and Frozen Specialty Products Piggyback School Board of Volusia County, Florida, #SWC-400RJ Dear Mr. Chandler: The Lake County School Board has accepted your offer to renew your annual contract for the above mention reference bid, based on the Piggyback of the Volusia County School bid #SWC-400RJ for Ice Cream and Frozen Specialty Products. This renewal will be effective August 13, 2014 through August 12, 2015 Per contract specification, it is your responsibility to provide the Purchasing Department with current copies of your certificate of insurance naming the LCSB as an additional insured and to maintain the required coverages for the duration of the contract term. If you have not already done so, please forward this information as soon as possible. Failure to submit a full completed original certificate of insurance signed by an authorized representative of the insurer providing such coverage may cause your company to be in default and subject to cancellation of the contract. Purchase orders will be issued as needed. We look forward to working with you. If you have questions, please contact me at or boodramb@lake.k12.fl.us. Sincerely, Bibi Boodram Assistant Purchasing Agent Equal Opportunity in Education and Employment

2 Mar :09p p.2 LAKE COUNTY SCHOOLS Leading our Children to Success Procurement Services CR 561 Tavares FL (352) Fax: (352) http;/flake.k12.f/.us Superlntenrlent: Susan Moxley, Ed.D. School Board Members: District 1 Blll Mathias District 2 Rosanne Brandeburg District 3 Tod Howard District 4 Debbie Stivender District 5 Kyleen Fischer February 26, 2014 Mr. Leroy S. Chandler DeConna Ice Cream 6300 W. Hwy 318 Reddick, FL RE: Schoo! Board of Volusia County Bid #SWC-400RJ Frozen Specialty Products Dear Mr. Chandler: The above referenced bid is currently awarded to your company by the School Board of Volusia County. The School Board of Lake County would be interested in piggybacking this bid, per bid terms and conditions, if possible. Please complete the form below to indicate whether you agree or not to ahow the School Board of Lake County to piggyback this bid. Please return to our office by March 6, Thank you in advance for your assistance. Please contact me at , if you have any questions. Sincerely, Crystal Pierson, CPPB Certified Purchasing Agent DeConna Ice Cream is in agreement for the School Board of Lake County to piggyback the abovementioned bid at the same bid terms & conditions. Pfease Check One: ~Yes 0 No '-/J!tUt}h ~ 31/jl Oat "Equat Opportunity In Education and Employment"

8 LAKE COUNTY SCHOOLS Leading our Children to Success Procurement Services CR 561 Tavares FL (352) Fax: (352) Superintendent: School Board Members: Susan Moxley, Ed.D. District 1 Bill Mathias District 2 Rosanne Brandeburg District 3 Tod Howard District 4 Debbie Stivender District 5 Kyleen Fischer M E M O R A N D U M DATE: April 14, 2014 TO: Dr. Susan Moxley, Superintendent of Schools FROM: Carol MacLeod, Chief Financial Officer (Submitted by Pamela Hayes, Purchasing Manager) SUBJECT: Contract #3882PB Ice Cream and Frozen Specialty Product Services Piggyback per the School Board of Volusia County Bid #SWC-400RJ BACKGROUND and RATIONALE: The District s food service program includes ice cream products that may be sold, as an a la carte item, to augment the reimbursable lunch program. The demands for these items are reviewed on an annual basis. This contract will provide firm prices for a four-month period, expiring August 14, The contract may be extended for an additional twelvemonth period if mutually agreed to and all terms and conditions remain the same. The Board attorney has reviewed this contract. This item supports Focus Area #2 of the School Board's Strategic Plan and is beneficial to the students because it will provide additional choices and increased participation in the food services program. ALTERNATIVES: 1. Approve the recommendation to award and execute the attached Contract #3882PB Ice Cream and Frozen Specialty Product Services Piggyback per the School Board of Volusia County Bid #SWC-400RJ with DeConna Ice Cream Company, Inc. located in Reddick, FL. 2. Do not approve and do not execute the Contract #3882PB Ice Cream and Frozen Specialty Product Services Piggyback per the School Board of Volusia County Bid #SWC-400RJ with DeConna Ice Cream Company, Inc. located in Reddick, FL. RECOMMENDATION: I recommend that the Board approve and execute the attached Contract #3882PB Ice Cream and Frozen Specialty Product Services Piggyback per the School Board of Volusia County Bid #SWC-400RJ with DeConna Ice Cream Company, Inc. located in Reddick, FL. FISCAL IMPACT: Approval to award this contract will provide the Food Services Department with a contract, at competitively bid prices, which will enable them to supply the various schools within the District with Ice Cream Products. Based upon the quantities estimated to fulfill these needs during the 4-month term of this contract, the total financial impact to our district will be $33, and will be funded through the Food Services General Operating funds. DATA SOURCE: This agenda item was prepared and facilitated by Pamela Hayes, Purchasing Manager on behalf of Gary Dodds, Supervisor of Food Services in accordance with School Board Policy The funding source for this contract was submitted by Gary Dodds, Food Services Supervisor. Questions may be directed to Ms. Hayes at or Mr. Dodds at Equal Opportunity in Education and Employment

9 LAKE COUNTY SCHOOLS Leading our Children to Success Procurement Services CR 561 Tavares FL (352) Fax: (352) Superintendent: School Board Members: Susan Moxley, Ed.D. District 1 Bill Mathias District 2 Rosanne Brandeburg District 3 Tod Howard District 4 Debbie Stivender District 5 Kyleen Fischer NOTICE OF AWARD April 17, 2014 Mr. Vincent DeConna DeConna Ice Cream Company, Inc West Hwy 318 Reddick, Florida RE: #3882PB Ice Cream and Frozen Specialty Products Piggyback School Board of Volusia County, Florida, #SWC-400RJ Dear Mr. DeConna: At their meeting held on April 14, 2014, the Lake County School Board approved the award of the above referenced agreement with you company. Per contract specification, it is your responsibility to provide the Purchasing Department with current copies of your certificate of insurance naming the LCSB as an additional insured and to maintain the required coverage s for the duration of the contract term. If you have not already done so, please forward this information as soon as possible. Failure to submit a full completed original certificate of insurance signed by an authorized representative of the insurer providing such coverage may cause your company to be in default and subject to cancellation of the contract. Enclosed, for your records, is an executed copy of your agreement with the Lake County School Board. The contract will be in effect through August 13, Purchase orders will be issued as needed. We look forward to working with you. If you have questions, please contact me at or piersonc@lake.k12.fl.us. Sincerely, Crystal Pierson Certified Purchasing Agent Equal Opportunity in Education and Employment

referred to as the "SCHOOL BOARD") and DeConna Ice Cream Company, Inc., whose address is 6300 West Hwy 318, Reddick, Florida 32686 (hereinafter referred to as the "CONTRACTOR").

10 AGREEMENT FOR ICE CREAM AND FROZEN SPECIALITY PRODUCTS SERVICES ~!J~.. ~ f) THIS AGREEMENT is made as of the / '-1 day of~, 2014, between The School Board of Lake County, Florida, whose address is 201 West Burleigh Boulevard, Tavares, Florida (hereinafter referred to as the "SCHOOL BOARD") and DeConna Ice Cream Company, Inc., whose address is 6300 West Hwy 318, Reddick, Florida (hereinafter referred to as the "CONTRACTOR"). WITNESSETH: and WHEREAS, the SCHOOL BOARD desires to obtain Ice Cream and Frozen Specialty Products; WHEREAS, the School Board of Volusia County, Florida, (hereinafter referred to as "VOLUSIA"), publiely submitted BID-#SWC-400RJ on July 2, 2013 (the "BID"); and WHEREAS, the BID did seek proposals from firms or individuals qualified to deliver and provide Ice Cream and Frozen Specialty Products under a contract for VOL USIA; and WHEREAS, VOLUSIA approved and awarded the contract for said services under the BID to CONTRACTOR; and WHEREAS, the SCHOOL BOARD desires that the CONTRACTOR provide the same services for the SCHOOL BOARD under the same terms and conditions, and upon the same pricing arrangement as agreed upon for VOL USIA in its BID; and WHEREAS, the CONTRACTOR is qualified, willing, and able to provide and perform the services required under the BID for the SCHOOL BOARD. NOW, THEREFORE, in consideration of the mutual benefits accruing to the parties to this Agreement, and for other good and valuable considerations, the receipt and sufficiency which are hereby acknowledged, the parties agree as follows: 1. Recitals. The above recitals are true and correct and by reference are incorporated herein and made a part hereof. 2. Scope of Services. CONTRACTOR shall provide Ice Cream and Frozen Specialty Products on behalfofthe-school BOARD, in accordance with VOLUSIA BID #SWC-400RJ. Nothing herein shall limit the SCHOOL BOARD'S right to obtain proposals or services from other contractors. 3. Insurance. CONTRACTOR shall meet or exceed the insurance requirements of VOL USIA BID #SWC-400RJ. 4. Payment. Payment shall be made to CONTRACTOR in the amounts and in accordance with VOL USIA BID #SWC-400RJ. 5. Term. The term of this Agreement shall be consistent with the term of the Agreement entered into between CONTRACTOR and VOLUSIA under BID #SWC-400RJ. 6. Incorporation. The terms and conditions of the contract between CONTRACTOR and VOLUSIA and the BID are incorporated herein and made a part hereof.

CONTRACTOR shall provide the public with access to public records on the same terms and conditions that the SCHOOL BOARD would provide the records and at a cost that does not exceed the cost provided

11 7. Public Records Retention. CONTRACTOR shall keep and maintain public records that ordinarily and necessarily would be required by SCHOOL BOARD in order to perform the services being provided by CONTRACTOR herein. CONTRACTOR shall provide the public with access to public records on the same terms and conditions that the SCHOOL BOARD would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes. CONTRACTOR shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. CONTRACTOR shall meet all requirements for retaining public records and transfer, at no cost, to the SCHOOL BOARD all public records in possession of the CONTRACTOR upon termination of this Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the SCHOOL BOARD by CONTRACTOR in a format that is compatible with the information technology systems of the SCHOOL BOARD. N--WI-TNESS WHEREOF, the parties hereto have executed this Agreement on the respective dates under each signature. "SCHOOL BOARD" THE SCHOOL BOARD OF LAKE COUNTY, FLORIDA By: --2~-=..=...:. :: ::=-=-.. ~=~ Date: Debbie Stivender, Chairperson /f--/ Lj-/ '-/ Attest: ifr ~~t~!/t.u ~ :r:su;m~y :superil111dt "CONTRACTOR" DeConna Ice Cream Company, Inc. By:~~ -;:fl)e.{~ Vincent DeConna Its: Director J (:>.,.. -e.s \ Y.) e "-'1:. Date: '3 =>-\ 1...0\~

14 Mar :09p p.2 LAKE COUNTY SCHOOLS Leading our Children to Success Procurement Services CR 561 Tavares FL (352) Fax: (352) http;/flake.k12.f/.us Superlntenrlent: Susan Moxley, Ed.D. School Board Members: District 1 Blll Mathias District 2 Rosanne Brandeburg District 3 Tod Howard District 4 Debbie Stivender District 5 Kyleen Fischer February 26, 2014 Mr. Leroy S. Chandler DeConna Ice Cream 6300 W. Hwy 318 Reddick, FL RE: Schoo! Board of Volusia County Bid #SWC-400RJ Frozen Specialty Products Dear Mr. Chandler: The above referenced bid is currently awarded to your company by the School Board of Volusia County. The School Board of Lake County would be interested in piggybacking this bid, per bid terms and conditions, if possible. Please complete the form below to indicate whether you agree or not to ahow the School Board of Lake County to piggyback this bid. Please return to our office by March 6, Thank you in advance for your assistance. Please contact me at , if you have any questions. Sincerely, Crystal Pierson, CPPB Certified Purchasing Agent DeConna Ice Cream is in agreement for the School Board of Lake County to piggyback the abovementioned bid at the same bid terms & conditions. Pfease Check One: ~Yes 0 No '-/J!tUt}h ~ 31/jl Oat "Equat Opportunity In Education and Employment"

Enclosed, for your records, is an executed copy of your agreement with the Lake County School Board.

Enclosed, for your records, is an executed copy of your agreement with the Lake County School Board. LAKE COUNTY SCHOOLS Leading our Children to Success Procurement Services 29529 CR 561 Tavares FL 32778 (352) 253-6760 Fax: (352) 253-6761 http://lake.k12.f/.us January 16, 2015 Ms. Heather Aberle Tri-Ed/Northern