Request for Quote E-Rate Eligible Services Scope of Work - Basic Maintenance of Internal Connections

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1 Request for Quote E-Rate Eligible Services Scope of Work - Basic Maintenance of Internal Connections Due Date: Allowable Contract Date from Posted 470 The Littleton Elementary School District is requesting quotes for a Basic Maintenance Agreement for Network Infrastructure Equipment per the detailed specifications and quantities listed below. The contract start date will be July 1, The basic term will be for one year, however, the District will take under consideration a longer-term contract. Please specify the terms and pricing under which voluntary contract extensions can be accepted after a one year contract award. Additionally, the District is seeking costs for Cisco Base and/or other eligible Pre-paid Support to supplement the Basic Maintenance Agreement. Cisco Base or other eligible Pre-paid Support must be quoted separately from the Basic Maintenance Agreement. The District reserves the right to award Cisco Base and other eligible Pre-paid Support separately from the Basic Maintenance Agreement. All Pre-paid Support quoted must be compliant with the FCC Sixth Report and Order; and FCC Order DA General Specifications: The District is seeking services and pricing through an approved State Master Contract or other Cooperative Purchasing Contract that is acceptable according to the Arizona State Procurement Rules. Please be advised that this is a Request for Quote and not a formal sealed RFP/Bid process. Arizona State Procurement Code requires a formal sealed bidding process; or purchasing from an approved cooperative purchasing contract, or compliant consortium procured contract for any award in excess of $100, Any quote/proposal whose total value exceeds $100, and is not linked to a current approved cooperative purchasing contract, or a compliant consortium procured contract will be disqualified by Arizona State Procurement Code. The pricing quoted must be compliant with the prospective vendor s State Master Contract or Cooperative Purchasing Contract pricing structure. A copy of any and all contracts that the district will be expected to sign must accompany the quote provided. All quotes must clearly identify the prospective vendor s Cooperative Purchasing Contract number, if applicable, and E-Rate SPIN. All original contracts offered that are less than a 60 month term should include specifications that allow for annual one year extensions and/or month to month extensions at the discretion of the applicant; not to exceed a total of 60 months. Please quote the cost for all non-recurring services, including but not limited to campus assessment, inspections, software/firmware updates, documentation, travel, taxes, etc. The successful vendor will be responsible for any and all costs not identified in the proposal. The services quoted must be eligible for E-Rate under the Internal Connections provision 1 P age

2 compliant with the Schools and Libraries Division Eligible Services List for the current funding year. The services quoted must be compliant with the FCC Sixth Report and Order; and FCC Order DA The costs for services not eligible for E-Rate must be clearly itemized separate from eligible services. The District will evaluate all compliant quotes received, and reserves the right to select the quote that is the most cost effective, compliant with FCC Fair and Competitive Bidding Rules. The District reserves the right to make multiple contract awards. Failure to comply with these general specifications may be grounds for disqualification and award may be made to the next most cost effective provider. If you need further information please contact Alex Celestino via at Basic Maintenance Agreement Specifications: The Basic Maintenance Agreement (BMA) services requested will include: 30 hours per month for on-site hardware maintenance, configuration services, and recovery services. The quote must include the hourly rate and the extended cost for the service. 30 hours per month for remote technical support. The quote must include the hourly rate and the extended cost for the service. A cost for an annual Parts Bucket that would include repair parts and/or replacement equipment for any hardware failures experienced for the equipment and components identified in the Required Equipment List shown below. The cost quoted must be at least equivalent to 10% of the replacement cost for the equipment and components identified in the Required Equipment List, based on the anticipated repair/replacement history. Please attach an itemized equipment list identifying the Parts Bucket cost for the Required Equipment List; or a detailed explanation of how this cost was derived. Any Parts Bucket quote received that is substantially lower than reasonable market value may be considered not cost effective and may be disqualified unless the responding vendor can substantiate the cost quoted. The quote must include any non-recurring costs that may be required. Any such costs not included in the quote will be the responsibility of the service provider. The quote must include all anticipated Travel Expenses and Sales Taxes. Any Travel Expenses or Sales Taxes not quoted will be the responsibility of the successful vendor. The quote must clearly identify the total cost for the services specified above. Failure to identify all of the costs requested above may result in the quote being non-responsive and disqualified. Unless otherwise specified on the Required Equipment List, preferred coverage for listed 2 P age

3 equipment is 8 hrs. X 5 days, next business day response. A list of all equipment to be covered by the Basic Maintenance Agreement is attached. Please quote an annual cost for each item on a 1-year, 2-year, and 3-year contract. The District reserves the right to select the maintenance plan and duration that is in the best interests of the District. In addition to the list of existing equipment, a list of new, not yet installed equipment is provided below. This equipment will be installed during the school year so the one year warranty will expire during the school year. Please provide a cost for the services outlined above for this new equipment list for the entire 12 month period. Vendor Qualifications: 1. Include a statement with your quote indicating the level of partnership your organization has with the original equipment manufacturer(s) identified on the Required Equipment List below. 2. Provide three references including the name of organization, address, contact person, and phone number for which basic maintenance services are being provided. 3. If not expressed in the contracts provided, state the Service Level Agreement to be provided in terms of availability and response time. Evaluation Criteria: Evaluation of the quotes provided will be based on the following criteria in order of priority: 1. Cost of ELIGIBLE Services Primary evaluation factor. 2. Cost of Pre-paid Support (Cisco Base) 3. Cost of Time/Materials Parts Bucket 4. Vendor Qualifications/Personnel Certifications Vendor s experience, level of partnership with original equipment manufacturers, and strength of references. 5. Service Level Agreement contracted response times, contract flexibility 3 P age

4 Required Equipment List: Existing Network Infrastructure Equipment Make/Model - Part Serial Description Number Number Quantity Cisco 3745 router 1 Cisco 1841 router 2 Cisco 3845 router 1 Cisco 1760 router 1 Cisco 2610 router 1 Cisco 2620 router 1 Cisco 3560 switch 29 Cisco port switch 5 Cisco port 1000basex blade 2 switch Cisco Linksys 48-port switch 3 Cisco 2950 switch 7 Existing Servers Make/Model - Part Number Description Quantity Dell rack mount servers 6 Dell rack mount servers 16 Existing Phone System Make/Model - Part Number Description Quantity NEC 2400 Phone System 1 NEC 2000 Phone System 6 4 P age

5 New Network Infrastructure Equipment Serial #s not available Make/Model - Part Number Description Quantity CISCO ASA5540-BUN-K9 ASA 5540 Appliance with SW, HA, 4GE+1FE, 2 3DES/AES CISCO WS-C3560X-24P-S Catalyst 3560X 24 Port PoE IP Base 8 CISCO WS-C3560X-48P-S Catalyst 3560X 48 Port PoE IP Base 39 APC SMX1500RM2UNC APC SMX2000RMLV2UNC APC Smart-UPS X 1500VA Rack/Tower LCD 120V with Network Card APC Smart-UPS X 2000VA Rack/Tower LCD V with Network Card CISCO AIR-CAP3502I-A-K a/g/n Ctrlr-based AP w/cleanair; Int 300 Ant; A Reg Domain CISCO AIR-CT K Series Controller for up to 50 APs 6 Model and Serial # for Switches and Severs on existing equipment. Model: Sn: # 8C72T71 5FSZK61 FQ3JK61 CC72T71 4C72T71 GQ3JK61 DP6PKC1 HN6PKC1 3P6PKC1 7P6PKC1 B200RF1 G200RF1 F200RF1 G6RNZC1 C200RF1 5QPTHD1 6QPTHD1 7QPTHD1 5 P age

6 6P6PKC1 CP6PKC1 2P6PKC1 H200RF1 Model: Sn: # CISCO 1800 FTX0938W00G CISCO 1700 FHK081212PB CISCO 1800 FCZ113631YA CISCO 1800 FCZ M WS-C PS-S V06 WS-C PS-S V06 WS-C PS-S V06 CATALYST 4500 WS-C4503 V07 FDO1147Y3E6 FDO1147Z8FJ FDO1147Z8FR FDO1147Y3DW FDO1147Z8JR FDO1147Z8FS FDO115OX1KD FDO115028C1 FDO1150Y53G FDO1147Y3EE FDO1147Y3E2 FDO1147Z8E4 FDO1147Y3D7 FDO1147Z8GL FDO1147Z8H4 FDO1147Z8FK FDO1147Z8BZ FDO1145Y3Y5 FDO1147Z8KC FDO1147X186 FDO1147Y307 FDO1147Z8FH FDO1147Y25Y FDO1147Y3DE FDO1147Y3DA FDO1147Y3FE FDO1147Z8GR FOX1201GRY6 FOX S 6 P age

7 WS-X4548 GB RJ45V POE SWITCH WS-X4548 GB RJ45V POE SWITCH WS-X4515 SUPERVISOR ENGINE IV WS-X PORT GB BLADE WS-X PORT GB BLADE WS-C4507R SWITCH SRW PORT GH SWITCH SRW PORT GH SWITCH 12 PORT SFP SWITCH 12 PORT SFP SWITCH 24 PORT SWITCH 24 PORT SWITCH 24 PORT SWITCH 24 PORT SWITCH JAE114636ZB JAE E JAE114317UI JAE11485GQF JAE11485GMJ FOX11430CSH RJT00G700502GG2906 GR2906MM FDO1145Y3VY FOC1045Y305 CAT1107NHXS FOC11001Y2TN FOC1114Y0Y6 FOC1114Y0Y2 CAT0921R205 FCZ Y FCZ1133X0IL ICZ1135Y0FS CAT11122H7P FCZ1133X06V FCZ1135W04P FCZ1138Y0GC FDO1221Z1Q4 FD01208X14D FCZ1151X048 FDO FDO1212Z5QV FDO11C12Z6DK FDO1114Z1MX F0C1130Y4XJ FOC1046Y025 FOC1128YIJA FDO1145Y3VP FOCO737X4HG FOCO737W4SA FOCO737X4G7 FOCO811YOQG FOC09342AB5 FOC0805X14T 7 P age

8 Linksys 48 Port Switch Linksys 48 Port Switch Linksys 48 Port Switch FOL0922X08J R206MM RJT00G700523GGR2906 RJT P age Nicely Done Consulting, as a service to our clients, has provided templates and guidance for the presented scope of work. Nicely Done Consulting, its principals or employees, does not determine the services or needs of the applicant. All projects are defined by the applicant.