Contractor Pre-Qualification Questionnaire

Transcription

1 Purchasing & Distribution Services 15 Oakburn Crescent, Main floor, Toronto, Ontario M2N 2T5 Contractor Pre-Qualification Questionnaire Submissions must be received in a sealed envelope, addressed and delivered as follows: Toronto District School Board Purchasing & Distribution Services Attention: Assistant Manager, Facility Contract Services 15 Oakburn Crescent Toronto ON M2N 2T5 Company Name: Date: November 9, 2016 Page 1 of 15

2 TORONTO DISTRICT SCHOOL BOARD CONTRACTOR PRE-QUALIFICATION QUESTIONNAIRE This document is intended to provide information on the capacity, skill, and experience of the Contractor. Applicants may supplement information requested with additional sheets if required. Contractors must be affiliated with one or more of the following unions: Asbestos Workers Local 95 Labourers Local 506 Boilermakers Local 128 Marble Tile Local 31 Bricklayers Local 2 Plasterers & Tapers Local 1891 (DC46) Carpenters Local 27 Plumbers Local 46 Drywallers Local 675 Refrigeration Workers Local 787 Electrical Workers Local 353 Roofers Local 30 Glaziers Local 1819 (District Council 46) Sheet Metal Workers Local 30 Iron Workers Local 721 United Brotherhood of Carpenters and Joiners of America Local 3219 Painters Local 557 (District Council 46) 1. Contractor Name: Address: Phone: 2. Legal Structure of Contractor: Year Established: Joint Venture Corporation Partnership Registered Sole Proprietor Other: Names and Titles of Officers, Partners, Principal: November 9, 2016 Page 2 of 15

3 3. Financial References: a) Bank Name: Address: Contact Person(s): Phone: b) Bonding Company: Bonding Limit: Location: Contact Person(s): Phone: c) Insurance Company: Amount of Commercial General Liability: Contact Person(s): Phone: 4. Previous School Board Experience Yes No Name of School Board(s) 5. Key office personnel to be assigned to projects: Name Position Period Employed November 9, 2016 Page 3 of 15

4 6. Key site supervisory personnel to be assigned to projects: (Attach resume of qualifications and experience) Name Position Period Employed In our efforts to continuously improve efficiencies, the Toronto District School Board prefers to issue Purchase Orders (PO s) by as an Adobe Acrobat PDF file. This will provide for increased reliability, and reduce paper consumption. We recommend use of an address that is monitored daily to avoid delays in order processing. Please provide an address below for Purchase Order receipt: 7. List and provide copies of all current valid licences that have been issued to you by the Toronto Licensing Commission. Licence # Description of Licence Expiry Date 8 a. List the trades people who are currently employed by you, who possess Certificate of Qualifications and or trades licences for any of the above licences and provide copies. Employee Name Certificate # Certificate Description Expiry Date November 9, 2016 Page 4 of 15

5 8 b. List the trades people who are currently employed by you, who possess additional certification (or licences) not already included and provide copies. Employee Name Certificate # Certificate Description Expiry Date 9. All workers on TDSB sites must undergo a Police Reference Check. Have your employees obtained valid Reference Checks and registered with the TDSB Police Reference Check Office? Yes No If they have not registered you must be willing to obtain the necessary Reference Checks. 10. List all the Voluntary Recognition Agreements that you are signatory to and provide a recent letter from the Union stating that you are in good standing and bound to their collective agreement. Local # Name of Local Date of Signature 11. Identify any areas in which your company or staff has been cited or charged for noncompliance within the last five years in the areas of licensing, qualification or agreements. Please provide details of these events in the space provided or as an attachment. November 9, 2016 Page 5 of 15

6 12. Provide us with a list of subcontractors that you are currently using on projects and their union affiliation. Name of Company (sub trade) Trade TLC Licence # 13. State trade and specialty discipline(s) and minimum/maximum value of work that you are prepared to undertake: Trade/Specialty Discipline(s) Minimum/Maximum Value November 9, 2016 Page 6 of 15

7 The next two (2) sections pertain only to mechanical and electrical contractors. If you are neither, proceed to question 14. If you are a mechanical contractor fill out the additional information below: Column 1: Yes / No Yes in this column means you are interested to bid this type of project and is your area of strength & expertise. No means you are not interested to bid this type of project. Column 2: Own Force Check the box Own Force with X means you are using your own force to carryout the type of project Column 3: Use Sub-Contractor Check the box Use sub-contractor with X means you are using sub-contractor to carryout this type of project Type of Project Yes / No Own Force Use Sub- Contractor Boiler / Pump / Heat Exchanger Chiller / Cooling Towers AHU (indoor & rooftop) Hot Water Heating piping / Steam Piping / Terminal Units Condensing Unit / Refrigeration piping Saw Dust Collector Plumbing & Drainage / Washroom upgrade November 9, 2016 Page 7 of 15

8 If you are an electrical contractor please fill out the additional information below: Column 1: Yes / No Yes in this column means you are interested to bid this type of project and is your area of strength & expertise. No means you are not interested to bid this type of project. Column 2: Own Force Check the box Own Force with X means you are using your own force to carryout the type of project Column 3: Use Sub-Contractor Check the box Use sub-contractor with X means you are using sub-contractor to carryout this type of project. Type of Project Yes / No Own Force Use Sub- Contractor General Type Electrical Work High Voltage Switchgear and Primary Transformers Primary and/or Secondary Switchgear Fire Alarm Systems Integrated Public Address/Telephone Systems ***Workplace Electrical Safety*** For all electrical work and in addition to other applicable electrical standards, including high voltage sub-station work, electrical contractors performing work for TDSB must have the appropriate "CSA Z462-08" training, clothing and equipment. November 9, 2016 Page 8 of 15

9 14. Approximate value of projects/service contracts completed in each of the last five years: 20 $ 20 $ 20 $ 20 $ 20 $ 15. Principal projects completed over the last five years listing school boards and institutions first: a) Project Title/Service Contracts and Location: Description: Project Value: $ Owner: Date Completed: Consultant: b) Project Title/Service Contracts and Location: Description: Project Value: $ Owner: Date Completed: Consultant: November 9, 2016 Page 9 of 15

10 c) Project Title/Service Contracts and Location: Description: Project Value: $ Owner: Date Completed: Consultant: 16. Principal projects currently in progress listing school boards first: a) Project Title and Location: Description: Project Value: $ Owner: % Complete: Consultant: November 9, 2016 Page 10 of 15

11 b) Project Title and Location: Description: Project Value: $ Owner: % Complete: Consultant: c) Project Title and Location: Description: Project Value: $ Owner: % Complete: Consultant: November 9, 2016 Page 11 of 15

12 APPENDIX X LABOUR REQUIREMENTS 1) The Contractor agrees that all work for the Toronto District School Board (the Toronto Board ) under this contract shall be performed under the terms and provisions of the applicable ICI Provincial Agreements binding upon the affiliated unions of the Maintenance & Construction Skilled Trades Council (the Council ) provided that the Contractor of subcontractors, as the case may be, performing such work are bound by the applicable ICI Provincial Agreements. The Contractor shall ensure and require that only subcontractors who are bound by the applicable ICI Provincial Agreements shall be let or sublet any contracts with respect to any of the work in which the Contractor is engaged regardless of whether it has a contractual relationship or otherwise with any subcontractor performing any such work. 2) The Contractor agrees that the Toronto Board shall deduct from monies otherwise due to the Contractor under this contract an amount equivalent to one half of one percent (0.5%) of the contract price with such deductions to be made on a pro rata basis from each payment by the Toronto Board to the Contractor and to remit such amounts to the Council each time the Contractor is paid. 3) The Contractor agrees to indemnify the Toronto Board for any damages arising from Any breach of these Labour Requirements by the Contractor. 4) It is agreed by the Toronto Board and the Contractor that, since these Labour Requirements are made expressly for the benefit of the Council, they shall be enforceable by the Council and the Contractor specifically agrees that these Labour Requirements are enforceable by the Council as if the Council were a party here to in addition to any claim which the Toronto Board may have hereunder. The Contractor, the Toronto Board and the Council shall designate a representative to meet within two working days to seek to resolve any dispute which may arise over a claim by the Toronto Board of the Council that the Contractor or any subcontractor has breached any terms or provisions of these Labour Requirements. Failing resolution of such dispute, either the Council or the Toronto Board may refer the matter to arbitration as hereinafter set forth. Any claim by the Council or the Toronto Board against the Contractor for any breach of the terms of provisions of these Labour Requirements shall be referred to any arbitrator from Construction Mediation Arbitration Services (the Arbitrator ) under the Arbitration Act of Ontario who will hear and decide the dispute within two working days of receiving the claim. The Council, the Toronto Board and the Contractor shall be entitled to present evidence and make submissions before the Arbitrator who will render a final and binding decision. Without limiting the Arbitrator s jurisdiction, the Arbitrator will have jurisdiction to direct the Contractor to cease and desist from breaching the terms and conditions of these Labour Requirements and/or to direct the Contractor to pay damages suffered by the Toronto Board or by the Council for breach of any terms or conditions of these Labour Requirements. The costs of the Arbitrator shall be borne equally by the Contractor, the Toronto Board and the Council and each of them shall be responsible for their own costs. Company Name Signature Date November 9, 2016 Page 12 of 15

13 To be considered, the following documents must also accompany the Contractor s Pre-qualification Questionnaire: 1. Copy of current provincial government Certificates of Qualification and/or trade licences covering tradespeople, officers of firm and apprentices listed in this questionnaire. 2. Copies of all current Toronto Licensing Commission licences. 3. A letter from the bank detailing your credit rating. The letter should include the number of years of association, payment record, credit extended and general rating of account. 4. A letter from your Bonding Company who is a licensed surety to do business in Ontario stating your bonding capacity. 5. A certificate of insurance from the Insurance Agent confirming a minimum of $2,000,000 each for Comprehensive Public Liability and Property Damage Insurance Covering per occurrence. 6. Workers Compensation Certificate of Clearance and CAD 7 calculations indicating the firm s injury frequency over the last five years. 7. Proof of WHMIS training and Asbestos training (if applicable) 8. Confirmation of the firm s Health and Safety Program and last update. Provide the date of the most recent update/review. 9. Proof of union affiliation (letter from the Local). 10. Signed Agreement to Abide by Established Process Form ACKNOWLEDGMENT I declare that the information provided is true and correct to the best of my knowledge: Authorized Signature Date Print Name Title November 9, 2016 Page 13 of 15

14 AGREEMENT TO ABIDE BY ESTABLISHED PROCESS The Board is advising the Board s trustees, staff and agents that the integrity of the process requires observance of the following ground rules: 1. All communications, including requests for information, between suppliers/contractors and the Board must be between only the representatives of the Board and each supplier/contractor who has been authorized and designated for that particular purpose. 2. Apart from the communications between and among the designated representatives, there must be no communication between the Board and any representative of the supplier/contractor, and no giving of information with respect to the bidding processes and the final Agreement. 3. Any attempt on the part of any supplier/contractor, or any of its employees, agents, or representatives to contact any persons other than the designated representatives with respect to the bid call or any action or violation of the above requirements will be grounds for disqualification, and the Board may, in its discretion, in addition to any other rights or remedies available at law, reject any potential or actual bid or proposal submitted by that supplier. Suppliers/contractors must accept and agree to observe the contents of this Agreement to Abide by the Established Process, inform their staff thereof, and ensure their compliance therewith. This agreement must be signed by a person who has the authority to bind the supplier and be submitted with the proposal. Certification: Company Name Accepts, and undertakes to ensure compliance with the terms of the Agreement to Abide by the Established Process. Signature of responsible officer November 9, 2016 Page 14 of 15

15 Accounts Payable Direct Deposit Form (Electronic Funds Transfer EFT) Important: Please Print Clearly Supplier/Individual s Name: Telephone Number: Fax Number: Address: address or Fax number required for EFT Process, deposit details and notification of deposit date will be sent via preferred method. (Please provide a general company address where possible rather than an individual s personal address) Preferred Method please select one: , Fax Attach Voided Fully Encoded Cheque Attach Voided Cheque Here **If you cannot supply us with a voided fully encoded cheque, please complete section below. Previous Information Bank Account Number: Branch Transit Number: (Must be 5 digits) Financial Institution: (Must be 3 digits) Current/New Information Effective Date of Change: Bank Account Number: Branch Transit Number: (Must be 5 digits) Financial Institution: (Must be 3 digits) November 9, 2016 Page 15 of 15