BOARD OF TRUSTEES. Richardson Independent School District Richardson, Texas. Tony Harkleroad, Deputy Superintendent, Finance and Support Services

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1 BOARD OF TRUSTEES Richardson Independent School District Richardson, Texas Date: Submitted by: October 7, 2013 Tony Harkleroad, Deputy Superintendent, Finance and Support Services ACTION ITEM TOPIC: Specified Best Value/Low Bids, Contracts and Cumulative Purchases BACKGROUND INFORMATION: Bids for the items listed on the attached sheets were advertised and received for opening in the Business Services Department. The bid{s) listed on the following pages are recommended for acceptance as the lowest responsive bid(s) or other qualifying bid that meets specifications and provides the best value to the District. If the lowest responsive bid does not fall within the budgeted amount for the item, supportive justification and information has been requested and may be made available. Contract(s) for the services reflected on the attached sheets have been reviewed and, where needed, negotiated. Each contract is within the budgeted amount for the item. As indicated, certain contracts have been renegotiated, modified, or otherwise changed. Any such changes recommended are within budgeted amounts. The attached sheets also show cumulative purchases from vendors who were selected from the stateapproved lists aggregate to amounts that suggest Board review. All such purchases have been made through established District procedures to ensure that the purchase provided the best buy at the lowest available price. SUPERINTENDENT'S RECOMMENDATION: The Superintendent recommends that the Board accept the bid(s) and contract(s) as listed on the following pages. PROPOSED RESOLUTION WHEREAS, the Board has authorized the District's administration to secure bids for various items required for District operations; and WHEREAS, the RISD Business Services Department has solicited, received, opened, and considered responsive bids and made recommendations for the acceptance of certain bids that provide the best value to the District; and

2 WHEREAS, the District has made cumulative purchases from previously qualified vendors in accordance with applicable procedures for services; and WHEREAS, the RISD Business Services Department has solicited and received proposed contracts for proposed services and has recommended that the District enter into specified contracts for needed services; and WHEREAS, an effective management of the District's purchasing and acquisition processes supports the Board's goal that the District will ensure excellence in operations; now THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Richardson Independent School District accepts, and/or approves the specified bid(s}, contract(s}, and cumulative purchases listed on the attached pages.

3 ~ Bid Description Number 1266 Catering Services Board Agenda October 7, 2013 Recommended Vendor A La Carte Catering & Cakes, Inc Alonti Catering Alonti Catering #52 Amigo's Babe's Chicken Dinner House- Garland Compliance Budgeted N/A 50 No Bid 0 Bids Sought 141 Baker Bros. American Deli - Central Expwy Baker Bros. American Deli - Greenville Ave. Besa's Pizza Pasta & Subs Cafe Amore Cappuccino Express Captain Billy Whizzbangs Casa Mama Comida Casera Inc. Catering By Larry Chick-fil-a # & LBJ Rd Chick-fil-a# Rd. Chiloso Mexican Bistro Chocolate Angel Cafe & Tearoom CiCi's Pizza # 6 - Whitehurst Dr. CiCi's Pizza# 8 - Campbell Rd. CiCi's Pizza# 19- Spring Valley Rd. CiCi's Pizza# Retail Rd. CRO Catering Desperados Mexican Restaurant Dominos Pizza# Audelia Frankie's Enchiladas Corp. Golden Star Donuts Great Harvest Bread Co. Highlands Cafe, LP

4 Bid Number Description Recommended Vendor Budgeted No Bid Bids Sought 1266 Catering Services (continued) Jason's Deli - Coit Rd. Jason's Deli - Greenville Ave. Jersey Mike's Subs Jimmy John's# Belt Line Rd. Jimmy John's# 1229@ Campbell Rd. Kathy's Choice, Inc. McAlister's Deli Norma Newman Panera Campbell Rd. Panera Bread@ Preston Rd. Potbelly Sandwich Works, Campbell Rd. Potbelly Sandwich Works, Forest Ln. Potbelly Sandwich Works, Greenville Ave. Potbelly Sandwich Works, Belt Line Rd. Quizno's # Belt Line Rd. Royal Catering, Inc. Russo's # 2 Richardson, LLC Salty's Cafe Shamama's Siciliano's A Taste of Italy Subway@ Campbell Rd. Succulent Cuisine Taco Del Mar Tejano Brothers Tiff's Treats Dallas LTD Tiffs Treats@ Hillcrest Rd. Tiff's Belt Line Rd. Urban Eatz Weddings and Celebrations Woody B's BBQ

5 Bid Description Recommended Vendor Budgeted Bids Number No Bid Sought 1282 Basic Life/AD&D/ Unum $ 25, $ 30, Supplemental Life, Retiree Life Insurance 1283 Short Term Disability/ Unum Compliance N/A Long Term Disability Insurance 1286 Temporary Labor BPI Staffing Compliance N/A Services Employee Solutions Richardson, LLC Express Employment Professionals Pacesetter Personnel Services Results Staffing, Inc. Staff Right, Inc. Staffmark Investments LLC Stark Talent TBEY Consulting Group, Inc. Bid Renewals Bid Description Recommended Vendor Budgeted Bids Number No Bid Sought Contract Information Contracts, Contract Modifications & Change Orders: Greater than $100,000

6 Contracts, Contract Modifications & Change Orders: Less than $100,000 Templeton Demographics, LLC - Perform a Demographic Study- $ 24, Ten Year Enrollment Forecast by Campus and Grade Level. Estelle Celebucki- Technology Staff Development and $ Instructional Technology Project Support Janice Clevenger- Elementary Science Support $ YMCA Camp Grady Spruce- Outdoor Environmental Educational $ Experience for 5th graders at Canyon Creek Elementary 13, , , Other: Cumulative Purchases from Qualified Vendors: August 19, 2013 to September 15, 2013 BUY BOARD- Texas Association of School Boards CCGPF-Collin County Governmental Purchasers Forum DCS- Dallas County Schools DIR- State of Texas Dept. of Information Resources EPCNT- Education Purchasing Cooperative of North Texas TCPN- Texas Cooperative Purchasing Network TIPS- The lnterlocal Purchasing System TPASS- Texas Procurement and Support Services TXMAS- Texas Multiple Award Schedule U.S. COMMUNITIES $ 72, $ 7, $ 280, $ 401, $ 276, $ 4, $ 4, $ 1, $ 26, $ 6, TOTAL $ 1,081,568.51

7 BOARD AGENDA- October 7, 2013 RECOMMENDED SPECIFIED BID COMMENTS Description Catering Services Basic Life/AD&D/ Supplemental Life, Retiree Life Insurance Short Term Disability/Long Term Disability Insurance Temporary Labor Services Justification This is a request for proposal that establishes vendors for the legal acquisition of catering services for district wide use. The term of the agreement will be for a period of three (3) years. This is a request for proposal that establishes a vendor to provide life insurance services for RISD employees. The provider who offered the District the best value was selected with the assistance of McGriff, Seibels, and Williams of Texas, Inc., Richardson ISD's Agent of Record. This agreement will be valid for three years with the option to renew for an additional three years in one year increments. This is a request for proposal that establishes a vendor to provide disability insurance services for RISD employees. The provider who offered the District the best value was selected with the assistance of McGriff, Seibels, and Williams of Texas, Inc., Richardson ISD's Agent of Record. This agreement will be valid for three years with the option to renew for an additional three years in one year increments. This is a compliance bid to establish vendors for the placement of temporary staff primarily used by Finance, Child Nutrition, Facility Services, and Central Warehouse Departments on an as-needed basis. This agreement is for one year with two potential one-year renewals. Bid Renewals: Bid# Description Justification

BOARD OF TRUSTEES. Richardson Independent School District Richardson, Texas. Tony Harkleroad, Deputy Superintendent, Finance and Support Services

BOARD OF TRUSTEES. Richardson Independent School District Richardson, Texas. Tony Harkleroad, Deputy Superintendent, Finance and Support Services BOARD OF TRUSTEES Richardson Independent School District Richardson, Texas Date: Submitted by: December 2, 2013 Tony Harkleroad, Deputy Superintendent, Finance and Support Services ACTION ITEM TOPIC: Specified