Jane Bill Hambric Sybert Elfida. Chavez. Keleher. Vista del Sol. Myrtle Cooper Sierra Vista. Loma Verde. Hueco. Escontrias. Campestre.

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2 SISD Bond 2011 On May 14, 2011, Socorro ISD voters approved Bond 2011 insuring funding to address the District s imminent, accelerated increase in student enrollment over a five (5) year period by providing resources necessary to construct three new elementary schools and a new middle school; complete the District s two, newest comprehensive high schools; and, to remodernize and improve sixteen existing campuses. The new construction will add 6,450 classroom seats, growing the District s building capacity to more than 50,000. While the original list of needs outlined through the assessment process included over $430 million in new construction and improvements, the Facilities Advisory Committee and Board of Trustees prioritized the projects in Bond 2011 in respect of the District s taxpayers and based on educational impact, equity, and stakeholder input. The final voterapproved program includes $297.4 million of new construction and improvements districtwide. Bond Accountability Committee The development of Bond 2011 was driven by community input and the completion of projects will follow this established precedence. To that end, a Bond Accountability Committee (BAC) will be convened to ensure and promote communication and accountability surrounding all elements within Bond The BAC will function as an independent citizens committee that is responsible to the Board of Trustees and the general public. The BAC will be comprised of no more than 14 members selected via an open application process. Two members will be appointed by each Trustee upon review of written applications. Appointments will be for a two (2) year term. Terms may be extended for additional two (2) year terms upon approval by the appointing Trustee. Term extensions and new appointments will be made by the respective Trustee at time of the action. Bond 2011 Projects Vista del Sol Escontrias Jane Bill Hambric Sybert Elfida Chavez Benito Martinez Helen O Shea Ball Keleher Myrtle Cooper Sierra Vista Loma Verde Hueco Campestre H.D. Hilley Ernesto Serna Schedules In line with the issuance of bonds in three sales Bond 2011 projects will be initiated in two phases, based on growth demands and equitable distribution of projects. The $50.4 million raised from the fall 2011 bond sale will fund the initiation of Phase I, including the completion of Eastlake High School, a new combination school (elementary/ middle), and HVAC upgrades at six elementary schools. The remaining projects, or Phase 2, will be initiated in Technology upgrades will be implemented over the next five years districtwide. Phase I Schedule Phase II Schedule Hurshel Antwine Paso del Norte John Drugan Dr. Sue Shook Horizon Heights Robert R. Rojas Chester Jordan Desert Wind Lujan Chavez Sgt. Roberto Ituarte LEGEND El Dorado 9th Grade Academy completion (future Pebble Hills High School) Eastlake High School completion New Schools - Combination (elementary/middle) - Two elementary schools High School Science Labs Technology Upgrades Elementary HVAC Project Award Occupancy Eastlake High School July 25, 2011 June 28, 2013 Elementary School HVAC (six schools)* July 25, 2011 June 28, 2013 Combination school (elementary/middle) July 25, 2011 June 28, 2013 Elementary Eastlake High School School HVAC (six schools) July 25, 2011 June 28, 2013 *Myrtle Cooper, O Shea Keleher, Robert R. Rojas, Campestre, Hueco, Benito Martinez Project Project RFP/RFQ RFP/RFQ Award Award Occupancy Occupancy th High School September 20, 2011 October 18, 2011 Phase I: June 29, 2012 Science Labs* Phase II: June 28, 2013 El Dorado 9th May15, 2012 June 17, 2012 May 27, 2016 Grade Academy 2 Elementary May 15, 2012 July 17, 2012 June 26, 2015 Schools Elementary School May15, 2012 July 17, 2012 October 31, 2014 HVAC (six schools)** *Socorro, Americas, Montwood, El Dorado **Escontrias, H.D. Hilley, Helen Ball, Horizon Heights, Sierra Vista, Vista Del Sol

3 Bond 2011 Finances The passage of Bond 2011 authorized the District to issue $297.4 million in bonds. To minimize the immediate impact to taxpayers and efficiently manage the facilities investment, the bonds will be issued in three sales, based on the cash flow needed for construction and the anticipated tax impact. The first set of bonds will be sold in the fall 2011 for $50.4 million; and the second and third sales are anticipated in the fall 2012 and fall 2013 for $100 million and $147 million respectively. Project New truction SISD Bond Ratings The District s Bond ratings impact its ability to issue bonds and the interest rate paid for the debt. Through its history of financial accountability and efficiency, SISD enjoys high ratings from national rating firms. In addition, the District s prudent financial management has led to strong financial ratings by the Financial Integrity Rating System of Texas (FIRST) with Above Standard and Superior Achievement ratings over the last eight years. In 2010 the District also was recognized with a Silver Leadership Award by the Texas Comptrollers of Public Accounts for financial transparency. Fitch Ratings Report Moody s Report S&P Report AA- Aa2 AA- Budgeted Amount $229,400,000 El Dorado 9 th Grade Academy Completion (future Pebble Hills High School) Eastlake High School Completion Combination school (elementary/middle) Two (2) elementary schools Fixtures, Furniture & Equipment for new schools High School Science Labs $6,000,000 Technology Upgrades $6,000,000 Elementary School HVAC $56,000,000 TOTAL $297,400,000 Tax Impact The issuance of the first set of bonds in the fall 2011 will add $.030 per $100 valuation in The maximum impact will be $.066 per $100 valuation. Property taxes for senior citizens are frozen and will not be affected by Bond 2011, as long as they have filed the proper paperwork for an exemption with the El Paso County Appraisal District. The Total School Tax is made up of two distinct parts: the Maintenance & Operations Tax (M&O) pays for the daily operations of the District; and the Interest & Sinking Tax (I&S) pays off debts like bonds. Year Bond 2011 I&S Tax Impact* Total School Tax Monthly Impact** Bond 2011 Glossary/ Acronyms A/E Architects and Engineers Bond Budget/Project Budget the total amount allotted including construction, fees, land and other expenditures. Bonding Capacity the monetary amount a can insure through a bonding or surety company. A s bonding capacity is based on the amount of cash, liquid or readily liquidated assets, experience, and track record of the construction professional. CO Certificate of Occupancy truction Budget amount allotted for construction, not including A/E fees or land acquisition. CM@R truction Manager at Risk CM truction Management CSP Competitive Sealed Proposal FF&E Fixtures, Furniture and Equipment GMP Guaranteed Maximum Price HVAC Heating Ventilation and Air Conditioning MEP Mechanical, Electrical and Pumbing Professional Services Architectural and Engineering (A/E) PM Project Management Punch List a list of items identified by the project administration team to be completed/corrected by a prior to final payment/closeout. TCO Temporary Certificate of Occupancy RFQ Request for Qualifications RFP Request for Proposals Closeout the final stage in a project when all contractual requirements are verified and met, and final payment is issued $.030 $1.210 $2.13 Maximum $.066 $1.246 $4.67 *Per $100 valuation **On a $100,000 home (with a $25,000 homestead exemption)

4 Board Policy CV (Local) Facilities truction Compliance with Law The Superintendent shall be responsible for establishing procedures that ensure that all school facilities within the District comply with applicable laws and local building codes. truction Contracts Prior to advertising, the Board shall determine the project delivery/contract award method to be used for each construction contract valued at or above $50,000. To assist the Board, the Superintendent shall recommend the project delivery/contract award method that he or she determines provides the best value to the District. [See CV series] For construction contracts valued at or above $100,000, the Superintendent shall also submit the resulting contract to the Board for approval. Lesser expenditures for construction and construction related materials or services shall be at the discretion of the Superintendent and consistent with law and policy. [See also CH] The Superintendent, as chief executive officer through the authority vested by the Board, shall develop, publish, and keep current all policies governing the purchase for the construction, maintenance, repair, or renovation of buildings, or for materials used in such construction, maintenance repair, or renovation as are necessary for the efficient operation and maintenance of the District. This shall include all such procedures, forms, documents, and records that may be needed for the proper operation of the purchasing policies. [See also CH(LOCAL)] Selection of Architect, Engineer, and Contractor The assistant superintendent for operational services shall oversee all construction-related contracting such as contracting for architects, s, and engineers. The business services department shall initiate all requests for proposals and requests for qualifications. The operational services department shall evaluate the proposals and qualifications and select the three top candidates. A special committee shall then rank the candidates before submittal to the Board for approval. This committee may ask the administration to provide additional candidates beyond the final three. The assistant superintendent of operational services and local counsel shall then enter into negotiation of fees with the Board approved firm. If a fee cannot be negotiated to the satisfaction of all parties, the second ranked candidate shall be chosen to enter into the negotiation process. Project Administration All construction projects shall be administered by the Superintendent or designee. The Superintendent shall keep the Board informed concerning construction projects and also shall provide information to the general public. Change Order Change orders for construction projects shall be considered in the event changes are proposed in the approved plans and specifications of a school facility before or during the construction of the facility, or in the work during construction. A change order shall be approved only if it is in the best interest of the District. Expenditure of amounts held as a construction contingency for a specific project shall also be approved only if it is in the best interest of the District. The following guidelines apply with respect to approval of change orders and authorizing expenditure of construction contingency amounts: 1. Design Phase: Plans and specifications previously approved by the Board shall require Board approval. For purposes of this policy only, a material change shall be: a. A change that increases or decreases the proposed size of a facility by more than ten percent; b. A change in the proposed use of the facility, or c. A change that will cause an increase or decrease in the projected cost of the facility by more than ten percent. All other changes to the plans and specifications shall not require Board approval and may be approved by the Superintendent. 2. truction Phase: Any change order (whether a single change order or an aggregate of several change orders) that increases the contract sum or guaranteed maximum price of a facility under construction by more than two percent, or $100,000, whichever is lower, shall require Board approval. Any other change order may be approved by the Superintendent. Any change order that decreases the contract sum or guaranteed maximum price of a facility under construction may be approved by the Superintendent. 3. truction Contingency: The Board delegates to the Superintendent the authority to authorize the expenditure of construction contingency amounts for a project that has previously been approved by the Board, so long as the expenditure of the construction contingency amount does not increase the contract sum or guaranteed maximum price of the project. 4. Monthly Report: The Board shall be advised in the monthly construction report of any action taken administratively by the Superintendent pursuant to the terms of this policy. Final Payment Final payments for construction work and/or the supervision of such work in the District shall not be made until the work has been completed and accepted by the Board. DATE ISSUED: 10/14/2009

5 Project Delivery for Texas Public Schools Competitive Bidding (Hard Bid or Traditional) Architect/Engineer ultants Separate contract with the district Advocate agent for district in relationship with Contractor Selection based on lowest price submittal and award is made to a single Pros Familiar delivery method Defined project scope Single point of responsibility Open, aggressive bid competition No design phase assistance from Longer schedule Price unknown until bidding is complete Lack of flexibility for change Adversarial relationship Best Suited New project, schedule is not sensitive, project not subject to change Least Suited Complex project, schedule is sensitive, project is subject to change Competitive Sealed Proposals Architect/Engineer ultants Separate contract with the district Advocate agent for district in relationship with Contractor Selection based on combination - Price/other factors - Project team personnel - Schedule - Past experiences - References Pros Builder selection flexibility Single point of responsibility Defined project scope No design phase assistance Longer schedule Price unknown until bidding is complete Adversarial relationship Best Suited - New project, schedule is not sensitive, project not subject to change Least Suited Complex project, schedule is sensitive, project is subject to change truction Management Agency Architect/Engineer ultants Separate contract with the district Advocate agent for district in relationship with Contractor Selection is based on qualifications and experience (the CM serves as an agent providing administration and management services in view of general ) Pros Selection flexibility Design phase assistance Change flexibility Non-adversarial relationship with CM No single point of responsibility No guaranteed price District must manage more contracts Potential additional design costs truction Manager At Risk (CM@R) Architect/Engineer ultants Separate contract with the district Advocate agent for district in relationship with Contractor Selection based on criteria that combine qualifications, experience, fees and general conditions P Pros Contractor selection flexibility Design phase assistance Single point of responsibility Team concept Faster schedule Change flexibility Reduces adversarial relationship Difficult for district to evaluate validity of GMP Potential adversarial relationship with A/E consultants Best Suited Larger new or renovation project, schedule is sensitive, project is complex, project is subject to change Least Suited Smaller project Design Build Design/Builder team consist of builder, architect and engineers Selection based on proposal offering the best value to the district Pros Selection flexibility Single point of responsibility (design and construction) Faster schedule delivery Team Concept Loss of check and balance Difficult prices to manage Potential adversarial relationship Best Suited New or renovation project, schedule is sensitive Least Suited Project is complex Why CM@R Reduces and/or eliminates number of contracts held by District CM@R works with architect through design process District participates in sub-contract award CM@R provides Guaranteed Maximum Price (GMP) Why CSP Provides flexibility in selecting (price and other factors) Features single point of responsibility Invites competition Best Suited Larger new or renovation project Least Suited Smaller project

6 Procedure For Selection of Professional Services (Architects And Engineers) And truction Managers At Risk And Contractors The following steps will be followed for selection of professional services and construction management or s for construction projects: Step Responsible Parties Comments/Explanation 1. Authorization to solicit Board of Trustees Board approval will be required to commence RFQs for Professional Services the solicitation process for construction in RFPs for truction Manager/Risk excess of $1,000,000 CSPs or Bids for Contractors Board authorization to commence solicitation will not be required for construction projects less than $1,000, Preparation of advertisement, Director of Utilize existing forms subject to update, revision, RFQ, RFP or bid documents Purchasing modification and review 3. Review of advertisement, RFQ, Assistant RFP and bid documents Superintendent for Operational Services 4. Advertisement of RFQs, RFPs, Director of Advertise once a week for two consecutive CSPs or bids Purchasing weeks. Opening date scheduled for not earlier than third week 5. Receipt of proposals or bids Director of Purchasing Department Purchasing receives all proposals or bids 6. Opening bids and proposals Director of Purchasing department opens all bids and Purchasing proposals at School District offices Checks for complete submission Prepares copies for review by Administration Review Committee 7. Initial screening and review Administrative Administrative Review Committee Review Committee conducts initial review and screening Committee evaluations are compiled Committee recommends not more than four firms for each project 8. Review by Board Facilities Board Facilities Board Facilities Committee reviews Committee Committee (assisted) evaluation sheets from Administrative by Assistant Review Committee Superintendent of Committee has opportunity to review Operational Services complete submissions of firms recommended by Administrative Review Committee Committee asks any questions or suggests any additional information for consideration 9. Selection by Board of Trustees Board of Trustees All information presented to truction Committee shall be presented to Board Board considers recommendations and comments by Administration Board selects firms 10. Negotiation of fees and Assistant Negotiates fees contract Superintendent for Negotiates contracts Operational Services and Legal Counsel 11. Approval of contracts Board of Trustees Assistant Superintendent and Legal Counsel present proposed contract containing fees for Board review and approval

7 General Guidelines The following general guidelines are established for selection of professionals, s and construction managers at risk for construction projects: Local Presence The criteria in any RFQ, RFP, CSP or bid package will include criteria for local presence of all proposers or bidders. For purposes of this procedure, local presence means a permanent office in El Paso County with permanent staff present in the El Paso office. The criteria may not be applicable for certain projects if the only companies qualified to perform these projects (such as track resurfacing or artificial turf at the SAC) are not local companies. Spreading of Work and Projects It is the goal of the School District that major projects (being projects over $1,000,000) be spread so that numerous firms shall have the opportunity to provide services and work for the District. Major projects shall not be consolidated so that only a few firms receive the work. Administrative Review Committee The Administration Review Committee shall consist of the following: Assistant Superintendent for Operational Services, Assistant Superintendent for Business Services, Executive Director of Operational Services, Director of Facilities/ truction and Director of Purchasing. Prohibition on Lobbying or Solicitation Firms submitting proposals or bids shall not contact, lobby or solicit District staff members or members of the Board of Trustees regarding projects subject to the selection process. This prohibition shall commence from the date the authorization to solicit is approved and continue until final action and approval by the Board. All RFQs, RFPs, CSPs or bid packages shall contain a provision prohibiting contact, lobbying or solicitation, and a statement whereby each firm agrees to comply with this procedure. The form of the statement shall be developed by the Administration. Any staff member or board member who is contacted, lobbied or solicited in violation of this provision shall immediately report the violation to the Superintendent and/or the Board President. The Board reserves the right to disqualify any firm that violates the requirements of this procedure. This prohibition applies to all employees, agents, consultants or representatives of the firm. The following shall not constitute a violation of this prohibition on lobbying, contract or solicitation: (i) attendance at any meeting scheduled by the District open to all bidders or proposers, such as a pre-bid conference, or (ii) contact with the Director of Purchasing or Assistant Superintendent for Operational Services, or their designee, for the purpose of obtaining clarification regarding any of the procedures or requirements for a proposal or bid. Information Presented to Facilities Committee and Board The Administration shall present to both the Board Facilities Committee and the Board the following information: (i) the evaluation sheets developed by the Administrative Review Committee for all firms that submitted bids or proposals, and (ii) the full proposal or bid submissions of the firms that are recommended for consideration for a project. All such documents and information shall be returned to the Director of Purchasing or the Assistant Superintendent for Operational Services upon completion of the selection process. Meetings Between Staff and Firms All meetings between District staff and firms regarding ongoing District projects shall be held at the District offices, the construction sites, or the offices of the professionals and construction managers, unless this requirement is waived by the Superintendent. This prohibition shall not apply to social, civic, family or other events which are not for the purpose of discussing or conducting school business. Adopted: 3/2/04 Selection Criteria Professional Services 1. Ability to Perfor m 20% 2. References 20% 3. Past Experience with SISD 20% 4. Number of Personnel Available for Project 5% 5. Number of Registered Architects Assigned to 15% Project 6. Previous Experience with Educational Projects 15% 7. Local Presence 5% TOTAL 100% Contractors 1. Experience 20% 2. Project Management and Scheduling 15% 3. Fee Schedule: a. Pre-truction Fees; 15% b. CM@R Fees; c. Geneal Condition Fees 4. Past Performance 15% 5. Qualifications of Assigned Personnel 10% 6. Safety Record 5% 7. References 5% 8. Return of Savings 5% 9. Bonding Capacity 5% 10. Local Presence 5% TOTAL 100%

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