GOLDEN TULIP ESSENTIAL KIMBIMA Off Bintumani Drive, Aberdeen, Freetown, Sierra Leone REQUEST FOR QUOTATIONS (FOR GOODS)

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1 REQUEST FOR QUOTATIONS (FOR GOODS) To: All National and International Suppliers Date: Golden Tulip Essential Kimbima hotel, Freetown, Sierra Leone invites you to submit your quotation for the goods described herein. Partial Quotations may be rejected, and the Purchaser reserves the right to award a contract for selected items only. Any resulting order shall be subject to the General Conditions of Contract for Local/International Purchase Orders (available on request) except where modified by this RFQ. SECTION A: QUOTATION REQUIREMENTS: 1) Place of delivery for the Goods: For Domestic Suppliers = Golden Tulip Essential Kimbima, Off Bintumani Drive, Aberdeen, Freetown, Sierra Leone. For International Suppliers = Port of Freetown, Sierra Leone. 2) Quotations should be based on: For domestic companies; Ex Works insured and delivered to Golden Tulip Essential Kimbima, Freetown, Sierra Leone Or for non-domestic companies; At the port at Freetown, Sierra Leone 3) The delivery period required is 02 months from date of first payment (70% of the total amount). 4) Quotations must be valid for 60 days from the Return by Date given below ( ). 5) The warranty/guarantee offered shall be: 06 months. 6) Quotations and supporting documents as specified in Section B must be marked with the above and indicate your acceptance of the terms and conditions. 7) Quotations must be received, in sealed envelopes or by on the address as specified below, no later than: 1201 hours on ) Quotations must be returned to: RAHUL CHATURVEDI DEPUTY GENERAL MANAGER OFF BINTUMANI DRIVE, ABERDEEN FREETOWN, SIERRA LEONE = dgm@goldentulipessentialkimbimafreetown.com 9) The attached Schedule of Requirements at Section C and Technical Data at Section D detail the items to be purchased. You are requested to quote your delivered price for these items by completing and returning Sections B, C and D. Quotations that are responsive, qualified and technically compliant will be ranked according to price. A Local/International Purchase Order will be issued to the lowest priced quotation by item or by total. Only companies specializing in manufacturing or dealership of hotel glassware, crockery and chinaware should apply. A proof should be furnished for the same. For Domestic/International suppliers 70 %Payments will be made within 10(Ten) days upon finalisation of the supplier and remaining amount will be paid as agreed in the MOU/Contract/Agreement. 1

2 REQUEST FOR QUOTATIONS (FOR GOODS) Signed: Title/Position: Name For and on behalf of the Purchaser 2

3 Your quotation is to be returned on this Form by completing and returning Sections B, C and D including any other information/certification required within this RFQ. SECTION B: QUOTATION DETAILS 1) Currency of Quotation: Leones ( for Domestic suppliers ) US Dollars ( for International suppliers) 2) Delivery period offered: 02 (Two) months from date of 70% payment of the total amount. 3) The validity period of this Quotation is: 60 days from the Return by Date ( ). 4) Warranty period (where applicable):06 (six) months. 5) We enclose the following documents: i. A copy of a valid business licence For all suppliers ii. A copy of a valid business registration certificate - For all suppliers iii. A copy of a valid NRA Tax Clearance Certificates (for last three Financial Years) - For Domestic supplier. iv. NASSIT clearance For Domestic supplier v. A list of recent contracts performed - For all suppliers 6) We confirm that our quotation is subject to the General Conditions of Contract for Local/International Purchase Orders, and is based on the terms and conditions stated in your Request for Quotations referenced above. 7) We confirm that the prices quoted are fixed for the duration of the validity period and will not be subject to revision or variation. Authorised By: Signature: Name: Position: Date: (DD/MM/YY) Authorised for and on behalf of: Vendor: Address:.... 3

4 SECTION C: SCHEDULE OF REQUIREMENTS (TO BE PRICED BY BIDDER) Item No Description of Goods (In accordance with Section D) Unit of Measure Quantity 1 NUMBERS 1000 AP FORK 2 AP KNIFE NUMBERS AP SPOON NUMBERS TEA SPOON NUMBERS SOUP SPOON NUMBERS SIDE PLATE NUMBERS DESSERT PLATE NUMBERS DINNER PLATE NUMBERS TEA CUP WITH SAUCER NUMBERS SOUP BOWL WITH SAUCER NUMBERS CRUET SET NUMBERS 50 Delivered Unit Price Leones/ US Dollars Delivered Total Price Leones/ US Dollars 12 LADDLE SRVING SPOON / NON PERFORATED NUMBERS HIGH BALL GLASS NUMBERS RED WINE GLASS NUMBERS PILSNER GLASS NUMBERS 300 Authorised By: Total including packaging and shipment charge ( if applicable) Signature: Name: Position: Date: (DD/MM/YY) 4

5 Authorised for and on behalf of: Vendor: SECTION D: TECHNICAL DATA Item No 1 STAINLESS STEEL SIZE =201 MM 2 STAINLESS STEEL SIZE =240 MM 3 STAINLESS STEEL SIZE =198 MM 4 STAINLESS STEEL SIZE =144 MM 5 STAINLESS STEEL SIZE =189 MM 6 CHINAWARE SIZE = 6 INCHES Technical Data 7 CHINAWARE SIZE = 8 INCHES 8 CHINAWARE SIZE = 11 INCHES 9 CHINAWARE SIZE = 250 ML 10 CHINAWARE SIZE = 300 ML 11 CHINAWARE ONE HOLE AND THREE HOLES 12 STAINLESS STEEL SIZE = 280 MM HIGHER INDEX OF REFRACTION / NORMAL OR CRYSTAL GLASS SIZE = 220 ML HIGHER INDEX OF REFRACTION / NORMAL OR CRYSTAL GLASS SIZE = 400 ML HIGHER INDEX OF REFRACTION / NORMAL OR CRYSTAL GLASS SIZE = 345 ML We confirm that we comply with the technical requirements as detailed above. Authorised By: Signature: Name: Position: Date: (DD/MM/YY) 5

6 Authorised for and on behalf of: Vendor: 6