Flood and River Erosion Management Agency of Assam(FREMAA)

Transcription

1 Project Title: SHOPPING FOR GOODS. REQUEST FOR QUOTATION (RFQG) Assam Integrated Flood and Riverbank Erosion Risk Management Investment Programme. Source of Funding: ADB Loan. Contract Ref: AFRERM(P)/FIN/4-2010(PART-II) Date of Issue of Request - 26/08/2017 To,... Sir, 1. The Chief Executive Officer, Flood and Riverbank Erosion Management Agency of Assam (FREMAA), Assam hereby requests the two separate quotations for the supply of the following items: [For specification refer to page no 7] 1. Laptop. 2. External Hard Disk. To assist you in the preparation of the price quotation, the necessary technical specifications and required quantities are enclosed. 2. You may quote for any one or more items. Each item shall be evaluated and finalized if it meets all technical criteria and offering the lowest evaluated price for each item. 3. One original copy of the Price Quotation with the Form of Bid and clearly marked Original and one copy marked as Copy should be submitted quotation in the attached format should be sealed in an envelope and addressed to : The Chief Executive Officer, Flood and River Erosion Management Agency of Assam, 4th Floor Naynatara Building, Sixmile, Guwahati-22, 4. The quotation in duplicate and in English language, should be accompanied by adequate technical documentation and catalogue(s) and other printed material or pertinent information (in English language) for each item quoted, including names and address of firms providing after-sales service facilities in Guwahati, Assam. 5. The deadline for receipt of your quotation(s) by the Purchaser at the address indicated in Paragraph 3 is 04/09/2017 till 3.00 pm and the quotation will be opened on the same day from 4 pm. Intending bidders may remain present at the FREMAA conference hall during the time of opening of the quotations. Page 1 of 7

2 6. Only one set of quotations for the above items should be submitted. 7. Quotation(s) should be submitted as per the following instructions and in accordance with the attached Contract. The attached Terms and Conditions of supply is an integral part of the Contract. (i) (ii) (iii) (iv) (v) PRICES: The prices should be quoted inclusive of taxes for supply in the Office of the Chief Executive Officer, AIFRERMA (as mentioned in Para 3). EVALUATION OF QUOTATION: Offers determined to be substantially responsive to the technical specifications will be evaluated by comparison of their prices. In evaluating the quotations, the Purchaser will adjust for any arithmetical errors as follows: (a) Where there is a discrepancy between amounts in figures and in words, the amount in words will govern. (b) Where there is a discrepancy between the unit rate and the line item total resulting from multiplying the unit by the quantity, the unit rate as quoted will govern. (c) If a Supplier refuses to accept the correction, his quotation will be rejected. In addition to the quoted price, the evaluated price shall include taxes. AWARD OF PURCHASE ORDER: The award will be made to the bidder offering the lowest evaluated price that meets the required standards of technical and financial capabilities. The successful bidder(s) will sign a Contract as per attached form of contract and terms and conditions of supply. VALIDITY OF OFFER: The quotation(s) should be valid for a period of forty five (45) days from the deadline of receipt of quotation(s) indicated in Paragraph 5 of this Request for Quotation. If you withdraw your quotation during the validity period and/or refuse to accept the award of a contract when and if awarded, then you will be excluded from the list of suppliers for the project for two years. 8. Further information can be obtained from: Technical Officer (Computer) O/o the Flood and Riverbank Erosion Management Agency of Assam(FREMAA), 4th Floor Naynatara Building, Sixmile, Guwahati-22, 9. The Purchaser intends to apply funds from the Asian Development Bank (ADB) for eligible payments under the Purchase Order resulting from this RFQ. 10. Bidders shall observe the highest standard of ethics during the procurement and execution of such contracts. If it is determined that the bidder recommended for award or any other party, has engaged in corrupt, fraudulent, collusive practices in completing for, or executing the contract, the bid will be rejected as the ADB s Anticorruption Policy. Administrative Officer, FREMAA. Page 2 of 7

3 FORM OF CONTRACT THIS AGREEMENT number... made on..., , between... (hereinafter called the Purchaser ) on the one part and...(hereinafter called the Supplier ) on the other part. WHEREAS the Purchaser has requested for quotation for... (description of goods) to be supplied by Supplier, viz. Contract... (hereinafter called Contract ) and has accepted the Bid by the Supplier for the supply of goods under Contract at the sum of Rs... (Rupees... ) hereinafter called the Contract Price. NOW THIS AGREEMENT WITHNESSETH AS FOLLOWS: 1. The following documents shall be deemed to form and be read and construed as part of this agreement, viz. (a) Request for Quotation: Terms and Conditions of Supply, Technical Specification: (b) Addendum (if applicable); 2. Taking into account, payments to be made by the Purchaser to the Supplier as thereafter mentioned, the Supplier hereby concludes an Agreement with the Purchaser to execute and complete the supply of goods under the Contract and remedy any defect therein in conformity with the provisions of the Contract. 3. The Purchaser hereby covenants to pay, in consideration of the acceptance of Contract, supply and delivery of the goods and remedying of defects therein, the Contract Price in accordance with Payment Conditions prescribed by the Contract. IN WITNESS whereof the parties hereto have executed the Contract under the laws of India on the date indicated above. Signature and seal of the Purchaser: FOR AND ON BEHALF OF Signature and seal of the Supplier: FOR AND ON BEHALF OF Name of Authorized Representative. Name of Authorized Representative. Page 3 of 7

4 TERMS AND CONDITIONS OF SUPPLY Project Name: Assam Integrated Flood and Riverbank Erosion Risk Management Investment Programme. Purchaser: The Chief Executive Officer, Flood and River Erosion Management Agency of Assam (FREMAA), Assam Consignee:... Package No Schedule for Supply: Item. Details Quantity. Delivery time. 1. Laptop. Core i5(5 th gen or above), 4GB RAM,1TB HDD, Pre installed with windows 10, 15 inch and above with carry bag(preferable Brands HP/LENOVO) 6 5 days 2. External HDD 2TB 2 1. Fixed Price: The prices indicated above are firm and fixed and not subject to any adjustment during contract performance. Page 4 of 7

5 2. Delivery Schedule: The delivery should be completed as per above schedule but not exceeding 5 days from the date of signing of contract. 3. Applicable Law: The Contract shall be interpreted in accordance with the laws of India. 4. Resolution of Disputes: The Purchaser and Supplier shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute between them under or in connection with the Contract. In case of a dispute between the Purchaser and the Supplier, the dispute shall be settled in accordance with the provisions of the laws(arbitration law or rules of the Purchaser s country). 5. Deliver and Documents: Upon delivery/shipment, the Supplier shall notify the Purchaser by letter / fax the full details of the delivery/shipment including purchase order number, description of goods, quantity. The Supplier shall sent the following documents to the Purchaser (i) (ii) (iii) (iv) (v) Copies of the Supplier s invoice showing goods description, quantity, unit price, and total amount; Copies of the packing list identifying contents of each package; Manufacturer s or supplier s warranty certificate; Certificate of origin; Certificate of quality. 6. Payment: Payment shall be made on receipt of the goods in full and good condition and after successful installation in the office of the Purchaser. (as mentioned in Para 3) 7. Warranty: Goods offered should be covered by manufacturer s warranty for at least 12 months from the date of delivery to the Purchaser. 8. Required Technical Specification: (i) General Description with brand name and configurations. (ii) Specific details and technical standards with upgrade option. (iii) Performance Parameters. Supplier confirms compliance with above specifications (Note: In case of deviations supplier to list all such deviations). 9. Failure to Perform: The Purchaser may cancel the Agreement if the Supplier fails to deliver the goods in accordance with the above terms and conditions, in spite of a 10 days notice given by the Purchaser without incurring any liability to the Supplier. NAME OF SUPPLIER:... Authorized Signature:... Place:... Date:... Page 5 of 7

6 FORM OF QUOTATION. To;... (Purchaser s Name)... (Purchaser s Address)... We offer to execute... (name and number of Contract) in accordance with the Conditions of Contract accompanying this Quotation for the Contract Price of Rs... (Rupees... ) We propose to complete the delivery of Goods described in the Contract within the following delivery Time from the date of Signing of the Contract. Price and Schedule for Supply; Sl. Item No. Quantity Unit Price Total Price Delivery Time. No This Quotation and your written acceptance will constitute a binding Contract between us. We understand that you are not bound to accept the lowest or any Quotation you receive. We hereby confirm that this Quotation complies with the Validity of the Quotation and Warranty conditions required by the Request for Quotation document. Authorized Signature:... Name and Title of Signatory:... Name of Supplier:... Address:... Phone Number:,... Fax No. If any:... Page 6 of 7

7 SPECFICATION OF ITEMS Item. Details Quantity. Delivery time. 1. Laptop. Core i5(5 th gen or above), 4GB RAM,1TB HDD, Pre installed with windows 10, 15 inch and above with carry bag(preferable Brands HP/LENOVO) 6 5 days 2. External HDD 2TB 2 Page 7 of 7