Please arrange to supply the following materials as per rates, terms and conditions mentioned below:-

Transcription

1 ईटन क लफस ल मट ड (क ल इ डय ल मट ड क अन ष ग ) (भ रत सरक र क उप"म) अ$य%-सह-'ब धक नद शक क क य लय स म, 'ब धन -वभ ग("य क ध), स कत ड़य प0 ल य- डस रगढ़, 2ज-ब4व न, प.ब ग ल Eastern Coalfields Limited (A Subsidiary of Coal India Limited) A Government of India Undertaking Office of the Chairman-Cum-Managing Director, Materials Management Deptt - (Purchase) Wing, Sanctoria, PO- Disergarh, Distt-Burdwan, West Bengal (Pin No ) CIN: U10101WB1975GOI Fax : , id: mmecl@rediffmail.com Website: CST REGN. No: VAT Regn.No WBST REGN.NO: = PURCHASE ORDER = Purchase Order No: (40) Dated: Registered A/D To: M/s. TRD International, 81, Chaitanya Bldg, C.G. Road, Ahmedabad , Fax no: Gujarat id: trdinternational999@gmail.com Dear Sir, Sub: Purchase Order for supply of CO2 Absorbent. Ref: 1. Our tender no: ECL/PUR/ /L/CO2 Absorbent/173, opened on ; subsequent correspondences resting with the last letter no: ECL/PUR/ /L/CO2 Absorbent/173/997, dated Your offer against the above tender and subsequent letters resting with the dated Please arrange to supply the following materials as per rates, terms and conditions mentioned below:- Sl. Description of item No. 1. Soda Lime CO2 Absorbent To be packed in suitable strong, dry, air tight and water proof jars which will contain 2 Kg each of CO2 Absorbent Material Code Quantity Unit Price (each) Unit Extended Value Required (Rs.) (Rs) 9000 Jars ,35, Detailed Technical Specifications, conditions and scope of supply shall be as per (Annexure I, attached) TOTAL 7,35, (TOTAL EXTENDED VALUE: RUPEES SEVEN LAKH THIRTY FIVE THOUSAND SEVEN HUNDRED AND FIFTY ONLY)

2 PO No: (40), dated on M/s. TRD International, Pg 2 of 6 =/Terms & Conditions/= 1) Price: The above price is FIRM & on FOR destination basis till completion of supply. 2) Excise Duty: NIL. 3) CST: CST is 2% against Form-C. 4) Packing & Forwarding charges, Freight charges, Testing charges: NIL. 5) Transit Insurance charges: NIL. 6) Consignee: Superintendent (Rescue), Mines Rescue Stations, ECL, Sitarampur Dist: Burdwan (WB) NOTE FOR CONSIGNEE: Please send SR Notes, Challan, Inspection Note and 3 (three) copies of bills (including the original) and any other requisite documents, to the Paying Authority. Except under specific instructions, delivery to stores is restricted upto 3.00 P.M. on all working days except Saturdays. 7) Packing: To be packed in suitable strong, dry, airtight & water proof container Which will contain 2kg of CO² Absorbent. In side the container soda lime shall be packed in good quality air tight & water proof packets pkts (approx) will be packed in wooden cases/ card box so as to withstand transit hazard. 8) Marking: Packing shall be legibly and indelibly marked with the following information:- i. Name of materials. ii. Net weight of contents. iii. Date / year of manufacture. iv. Manufacturers name. v. Lot no. / Batch no. vi. Expiry date. 9) Paying Authority: Dy. CFM, Mines Rescue Station, ECL, Sitarampur, Burdwan(WB). 10) Payment Terms: 100% payment will be made by cheque within 21 days of receipt and acceptance of materials at consignee s end or submission of (i) Bills (ii) Latest valid Sales tax Clearance certificate and any other documents stipulated as per the order; whichever is later. Payee details: 1. Name of the Payee in Block TRD INTERNATIONAL Letter 2. Address 81, CHAITANYA BLDG, C.G. ROAD, AHMEDABAD , GUJARAT 3. Bank Account No. of Payee Name of Bank STATE BANK OF INDIA 5. Name of Branch and Branch Code 6. PAN Card no. of Payee AABHT5719E 7. IFSC Code SBIN SOMESHWAR COMPLEX BRANCH, SATH SANGTH BUILDING 132 Ft. RING ROAD, SATELLITE, AHMEDABAD ; BRANCH CODE ) Delivery: The Materials should be delivered in two equal lots at the interval of three months. The first lot of delivery should be made within one month of placement of purchase order. Completion of supply of both the installments within four months from the date of receipt of order. 2

3 PO No: (40), dated on M/s. TRD International, Pg 3 of 6 12) Dispatch Instruction: Materials duly packed and insured are to be delivered by road consigned to the above consignee on freight paid basis. One copy of dispatch document should invariably be forwarded to the Sr. Manager (P), ECL HQ. 13) Price fall clause: The prices charged for the stores to be supplied under this supply/purchase order by you shall in no event exceed the lowest price at which you sell the stores or offer to sell the stores of identical description to any customer during the tenure of this supply order. If any time during the said period you reduce the sale price, sell or offer to sell such stores to any customer at a price lower than the ordered price, you shall forthwith notify such reduction of sale or offer to sale to us to enable us to amend the rates of the order and stores supplied after the date coming into force on such reduction or sale shall stand correspondingly reduced. 14) Price Certificate: You should submit a certificate along-with each bill as stated below:- The rates of the stores under this contract are the lowest at which we are selling to any other customer / Govt. Deptt./Under taking/subsidiary of CIL. If the materials are sold at any lower rate than mentioned herein to any other agency, the same will automatically be applied to this contract from the date. 15) L. D (Liquidated Damage) Clause: (a) To recover from the successful tenderer as agreed, liquidated damages, a sum not less than ½% (half percent) of the price of any stores, which the successful tenderer has not been able to supply for each week or part of week during which the delivery of such stores may be in arrears, limited to 10% (ten percent). Where felt necessary, the limit of 10% (ten percent) can be increased to 15% (fifteen percent). (b) To purchase elsewhere, after due notice to the successful tenderer on their account and at the risk of the defaulting supplier, the stores not supplied or others of a similar description without canceling the supply order in respect of the consignment not yet due for supply. (c) To extend the delivery period with or without penalty, as may be considered fit and proper. The penalty, if imposed, shall not be more than the agreed liquidated damages referred to as Clause (a) above. (d) To cancel the supply order or a portion thereof if ECL decide to purchase the stores at the risk and cost of defaulting supplier and also. (e) To forfeit the security/earnest money in full or in part. (f) Wherever under this contract a sum of money is recoverable from any payable by the supplier, ECL shall be entitled to recover such sum by appropriating, in part or in whole deducting any sum or which at any time thereafter may become due to the successful tenderer in this or any other contract. Should this sum be not sufficient to recover the full amount recoverable, the successful tenderer shall pay to ECL on its demand. The successful tenderer shall however, not be entitled to get any gain on any such purchase. 16) Submission of Bills: You shall submit five copies of the Bills to the consignee along with other requisite documents as required as per the conditions of the Purchase Order. Separate bills /challans should be raised for each consignment along with consignment note, Guarantee/Warranty Certificate, and other relevant documents as required as per the Purchase order conditions. Separate bills / challans to be raised for each consignment and B.C. No. of this purchase order should be indicated in each bill. 17) This purchase order is subject to the printed General Terms and Conditions for supply of Stores (Annexure III) as attached unless otherwise stated on the body of this order. General terms and conditions attached with NIT/ tender documents provided to you are also an integral part of this purchase order. 18) Inspection: The materials to be supplied against the order are subject to inspection by the authority to be deputed for the purpose before dispatch, if required. 3

4 PO No: (40), dated on M/s. TRD International, Pg 4 of 6 The materials to be supplied in complete against our order are subject to inspection at consignee s end on each lot of supply by the Superintendent (Rescue) MRS (S) or by his representative and store clearance, for the acceptance of the materials. The random sample from each batch of supply may be sent to any Govt. Testing Laboratory and cost shall be borne by the supplier. The result of inspection shall be final and binding upon to the supplier. If any stores or any portion of the items are rejected, consignee will have liberty to:- a) Allow the party for satisfactory replacement of the rejected part within specified time and the supplier will bear the cost of replacement without any extra payment. b) Terminate the contract either in part of whole rejected part. 19) Guarantee/Warranty: Manufacturers guarantee and test certificate should be furnished by you along with the supply. Minimum two years guarantee/warranty from the date of supply. 20) Security Deposit: Exempted, since your firm is NSIC registered. The NSIC of your firm (M/s TRD International) is valid upto In case the NSIC is renewed to cover up delivery schedule of the order you shall be exempted from Security deposit against submission of documentary evidence or you may therefore be asked, to deposit security money as per NIT (Annexure II). 21) The terms and conditions of NIT will also be the integral part of this purchase order. 22) Dispute: In case of any dispute the decision of GM (MM)/(Pur) shall be final and binding on you. 23) Test Certificate: Test certificate for every batch from any Govt. Test laboratory to be submitted with the supply of materials. 24) Identification Marking: Manufacturer s trade marking etc. must be indicated on each store. 25) All disputes are under the jurisdiction of Asansol Court. Please quote the Purchase Order No. and date in all your correspondence. Duplicate copy of this order, duly signed, should be returned to this office within 10 (ten) days as a token of acceptance of this order and in case the same is not received as above, it will be presumed that you have accepted the order. Encl: 1. Annexure I: Detailed technical specifications. 2. Annexure II: Format for Guarantee bond for security. 3. Annexure III: General terms & conditions for supply of stores Yours faithfully, For and on behalf of ECL (D. Kumar) Sr. Manager (Pur) (S. Anwer) CM (Pur)- III Cc to: CVO / TS to CMD / GM(MM)(Stores) / GM(MM)(Pur) / GM (Projects), Projects & Planning dept., - ECL HQ Cc to: GM (Rescue), Mines Rescue Station, ECL, Sitarampur, Burdwan(WB). Cc to: GM (Fin) I/c ECL Hqrs / Dy. CFM (MRS), ECL, Sitarampur, Burdwan(WB) Above is covered under BC No: MRS/14-15/002503/P-2/28 dated for Rs 7,43, (Rupees Seven Lakhs Fourty Three Thousand One hundred and Thirty) only. Cc to: Superintendent (Rescue), Mines Rescue Station, ECL, Sitarampur Burdwan(WB). Cc to: Sr. Manager (Fin/MM), ECL-HQ Cc to: Progress Cell, ECL HQ This ref. to Indent No. ECL/MRS(S)/Supdt/CO2/13/804 dated , forwarded under Note sheet no ECL/MRS(S)/Supdt/CO2 Abs /14-15/147, dated & IC No dated Cc to: GM (MM) BCCL/CCL/NCL/SECL/MCL/WCL Cc to: Asstt. Commissioner, Commercial Taxes, Central Section, 14, Beliaghata Road, Kolkata Sr. Manager (Pur) CM (Pur) - III 4

5 PO No: (40), dated on M/s. TRD International, Pg 5 of 6 Detailed Specifications of Soda Lime CO2 Absorbent. IS: 5321/1969 with latest amendment including its grading. Annexure-I 1.0 Specification a) Moisture 16-19% by weight. b) Activity test for CO2 absorbent: Minimum 55 Minutes. c) Hardness Number:: Minimum I.S. Specification 5321 of 1969 with latest amendment for CO2 absorbent, Including its grading. 3.0 Packing:- To be packed in suitable strong, dry, airtight & water proof container Which will contain 2kg of CO² Absorbent. In side the container soda lime shall be packed in good quality air tight & water proof packets pkts (approx) will be packed in wooden cases/ card box so as to withstand transit hazard. 4.0 Marking:- Packing shall be legibly and indelibly marked with the following information:- a) Name of the materials. b) Net weight of contents. c) Date/year of manufacture. d) Manufacturers name and its recognized trade mark, if any. e) Batch No. f) Expiry date. 4.1 TOTAL QUANTITY REQUIRED: 9000 Jars. 5.0 Test certificate for every batch from any Govt. Test Laboratory to be submitted along with tender and during supply of materials. 5.1 Random samples from each Batch of the supply at Mines Rescue Station Stores may be collected by the Superintendent, MRS Sitarampur for testing at any Govt. Laboratory if seems necessary by the superintendent. The cost of such test will be borne by the Supplier which will be deducted from the bill. 5.2 Materials shall be rejected in case it fails during the Laboratory test at any Govt. test Laboratory as well as FIELD TRIAL conducted at Mines Rescue Station, Sitarampur Training Gallery. 5.3 Guarantee/Warranty:: Manufacturers guarantee and test certificate should be furnished by the supplier along with the items. Minimum two years guarantee/warranty from the date of supply. Sr. Manager (Pur) CM (Pur) - III 5

6 PO No: (40), dated on M/s. TRD International, Pg 6 of 6 Guarantee Bond for Security Annexure-II In consideration of M/s Eastern Coalfields Ltd. (A subsidiary of Coal India Ltd.), Sanctoria, P.O. Dishergarh, Dist. Burdwan (hereinafter called The Company ) having agreed to exempt M/s (Name and address of Contractor(s) (hereinafter called the said contractor(s) ) from the demand, under the terms and conditions of an Agreement / Order no. dated made between the company and the said contractor(s) for (insert the job description of the agreement/order) (hereinafter called the said Agreement ) of security deposit for the due fulfillment by the said contractor(s) of the terms and conditions contained in the said Agreement, on production of a Bank Guarantee for Rs (Rupees only) we (indicate the name of the Bank with Address) (hereinafter referred to as the Bank ) at the request of the contractor(s) do hereby undertake to pay the Company an amount not exceeding Rs against any loss or damage caused to or would be caused to or suffered by the Company by reason of any breach by the said contractor(s) of any of the terms or conditions contained in the said Agreement. 2. We (indicate the name of the Bank) do hereby undertake to pay the amounts due and payable under this guarantee without any demur, merely on a demand from the Company stating that the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the Company by reason of breach by the said contractor(s) of any of the terms and conditions contained in the said Agreement or by reason of the said contractor(s) failure to perform the said Agreement. Any such demand made on the bank shall be conclusive as regards the amount due and payable by the Bank under this Guarantee. However, our liability under this Guarantee shall be restricted to an amount not exceeding Rs. 3. We undertake to pay to the Company any money so demanded notwithstanding any dispute or disputes raised by the said contractor(s) in any suit or proceeding pending before any court of Tribunal relating thereto our liability under this present being absolute and unequivocal. The payment so made by us under this bond shall be a valid discharge of our liability for payment thereunder and the said contractor(s) shall have no claim against us for making such payment. 4. We, (indicate the name of the Bank) further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said Agreement and that it shall continue to be enforceable till all the dues of the company under or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till the company certifies that the terms and conditions of the said Agreement have been fully and properly carried out by the said contractor(s) and accordingly discharges this guarantee. Unless a demand or claim under this guarantee is made on us in writing on or before the we shall be discharged from all liability under this guarantee thereafter. 5. We (indicate the name of Bank) further agree with the Company that the Company shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement or to extend time of performance by the said contractor(s) from time to time, or to postpone for any time or from time to time any of the powers exerciseable by the Company against the said contractor(s) and to forbear or enforce any of the terms and conditions relating to the said agreement and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the said contractor(s) or for forbearance, act or omission on the part of the Company or any indulgence by the Company to the said contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us. The Bank further agrees that in case this guarantee is required for a longer period and it is not extended by the Bank beyond the period specified above, the bank shall pay to the Company the said sum of Rs or such lesser sum as may then be due to the Company and the Company may demand. 6. This Guarantee will not be discharged due to the change in the constitution of the Bank or the said contractor(s). 7. The Bank has under its constitution power to give this guarantee and Mr. (Designation) who has signed it on behalf of the Bank has authority to do so. 8. We (indicate the name of Bank) lastly undertake not to revoke this guarantee during its currency except with the previous consent of the Company in writing. Dated the Day of Signature of the Authorised Person For and on behalf of the Bank 6