Enq. No. CCL/SM(P)/AK/SYKES/13 14/ opened on

Transcription

1 ( A Subsidiary of Coal India Limited ) MATERIAL MANAGEMENT DEPARTMENT Darbhanga House : Ranchi (Jharkhand) Ph: (PBX) : / ; GM (MM) / Fax (91) (0651) Website: Formal Supply Order BY REGISTERED POST No (Sykes Pump Sps) Dated : To M/s Alson Marketing & Services Pvt. Ltd. #403, Commerce Tower (Opp Church Complex) Main Road, Ranchi ITEM CATEGORY FIRM CATEGORY E&M spares) Pvt.Ltd. STE TENDER CATEGORY Sub : Supply of Sykes Pump Spares (Model HH220i) to Piparwar against Single Tender Enq. No. CCL/SM(P)/AK/SYKES/13 14/ opened on Ref: (i) Your offer No. ALS/QTN/112/13 14/ALLIGHTSYKES dated & subsequent letters latest dated 07/03/ (ii) dtd from Rebecca Lanham of M/s AllightSykes Pty Ltd.,,Australia Dear Sirs, With reference to the above, you are requested to supply the materials as per details given below at the prices and terms & conditions as detailed below : SCOPE OF SUPPLY : Sykes Pump Spares (Model HH220i) to Piparwar Sl.no. Item Description Part No. Qty (Nos) Basic Price (Rs.) Extd.Unit Price (Rs.) 1 Shaft BU 2 Shaft Sleeve Mechanical Seal JC Impeller Front Wear Plate Stuffing Box Plate Gasket Bearing Lock Nut Bearing Lock Nut Washer 9 Bearing Spacer(Pair) 10 Priming Spares Kit SKPHH220IMS

2 11 Bearing Bracket XH80BBJ Cover Joint 12 Clampring O Ring Viton V O Ring Viton V Washer Sealing M12 O Ring Washer Sealing M16 O Ring Impro Seal 75 mm Shaft 18 Impro Seal 90 MM Shaft Plate 19 Shim Shim Shim Total Basic Price(Rs.) 42,53, CVD+Ed. Cess+SAD@12.36%on original QP i.e. Rs.43,40, P&F@1% Freight@1% Insurance@1% Landed Cost(Rs.) Order Value :The total procurement value is Rs. 51,57, (Rupees Fifty One Lacs Fifty Seven Thousand One Hundred Fifty Three and Paise Eighty Eight ) only including all taxes & duties on FOR Destn. Basis. 2. PRICE : Firm & on FOR destination basis. 3. Sales tax/jvat : JVAT shall be payable extra as applicable. Present rate on Basic Rate. However, Input Tax Credit shall be availed, if applicable. 4. PACKING & FORWARDING : Shall be paid 1% of unit rate (Basic Price) as indicated above. 5 FREIGHT & INSURANCE : 1% and 1% of unit rate (Basic Price) as indicated above shall be paid extra. 6. EXCISE DUTY/CVD : Extra as applicable. Present rate However, CVD/SAD will be paid subject to documentary evidence & submission of 1 st stage dealer invoice for CCL to avail CENVAT. The necessary papers will be provided to avail CENVET Credit. The ED amount will not be more than the CVD+ED.CESS+SAD. You shall have to submit Original Bill Of Entry enabling CCL to avail credit of CVD (=CENVAT). N.B : Any increase in taxes /Duties beyond the stipulated delivery period will be to your account.

3 No (Sykes Pump Sps) Dated : DELIVERY PERIOD : Within 04 to 06 months from the date of receipt of supply order. 8. CONSIGNEE: The Depot Officer, Regional Stores, CCL, Piparwar 9. PAYING AUTHORITY : Area Finance Manager(PPR) CCL,Piparwar 10. MODE OF DESPACTH : By Road Transport on freight paid basis 11. TERMS OF PAYMENT : 100% payment will be made by the Paying Authority within 21 days of receipt and acceptance of materials or bill(s) whichever is later at consignee end. 12. SUBMISSION OF BILL(S) & DOCUMENTS : Bill(s) for 100% value of materials shall be submitted to the Paying Authority in triplicate, duly stamped signed and pre receipted for arranging payment. (a) Following documents duly authenticated by you, wherever required, should be submitted to the Consignee : i) One copy of the Bill / Challan ii) Copy of Guarantee / Warranty Certificate iii) Any other documents mentioned in the order along with following IMPORT DOCUMENTS : a. Packing lists of your Principal M/s AllightSykes Pty Ltd., AUSTRALIA b. Authenticated copy of Bill of Lading / Air Way bill c. Authenticated copy of Bill of Entry. (b) Following documents duly authenticated by you, wherever required, should be submitted to the paying Authority: i) Bill(s) in triplicate duly receipted and stamped ii) Delivery Challan duly receipted by the Consignee. iii) Warranty / Guarantee Certificate iv) Price Fall Clause Certificate v) Price Certificate vi) Any other documents specified in the order alongwith following IMPORT DOCUMENTS: a. Packing list of your Principal M/s AllightSykes Pty Ltd., AUSTRALIA b. Authenticated copy of Bill of Entry. c. Authenticated copy of Bill of Lading / Air Way bill. Auditor certificate certifying that you have paid Customs Duty as per prevailing Customs Rates and refund if any shall be passed on to CCL. The photocopy as well as original are to be furnished wrt (a) & (b) above. All originals will be returned to you after verification with photocopies submitted and after suitable endorsement on the original documents. The consignee after verification of the documents and final inspection of the materials as per the order shall forward the bill along with SRV (Stores Receipt Voucher) to the Paying Authority for arranging payment within the time specified. 13. GUARANTEE / WARRANTY : a) The seller shall be fully responsible for the manufacturer s warranty in respect of proper design, quality and workmanship of the spares correctness and their proper fitment to the machines for which they shall be purchased for a period 12 months from the date of installation & commissioning or 18 months from the date of shipment, whichever is earlier. b) Wherever stores / spares will be found sub standard, the same must be replaced free of cost within two weeks of receipt of intimation by that of good quality failing which action as deemed fit may be taken.

4 No (Sykes Pump Sps) Dated : INSPECTION : Initial inspection is not required. However, final inspection shall be carried out by the GM(E&M) or his authorized representative on receipt of materials at consignee end. Notice for inspection shall be given by the consignee immediately on receipt of the materials. 15. PRICE CERTIFICATE : Please certify on the body of each and every bill that the prices charged are same as applicable to other Govt. Deptt. / Undertaking including DGS & D. 16. ISSUE OF WAY BILL: If required, the road permit shall be obtained from the consignee well within the delivery period of the order. A copy of duly filled up Form JVAT504G(2 page sample copies enclosed)indicating the information to be furnished by the consignor to the consignee (Fields under Sl. No. 2 & 4 of the Form ) for issuing e permit/from JVAT 504G. After issue of e permit, a secret code is sent by SMS (system generated) to the consignor s mobile to enable them log in the jharkhandcomtax.gov.in portal for filling up the Transport detail & Invoice details and thereafter printing a hard copy of the same. Waybill should be sought by the consignor immediately after readiness of material. 17. SECURITY DEPOSIT : N.A. 18. IDENTIFICATION MARKS : The make / identification marks of the manufacturer AllightSykes must be clearly embossed/ engraved/punched/tagged on each of the items at a visible place, which is not subject to normal wear and tear for convenience of identification at any time. 19. SPECIAL INSTRUCTION : One copy of the Challan and invoice showing dispatch details and other documents must be sent to this office and the Office of the GM(E&M), CCL, Ranchi to know the dispatch particulars. 20. PRICE FALL CLAUSE :i) The price charged for stores supplied under this contract by you shall in no event exceed the lowest price at which you sell the stores of identical description to any other organization / Govt. Deptt. Including DGS&D during the period of contract. ii) In the event of prices going down, you shall promptly supply such information to enable the company to amend the contracted rates for subsequent supplies. iii) If at any time, during the said period, the contractor reduces the sale price of such stores, or sells such stores toany other organization at a price lower than the price chargeable under this contract, the contractor shall forthwith notify such reduction of sale price to the consignee concerned under intimation to the General Manager (MM), CCL, Darbhanga House, Ranchi and the price payable under the contract for the stores supplied after the date of coming into force of such reduction or sale shall correspondingly reduced. 21. LIQUIDATED DAMAGES The time for and the date of delivery of the stores stipulated in the Purchase order shall be deemed to be of the essence of the contract and delivery of the stores must be completed by the date specified. In the event of failure to delivery or dispatch the stores within the stipulated date/period in accordance with the samples and/or Specifications mentioned in the supply order and in the event of breach of any of the terms and conditions mentioned in the supply order, Central Coalfields Ltd. should have the right : a) To recover from the successful tenderer as agreed liquidated damages, a sum not less than 0.5% (half percent)of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to 10%. Where felt necessary the limit of 10% can be increased to 15% at the discretion of Head of the Materials Management Division.

5 No (Sykes Pump Sps) Dated : b) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or others of a similar description without canceling the supply order in respect of the consignment not yet due for supply or (c) To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also (d) To extend the period of delivery with or without penalty as may be considered fit and proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages referred to in clause (a) above. (e) To forfeit the security deposit full or in part. (f) Whenever under this contract a sum of money is recoverable from and payable by the supplier, Central Coalfields Ltd. shall be entitled to recover such sum by appropriating, in part or in whole, by deducting any sum or which at any time thereafter may become due to the successful tenderer in this or any other contract. Should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay Central Coalfields Limited on demand the remaining balance? The supplier shall not be entitled to any gain on any such purchase. 22. FORCE MAJEURE CLAUSE: If the execution of the contract/supply order is delayed beyond the period stipulated in the contract/supply order as a result of outbreak of hostilities, declaration of an embargo or blockade, or fire, flood, acts of nature or any other contingency beyond the supplier's control due to act of God then Central Coalfields Limited may allow such additional time by extending the delivery period, as it considers to be justified by the circumstances of the case and its decision shall be final. If and when additional time is granted by Central Coalfields Limited, the contract/supply order shall be read and understood as if it had contained from its inception the delivery date as extended. a) The supplier will advise, in the event of his having to resort to this clause by a registered letter duly certified by the Local chamber of Commerce or Statutory authorities, the beginning and end of the causes of the delay, within fifteen daysof the occurrence and cessation of such force majeure conditions. In the event of delay lasting out of force majeure CCL will reserve the right to cancel the contract and provisions governing termination of contract, as stated in the bid documents will apply b) For delays arising out of force majeure, the supplier will not claim extension in completion date for a period exceeding the period of delay attributable to the causes of force majeure and neither CCL nor the bidder shall be liable to pay extra costs provided it is mutually established that force majeure conditions did actually exist. 23. JURISDICTION: The Court at Ranchi in Jharkhand State only will have the jurisdiction to deal with and decide any legal matter or dispute whatsoever arising out of our contract. Other terms and conditions of contract including Liquidated Damages Clause will be as per the NIT & General Terms & Conditions of supply of Stores in our Company as per Annexure IV enclosed.

6 No (Sykes Pump Sps) Dated : The contract is concluded within the insurance of this order. We are enclosing two copies of the Supply Order. Duplicate copy of the same may please be returned within 7 days from the date receipt of this order duly signed and stamped on the seal of your company as a token of acceptance and acknowledgement, otherwise it will be presumed that you have accepted the contract as per terms and conditions stipulated above. Enclosure: 1. General Terms & conditions Annexure 'IV'. 2. Copy of filled application form for JVAT504G (2 Page sample copies enclosed) Annexure C Yours faithfully, For & behalf of Central Coalfields Limited (Anil Kumar) Sr. Manager(Pur) (A.K Thakur) GM(Pur.) Copy to : 1. GM(MM)/GM(E&M),CCL, Ranchi / GM(PPR) Piparwar,CCL Piparwar 4. GM(S&IC)/GM(F)(O),CCL, Ranchi 6. The Area Finance Manager(PPR),CCL, Piparwar/Chief Manager(Pur)(Fin),CCL,Ranchi 8. The Staff Officer (E&M),CCL,PPR with ref. to indent details as under: Sl. No. Reg.No.& Date Description of motor Quantity (Nos.) Indenting Area dated Sykes Pump Spares (Model HH220i) Diff. Piparwar 9. The Depot Officer, Regional Stores, CCL, Piparwar. 10. The Project Officer, CCL, Piparwar. 11. The TS to D(T) (Oprn./P&P),CCL,Ranchi, 12.Master file/guard file/mis Cell, Ranchi. 15. M/s AllightSykes Pty Ltd., ABN( ) PO Box 1282, Wangara WA 6947 (Head Office) Australia, Fax (info@allightsykes.com) 16. CGM(MM)/GM(MM) SECL,Bilaspur/WCL Nagpur/NCL,Singrauli/MCL,Sambalpur/ECL, Sanctoria The budget certification is as under : BUDGET CERTIFICATION No. : D/O/F/BC/E&M Spares (Adv. Action)/SB 14 15/108/01/20 dated for Rs.51,57, only. (Anil Kumar) Sr. Manager(Pur) (A.K Thakur) GM(Pur.)