CLARITY HMIS: HUD-CoC PROJECT INTAKE FORM
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1 Agency Name: CLARITY HMIS: HUD-CoC PROJECT INTAKE FORM Use block letters for text and bubble in the appropriate circles. Please complete a separate form for each household member. PROJECT START DATE [All Clients] Month Day Year SOCIAL SECURITY NUMBER [All Clients] QUALITY OF SOCIAL SECURITY Client doesn t know Full SSN reported Approximate or partial SSN reported CURRENT NAME [All Clients] N/A Last First Middle Suffix QUALITY OF CURRENT NAME Full name reported Client doesn t know Partial, street name, or code name reported DATE OF BIRTH [All Clients] Age: Month Day Year QUALITY OF DATE OF BIRTH Full DOB reported Client doesn t know Approximate or partial DOB reported
2 GENDER [All Clients] Female Client doesn t know Male Trans Female (MTF or Male to Female) Trans Male (FTM or Female to Male) Gender Non-Conforming (i.e. not exclusively male or female) RACE (Select all applicable) [All Clients] American Indian or Alaskan Native Client does not know Asian Black/African American Data Not Collected Hawaiian or Other Pacific Islander White/Caucasian ETHNICITY [All Clients] NonHispanic/ NonLatino Hispanic/Latino Client does not know Data Not Collected Other VETERAN STATUS [All Adults] No Client doesn t know IF YES TO VETERAN STATUS Year entered military service (year) Year separated from military service (year) Theater of Operations: World War II No Client doesn t know Theater of Operations: Korean War No Client doesn t know Theater of Operations: Vietnam War No Client doesn t know Theater of Operations: Persian Gulf War (Desert Storm) No Client doesn t know
3 Theater of Operations: Afghanistan (Operation Enduring Freedom) No Client doesn t know Theater of Operations: Iraq (Operation Iraqi Freedom) No Client doesn t know Theater of Operations: Iraq (Operation New Dawn) No Client doesn t know Theater of Operations: Other peacekeeping operations or military interventions (such as Lebanon, Panama, Somalia, Bosnia, Kosovo) No Client doesn t know Branch of the Military Army Coast Guard Air Force Client doesn t know Navy Marines Discharge Status Honorable Dishonorable General under honorable conditions Uncharacterized Other than honorable conditions (OTH) Client doesn t know Bad Conduct RELATIONSHIP TO HEAD OF HOUSEHOLD [All Client Households] Self Head of household s child Head of household - other relation to member Head of household s spouse or partner Other: non-relation member CLIENT LOCATION [only if multiple CoC s] ZIP CODE OF LAST PERMANENT ADDRESS [All Clients]
4 WHEN CLIENT WAS ENGAGED [Street Outreach Only] Date of Engagement: / / IN PERMANENT HOUSING [Permanent Housing Projects, for Heads of Households] No IF YES TO PERMANENT HOUSING Housing Move-In Date: / / LIVING SITUATION TYPE OF RESIDENCE [Head of Household and Adults ] Emergency shelter, including hotel/motel paid Rental by client, no ongoing housing for w/ voucher subsidy Foster care home or foster care group home Rental by client, with GPD TIP subsidy Hospital or other residential non-psychiatric medical facility Rental by client, with VASH subsidy Hotel or motel paid for without emergency shelter voucher Interim Housing Jail, prison or juvenile detention facility Safe Haven Long-term care facility or nursing home Owned by client, no ongoing housing subsidy Owned by client, with ongoing housing subsidy Permanent housing (other than RRH) for formerly homeless persons Rental by client, with other ongoing housing subsidy Residential project or halfway house with no homeless criteria Staying or living in a family member s room, apartment or house Staying or living in a friend s room, apartment or house Substance abuse treatment facility or detox center Transitional housing for homeless persons (including homeless youth) Place not meant for habitation Client doesn t know Psychiatric hospital or other psychiatric facility LENGTH OF STAY IN PRIOR LIVING SITUATION One night or less Two to six nights One week or more, but less than one month LENGTH OF STAY LESS THAN 7 NIGHTS [TH, PH] No One month or more, but less than 90 days 90 days or more, but less than one year Client doesn t know One year or longer
5 LENGTH OF STAY LESS THAN 90 DAYS [If type of stay is Interim Housing- Facility /Institution etc] No ON THE NIGHT BEFORE - DID YOU STAY - STREETS, IN EMERGENCY SHELTER, SAFE HAVEN [Head of Household and Adults] No Approximate Date Homelessness Started / / Number of times the client has been on the streets, ES, or Safe Haven in the last 3 years One Time Client doesn t know Two Times Three Times Four or More Times Total Number of Months homeless on the streets, ES, or Safe Haven in the last 3 years One month (this time is the first month) Client doesn t know 2-12 months (specify number of months): More than 12 months DISABLING CONDITION [All Clients] No Client doesn t know PHYSICAL DISABILITY [All Clients] No Client doesn t know IF YES TO PHYSICAL DISABILITY SPECIFY Expected to be of long-continued and indefinite duration and substantially impairs ability to live independently? DEVELOPMENTAL DISABILITY [All Clients] No Client doesn t know No Client doesn t know IF YES TO DEVELOPMENTAL DISABILITY SPECIFY Expected to substantially impair ability to live independently? No Client doesn t know
6 CHRONIC HEALTH CONDITION [All Clients] No Client doesn t know IF YES TO CHRONIC HEALTH CONDITION SPECIFY Expected to be of long-continued and indefinite duration and substantially impairs ability to live independently? HIV-AIDS [All Clients] No Client doesn t know No Client doesn t know IF YES TO HIV-AIDS SPECIFY Expected to substantially impair ability to live independently? MENTAL HEALTH PROBLEM [All Clients] No Client doesn t know No Client doesn t know IF YES TO MENTAL HEALTH CONDITION SPECIFY Expected to be of long-continued and indefinite duration and substantially impairs ability to live independently? SUBSTANCE ABUSE PROBLEM [All Clients] No Client doesn t know No Both alcohol and drug abuse Alcohol abuse Client doesn t know Drug abuse IF ALCOHOL ABUSE DRUG ABUSE OR BOTH ALCOHOL AND DRUG ABUSE SPECIFY No Client doesn t know Expected to be of long-continued and indefinite duration and substantially impairs ability to live independently? DOMESTIC VIOLENCE VICTIM/SURVIVOR [Head of Household and Adults] No Client doesn t know
7 IF YES TO DOMESTIC VIOLENCE WHEN EXPERIENCE OCCURRED Within the past three months One year ago or more Client doesn t know Three to six months ago (excluding six months exactly) Six months to one year ago (excluding one year exactly) No Client doesn t know Are you currently fleeing? INCOME FROM ANY SOURCE [Head of Household and Adults] No Client doesn t know IF YES TO INCOME FROM ANY SOURCE INDICATE ALL SOURCES THAT APPLY Income Source Amount Income Source Amount Alimony and Other Spousal Support Child support Pension or Retirement income from former job Earned Income Retirement Income from Social Security General Assistance (GA) Social Security Disability Insurance (SSDI) Private Disability Insurance Supplemental Security Income (SSI) Unemployment Insurance TANF (Temporary Assist for Needy Families) Worker s Compensation VA Service Connected Disability Compensation Other source VA Non-Service Connected Disability Pension Specify Other Total monthly amount: RECEIVING NONCASH BENEFITS [Head of Household and Adults] No Client doesn t know IF YES TO NONCASH BENEFITS INDICATE ALL SOURCES THAT APPLY Supplemental Nutrition Assistance Program (SNAP) TANF Childcare Services Special Supplemental Nutrition Program for Women, Infants, and Children (WIC) TANF Transportation Services Other (Specify): Other TANF-funded services
8 COVERED BY HEALTH INSURANCE [All Clients] No Client doesn t know IF YES TO HEALTH INSURANCE HEALTH INSURANCE COVERAGE DETAILS MEDICAID Employer Provided Health Insurance MEDICARE Insurance Obtained through COBRA State Children s Health Insurance (SCHIP) Private Pay Health Insurance Veteran s Administration (VA) Medical Services State Health Insurance for Adults Other (specify): Indian Health Services Program PRIMARY LANGUAGE [All Clients, optional] English Mandarin Spanish Tagalog Other Vietnamese Unknown Signature of applicant stating all information is true and correct Date
QUALITY OF SOCIAL SECURITY Client doesn t know Full SSN reported Client refused Approximate or partial SSN reported Data not collected
Agency Name: San Francisco ONE System: HUD-CoC PROJECT INTAKE FORM Use block letters for text and bubble in the appropriate circles. Please complete a separate form for each household member. PROJECT START
QUALITY OF SOCIAL SECURITY Client doesn t know Full SSN reported Client refused Approximate or partial SSN reported Data not collected
Agency Name: CLARITY HMIS: VA SERVICES INTAKE FORM (HUD VASH, SSVF, GPD) Use block letters for text and bubble in the appropriate circles. Please complete a separate form for each household member. PROJECT
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