Transcription

1

2

3

4

5

6

7 Lounge Finish- Out at Terminal D Contract Number /15/2019 1

8 Agenda Pre-Bid Conference Presentation Solicitation Logistics, RFB review, BDDD Project Details Quality Control Plan 1:30-2:00 PM 2:00-215: PM 2:15-2:30 PM Site Visit Site Visit to the project location 2:30-3:30 2

9 3 Brett Peveto Contract Administrator Procurement and Materials Management

10 Solicitation Schedule Pre-Bid Conference- January 15, 2019; 1:30 PM Deadline for Questions January 31, 2019, 5:00pm Issue Addenda (If Applicable)- February 8, 2019 Bid Opening February 15, 2019; 3:00 PM Airport Board Action Tentatively, April 11,

11 Bid Documents Review Required forms Compensation Lump Sum 28% Bid Bond Guarantee to be included in all bids Payment & Performance Bonds within 10 days of award Liquidated Damages $2,100/day delay of Substantial Completion Insurance Construction Permit Fee paid by Board 5

12 Business Diversity and Development CHERYLL JETER Business Specialist Pre-Bid Conference for Solicitation No

13 Minority Business Enterprise Program 28% certified MBE Goal Contract-specific goals are be based on scope of work, location of work, and availability of firms for the scope of work TYPES OF SERVICES: Construction Services

14 Key MBE Program Points Certification Relevant Market Area Pass/Fail MBE certificates are due at time of bid/proposal submission North TX Commission including Dallas, Tarrant, Collin, Delta, Denton, Ellis, Hunt, Johnson, Kaufman, Parker, Rockwall and Wise counties Proposals failing to meet the requirements receive no further consideration by the Selection Committee Good Faith Efforts Contract- Specific Goals Stringent documentation requirements due at time of bid/proposal submission A percentage of contract value; prime self-performance counts towards goal

15 MBE Certification Certificates due at time of submission Certificates must be current and not expired Commodity codes must be relevant to scope of work! Certification not required to do business with DFW. HOWEVER, if claiming MBE credit, certification is required State of TX HUB, SBE, WBE, DBE and out-of-state certificates are not acceptable

16 MBE Certificate Requirements Does certification match program goal? Do the commodity codes cover your proposed scope of work? Minority Business Enterprise Certification ABC Environmental, LLC Check expiration date. Not valid if expired.

17 Approved Certifying Entities NORTH CENTRAL TX REGIONAL CERTIFICATION AGENCY 624 Six Flags Drive, Suite 100 Arlington, TX (817) or (Processing timeframe: 60 90) DFW MINORITY SUPPLIER DEVELOPMENT COUNCIL 8828 N. Stemmons Freeway, Suite 550 Dallas, TX (214) or (Processing timeframe: days) 11

18 Relevant Market Area North TX Commission Dallas, Tarrant, Collin, Delta, Denton, Ellis, Hunt, Johnson, Kaufman, Parker, Rockwall and Wise counties! MBE must have a Place of Business inside the airport s Relevant Market Area Place of Business is defined as an establishment independently and distinctly owned, where business is conducted, goods are made or stored or processed or where services are rendered Not acceptable: P.O. Box or virtual offices and staffing services

19 Good Faith Efforts (GFE) Requirements Non-certified firms must meet the goal or demonstrate GFE to achieve goal GFE required only if the MBE goal is not met or only partially achieved GFE should not be considered a template, checklist or quantitative formula DFW will evaluate the GFE on quality, quantity, and intensity of the different kinds of efforts that the bidder/proposer made prior to proposal submission! All factors outlined and support documentation are required Lack of support documentation will deem the Proposer non-responsive Pro forma efforts are not considered good faith efforts

20 Counting MBE Participation MBE Primes can count their self-performance toward meeting the MBE goal, but only for the scope of work and at the percentage level they will self-perform A Contractor cannot count toward the Contract Specific Goal amounts paid to an affiliate subcontractor Supplier participation not the same as counting subcontractor participation

21 Supplier Participation Options MANUFACTURER If the materials or supplies are obtained from a MBE manufacturer, count 100% of the cost of the materials or supplies towards the MBE goal REGULAR DEALER If the materials or supplies are purchased from a MBE regular dealer, count 60% of the cost of the materials or supplies towards the MBE goal BROKER If the MBE firm is acting as an intermediary between two or more firms for the acquisition of supplies, materials or equipment for a fee, count only the fees and commissions at 100% MANUFACTURER S REPRESENTATIVE If the MBE firm is representing a manufacturer for a fee or commission, count only the fees and commissions at 100% 15

22 Commitment to MBE Goal Identify commitment to meet and/or exceed the MBE Goal

23 Schedule of Subcontractors and Intent to Perform Intent to Perform represents a commitment by the Prime Contractor that if it is awarded the contract, it will enter into a subcontract with the MBE for the work described on the form Prime must sign Market Area and no Affiliation confirmation Tier Level MBE Sub must sign Identify all subcontractor, certification status, scope of work, percentage and dollar commitment for each

24 Identifying Prospective MBE Partners Pre-Bid/Pre-Proposal Sign In Sheet Minority Chambers Advocacy Organizations Certification Agencies DFW D/S/M/WBE Online Directory DFW s Directory is not a certification database. It is a listing of certified firms that have expressed an interest in doing business with DFW or are currently doing business with DFW

25 Non-Compliance with MBE Program The DFW Board may exercise any of following remedies: A B C D WITHHOLDING FUNDS payable under this Contract, including, but not limited to, funds payable for work self-performed by the Contractor or applicable retainage TEMPORARILY SUSPENDING at no cost to DFW, Contractor s performance under the Agreement / Contract TERMINATION OF THE AGREEMENT/ CONTRACT SUSPENSION/ DEBARMENT in accordance with applicable law, of the Contractor from participating in any solicitations issued by DFW for severity of breach of Contract *These remedies are in addition to any other remedies available to the Board under this Contract or at law or in equity

26 DO NOT DO Common Submission Errors Sign all required documents Submit required/correct MBE certificates for all identified MBE firms Propose with MBE firms that have a place of business within the Relevant Market Area Provide certificates for firms that are listed on the Schedule of Subcontractors Submit certificates with expired dates Use TBD on Schedule of Subs instead of $ and % Use GFE plan as a checklist and fail to submit support documentation

27 Contact Information General: or Danielle Thompson Business Diversity Manager Cheryll Jeter Business Specialist Bennie Miller Jr Business Specialist ACDBE, DBE & TRIP Program MBE, M/WBE & SBE Programs SBE Program Ricardo Cardoza Business Specialist MBE, M/WBE Programs 3 rd Party Contracts SBE Program ITS rcardoza@dfwairport.com Adriana Hinojsa Diversity Compliance Specialist B2Gnow ahinojosa@dfwairport.com

28 PROJECT DETAILS Christa Aleshire, PM Design, Code and Construction Design Team: Mark B. Hall, AIA- LVHKA Harrisonkornberg Stefi O Neil, Mechanical/FP/AV-LVHKA Arup Mike McKee, Electriccal/Plumbing- Campos Engineering INC. Aaron Rose, IT Engineer- MOYE IT Consulting, LLC. DCC Project Team: Zachary Zaharewicz, Construction Manager Aslesha Sanagala, Assistant Project Manager 23

29 Project Location Terminal B Terminal D Terminal D 2333 South International Parkway, DFW Airport, Texas

30 Scope of Work The Work of this Contract comprises an approximately 8,500 square foot interior buildout for a lounge in the Terminal D South Village. Construction will be outside the Airport s Air Operations Area (AOA), Access to the construction area for personnel, construction materials and waste will be through the AOA. The Contractor shall be responsible for reviewing all existing conditions associated with the Work prior to commencement of work activities. Alternates: 1. Add alternate #1 West side of wine storage 2. Add alternate #2 Water Feature (Fountain) at formal dining 3. Add alternate #3 Stainless steel sliding ladder for wine storage 4. Add alternate #4 Lower level elevator lobby: tile accent wall and signage 5. Add alternate #5 Backlit gemstone accent wall feature at formal dining (in lieu of DFW-provided artwork) 25

31 26 Construction Laydown and Staging Areas

32 Casual Dining Lounge Finish-Out at Terminal D Dining Wine Bridge Spa Lounge Bar Shwr. M Staff Conf. Entry Privacy Pods Kitchen W 27

33 28

34 29

35 30

36 31

37 32

38 33

39 34

40 35

41 36

42 Construction Requirements AOA badging is required for work Construction activities must not interfere with Airport internal and external customers within the operational area at any time. Work may occur 24 hours a day, 7 days a week, as necessary to meet project completion dates. Deliveries via the active Terminal are limited to after hours Exceptions- Refer to Summary of Work Duration 180 consecutive calendar days for Substantial Completion 60 consecutive calendar days for Final Completion Total Contract Duration 240 consecutive calendar days 37

43 Limited Asbestos Inspection Report dated, November 28, Terminal D Laboratory analysis of the samples collected during the inspection indicated non-detect for the presence of asbestos The Limited Asbestos Inspection Report is included in technical specifications 38

44 39 QUALITY CONTROL

45 Quality Control Quality Control Plan* Is defined as: 40

46 41 CONTRACTOR QUALITY CONTROL PLAN

47 42 Quality Control Plan Min. Requirements

48 Quality Control Organization GP Paragraph A, B & C Chart shall identify by Name & Function of Total Staff Required to Implement the QCP An Outside Org. or Testing Lab Require Qualification under 100-3A and 100-3B Program Administrator Shall be a Fulltime Employee (See 100-3A 1-7 Qualifications) Program Adm. has Full Authority to Ensure Compliance with GP and Tech. Specifications Program Adm. Duties are Quality Control ONLY. Program Adm is responsible for all QC on site. YOU are RESPONSBILE for Subs QUALITY QC Representative is required at each construction activity on site QC Rep- Testing Firm, Other QC listed Personnel(Must Meet 100-3A & 100-3B) 43

49 Submittals Schedule GP See A-E Specification Item Number Item Description Description of Submittal Specification Paragraph requiring submittal Scheduled Date of submittal 44

50 Inspection Requirements GP See Paragraph A and B Inspection function organized for all definable features of work. Examples below: Plant Operation, Field Operations Periodic inspections ensure Quality of material and workmanship are following technical specification and plans. Plan must document how all the functions will be accomplished and utilized during this phase. 45

51 Quality Control Testing Plan GP Test Shall include these functions: Specification # (p-401) Item Description (Plant Mix Bituminous Pavements) Test Type (gradation, grade, asphalt content) Test Standard (ASTM or AASHTO test number as applicable) Test frequency (as required by technical specifications) Responsibility (plant technician and or:) Control requirements (Target, permissible deviations) 46

52 Quality Control Documentation GP A Daily Inspection Reports Technical Specifications Compliance with approved Submittals Proper Storage of materials and equipment Proper operation of all equipment Adherence to plans and technical specifications Review of quality control tests Safety Inspection 47

53 Quality Control Documentation GP B Daily Test Reports Technical Specifications Location Date of test Control Requirements Test Results Causes for rejection Recommended remedial actions retests 48

54 Quality Control Plan GP Corrective Action Requirements Provide appropriate action when process is deemed or believed out of tolerance Must detail what action will be taken to bring to the process of control 49

55 Closing All Questions/ Clarifications MUST be in writing addressed to: Brett Peveto, Contract Administrator Cut off for questions is January 31, at 5:00 PM. Bids are due on Friday, February 15, 2019 at DFW International Airport Design, Code, and Construction Office BEFORE 3:00 PM (Central Time) Bids will be opened and read aloud at that time. 50