South Cell Phone Lot Contract Number

Size: px

Start display at page:

Download "South Cell Phone Lot Contract Number"

Irene Miles
5 years ago
Views:

1 South Cell Phone Lot Contract Number

2 2 Ivonne Gonzalez - Contract Administrator Dwaynetta Russell - Sr. Contract Administrator Travis Sanderfer Program Solicitations Manager Procurement and Materials Management

3 Agenda Pre-Bid Conference Presentation RFB review, Solicitation Logistics, BDDD Project Details 2:00 PM - 2:30 PM 2:30 PM - 3:00 PM Q&A Throughout Site Visit Site Visit Bus back to DCC for dismissal 3:00 PM 3:30 PM 4:00 PM 3

4 Solicitation Schedule Deadline for Questions January 4, 2019, 5:00 PM Issue Addenda January 11, 2019 (anticipated) Bid Opening January 16, :00 AM Airport Board Action Tentatively in February

5 Bid Documents Review Required forms Compensation Lump Sum 5% Bid Bond Guarantee to be included in all bids Payment & Performance Bonds within 10 days of award Liquidated Damages $1,500/day delay of Substantial Completion Insurance Construction Permit Fee paid by Board 5

6 Business Diversity and Development CHERYLL JETER Business Specialist Pre-Bid Conference for Solicitation No

7 Small Business Enterprise Program 20% certified SBE Goal Contract-specific goals are be based on scope of work, location of work, and availability of firms for the scope of work TYPES OF SERVICES: Construction Services <1M Professional Services Non-Professional Services

Key SBE Program Points Certification Relevant Market Area Pass/Fail SBE certificates are due at time of bid/proposal submission North TX Commission including Dallas, Tarrant, Collin, Delta, Denton,

8 Key SBE Program Points Certification Relevant Market Area Pass/Fail SBE certificates are due at time of bid/proposal submission North TX Commission including Dallas, Tarrant, Collin, Delta, Denton, Ellis, Hunt, Johnson, Kaufman, Parker, Rockwall and Wise counties Proposals failing to meet the requirements receive no further consideration by the Selection Committee Good Faith Efforts Contract- Specific Goals Stringent documentation requirements due at time of bid/proposal submission A percentage of contract value; prime self-performance counts towards goal

SBE Certification Certificates due at time of submission

codes must be relevant to scope of work!

HOWEVER, if claiming SBE credit, certification is

9 SBE Certification Certificates due at time of submission Certificates must be current and not expired Commodity codes must be relevant to scope of work! Certification not required to do business with DFW. HOWEVER, if claiming SBE credit, certification is required State of TX HUB, MBE, DBE, WBE and out of state certificates are not acceptable

10 SBE Certificate Requirements Does certification match program goal? Do the commodity codes cover your proposed scope of work? Check expiration date. Not valid if expired.

Approved Certifying Entities NORTH CENTRAL TX REGIONAL

11 Approved Certifying Entities NORTH CENTRAL TX REGIONAL CERTIFICATION AGENCY 624 Six Flags Drive, Suite 100 Arlington, TX (817) or (Processing timeframe: 60 90) DFW MINORITY SUPPLIER DEVELOPMENT COUNCIL 8828 N. Stemmons Freeway, Suite 550 Dallas, TX (214) or (Processing timeframe: days) WOMEN S BUSINESS COUNCIL SOUTHWEST 2201 N. Collins Street Arlington, TX (817) or (Processing timeframe: days) SMALL BUSINESS ADMINISTRATION 8(a) PROGRAM TEXAS DEPARTMENT OF TRANSPORTATION (NOTE: TxDOT only certifies for TxDOT highway construction and maintenance projects, not for DFW Airport projects.)

12 Relevant Market Area North TX Commission Dallas, Tarrant, Collin, Delta, Denton, Ellis, Hunt, Johnson, Kaufman, Parker, Rockwall and Wise counties! SBE must have a Place of Business inside the airport s Relevant Market Area Place of Business is defined as an establishment independently and distinctly owned, where business is conducted, goods are made or stored or processed or where services are rendered Not acceptable: P.O. Box or virtual offices and staffing services

13 Good Faith Efforts (GFE) Requirements Non-certified firms must meet the goal or demonstrate GFE to achieve goal GFE required only if the SBE goal is not met or only partially achieved GFE should not be considered a template, checklist or quantitative formula DFW will evaluate the GFE on quality, quantity, and intensity of the different kinds of efforts that the bidder/proposer made prior to proposal submission! All factors outlined and support documentation are required Lack of support documentation will deem the Proposer non-responsive Pro forma efforts are not considered good faith efforts

self-perform A Contractor cannot count toward the Contract Specific Goal amounts paid to

14 Counting SBE Participation SBE Primes can count their self-performance toward meeting the SBE goal, but only for the scope of work and at the percentage level they will self-perform A Contractor cannot count toward the Contract Specific Goal amounts paid to an affiliate subcontractor Supplier participation not the same as counting subcontractor participation

15 Supplier Participation Options MANUFACTURER If the materials or supplies are obtained from a SBE manufacturer, count 100% of the cost of the materials or supplies towards the SBE goal REGULAR DEALER If the materials or supplies are purchased from a SBE regular dealer, count 60% of the cost of the materials or supplies towards the SBE goal BROKER If the SBE firm is acting as an intermediary between two or more firms for the acquisition of supplies, materials or equipment for a fee, count only the fees and commissions at 100% MANUFACTURER S REPRESENTATIVE If the SBE firm is representing a manufacturer for a fee or commission, count only the fees and commissions at 100% 15

16 Commitment to SBE Goal Identify commitment to meet and/or exceed the SBE Goal

described on the form Prime must sign Market Area and no Affiliation confirmation Tier Level SBE Sub must

17 Schedule of Subcontractors and Intent to Perform Intent to Perform represents a commitment by the Prime Contractor that if it is awarded the contract, it will enter into a subcontract with the SBE for the work described on the form Prime must sign Market Area and no Affiliation confirmation Tier Level SBE Sub must sign Identify all subcontractor, certification status, scope of work, percentage and dollar commitment for each

DFW s Directory is not a certification database.

18 Identifying Prospective SBE Partners Minority Chambers Advocacy Organizations Certifications Agencies DFW D/S/M/WBE Online Directory DFW s Directory is not a certification database. It is a listing of certified firms that have expressed an interest in doing business with DFW or are currently doing business with DFW

19 Non-Compliance with SBE Program The DFW Board may exercise any of following remedies: A B C D WITHHOLDING FUNDS payable under this Contract, including, but not limited to, funds payable for work self-performed by the Contractor or applicable retainage TEMPORARILY SUSPENDING at no cost to DFW, Contractor s performance under the Agreement / Contract TERMINATION OF THE AGREEMENT/ CONTRACT SUSPENSION/ DEBARMENT in accordance with applicable law, of the Contractor from participating in any solicitations issued by DFW for severity of breach of Contract *These remedies are in addition to any other remedies available to the Board under this Contract or at law or in equity

20 DO NOT DO Common Submission Errors Sign all required documents Submit required/correct SBE certificates for all identified SBE firms Propose with SBE firms that have a place of business within the Relevant Market Area Provide certificates for firms that are listed on the Schedule of Subcontractors Submit certificates with expired dates Use TBD on Schedule of Subs instead of $ and % Use GFE plan as a checklist and fail to submit support documentation

21 Project Details Vasile Marincasiu (PM) Design, Code and Construction Steve Creamer, P.E. (RS&H) Wade Brooks, P.E. (CP&Y) Chris Coons, P.E. (CP&Y) 22

22 Key Project Features South Cell Phone Lot: 3,830 SY of new pavement 64 parking spaces, including 3 handicap accessible spaces 6 light poles, 6 CCTV cameras on 3 independent poles, one emergency phone 4 wayfinding signs, and other parking lot signage 3

23 24 Access Routes & Staging Area

24 25 Project Layout

25 Construction Requirements Construction Duration 120 calendar days to substantial completion 24 hours a day / 7 days a week site access, except lane closures for temporary traffic control reserved for weekends only Maintain a safe, operational and clean construction site 26

26 Closing All Questions/ Clarifications MUST be in writing addressed to: Travis Sanderfer, Program Solicitations DFWAirportSolicitations@dfwairport.com Cut off for questions is January 4, :00 PM. Bids are due on January 16, 2019 at DFW International Airport Design, Code, and Construction Office BEFORE 11:00 AM (Central Time). Bids will be opened and read aloud at that time. 27

Procurement and Materials Management Department Pre-Bid Conference Solicitation No Permit and Inspection Management System.

Procurement and Materials Management Department Pre-Bid Conference Solicitation No. 7006756 Permit and Inspection Management System January 28, 2019 1 Permit and Inspection Management System, Pre-Bid Conference