Xinmin Secondary School

Transcription

1 Xinmin Secondary School Rental Rates i) Creative Arts Complex Reflections Theatre Facility Type Black box Seating Capacity Initial 4 hours ( Performance) Additional Hour ( Performance) 3 Retractable seats configuration 126 retractable seats plus 20 mobile front seats < total- 146 seats> 282 retractable seats plus 20 mobile front seats <total-302 seats> 411 retractable seats plus 20 mobile front seats < total -431 seats> $200 per hour (per 4 hours block) Initial 4 hours ( Non Performance) Additional Hour ( Non Performance) Peak sub-charge ( Fri, Sat, Sun, Public Holidays) Dark Day Rate** 50% off normal rates & applicable for Mondays to Thursdays only $300 per hour $400 per day (Weekday) or $1,000 per day ( weekend) Goods and Services Tax At prevailing 7% Housekeeping Fee* Public Liability Insurance $500 ( per 4 hour block) To be acquired by licensee Security Deposit $500 Supporting Facilities Subjected to availability **"Dark days are the days the play isn't being performed and the theatre can't be used for anything else" i) *Housekeeping Fee of $500/- per 4 hours block (thereafter additional charges will apply) includes the support of x01 Facility Coordinator, x02 cleaners, x 01 security guard. The school reserves the right to call upon additional stage crew if it deems additional manpower is required. ii) Discounted Rates are applicable to approved self-help organisation and MOE schools iii) Per 4 hours block includes air-conditioning, available analogue lighting, built-in sound system, and usage of dressing room only. Other charges will apply upon request of additional items. iv) Per 4 hours booking also include the use of dressing room with x08 make-up stations equipped with restrooms. v) Per 4 hours booking is inclusive of bump-in and bump-out time upon confirmed booking. Additional charges will apply if booking exceeds stipulated hours vi) Above booking excludes the rental of specialised equipment or any other equipment (see CAC Supporting Facilities & Equipment Listing) ii) Creative Arts Complex - Supporting Facilities Facilities Rates Linked to hire of Black Box ( Reflection Theatre) Others Dressing Room Free usage for 4 hours block booking $50 per hour Studio Assemblé The Classical Chamber The Recital Studio VVIP Room ( Level 1) $50 per hour $50 per hour Booking of CCA Room is subject to availability + Above rates include air-conditioning. Additional charges will apply???? # Xinmin Secondary School reserves the right to amend the above rates without prior notice

2 iii) Black Box (Reflection Theatre) Equipment Listing Item Item Description Rates 1 Data projector 2 additional Sennheiser G3 wireless handheld mics (up to a max of 4 total) additional Sennheiser G3 wireless headset/bodypack mics (up to a max of 6) additional instrument Shure SM81 condenser mics (up to a max of 4) Handheld dynamic WIRED mics (Sennheiser E800 series) (up to a max of 4) Use of in-house intelligent light fixtures and PC+DMX controller (14 LED PAR lights + 8 moving heads) (hirer need to engage their own lighting technician/designer for the operation of the PC-DMX dongle + these intelligent light fixtures) Installation of 4 side lights on side truss (typically for dance performances) - for all 4 side lights (lights provided will be generic PAR lights with pre-determined/prerequested coloured gel. Alternative types of lights (LEDs/Profile Spots etc) required would be the sole responsibility of the hirer. The setup and serviceability of these external lights would therefore be the sole responsibility of the hirer as well) release of ALL stage lights (dimmed and non-dimmed) to external controller by external lighting designer- WITHOUT re-rigging of any lights Use of additional DMX points on the balcony and stage (2 on stage and 2 on balcony) for any external lights that the lessee brings in) this is excluding price for item 6) Fog machine (includes ONE full tank of aerosol liquid for 1 day) Additional aerosol liquid required is the responsibility of the hirer $50 per block $500 per block $250 per block $150 per block 11 Rostrum 12 Reception Table ( x02 canteen table covered with skirting plus 4 chairs) Conditions Stipulated 4 hours time slot should be from the following period 8.00 am to pm 1.00 pm to 5.00 pm 7.00 pm to pm 1. The above rates are effective as at 1 Sep Xinmin Secondary School reserves the right to amend the above rental rates without prior notice 3. All rates are subjected to prevailing 7% Goods and Services Tax (GST) 4. Hirers will be charged according to the actual usage of the venue, equipment and manpower 5. Any last minute request for additional equipment (subjected to availability) will incur an additional 50% sub-charge. The school is not liable for any technical failure or limitations arising from this request of AV equipment. 6. All DMX sockets on stage and balcony are of the industry standard 5pin type. If the hirer wishes to use these sockets to add their own stage lights, Xinmin Secondary School does not offer any guarantee of compatibility if the hirer brings in fixtures and DMX equipment with 3 pin connectors 7. Late payment of 8% p.a. will be levied for payment received after the due date.

3 Xinmin Secondary School 11 Hougang Ave 8, Singapore FACILTIES BOOKING FORM Applicant ( Licensee ) Details Organisation/ Company Contact Person Hp Tel (O) Designation Fax Address Postal Code Event Details Date Start Time End Time Important Note - Please use a separate booking form for different booking date Rehearsal/ Actual ( please circle) Event Name Event Description Other requirements Ticketed Yes/ No ( please circle) Number of crew Number of guests Type of Facilities Capacity Rates Reflection Theatre 431 Initial 4 hours ( Performance) Additional Hour ( Performance) Initial 4 hours ( Nonperformance) Additional hour ( Nonperformance) Peak Sub-charge Dark Day Rate $200 per hour ( min 4 hours block) $200 per hour 50% off normal rates for rehearsal Applicable to Fri, Sat, Sun, Public Holidays $300 per hour $400 weekday $1,000 weekend VVIP Room ( Level 1) 10 Flat Rate of $50 per hour CCA Room ( Level 1) 80 Flat rate of Additional Equipment NA See list of CAC equipment ( separate quotation & invoice) Please indicate with < > Mode of Payment Cheque Cash Inter-school transfers Applicable for MOE schools only i) There will be a charge of $500/- housekeeping fee which includes the support of x01 Facility Coordinator, x02 cleaners, x 01 security guard. The school reserves the right to call upon additional stage crew if it deems that additional manpower is required. ii) Discounted Rates are applicable to approved self-help organisations and MOE schools iii) Per 4-hour block includes air-conditioning, basic lighting, sound system, and usage of dressing room only. Other charges will apply upon additional request. iv) Per 4-hour booking also includes the use of dressing room with 8 make-up stations equipped with restrooms. v) Above booking excludes the rental of specialised equipment or any other equipment Notes: Please fax the completed form to fax number: Cheque must be made payable to Xinmin Secondary School Please send the original completed form with payment to Xinmin Secondary School, 11 Hougang Ave 8, Singapore

4 Terms & Conditions A. Use of Premises & Facilities 1. The Principal of the School (the Principal ) shall be the sole arbiter as to the permitted use of the School s Premises and the decision of the Principal shall be final. Approval is hereby given for the Licensee to use the School s Premises solely for the purpose stated in the Booking Form under Event Details. 2. The School may, at its sole discretion, request the Licensee and/or its invitees who are found to be in breach of any of the provisions of the School s Rules or the terms and conditions herein, to cease and desist from such breach and/or to leave the School s Premises. 3. The Licensee shall at all times utilise the School s Premises in such manner so as not to interfere with the reasonable comfort of the other users and occupants in the School. 4. The Licensee shall be fully responsible for the proper conduct, behaviour and attire of its invitees and shall be liable to the school in respect of any damage caused by the Licensee or its invitee, and/or injury caused by or resulting from any act or omission of the Licensee or its invitee. The Licensee shall keep the School, its staff and agents fully indemnified in respect of any action, claim or demand arising by reason of any of the Licensee s invitees act and/or omission. 5. The consumption of food and beverages within the Licensed Premises is strictly prohibited unless prior written approval has been obtained, and consumption is confined to a specified and limited area. 6. The Licensee shall be responsible for the cleanliness of the School s Premises, and all passageways and all means of access to and from the School s Premises shall at all times be kept clear of obstruction. 7. The consumption of any alcoholic drink or other liquors within the School s Premises is strictly prohibited. In addition, persons under the influence of alcohol shall not be permitted access to the School s Premises. 8. Smoking within the School s Premises is strictly prohibited. 9. No posters, placards, commercial advertisements, directional signage or any such material shall be displayed anywhere inside or outside the School s Premises without the prior written permission of the Principal or her designee. Should such approval be given for an y specific event, it shall be the responsibility of the Licensee to remove such posters, placards, advertisements, directional signage or any such materials immediately after the event. Failure by the Licensee to do so in a timely manner shall result in the School carrying out such work as may be necessary to remove such material, at the expense of the Licensee, on a full indemnity basis. 10. The School may at any time withdraw the School s Premises from the Licensee s use without stating any reason whatsoever. 11. The Licensee and/or its invitees shall comply with such additional rules or terms and conditions as may be imposed by the Sch ool from time to time to regulate the use of the School s Premises. 12. The Licensee shall be responsible for obtaining at its own cost and expense all relevant licenses, consents, permits, and approvals which may be required or necessary for or incidental to the use of the facility/facilities, and /or the School s Premises. Failure on the part of the Licensee to obtain any applicable license, consent, permit and/or approval shall entitle the School to forthwith avoid or terminate the Licensee s right to use the School s Premises, without refund of fees paid. B. Licensee s Property 1. The School shall not be held responsible for any damage, loss or theft of any article or property of The Licensee and/or its invitees left anywhere in the School s Premises. 2. The Licensee and/or its invitees shall not entrust any article or property to the care of the School s staff or agents. C. School s Property 1. No property of the School shall be removed from the School s Premises without the written consent of the School. 2. In the event that the Licensee and/or its invitees remove or damage the School s property, the Licensee shall indemnify the School the cost of making good the same in full, the cost of which shall be assessed by the Principal or her designee, whose decision shall be final. D. Dealing with School s Staff or Agents 1. The Licensee shall not be permitted to give any gratuity of any kind to any of the School s staff or agents. 2. The Licensee shall report unsatisfactory conduct of any of the School s staff or agents to the Principal or her designee, but shall not be entitled to reprimand or impose sanctions upon the said staff or agents directly.

5 E. Physical Activities 1. The Licensee and/or its invitees shall, prior to their use of the School s Premises, ensure that they have done a thorough medical examination and have obtained their medical physicians approval for the relevant activities to be undertaken at the School s Premises, where appropriate. Any exercise or activities undertaken without the above shall be so undertaken at the Licensee s or its invitee s own risk. F. Cancellation & Forfeiture 1. The School shall be entitled to cancel or terminate the use of the School s Premises under this Agreement at any time with at least 14 calendar days notice to the Licensee. In this respect, the decision of the Principal or her designee shall be final, and monies paid by the Licensee under this Agreement shall be refunded to the Licensee in full, following which no further claim shall be made by the Licensee against the School whatsoever. 2. In the event of a national crisis, such as H1N1 where the School is instructed to shut down by the Ministry of Education, and monies paid by the Licensee under this Agreement shall be refunded to the Licensee in full, following which no further claim shall be made b y the Licensee against the School whatsoever. G. Non-Liability of School 1. The School, its staff or agents, shall not be liable or responsible for any death and/or injury howsoever caused to Licensee and/or Invitees. 2. The School shall not be liable for any theft or loss or damage to any property of the Licensee and/or its Invitees. 3. The Licensee shall indemnify and keep the School indemnified against any and all claims against the School caused or occasion ed by the use of the School s Premises. H. Contracts (Rights of Third Parties) Act 1. It is the intention of the School and the Licensee that a person who is not a party to this Agreement shall have no right und er the Contracts (Rights of Third Parties) Act (Chapter 53B) to enforce any provision in this Agreement. I. Insurance Coverage 1. The Licensee shall obtain its own public liability insurance coverage with a sum insured of $1million for the duration of their use of the School s Premises, including rehearsal days and the actual event day. J. Declaration I, the undersigned, declare and warrant that (1) all information provided by me in connection with this application is true, accurate and complete. I understand that any inaccurate, incomplete or false information given or any omission of information required shall render this application invalid and CFA may at its discretion cancel this application. (2) for any personal data of other individual(s) disclosed by me in this application form, I have, prior to disclosing such p ersonal data to CFA, obtained the appropriate consent from the individual(s) whose personal data is/are being disclosed, to permit NUS to collect, use and disclose such personal data for the purposes of this application. I understand that this booking application is tenta tive and subject to CFA s confirmation. I hereby/ On behalf of my organisation I hereby: (a) Acknowledge receipt of a copy each of the Rental Charges and the Terms and Conditions governing the use of the Xinmin Secondary School Reflections Theatre ; and (b) Confirm acceptance of and agree to abide by all the terms and conditions stipulated therein. (c) Confirm my understanding that all billings & contractual agreements will only be made with the organisation or individual as listed in this application form. (d) Confirm that I will not carry out any form of publicity nor produce any collateral related to this event for distribution or display, including ticket sales without sighting by CFA Venue Management s staff and receipt of approval of collateral. Applicant s Signature Date: Stamp of Organisation