PERFORMING ARTS LEE COLLEGE

Transcription

1 PERFORMING ARTS LEE COLLEGE

2 PERFORMING ARTS COLLEGE 805 W. Texas Avenue, Baytown, Texas (Effective August 2013) Lee College has adopted a rental fee schedule consisting of three levels as listed below: In district Non-Profit Users This includes non-profit tax based organizations, local registered charities, and local educational institutions who are not using the facility as part of a commercial venture, or whose ticket prices are designed to cover the cost of the production. Out of District Non-Profit This includes non-profit tax organizations that are outside of Lee College tax base. Commercial Use Commercial users, including all renters who use the facility either in conjunction with their businesses, or attempt to earn profit from facility usage. Booking Deposit (Non College Sponsored Events) (In addition to the Damage Deposit of $250) A deposit of $ is due at the time of booking the event. If the event is cancelled, this deposit will be forfeited. A 100% refund will be given if Lee College cancels event due to unforeseen circumstances. PAC Main Performance Hall Fees Times are booked upward to next half-hour. Additional Hours 4 Hours After 4 Hours After 8 Hours Consecutive overtime Local Non-Profit $ $75.00/Hour $150.00/Hour Non-Local, Non-Profit $ $100.00/Hour $150.00/Hour Commercial $ $100.00/Hour $150.00/Hour Additional Performance Space Fees Times are booked upward to next half-hour. Additional Hours 4 Hours After 4 Hours After 8 Hours Melva Johnson Black Box Theatre* $ $50.00/Hour $100.00/Hour Scene Shop (Storage & Holding Only)* $ $25.00/Hour $50.00/Hour Wilton and Pam Pate Make Up/Green Room* $ $25.00/Hour $50.00/Hour Costume Construction (Storage Only)* $ $25.00/Hour $50.00/Hour Lisa Urban Foyer* $ $40.00/Hour $80.00/Hour *Rental of these facilities requires hiring additional technicians. The College's first priority is to provide space for College sponsored functions. Procurement for equipment and supplies not within the contract for the event is not the responsibility of the College aa/eeo

3 Certificate of Insurance 1. Naming Lee College as the co-insured. 2. Personal, Injury 3. Property Damage 4. Statutory Workers' Compensation and Employers' Liability Insurance for all employees. Damage Deposit (Non College Sponsored Events) A damage deposit of $ is to be paid by the date of the booking. This deposit is in addition to the Booking Deposit mentioned above, and may be retained in whole or in part by the Performing Arts Center for any damages or clean up exceeding normal wear and tear incurred during the term of rental. Inspections are scheduled before and after every event. The renter is responsible for returning the facility to the condition prior to the event or pays the cost of returning the facility to its previous condition. Should the costs to return the facility to the condition prior to the event exceed $250, the renter agrees to pay in full within 5 business days following the event. The damage deposit check will be held with the application and will not be deposited. The check will be returned, or a new check minus costs for repairs, following the inspection of the facilities after the event. The check will be mailed within three business days following the event. Non College events that have audiences greater than 50 are required to have security and maintenance service. Balance of rental fees are to be paid on the day of the event. Not for profit organizations must submit a copy of their 501C tax return. Special Hazards 1. Use of compressed flammable gases, flammable or combustible liquids, hazardous chemicals or materials, lasers, blasting agents, fog and hazer machine and explosives will require special approval. 2. Current occupant capacity is posted in each performance space. This number represents the maximum allowable capacity and cannot be exceeded. Applications and Approvals The Lee College Performing Arts Center is scheduled for use most days of the year. College and non-college entries will need to completely fill out the Rental Contract Form with appropriate attachments. Contracts with missing information will not be approved. Permission is not granted until the contract is approved by the Director of the Performing Arts Center. Outside events must be booked no less than two (2) months in advance but no more than four (4) months in advance. Staging Personnel Requirements Technical and crew requirements should be determined in consultation with and approved by the Director of the Performing Arts Center. Basic Rental Rental of all facilities includes the services of the Director of the Performing Arts Center or their designee to supervise activities. The responsibilities of this individual are limited to supervision of the theatre staff and to insure compliance of all theatre and College policies. A basic house plot will be provided at no additional cost. This does not include color gels, gobos, or special effect lighting equipment. These items are available for an additional cost. Events that take place during the regular working hours of the campus will not be required extra fees for maintenance or security. Additional Required Fees when event is scheduled during non-business hours: Custodial Fee: $20/hr. four (4) hour minimum.

4 Optional Services: Lighting Designer: $20.00 per hour Sound Designer: $20.00 per hour Stage Manager: $20.00 per hour Light Technician: $12.00 per hour Sound Technician: $20.00 per hour Follow Spot Operator: $12.00 per hour Rigging Operator: $20.00 per hour Other Technicians: $12.00 per hour Box Office Manager: $20.00 per hour All technicians must be trained and/or approved by the Director of the Performing Arts Center and hired for a minimum 4-hour block per event. Also please note, depending on availability of staff and the particular requirements of an event, fees for technical personnel may vary. Any such services will be arranged individually with Facility users as part of their rental agreement. Overtime rates are covered under Policies: Policies A Facilities Rental Contract must be completed and have the proper signatures for the facilities mentioned in this section. All Insurance Requirements must be satisfied before an event takes place. Applicants must comply with all College rules and regulations. Must inform the College immediately of any program changes or event cancellations. Must provide responsible supervision for all activities and provide responsible adults to accompany children at all times when on Campus. No alcoholic beverages may be brought or served on campus. Smoking is prohibited in all buildings. Eating and drinking is allowed in lobby only. All CATERING AND CONCESSIONS MUST be approved by the Performing Arts Center Director. All temporary signage for an event is the responsibility of the renting agency. Such signage cannot in any way mar or disrupt the College's building and grounds and must be removed immediately following the event. All signs must be approved by the College. All payments must be in the form of a certified check or money order. Licensee will not make public any notice of event prior to meeting contract requirements. Technical staff has a minimum call of four hours. Overtime rates are billed at one-and-one-half times regular hourly rates and apply for any hours in excess of twelve hours per day; any hour worked before 8:00 am or after 12:00 am; any hours in excess of 40 hours in one week. This week is Monday through Sunday. Requested equipment costs are listed in the Facilities Rental Contract.

5 Lee College is host to some of the finest facilities in the Baytown area. From business expos to small gatherings, Lee College has a place for you! Please take some time to browse our beautiful amenities at Melva Johnson Black Box Theatre Dimensions:?? x??, Seating Capacity: 125 Scene Shop (Storage & Holding Only) Dimensions:?? x??, Storage Capacity:?? Wilton and Pam Pate Make Up/Green Room Dimensions:?? x??, Seating Capacity: Costume Construction (Storage Only) Dimensions:?? x??, Storage Capacity:?? Lisa Urban Foyer Dimensions:?? x??, Seating Capacity: Rehearsal Halls Dimensions:?? x??, Maximum Occupancy: 125

6 The Lee College Performing Arts Center has a variety of areas available to meet all your event needs. We have the facilities to enhance your guest's experience, making your event memorable for years to come. Performing Arts Center Main Performance Hall Dimensions:?? x?? Seating Capacity: 695