ECONOMIC DEVELOPMENT, BUDGET & FINANCE COMMITTEE MEETING Monday, June 14, :00 p.m. Conference Rooms D & E MINUTES

Transcription

1 Monday, June 14, 2016 Councilor Lundy, Committee Chair Councilor Austin & Councilor Scales, Committee Members Councilors Present: Lundy, Austin, Hoyt, Tyson 1. Call to Order Councilor Lundy called the meeting to order. 2. Approval of the Minutes 3. Consideration of the Consent Agenda Items # 5,18,25,26,27,28,29,30,31,32,33,34,35,36,37,38,39,40,41 Items Recommended to Council for the June 14, 2016 City Council Consent Agenda. 4. CrossPlex Redevelopment Report An Update was presented to the Committee. No Action Information Only. 5. An amendment to the restrictive covenants placed on certain property pursuant to a Project Agreement between the City of Birmingham and 5 th Avenue LLC under which the City conveyed certain property to 5 th Avenue LLC for its business use. The amendment would permit a swap of property owned by 5 th Avenue LLC, located at rd Avenue South, with a portion of land owned by CMC Steel Alabama, located at th Street South. Submitted for: Lisa Cooper Department: Economic Development Submitted by: Melissa Smiley Department: Law Recommended Funding Source FY 2016 Budget Line Item or Fund Not Applicable Amount: Not Applicable 6. To authorize the Mayor to execute a Guaranteed Energy Cost Savings Contract, pursuant to , et. seq., Code of Alabama 1975, between Trane U.S. Inc. and the City of Birmingham for services designed to reduce energy consumption and operational costs at City buildings and facilities, to guarantee a specified minimum level of energy savings, measurement and verification, and, where applicable, furnish specified performance period Page 1 of 11

2 E CONOMIC DEVELOPMENT, BUDGET & FINANCE COMMITTEE MEETING services. The contract will be for a term of 18 years with the costs of the agreement to come from the guaranteed energy cost savings.the monetary value of Energy Savings and Operational Savings (calculated utilizing the Adjusted Base Utility Rate(s) and applicable annual Operational Savings escalation) is projected to be $102,266, City will pay or cause to be paid to Trane $61,333,168.00, plus the annual Performance Period Services Price which shall be $525, for the first Guarantee Year with an Annual Adjustment rate of 3%. Submitted by: Sherri Nielson Department: Mayor s Office Recommended Funding Source FY 2016 Budget Line Item or Fund # TBD Amount: $ 102,266,448.00_ Item Withdrawn 7. To authorize the Mayor to execute a Guaranteed Energy Cost Savings Contract, pursuant to , et. seq., Code of Alabama 1975, between Trane U.S. Inc. and the City of Birmingham for services designed to reduce energy consumption and operational costs at City buildings and facilities, to guarantee a specified minimum level of energy savings, measurement and verification, and, where applicable, furnish specified performance period services. The contract will be for a term of 18 years with the costs of the agreement to come from the guaranteed energy cost savings. City will pay or cause to be paid to Trane $61,458, Submitted by: Sherri Nielson Department: Mayor s Office Recommended Funding Source FY 2016 Budget Line Item or Fund # TBD Amount: $ Finance Agreement Moved to Recommend to the Committee of the Whole. Item Recommended to the Committee of the Whole scheduled for June 22, A Resolution authorizing the City s Authorized Official to submit to the Alabama Department of Economic and Community Affairs (ADECA) on or before June 28, 2016, the City s application for funding in an amount of up to $200, to provide Emergency Solutions Grant Shelter Operations to support ongoing homeless shelter expenses in the City of Birmingham. Submitted by: John G. Colón Department: Community Dev. Recommended Funding Source FY 2015 Budget Line Item or Fund # NA Amount: $ 200, Item Withdrawn 9. Affordable Housing Redevelopment Agreement with Aletheia House, Inc. under which the City will transfer title to two vacant apartment buildings having a combined total of 16 units located at 1717 and 1725 Pearson Avenue to Aletheia House for a purchase price equal to $46,255.13, which represents the amount previously paid by Aletheia House to redeem the property from tax delinquent status plus $1.00, and Aletheia House will renovate and manage the apartment units for use as affordable rental housing. Recommended by: John Colon Dept: Community Development Submitted by: Jim Stanley Dept: Law Recommended Funding Source: FY 2016 Budget Line Item or Fund # N/A Amount: N/A Action taken: Item Withdrawn 10. Affordable Housing Redevelopment Agreement with Aletheia House, Inc. under which the City will transfer title to two apartment buildings having a combined total of 24 units located at 3840 Coalburg Road to Aletheia House for a purchase price equal to the amount required to redeem the property from tax delinquent status, currently $245,406.72, and Aletheia House will renovate and manage the apartment units for use as affordable rental housing. Page 2 of 11

3 Recommended by: John Colon Dept.: Community Development Submitted by: Jim Stanley Dept.: Law Recommended Funding Source: FY 2016 Budget Line Item or Fund # N/A Amount: N/A Item Wi thdrawn 11. Resolution establishing a three year contract with ecivis, Inc., 418 North Oaks, Ave, Suite 301 Pasadena, CA 91103, for grants research and management software and services, at a cost of $50, in year 1, and $32, in years two and three. Requested By: Srikanth Karra Department: IMS Recommended Funding Source FY 2016 Budget Line Item Fund 001_037_01920_ Amount: $50, For: Software and Services 12. An Ordinance to amend the General Fund Budget for the fiscal year ending June 30, 2016, by transferring $271, from IMS (Technology Maintenance-$206, and Communications-$65,000.00), $166, from Police (Small Equipment-$100, and Capital Outlay-Equipment-$66,000.00), $240, from Public Works, Professional Fees Other and $30, from Arlington, Buildings & Facilities and appropriate $196, to Non Departmental, Transfer to Fund 102 Capital Improvement Fund; and amend the Capital Fund Budget for the fiscal year ending June 30, 2016, by appropriating $271, to IMS Hardware/Software, $166, to Police Department Equipment, $240, to Public Works, Professional Fees Other (Volkert) and $30, to Arlington-Building Repairs. Requested By: Sri Karra, A.C. Roper, Stephen Fancher & Steve Moode Submitted by: J. Thomas Barnett, Jr., Director Department: Finance Recommended Funding Source FY 2016 Budget Line Item or Fund # Fund 001 and 102 Amount: $708, An ordinance authorizing the purchase of a Universal Forensic Extraction Device Software (UFED), 4PC Pro Cix Model (Mobile Forensic solution), to include a UFED Camera Kit and Training Services for (2) Officers, by the said vendor (Cellebrite USA Corp.) The UFED is a mobile forensic extraction, decoding and analysis tool that extracts logical file system and physical data from mobile devices (i.e. smartphones, cell phone tablets, GPS units, SIM cards, memory cards and USB devices, including live and deleted data, contact phone numbers, call logs, text messages SMS messages, app data (social network& other), location data, pictures, videos, and voice messages. This equipment will assist in solving criminal cases, especially Robbery and Homicide cases. Submitted by: Chief A.C. Roper Department: Birmingham Police Dept. Recommended Funding Source: 031_202_39000_39001 FY 2016 Budget Line Item or Fund #_ Amount: $ 23, Page 3 of 11

4 14. Food Service Agreement with ABL Management, Inc., under which the City will grant the vendor the right to operate inmate food services at the Birmingham City Jail located at 425 5th Avenue South and the right to serve inmates, staff and other persons at the City Jail, food products, non--alcoholic beverages, and other such products as approved by the City. Submitted by: Deputy Chief Irene Williams Department: Birmingham Police Department Recommended Funding Source: GL Org. Set: 001_043_26400_ FY 2016 Budget Line Item or Fund # Amount: $1,087, Authorization of Lease Purchase Agreement for Trane project, not to exceed $61,500,000. Submitted by: Tom Barnett Department: Finance Extension: 8060 Recommended Funding Source FY 2015 Budget Line Item or Fund # N/A Amount: $ N/A Moved to Recommend to the Committee of the Whole. Item Recommended to the Committee of the Whole scheduled for June 22, An Ordinance to amend the General Fund Budget for the fiscal year ending June 30, 2016, by appropriating $5,000, to Non Departmental, Transfer to Fund 102 Capital Improvement Fund; and amend the Capital Fund Budget for the fiscal year ending June 30, 2016, by appropriating $1,000, to Board of Education Reading Program, $2,000, to Demolitions and $2,000, to Weed Abatement Requested By: J. Thomas Barnett, Jr., Director Department: Finance Submitted by: J. Thomas Barnett, Jr., Director Department: Finance Recommended Funding Source FY 2016 Budget Line Item or Fund # Fund 001 and 102 Amount: $5,000, Moved to Recommend to the Committee of the Whole. Item Recommended to the Committee of the Whole scheduled for June 22, An Ordinance to amend the Capital Budget for the fiscal year ending June 30, 2016, by appropriating $100, to McClure Project Infrastructure Improvements. Requested By: J. Thomas Barnett, Jr., Director Department: Finance Submitted by: J. Thomas Barnett, Jr., Director Department: Finance Recommended Funding Source FY 2016 Budget Line Item or Fund # Fund 145 Amount: $100, An Ordinance to amend the General Fund Budget for the fiscal year ending June 30, 2016, by transferring $13, from Non Departmental, High School Basketball Championship and appropriate $13, to Non Departmental, AHSAA Wrestling. Requested By: Terry Burney Department: Mayor s Office Submitted by: J. Thomas Barnett, Jr., Director Department: Finance Recommended Funding Source FY 2016 Budget Line Item or Fund # Fund 001 Page 4 of 11

5 Amount: $13, An Ordinance to amend the General Fund Budget for the fiscal year ending June 30, 2016, by transferring $300, from Non Departmental, Animal Control and appropriate $300, to Non Departmental, Transfer to Fund 102 Capital Improvement Fund; and amend the Capital Fund Budget for the fiscal year ending June 30, 2016, by appropriating $300, to Animal Control. Requested By: Terry Burney Department: Mayor s Office Submitted by: J. Thomas Barnett, Jr., Director Department: Finance Recommended Funding Source FY 2016 Budget Line Item or Fund # Fund 001 and 102 Amount: $300, An Ordinance to amend the General Fund Budget for the fiscal year ending June 30, 2016, by transferring $45, from Mayor's Office, Professional Fees-Youth Services and appropriate $45, to Non Departmental, Transfer to Fund 102 Capital Improvement Fund; and amend the Capital Fund Budget for the fiscal year ending June 30, 2016, by appropriating $45, to Holocaust Memorial Gardens Project. Requested By: Terry Burney Department: Mayor s Office Submitted by: J. Thomas Barnett, Jr., Director Department: Finance Recommended Funding Source FY 2016 Budget Line Item or Fund # Fund 001 and 102 Amount: $45, A presentation of a project to partner with the Birmingham Holocaust Education Center to fund a Holocaust Memorial Gardens project in downtown Birmingham. Total cost of project is $365,000 plus $100,000 endowment for ongoing maintenance. LOCATION WILL BE ON 19 TH STREET BETWEEN 3 RD AND 4 TH AVENUE NORTH Submitted by: Terry Burney Department: Mayors Office Recommended Funding Source FY 2015 Budget Line Item or Fund # Mayors Office Amount: $ 45, Resolution approving the agreement with ESPN Regional Television to host and promote the Birmingham Bowl in Birmingham Alabama for the years 2015, 2016, 2017,2018 and Funding will be allocated in each year s respective budget for a total cost of $2,725,000 for the Term of the contract. The current year installment is $525,000 Submitted by: Terry Burney Department: Mayor s Office Recommended Funding Source FY 2015 Budget Line Item or Fund # Page 5 of 11

6 Amount: $ 525, A resolution authorizing the Mayor to enter into a Funding Agreement with the National Senior Games Association for the 2017 National Senior Games in an amount of up to $750,000. Submitted for: Terry Burney Department: Mayor s Office Submitted by: Melissa Smiley Department: Law Recommended Funding Source FY 2016 Budget Line Item or Fund #001_400_96700_ Amount: $ 750, Resolution authorizing an agreement Bruno Event Team to secure, promote and facilitate a Sporting event in the City of Birmingham during the month of July which will be held at the BJCC. (Agreement to follow) Submitted by: Terry Burney Department: Mayors Office Recommended Funding Source FY 2015 Budget Line Item or Fund # Amount: $ 30, A Resolution pursuant to , Code of Alabama, 1975 authorizing the Mayor to execute funds in an amount not to exceed $1, for the Arlington West End Walking Trail dedication. Said funds to come from the Arlington West End Neighborhood Association funds. Recommended Funding Source FY 2016 Budget Line Item or Fund # Arlington West End Neighborhood Amount: $ 1, A Resolution pursuant to , Code of Alabama, 1975 authorizing the Mayor to execute funds to cover the costs for members of the Neighborhood Associations to attend the meeting of the Keep Birmingham Beautiful Commission on July 14, Said funds to come from the Neighborhood Association funds Recommended Funding Source FY 2016 Budget Line Item or Fund # Neighborhood Amount: $ 27. A Resolution pursuant to and Codes of Alabama, 1975 authorizing the Mayor to execute and deliver an agreement with The Birmingham Board of Education in an amount not to exceed $ to provide the following goods and services for the benefit of students of the Birmingham City Schools: Page 6 of 11

7 To provide students in the 5 Points West Community Holiday Parade Event on Saturday, December 3, Said funds to come from the Belview Heights Neighborhood Association funds. Submitted by: Terry Burney Department: Neighborhood Recommended Funding Source FY 2016 Budget Line Item or Fund #Belview Heights Neighborhood Amount: $ A Resolution pursuant to Code of Alabama, 1975 authorizing the Mayor to execute and deliver an agreement with Yarbrough Companies, Inc. in an amount not to exceed $ to provide catering services for the Druid Hills Neighborhood Association Get to Know Your Neighbor Day scheduled for Saturday, June 18, 2016, from 10:00 a.m. Said funds to come from the Druid Hills Neighborhood Association funds. Recommended Funding Source FY 2016 Budget Line Item or Fund # Druid Hills Neighborhood Amount: $ A Resolution pursuant to and Codes of Alabama, 1975 authorizing the Mayor to execute and deliver an agreement with Jackson Entertainment in an amount not to exceed $ to provide the following goods and services to the City: The Provider will provide disk jockey services including equipment for the Druid Hills Neighborhood Association Get to Know Your Neighbor Day scheduled for Saturday, June 18, 2016, from 10:00 a.m. Said funds to come from the Druid Hills Neighborhood Association funds. Recommended Funding Source FY 2016 Budget Line Item or Fund # Druid Hills Neighborhood Amount: $ A Resolution pursuant to and Codes of Alabama, 1975 authorizing the Mayor to execute and deliver an agreement with Larry Hayes in an amount not to exceed $ to provide the following goods and services to the City: The Provider will provide disk jockey services including equipment for the Belview Heights Neighborhood Association Get to Know Your Neighbor Day scheduled for Saturday, August 13, 2016 at 51 st Street and Court S; Birmingham, AL from 11:00 a.m. 3:00 p.m. in the Belview Heights Neighborhood. Said funds to come from the Belview Heights Neighborhood Association funds. Submitted by: Terry Burney Department: Neighborhood Recommended Funding Source FY 2016 Budget Line Item or Fund # Belview Heights Neighborhood Amount: $ Page 7 of 11

8 31. A Resolution pursuant to and Codes of Alabama, 1975 authorizing the Mayor to execute and deliver an agreement with Jackson Entertainment in an amount not to exceed $ to provide the following goods and services to the City: The Provider will provide disk jockey services including equipment for the West Goldwire Neighborhood Association Get to Know Your Neighbor Day scheduled for Saturday, September 10, 2016 at West Goldwire Park. Said funds to come from the West Goldwire Neighborhood Association funds. Recommended Funding Source FY 2016 Budget Line Item or Fund # West Goldwire Neighborhood Amount: $ A Resolution pursuant to and Codes of Alabama, 1975 authorizing the Mayor to execute and deliver an agreement with the Board of Education in an amount not to exceed $ to provide the following goods or services for the benefit of students of the Birmingham City Schools: To provide for the students of W. J. Christian School for a Garden Science Project that includes planting soil, seeds and gardening tools before June 30, Said funds to come from the South Roebuck-Roebuck Springs Neighborhood Association funds. Recommended Funding Source FY 2016 Budget Line Item or Fund # South Roebuck-Roebuck Springs Neighborhood Amount: $ A Resolution pursuant to Codes of Alabama, 1975 authorizing the Mayor to execute and deliver an agreement with Hands on Youth Activities Program, Inc. in an amount not to exceed $1, to provide advancement and preservation of historical art forms through creative endeavors and programs to preserve historical art forms through creative endeavors and programs to teach how to crochet, cook, sew, plant seeds and fish. These programs will be provided to the youth of the City of Birmingham between June 2, 2016 ad June 1, Said funds to come from the Evergreen Neighborhood Association funds. Submitted by: Terry Burney Department: Neighborhood Recommended Funding Source FY 2016 Budget Line Item or Fund #Evergreen Neighborhood Association Funds Amount: $1, A Resolution pursuant to and Codes of Alabama, 1975 authorizing the Mayor to execute and deliver an agreement with The Birmingham Board of Education in an amount not to exceed $1, to provide the following goods and services for the benefit of students of the Birmingham City Schools: To provide books to the library of Avondale Elementary School for students to use in their S.T.E.M. (Science, Technology, Engineering and Math) Project during the school year. Said funds to come from the Crestwood South Neighborhood Association funds. Recommended Funding Source FY 2016 Budget Line Item or Fund #Crestwood Neighborhood Page 8 of 11

9 Amount: $ A Resolution pursuant to 36-25A-3, Code of Alabama, 1975 authorizing the Mayor to expend funds in an amount not to exceed $ to assist Fountain Heights NA with the purchase of calls from Calling Post Messaging. Said funds to come from the Fountain Heights Neighborhood. Recommended Funding Source FY 2016 Budget Line Item or Fund # Fountain Heights Neighborhood Amount: $ A Resolution pursuant to , Code of Alabama, 1975 authorizing the Mayor to expend funds in an amount not to exceed $ for the purchase of a neighborhood banner. Said funds to come from the Ensley Highlands Neighborhood. Recommended Funding Source FY 2016 Budget Line Item or Fund # Ensley Highlands Neighborhood Amount: $ A Resolution pursuant to and Codes of Alabama, 1975 authorizing the Mayor to execute and deliver an agreement with Larry Hayes in an amount not to exceed $ to provide the following goods and services to the City: The Provider will provide disk jockey services including equipment for the Belview Heights Neighborhood Association Get to Know Your Neighbor Day scheduled for Saturday, August 13, 2016 at 51 st Street and Court S; Birmingham, AL from 11:00 a.m. 3:00 p.m. in the Belview Heights Neighborhood. Said funds to come from the Belview Heights Neighborhood Association funds. Recommended Funding Source FY 2016 Budget Line Item or Fund # Belview Heights Neighborhood Amount: $ A Resolution pursuant to and Codes of Alabama, 1975 authorizing the Mayor to execute and deliver an agreement with Jackson Entertainment in an amount not to exceed $ to provide the following goods and services to the City: The Provider will provide disk jockey services including equipment for the Dolomite Neighborhood Association Get to Know Your Neighbor Day scheduled for Saturday, August 6, 2016 at Dolomite Westfield Park at 3537 Lewis Street; Birmingham, AL 3506, from 11:00 a.m. 3:00 p.m. in the Dolomite Neighborhood. Said funds to come from the Dolomite Neighborhood Association funds. Page 9 of 11

10 Recommended Funding Source FY 2016 Budget Line Item or Fund # Dolomite Neighborhood Association Funds Amount: $ A Resolution pursuant to and Codes of Alabama, 1975 authorizing the Mayor to execute and deliver an agreement with Larry Hayes in an amount not to exceed $ to provide the following goods and services to the City: The Provider will provide disk jockey services including equipment for the Bush Hills Neighborhood Association Get to Know Your Neighbor Day scheduled for Saturday, August 6, 2016 at Bush Hills Academy School. Said funds to come from the Bush Hills Neighborhood Association funds. Recommended Funding Source FY 2016 Budget Line Item or Fund # Bush Hills Neighborhood Amount: $ A Resolution pursuant to , Code of Alabama, 1975 authorizing the Mayor to expend funds in an amount not to exceed $2, for the Germania Park NA to purchase one (1) Bohlmann Steel Bench and two (2) Trash Receptacles for Park. Said funds to come from the Germania Park Neighborhood. Recommended Funding Source FY 2016 Budget Line Item or Fund # Germania Park Neighborhood Amount: $ 2, The City is authorized pursuant to Amendment 772 of the Alabama Constitution of 1901 to provide public money and things of value to a private entity for purposes of promoting the economic development of the City. The City is authorized pursuant to , Code of Alabama 1975 to provide music and other exhibitions for the amusement of the inhabitants. This is a resolution authorizing a contract with REV Birmingham for an amount not to exceed an expenditure of $10, from discretionary funds to be allocated to REV Birmingham, for the purpose of organizing, operating and managing the District 8 Party with a Purpose to be held in October 1, 2016, at Ensley Park to promote economic development in the City of Birmingham. Notice has been published in the Birmingham News that this agreement will be considered on the June 21, 2016 Council agenda. Submitted by: Councilor Hoyt Department: Council Recommended Funding Source FY 2016 Budget Line Item or Fund # Hoyt Discretionary Fund Amount: $ $10, Item Recommended to Council for the June 14, 2016 City Council Cons ECONOMIC DEVELOPMENT, BUDGET & FINANCE COMMITTEE MEETING Page 10 of 11

11 42. Discretionary Allocations Councilor / Organization Amount Council President Johnathan Austin($1,000.00) &Council President Pro Tem Steven Hoyt($2,000.00) No More Martyrs $3, Council President Johnathan Austin Hands on Youth Activities $1, Councilor Kim Rafferty Wonder Book Camp $2, Councilor Valerie Abbott Birmingham Zoo $8, Vulcan Park Foundation $5, Redmont Neighborhood Association $ Forest Park/South Avondale Neighborhood Association $1, Botanical Gardens $8, Museum of Arts $5, Park and Recreation for Park Renovations $10, Old Business None 44. Adjournment Page 11 of 11