USING CLASSICAL BUDGETING TOOLS

Transcription

1 USING CLASSICAL BUDGETING TOOLS A DEEP DIVE ON THE CHANGES WE VE MADE TO THE WORK WITH CU BUDGET FEATURE EVERYTHING EXCEPT MODELING Revised! Budgeting with CU*BASE Series #3 of 5

2 BUDGETING WEBINAR #3 OF 5: USING CLASSICAL BUDGETING TOOLS TODAY S TOPICS Budgets without modeling using classical budget calculation tools Running multiple passes to create a budget Saving budget figures Viewing budget progress Tweaking budget amounts by month, by G/L, or by branch 2 For step-by-step instructions, see the Budgeting with CU*BASE booklet!

3 HOW TO LEARN MORE 3 BudgetingwithCUBASE.pdf This is an ongoing work in progress and contains a sneak peek at modeling tools still in process... For step-by-step instructions, see the Budgeting with CU*BASE booklet!

4 A QUICK REVIEW PREP TO DO BEFORE RUNNING YOUR FIRST BUDGET CALCULATION PASS Setting Up Your Configs Preparing Your Assumptions 4

5 CREATING AND MAINTAINING A BUDGET USING CLASSICAL BUDGETING TOOLS 5

6 CREATING A BUDGET Access the tool: 1. Budgeting Functions menu (MNBUDG) 2. Work with CU Budget 3. Enter a budget year 4. Choose Maintain budget, Enter 5. Choose Income or Expense, Enter Check on the current status of your Budget Controls For step-by-step instructions, see the Budgeting with CU*BASE booklet! 6

7 RUNNING YOUR ASSUMPTIONS SETTING BUDGET CALCULATION SETTINGS Start by choosing a Budget Group (or G/L Account) 7

8 RUNNING YOUR ASSUMPTIONS SETTING BUDGET CALCULATION SETTINGS This history recap appears after you choose a Budget Group or G/L account 8

9 RUNNING YOUR ASSUMPTIONS SETTING BUDGET CALCULATION SETTINGS Choose which month range you want to populate with this pass 9

10 RUNNING YOUR ASSUMPTIONS SETTING BUDGET CALCULATION SETTINGS Enter a % change think of this as increase and decrease; CU*BASE will take care of the math for debit- vs. creditbalance accounts 10

11 RUNNING YOUR ASSUMPTIONS SETTING BUDGET CALCULATION SETTINGS Use these to choose which figures are used for the math 11

12 RUNNING YOUR ASSUMPTIONS SETTING BUDGET CALCULATION SETTINGS Choose a calculation method... 12

13 CALCULATION OPTIONS Monthly Average Monthly budget amount = (Period total # of months in period) % change All months use the same amount For flat monthly expenses like league dues, etc. Daily Average Monthly budget amount = ((Period total 365) # of days in month) % change Each month calculated separately For income or expenses affected by # of days in the month Parallel Monthly budget amount = Previous monthly amount % change Each month calculated separately 13 For variable interest income or dividend expenses (if you re not going to model)

14 RUNNING YOUR ASSUMPTIONS SETTING BUDGET CALCULATION SETTINGS Monthly/Daily Average will annualize any range then use the calculated averages to populate whatever range you wish 14 With the Parallel calculation method, the number of months being filled in has to match the number of months used in the math (i.e., 3 months to 3 months...but can be any 3 months)

15 RUNNING YOUR ASSUMPTIONS SETTING BUDGET CALCULATION SETTINGS When ready, use Continue to run the calcs 15

16 REVIEWING THE CALCULATION PASS WHERE YOUR ASSUMPTIONS IN THE BALLPARK? (If you see * here, existing budget figures will be overwritten when you save) Use the Compare button to control what appears here 16

17 REVIEWING THE CALCULATION PASS WHERE YOUR ASSUMPTIONS IN THE BALLPARK? Use Combine Branches to see totals by G/L account 17

18 REVIEWING THE CALCULATION PASS WHERE YOUR ASSUMPTIONS IN THE BALLPARK? Save (or Discard) this pass then you re ready to calculate your next pass 18

19 ON TO THE NEXT BUDGET GROUP... Ready for the next pass! 19

20 VIEWING YOUR BUDGET USING THE BUDGET DASHBOARD TO VERIFY YOUR BUDGET FIGURES FOR ACCURACY AND COMPLETENESS (NOT TO BE CONFUSED WITH THE VARIANCE DASHBOARD, WHICH MONITORS YOUR PERFORMANCE) 20

21 REVIEWING BUDGET FIGURES 21 Access the tool: 1. Budgeting Functions menu (MNBUDG) 2. View/Analyze CU Budget 3. Choose Income, Expense or Net Income 4. Select date ranges for the budget year and comparison period (actual) 5. Choose a filter if you like (or leave blank to look at everything) 6. Use Enter to see the summary 7. Use Continue to proceed For step-by-step instructions, see the Budgeting with CU*BASE booklet!

22 REVIEWING BUDGET FIGURES Use Toggle to see last year s budget numbers instead, or use Filters to choose a different period Use Print to print these budget figures (in this format) Use Filters to narrow down the list of budget groups 22

23 REVIEWING BUDGET FIGURES Use Summary to see this recap 23

24 REVIEWING BUDGET FIGURES Select a group and use Drill to Account to see totals by G/L account... 24

25 25 REVIEWING BUDGET FIGURES

26 TWEAKING YOUR BUDGET USING THE MANUAL UPDATE FEATURE TO ENTER INDIVIDUAL MONTHLY BUDGET FIGURES FOR ANY G/L 26

27 MODIFYING BUDGET FIGURES MANUALLY Access the tool: 1. Budgeting Functions menu (MNBUDG) 2. Work with CU Budget 3. Enter a budget year 4. Choose Manual update, Enter 5. Choose Income, Expense or Net Income (for both) 6. Enter to see the summary 7. Continue to proceed 27 For step-by-step instructions, see the Budgeting with CU*BASE booklet!

28 MODIFYING BUDGET FIGURES Select a group and use Drill to Account to see totals by G/L account... 28

29 MODIFYING BUDGET FIGURES 29...then select a G/L account and use Drill to Branch to see totals by branch...

30 MODIFYING BUDGET FIGURES...then select a branch and use Edit to work the numbers. 30

31 MODIFYING BUDGET FIGURES Enter figures manually here. Remember the minus sign ( ) for credit balance accounts! 31

32 MODIFYING BUDGET FIGURES If you would rather enter an annual amount and make the system do the math, try Allocate... 32

33 MODIFYING BUDGET FIGURES...then type a total for the year and use Enter to spread that evenly across all 12 months... 33

34 MODIFYING BUDGET FIGURES Don t forget to save!...then you can tweak individual months if you like. 34

35 MODIFYING BUDGET FIGURES After saving, use this to choose a different G/L account......or use this to choose another branch for this G/L. 35

36 NOW ON TO OUR NEXT SESSION