Sacramento Public Library Authority

Transcription

1 Sacramento Public Library Authority February 25, 2016 Agenda Item 13.0: Arden-Dimick Library Interior Refresh Project: County of Sacramento Agreement for Project Management and Oversight TO: FROM: RE: Sacramento Public Library Authority Lois Casement Ross, Capital Projects Manager Rivkah K. Sass, Library Director Arden-Dimick Library Interior Refresh Project: County of Sacramento Agreement for Project Management and Oversight RECOMMENDED ACTION(S): Adopt Resolution 16-09, authorizing the Library Director to enter into an agreement with the County of Sacramento to manage the Arden-Dimick Library for an interior refresh and deferred maintenance project and to sign and/or approve all contracts and invoices relating to project in an amount not to exceed $700,000. BACKGROUND The Authority completed a Long Range Facilities Priority Plan in June The purpose of the plan is to upgrade, rearrange and refresh the current buildings to accommodate contemporary and emerging library service patterns. Changes in customer use, technology, ergonomics, accessibility and functionality require modifications in the buildings. The Authority Board adopted Resolution at its July 23, 2015 meeting, approving contracts with HGA Architects and Engineers for Southgate Library architectural and design services; and Noll & Tam Architects and Planners for the Arden-Dimick Library architectural and design services. Both architectural firms had completed space plans, preliminary construction budgets, and preliminary Furniture, Fixtures & Equipment (FF&E) budgets for the branches. The Southgate Library and Arden- Dimick Library projects are proposed to be completed in the May FISCAL IMPACT The FY Final Budget adopted by the Authority on September 24, 2015 included the estimated capital improvements and deferred maintenance costs for this project. Final project cost estimates have been completed. The preliminary cost estimate to design and construct the interior modifications and FF&E for the Arden-Dimick library is approximately $653,000. This includes $477,000 in hard costs and $176,000 in soft costs such as architectural design, project management and inspection services. County of Sacramento staff will fully manage the project, utilizing County Architectural Services and Construction Management Inspection Division resources. This is desirable for the Library and ensures that the County hires the appropriate contractors to complete the work, oversees permitting, maintains labor compliance, conducts inspections and completes a closeout of the project. The Library anticipates overseeing the specification, ordering and payment for some furnishings and shelving. County Capital Construction Funds (CCF) will be used to cover asbestos abatement, if needed.

2 Staff will review project costs continuously and update the Board of any changes. ATTACHMENT(S): Resolution 16-09, authorizing the Library Director to enter into an agreement with the County of Sacramento to manage the Arden-Dimick Library for an interior refresh and deferred maintenance project and to sign and/or approve all contracts and invoices relating to project in an amount not to exceed $700,000.

3 Sacramento Public Library Authority RESOLUTION NO Adopted by the Governing Board of the Sacramento Public Library Authority on the date of: February 25, 2016 APPROVING THE AGREEMENT WITH THE COUNTY OF SACRAMENTO FOR PROJECT MANAGEMENT AND OVERSIGHT OF THE ARDEN-DIMICK LIBRARY INTERIOR REFRESH PROJECT NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BOARD OF THE SACRAMENTO PUBLIC LIBRARY AUTHORITY AS FOLLOWS: 1. Authorizing the Library Director to enter into an agreement with the County of Sacramento to manage the Arden-Dimick Library interior refresh and deferred maintenance project. 2. Authorize the Library Director to sign and/or approve all contracts and invoices relating to the project in an amount not to exceed $700,000. Rick Jennings II, Chair Don Nottoli, Vice Chair ATTEST: Rivkah K. Sass, Secretary By: Linda J. Beymer, Assistant Secretary ATTACHMENT(S): Exhibit A: County of Sacramento Internal Memorandum: Subject CCF/Customer Project Number CC ASD Project Number 3820 Sacramento Library Arden-Dimick Branch Exhibit B: Form 330 Facility Acquisition and Improvement Request

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19 6/1/ CC

20