Presented by Harrisburg Project

Transcription

1 4/6/2018 Presented by Harrisburg Project No Personnel Claim/Reimbursement record New general reporting guidance New Code Descriptions and Definitions New Status Codes Salary Information for Student Cost Centers Paraprofessional Work Assignment Changes Personnel Data Collection and Approval Instructions Personnel Approval data pickup August 15,

2 4/6/2018 Evidence-Based Funding (EBF) for Student Success Act became law on August 31, As a result, specific state reimbursement for special education will now be made through EBF. The Base Funding Minimum for each entity can be found at the following link: nary_base-funding.xlsx You find also find other EBF Resources at: ISBE will report specials education data to the Department of Education as of Dec 1 Districts/Cooperatives will indicate a staff person being employed as of December 1 with a check box on the approval record. 2

3 4/6/2018 This box will default to be checked unless the record is created after December 1 in a school year All special education staff who work during the current regular school term should be entered into I-Star even if they were hired after December 1. Special Ed Type will no longer be selected. The I-Star system will automatically match the appropriate Special Education ID code: A Special Education Teacher B Related Services C Paraprofessional D Administrative This code will be determined once a Work Assignment is select 3

4 4/6/2018 Term Codes Selecting a term code is not longer necessary. Only regular school term staff are to be reported. Full Time Equivalency (FTE) Required for ALL Personnel Select FTE drop down in I-Star to select the numerical value that best estimates the amount of time spent in the work assignment 4

5 4/6/2018 Status codes are used by ISBE to indicate the approval status of a work assignment(s). The status is verified with ELIS. Available Status Codes: Qualified replaced Approved Time Specific Qualified, replaced Approved Not Qualified replaces Disapproved I-Star generates a warning message indicating the record status is not qualified. This does NOT cause an error and the record will be submitted as Not Qualified. Temporary Approval Qualified, replaced Approved Salary data will only be entered for personnel that will be included in Student Reimbursement Cost Centers These data elements will be discussed in the student claims training 5

6 4/6/2018 FTE for Paraprofessional staff must be reported for each age group served: Ages 3-5 and Ages 6-21 Estimate the FTE as accurately as possible when time is spent serving both age ranges. Paraprofessional Work Assignment Codes PA3=Program Aide serving age group 3-5 PA6=Program Aide serving age group 6-21 TA3=Teacher s Aide serving age group 3-5 TA6=Teacher s Aide serving age group 6-21 NHA3=Non-certified Health Aide age group 3-5 NHA6=Non-certified Health Aide age group 6-21 Updated April

7 4/6/2018 ISBE Funding and Disbursement Harrisburg Project

8 CLAIMS TRAINING Presented By: Harrisburg Project 1

9 Topics Pickup/Snapshot Dates Key Components of Claims Methods of Computing Days Calculating the Claim 2

10 Student Reimbursement Pickup/Snapshot Transmission Dates July 16 th - E and F (Orphanage/Orphanage Priv Fac) August 15 th B (Private Facility) X and J (Excess Cost) November 1 st - E & F (Summer) 3

11 Key Components of Claims ISBE 50-66A Tuition Cost Sheet ISBE S50-66B Pupil Documentation ISBE P50-66B Personnel Documentation ISBE 50-66C Claims Computation and Tuition Cost ISBE 50-66D Depreciation Schedule 4

12 3 Methods of Computing Days Manual Method Calendar Method Program Method 5

13 Manual vs. Calendar Method What to Use and When Are you receiving a bill from another public district? CALENDAR OR MANUAL METHOD Are you receiving a bill from a special ed cooperative that has an official calendar? CALENDAR METHOD MANUAL METHOD Are you receiving a bill from a private facility? MANUAL METHOD 6

14 Manual Method of Computing Days 7

15 Calendar Method of Computing Days 8

16 Calendar Method of Computing Days 9

17 Calendar Method of Computing Days 10

18 Calendar Method of Computing Days Ed Cost per Pupil = $49,926, ADE =.902 (49,926/.902 = $55,350) Enter $55,350 in the Ed Cost Per 1.0 ADE Field 11

19 3 Methods of Computing Days Manual Method Calendar Method Program Method 12

20 Program Method of Computing Days When to Use Do you have any Fund Code E student approvals? Do you have any Fund Code X student approvals? Do you have any bills to create for students that your district or coop serves from another district? If the answer to ANY of the questions is Yes, creating programs in I-Star can be used as a tool to calculate student costs. Please Note! The program method is an optional tool. Using program method of computing days is not required. 13

21 Program Method of Computing Days 50-66A/B/C(s) generated in I-Star Majority of claims calculations are done in I-Star Fields auto fill on student record based on calculations Cost Sheets at your fingertips 14

22 Calculating the Claim Create Cost Centers What is a Cost Center? Programs = Cost Center Students in a Cost Center must have common educational needs Which students are included in a cost center? (see Reimbursement Procedures for Students with Disabilities manual for guidance) 15

23 Program Method in I-Star Per Cap released by ISBE Create Cost Centers Personnel Records Student Records ISBE Forms partially auto-filled by I-Star 16

24 Calculating the Claim Create Cost Centers 17

25 Calculating the Claim Create Cost Centers 18

26 Calculating the Claim Create Cost Centers Determine which per cap to use. (see Reimbursement Procedures for Students with Disabilities manual for guidance) 19

27 Calculating the Claim Create Cost Centers Personnel Salary 20

28 Calculating the Claim Create Cost Centers Personnel Salary 21

29 Calculating the Claim Create Cost Centers 22

30 Calculating the Claim Create Cost Centers 23

31 Calculating the Claim Create Cost Centers 24

32 Calculating the Claim Create Cost Centers 25

33 Calculating the Claim Student Records 26

34 Calculating the Claim Student Records 27

35 Calculating the Claim Student Records 28

36 Calculating the Claim Student Records 29

37 Calculating the Claim Student Records 30

38 Calculating the Claim ISBE Forms 31

39 Calculating the Claim ISBE Forms 32

40 Calculating the Claim ISBE Forms 33

41 Calculating the Claim ISBE Forms 34

42 Calculating the Claim ISBE Forms 35

43 Calculating the Claim ISBE Forms 36

44 Calculating the Claim ISBE Forms 37

45 Calculating the Claim ISBE Forms 38

46 Calculating the Claim ISBE Forms 39

47 Program Method in I-Star What Do You Get for All of Your Hard Work? Individual Cost Sheets (50-66C) for audit purposes for hard copy files for billing purposes 40

48 ISBE Reference Manuals Student Reimbursement Manual: Personnel Approval Manual: StarPersonnelApprovalInst(April2018).pdf 41

49 SUPPORT ISBE Funding and Disbursement Harrisburg Project