XH-2-1 BUDGET AMENDMENT: SPRINGDALE LIBRARY SITE AND. Dan Kraszewski, Senior Executive Director, Planning Design and

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1 BRAMPTON XH-2-1 Report City Council bmmpton.ca FIOWCF City The Corporation of the City of Brampton Date: September 11, 2013 File: C30(LIB)2013 BRAMPTON CITY COUNCIL pa-re. Septew&esti, 2oi3 Subject: Contact: BUDGET AMENDMENT: SPRINGDALE LIBRARY SITE AND NEIGHBOURHOOD PARK Dan Kraszewski, Senior Executive Director, Planning Design and Development Overview: The purpose of this report is to present financing options for the development and construction of a neighbourhood park; library attached to general indoor recreation community space, with an option for a daycare and retail uses; and parking. In addition, this report is seeking Council approval to procure the design services and the construction, including prequalification of general contractors for the delivery of the above noted facilities. The size and amenities are subject to funds approved within this report. The library is intended to be located at the northerly portion of what is referred to as the Brasun Developments Inc. property that is located north and east of Bramalea Road and Sandalwood Parkway in general accordance with Council direction (C ). This report recommends that the budget be amended to establish a new capital project in the amount of $ million for a new district library and other recreation components. Additional funding of $1.1 million for acquisition of the collection materials for this facility will be requested through the 2015 budget process.

2 XH-2-2 Recommendations: Based on the following report, it is recommended: 1. That the report from Dan Kraszewski, Senior Executive Director, Planning Design and Development, entitled BUDGET AMENDMENT: SPRINGDALE LIBRARY SITE AND NEIGHBOURHOOD PARK, dated September 11, 2013, to the Council Meeting of September 11, 2013, Ward: 9, File: C30(LIB)2013, be received; 2. That a new capital project be established in the amount of $21,750,000 for a library and other recreation components with funding from DC Reserve Fund: Library ($13,230,000), DC Reserve Fund: Recreation ($6,075,000), Reserve Fund #78:10% Non-DC ($2,145,000), and External Recoveries ($300,000); 3. That the direction given by Council in approval report C be modified by directing staff to initiate a Request for Proposals (RFP) instead of an Request for Expression of Interest (RFEI), for the delivery of a public park with play facilities and water features and a library with accessory uses such as a seniors meeting room, with an option for daycare and retail uses; 4. That staff be authorized to take all necessary action to develop the project concept and carry out a facility fit study including site infrastructure and site servicing; 5. That staff be authorized to maximize the program requirements and facility size to reconcile with the budget approved by Council within this report; 6. That staff be authorized to take all necessary action to issue a Request for a Proposal (RFP) and award a contract to carry out the design and the contract administration related to the design of the proposed library; 7. That staff be authorized to take all necessary action to issue a prequalification of general contractors for the construction, issue a tender and enter into a contract for the construction; and, 8. That the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

3 X4-2-3 BACKGROUND: On April 18, 2013 City Council endorsed staff recommendations to permit, in part, the Brasun Developments Inc., townhouse development application (decision #C ), associated with City File C05E for the lands at the northeast corner of Sandalwood Parkway and Bramalea Road. Specifically, the approval was for the development of 333 townhouse units on the easterly portion of the site, and the development of a with a 4.18-acre public park with play facilities, water features, a community library with daycare, seniors' meeting centre and retail uses in the northerly portion of the site. This approval is contingent upon the owner conveying approximately 1.28 hectares (3.18 acres) of the subject property to the City for parkland dedication and community service purposes and, in addition, provides a gratuitous conveyance of 0.4 hectares (1 acre) of land towards the public park. Furthermore the owner must provide a minimum financial contribution of $300,000 towards the delivery of the library facility. The applicant has appealed this application to the Ontario Municipal Board (OMB) Figure 1: Brasun Concept Site Plan pursuant to Sections 17(40) and 34(11) of the p anning Act. Pre-hearing : STAFF RECOMMENDED CITY PARM.IBRARY ~~7 PORTION OF SITE TO BE WAlNTAINFn FDR L M.r.:_- - : PORTION OF SITE PROPOSED FOR TOWNHOUSES < conferences took place on February 19, 2013 and on June 6, A three week hearing has been scheduled to begin on September 23, Staff have been directed to attend the OMB proceedings to defend Council's position based on the modified development proposal. At the April 18th, 2013 Council meeting, a report was approved directing staff to initiate a RFEI for the delivery of a public park with play facilities and water features and a library with an accessory daycare, seniors meeting centre and retail uses with construction anticipated to commence in 2014/2015. %3tt\\\\\ \ \

4 3T4-2-4 CURRENT SITUATION: Public Services Building Design and Construction staff of the Public Services Department have conducted preliminary discussions with the Brampton Library and Recreation senior staff to gather their program requirements. In the context of a predefined funding limit, the preliminary findings are: Brampton Library staff is seeking 20,000 sq/ft of space to include an outdoor reading garden, as well as indoor reading spaces, shelving, shared lobby, washrooms, accessibility space and utility rooms; and, Recreation staff is seeking 5,000 sq/ft of a general multi-purpose recreation program space which will include seniors programming. The 25,000 sq/ft of program space being requested along with all related expenditures to redevelop the site are subject to the budget approved within this report. Planning and Infrastructure Services: In addition to the library, the subject site will also encompass an outdoor public amenity component, which will include a park, with play facilities and a splash pad. The subject site is located approximately 600 metres away from the two closest existing neighbourhood parks to the northeast and northwest, which makes the site a suitable location for additional park facilities to meet the City's service requirements. Although the residential townhouse proposal does include planned private open-space amenity areas, these areas are not adequate to satisfy the demand for both active and passive recreation. A preliminary facility fit for the subject lands show that an appropriately sized library with a community meeting room(s) and outdoor public amenities can be supported on the site. A preliminary concept diagram of how the park and library could be designed for this site is shown below.

5 IM-2-5 Figure 2 - Springdale Library and Park Preliminary Concept Financial and Information Services: There is no funding currently approved for a new district library and neighbourhood park/community centre; therefore a budget amendment would be required. The budget is currently estimated at $21.75 million for these components (Library: $15.0 million; Indoor/Outdoor Recreation: $6.75 million). Library Funding of $12.5 million had been earmarked for the construction of a new district library in year 2015 of the capital forecast. In addition to the construction costs, the library would require $1.1 million for the acquisition of the collection materials for this facility. The timing and funding identified in the capital forecast for the new district library is due to two fundamental factors, namely: The shortfall in Development Charges (DCs), which creates a cash flow management issue; and, The operating funding requirement of approximately $1.6 million, which represents a 0.5% tax levy funding pressure. This funding pressure was not anticipated to occur until 2016/2017, based on the initially forecasted 2015 construction schedule.

6 TH-2.-& Neighbourhood Park/Community Centre Funding for the neighbourhood park/community centre components at this location was not originally envisioned in the City's long term plan. This will require that the delivery of other recreation amenities of an equivalent magnitude be deferred and/or removed from the capital plan going forward. Funding Strategy Staff is recommending that the budget be amended to establish a new capital project in the amount of $21.75 million for a new district library and other recreation components. Following a review by staff of the updated development forecast and impact on projected Development Charges (DCs) balances for the years ending 2013/2014, it appears that there is some capacity to advance a project of this magnitude and remain within a reasonable range of the DC deficit cap of $240 million. In the event that development activity slows down in 2013/2014 and cash flow becomes unmanageable, staff will report back to Council to identify and recommend projects that could be deferred in order to accommodate any cash flow funding challenges. Other alternatives to fund this initiative would be as follows: Defer the construction of this facility until 2015, as per the Capital forecast; Seek out a partner to build the facility and repay the funding as a lease payment over a set number of years (i.e. capital lease); and, Issue long term debentures for the library in order to manage Development Charge (DC) cash flows. Funding of $1.1 million for the acquisition of collection materials for this facility will be requested through the 2015 budget process. Modified Recommendations: In light of further analysis carried out by Public Services, Planning and Infrastructure Services, and Financial and Information Services, staff is recommending that modifications be made to the recommendations that were endorsed on April 18, 2013 (Report CO ). Instead of pursuing a RFEI, staff be directed to pursue a RFP. This change is due to the following: 1. The start date to commence construction is anticipated to be before the end of Given the cost and effort surrounding issuing and then preparing a response to a RFEI, this timeline could be delayed well into 2015 ifthe City does not directly pursue an RFP; and,

7 rn An RFP is deemed is a more appropriate mechanism given that the City now has a better appreciation of the City's needs with respect to the library and park facilities together with a clearer understanding of the funding options that are available to support this public facility. CONCLUSION: There is a demonstrated need for a new library facility and open space amenities to service this part of Brampton. A preliminary examination of the facility fit for the subject lands show that an appropriately sized library with a seniors meeting centre, and a public park with play facilities and water features can be provided on the subject lands. Accessory daycare and retail uses remain options to potentially provide additional revenue streams and offset operating costs. There appears to be some capacity to advance a project of this magnitude and remain within a reasonable range of the DC deficit cap of $240 million. Staff is therefore recommending that the budget be amended to establish a new capital project in the amount of $21.75 million for a new library and other recreation components. In addition, staff is recommending that authorization be given to take all necessary action to issue a RFP and award a contract to carry out the design and the contract administration related to the design of the proposed library. Dab Kraszewski, MCIP RPP Senior Executive Director, Planning Design and Development JuliapfPatte; Chief, -Public Services Peter Hon-eyborne Director of Treasury Services & Deputy Treasurer Financial and Information Services