Housing Authority of the City and County of San Francisco. DEVELOPMENT AND FINANCE COMMITTEE SPECIAL MEETING NOTICE Monday, January 23, :00PM

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1 San Francisco Housing Authority Joaquin Torres, President Housing Authority of the City and County of San Francisco Phil Arnold, Chairman Jaci Fong, Member Lottie Titus, Member Barbara T. Smith, Acting Executive Director 2 nd Floor, IT Room, 1815 Egbert Ave San Francisco, CA DEVELOPMENT AND FINANCE COMMITTEE SPECIAL MEETING NOTICE Monday, January 23, :00PM 1. The Housing Authority of the City and County of San Francisco (Authority) s Development and Finance Committee is holding this meeting at 2 nd Floor, IT Room, 1815 Egbert Avenue, San Francisco, CA Disability Access: The IT Room is wheelchair accessible. The closest MUNI bus lines are 8, 9, 9R, and 54. For more information about MUNI accessible services, call (415) Disability Accommodations: To request assistance listening devices, real time captioning, sign language interpreter, readers, large print agendas or other accommodations, please contact the Commission Clerk at (415) or gamezc@sfha.org at least 72 hours in advance of the meeting to ensure availability. 4. There is limited street parking. Public transportation is highly encouraged. 5. Agenda, minutes and attachments are available at as well as the Authority s administrative office located at 1815 Egbert Avenue, San Francisco, California If any materials related to an item on this agenda have been distributed to the Housing Authority of the City and County of San Francisco Board of Commissioners Development and Finance Committee Members after distribution of the agenda packet, those materials are available for public inspection during normal business hours at the Authority s Administrative Offices. 6. In order to assist the Authority s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the Authority accommodate these individuals. 7. The use of electronic sound-producing devices at/during public meetings is prohibited. Please be advised that the meeting Chairman may remove any person(s) responsible for the ringing or use of cell phones, pagers and similar sound-producing electronic devices from the meeting room. 8. Requests for public comment may be heard on items not on the agenda as well as after staff presentation on any Regular Agenda Item. Speakers at Committee meetings are requested, but not required, to identify themselves and fill out cards placed on the table at the entrance door. When the Committee considers policy, which has not been considered by a committee, testimony is welcome during the Public Comment portion of the meeting. Testimony is not permitted when an opportunity has been given at a committee meeting for testimony on an item. The public may address the Committee for up to two minutes or four minutes for speakers who require an interpreter, or unless otherwise approved by the Committee. The Chairman, or the Committee, may limit the total testimony to 30 minutes. A speaker may not yield his or her time to another speaker. Committee procedures do not allow for dialogue between the Committee and the public. The Committee may not take action on a new proposal, which is not on the agenda. Development and Finance Committee Page 1 Printed 01/20/17

2 Special Meeting Monday, January 23, :00 PM ORDER OF BUSINESS I. Call to Order II. III. IV. Roll Call Approval of Minutes Special Committee Meeting: December 5, 2016 Public Comment(s) General Public Comment on Items Related to Development and Finance Committee V. Development Items None VI. Finance Items A. [RESOLUTION APPROVING AND AUTHORIZING THE ACTING EXECUTIVE DIRECTOR TO ENTER INTO A TWO YEAR CONTRACT WITH THE OPTION TO EXTEND FOR ADDITIONAL ONE YEAR PERIODS FOR A CUMULATIVE FIVE YEAR MAXIMUM WITH WSB & ASSOCIATES, INC. TO PROVIDE ARMED AND UNARMED SECURITY SERVICES FOR AN AMOUNT NOT-TO-EXCEED THREE HUNDRED SIXTY SIX THOUSAND THIRTY FOUR DOLLARS ($366,034) FOR THE INITIAL TWO YEAR CONTRACT TERM] Presented by: Solomon Gebala, Chief Procurement Officer, Procurement Public Comment(s) B. [RESOLUTION APPROVING AND AUTHORIZING THE ACTING EXECUTIVE DIRECTOR TO ENTER INTO A TWO YEAR SOLE SOURCE CONTRACT WITH WATCHTOWER SECURITY TO PROVIDE SECURITY CAMERAS AND SERVICES AT POTRERO TERRACE AND POTRERO ANNEX PUBLIC HOUSING PROJECTS FOR AN AMOUNT NOT TO EXCEED TWO HUNDRED THIRTY NINE THOUSAND FOUR HUNDRED NINETEEN ($239,419)] Presented by: Solomon Gebala, Chief Procurement Officer, Procurement Public Comment(s) VII. Financial Reports A. Budget to Actuals Presented by: Edwin Jamora, Director, Finance Development and Finance Committee Page 2 Printed 01/20/17

3 Special Meeting Monday, January 23, :00 PM B. Capital Fund Program (CFP) Report Presented by: Madhvi Goyal, Senior Accountant, Housing Development and Modernization Public Comment(s) VIII. Standing Items IX. A. Monthly Update: Software Conversion B. Monthly Update: Procurement Public Comment(s) Adjournment Development and Finance Committee Page 3 Printed 01/20/17

4 2.1.a HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO DEVELOPMENT AND FINANCE SPECIAL COMMITTEE MEETING SPECIAL MEETING MINUTES December 5, 2016 SCHEDULED: 3pm; 2nd Fl, IT Room, 1815 Egbert Avenue, San Francisco, CA COMMISSIONERS PRESENT: Phil Arnold, Chairman Lottie Titus, Committee Member Item 1. Item 2. Item 3. Item 4. Call to Order Chairman Phil Arnold called the meeting to order at 3:19pm. Roll Call Quorum present. COMMISSIONERS EXCUSED: Jaci Fong, Committee Member General Public Comment on Items Related to Development and Finance Committee None Development Items Chairman Arnold asked for Development Items A and B to be heard together. A. RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO (THE "AUTHORITY") MAKING FINDINGS PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AMENDING THE RIGHT TO RETURN POLICY FOR THE POTRERO HOPE SF PROJECT, AND AUTHORIZING THE ACTING EXECUTIVE DIRECTOR TO ENTER INTO (1) A MASTER DEVELOPMENT AGREEMENT ("MDA") BY AND AMONG THE AUTHORITY, THE CITY AND COUNTY OF SAN FRANCISCO ("CITY"), AND BRIDGE-POTRERO COMMUNITY ASSOCIATES, LLC ("MASTER DEVELOPER"); (2) A DEVELOPMENT AGREEMENT BETWEEN THE AUTHORITY, THE CITY, AND THE MASTER DEVELOPER ("DA"); (3) A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE AUTHORITY REGARDING WORKFORCE HIRING; (4) A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE AUTHORITY REGARDING ALLOCATION OF SURPLUS CASH-FLOW; AND (5) OTHER DOCUMENTS CONTEMPLATED BY THE MDA AND THE DA, FOR THE POTRERO HOPE SF PROJECT OR POTRERO MASTER DEVELOPMENT Attachment: SDF_SCM_Minutes_ Final (1729 : SDF Minutes-December 5, 2016) /// /// Packet Pg. 4

5 2.1.a B. RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO (THE "AUTHORITY") MAKING FINDINGS PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AMENDING THE RIGHT TO RETURN POLICY FOR THE SUNNYDALE/VELASCO HOPE SF PROJECT, AND AUTHORIZING THE ACTING EXECUTIVE DIRECTOR TO ENTER INTO (1) A MASTER DEVELOPMENT AGREEMENT ("MDA") BY AND AMONG THE AUTHORITY, THE CITY AND COUNTY OF SAN FRANCISCO ("CITY"), AND SUNNYDALE DEVELOPMENT CO., LLC ("MASTER DEVELOPER"); (2) A DEVELOPMENT AGREEMENT BETWEEN THE AUTHORITY, THE CITY, AND THE MASTER DEVELOPER ("DA"); (3) A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE AUTHORITY REGARDING WORKFORCE HIRING; (4) A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE AUTHORITY REGARDING ALLOCATION OF SURPLUS CASH-FLOW; AND (5) OTHER DOCUMENTS CONTEMPLATED BY THE MDA AND THE DA, FOR THE SUNNYDALE - VELASCO HOPE SF PROJECT OR SUNNYDALE MASTER DEVELOPMENT Presented by: Linda Martin-Mason, Supervising Attorney and Director, Government Affairs and Policy Ms. Martin-Mason presented Development Items A and B. Commissioner Titus asked where residents would be placed off-site. Dan Adams from Bridge Housing responded that the off-site replacement units would be identified on a phase by phase basis, working with the Mayor s Office of Housing and Community Development (MOHCD) to identify units in the larger housing pipeline. Mr. Adams added that the units would be offered on a voluntary basis and they would be located throughout San Francisco. Chairman Arnold asked how residents who cannot stay in Potrero because units are being demolished but do not choose to be placed permanently off-site will be accommodated. Mr. Adams responded that the initial phases are smaller and residents are able to be accommodated into new buildings and existing vacancies within the Potrero project. Mr. Adams stated that assuming there are certain levels of attrition, residents will be able to be accommodated. Mr. Adams added that phasing demolition over time reduces the amount of off-site relocation. He further stated that it would not be possible to develop Potrero in the immediate phases without having some residents move off-site, but there is a mechanism by which residents are able to take advantage of new units on a voluntary basis. Mr. Adams stated that Bridge Housing is working with MOHCD to identify units in the housing pipeline and with other market rate development partners to accommodate residents on a temporary basis. Attachment: SDF_SCM_Minutes_ Final (1729 : SDF Minutes-December 5, 2016) Chairman Arnold asked Mr. Adams if he could identify potential units that will be available for off-site relocation. Mr. Adams responded that no off-site relocation is necessary in the early years but there has been an affordable housing development opportunity identified that may become available. Chairman Arnold stated that the Packet Pg. 5

6 2.1.a Sunnydale plan shows how the phased relocation can happen but the Potrero plan does not. Mr. Adams provided copies of the plan. Chairman Arnold asked for the estimated relocation costs. Mr. Adams responded that the cost is high because it is assumed that all of the 132 households will need to be housed temporarily, budgeting $4,000 a month per household subsidy. Mr. Adams added that it would be about Seventeen Million Dollars for a period of three (3) years. Chairman Arnold asked if the Board of Commissioners was being asked to approve the relocation plan. General Counsel Dianne Jackson McLean responded that the plan had already been conditionally approved. Chairman Arnold stated that the conditions were not spelled out in the Master Development Agreement (MDA). General Counsel Jackson McLean responded that the MDA states that for each phase the relocation document would also have to be approved by the parties. General Counsel Jackson McLean referred to Section 6.2 and read, the phase Relocation Documents shall be subject to the approval of each Party and that the approval of each Party should not be unreasonably withheld, conditioned or delayed if they are consistent with the Relocation Plan, HUD Requirements and Relocation Laws. Chairman Arnold read, The Relocation Plan shall not be amended without the approval of the parties. Chairman Arnold stated that it did not seem consistent with what he believed would happen, which was that the Relocation Plan would come back for approval by the Board of Commissioners on a phase by phase. General Counsel Jackson McLean stated that was the intent of the second paragraph and added that a sentence was added to state that the particulars of each phase would have to come back for approval. Chairman Arnold stated that he was concerned that this was the first time that he had heard that the demolition in Phase 5 could be subdivided and it should be put into the documents. Kate Hartley from MOHCD responded that the Relocation Plan has been submitted to the United States Department of Housing and Urban Development and if a change is made, it may delay the project. Mr. Hartley added that there will be revisions as the Section 18 approvals are received and apply to tenant protection vouchers. Barbara Smith, Acting Executive Director, stated that there is a tight deadline for the disposition applications. Mr. Adams stated that the document shows that given the scale of the demolition, it is likely to be done over time and the strategy does not represent a true subphasing. General Counsel Jackson McLean stated that the Relocation Plan is only an exhibit to the MDA and there is nothing that would prevent making amendments to the Relocation Plan outside of the approval process of the MDA. Ms. Hartley stated that they could come back to the Board of Commissioners when the tenant protection voucher application is being submitted to allow for an update to the Board of Commissioners. Chairman Arnold asked why the date for the right to return had changed. General Counsel Jackson McLean responded that the right to return policy is triggered by tenants that are eligible for relocation, which is triggered by a date that is called the initiation of negotiation. General Counsel Jackson McLean added that the using the date of the Exclusive Negotiating Rights Agreement would create problems because the project started and stopped several times. Attachment: SDF_SCM_Minutes_ Final (1729 : SDF Minutes-December 5, 2016) Packet Pg. 6

7 2.1.a Chairman Arnold asked for more details regarding the one for one replacement. Theo Miller from HOPE SF stated that it is the still the commitment of MOHCD to rebuild one for one resident replacement unit and the community replacement units, subject to available funds. Ms. Hartley from MOHCD stated that those commitments are reliant on operating subsidy and financial obligations must be acknowledged. Ms. Hartley added that financial feasibility would be established if HUD provides operating subsidies at the Fair Market Rate rents that are at the same rough level relative to the tax credit rent that they are today. Ms. Hartley stated that the financial feasibility language could be added to the documents. Chairman Arnold asked how the hiring reports would be obtained. General Counsel Jackson McLean responded that the workforce agreement states that the City will provide the reports to the Housing Authority of the City and County of San Francisco (Authority) and MOHCD on a monthly basis. Chairman Arnold stated that he would like to have the financial feasibility language added to the documents. Public Comment(s) None Motion on Development Item A Motion on Development Item B First: Commissioner Titus motioned to have the item heard, with the financial feasibility language added, as an Action Item at the next Board of Commissioners meeting Second: Chairman Arnold Vote: Ayes: Commissioners Arnold and Titus Nays: None Abstentions: None Motion passed First: Commissioner Titus motioned to have the item heard, with the financial feasibility language added, as an Action Item at the next Board of Commissioners meeting Second: Chairman Arnold Vote: Ayes: Commissioners Arnold and Titus Nays: None Abstentions: None Motion passed Attachment: SDF_SCM_Minutes_ Final (1729 : SDF Minutes-December 5, 2016) /// /// /// Packet Pg. 7

8 2.1.a C. RESOLUTION APPROVING AND AUTHORIZING THE ACTING EXECUTIVE DIRECTOR TO EXECUTE DOCUMENTS AND PROVIDE CERTIFICATIONS, INCLUDING ATTACHMENT 1A: BOARD APPROVAL FORM, TO PURSUE SUBMISSION OF APPLICATION TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ( HUD ) FOR PROJECT-BASED VOUCHERS UNDER THE RENTAL ASSISTANCE DEMONSTRATION ( RAD ) FOR ALICE GRIFFITH REPLACEMENT HOUSING PROJECTS, PHASES 4 AND 5. Presented by: Toni Autry, HOPE SF Project Manager, Housing Development and Modernization and Maintenance Ms. Autry presented the resolution. Chairman Arnold asked for more details on the number of vouchers. Yusef Freeman, Vice President of McCormack Baron Salazar, responded that an attempt had been made to obtain more Rental Assistance Demonstration (RAD) subsidy than HUD originally allotted for San Francisco and Alice Griffith. However, because of the larger deal that had already been negotiated between the Authority, the City and HUD, the number was limited. Chairman Arnold asked if HUD is likely to limit the voucher requests for Sunnydale and Potrero. Acting Executive Director, Barbara Smith, responded that there would not be an impact on the voucher requests for Sunnydale and Potrero. Public Comment(s) None Motion Item 6. Finance Items First: Commissioner Titus motioned to recommend approval and place on the next Board of Commissioners Consent Calendar. Second: Chairman Arnold Vote: Ayes: Commissioners Arnold and Titus Nays: None Abstentions: None Motion passed A. RESOLUTION AUTHORIZING THE ACTING EXECUTIVE DIRECTOR TO INCREASE FUNDS FOR LEGAL SERVICES CONTRACT # R (RENNE, SLOAN, HOLTZMAN, SAKAI, L.L.P.), CONTRACT # H (HAWKINS, DELAFIELD & WOOD, L.L.P.), CONTRACT # E (EDISON, MCDOWELL & HETHERINGTON, L.L.P.), CONTRACT # G (GOLDFARB & LIPMAN, L.L.P.) AND CONTRACT # C (CORNERSTONE LAW GROUP) FOR A COLLECTIVE NOT-TO-EXCEED AMOUNT OF ONE MILLION ONE HUNDRED SIX THOUSAND DOLLARS ($ 1,106,000) FOR FY 2017 SERVICES Attachment: SDF_SCM_Minutes_ Final (1729 : SDF Minutes-December 5, 2016) Packet Pg. 8

9 2.1.a Presented by: Solomon Gebala, Chief Procurement Officer, Procurement Mr. Gebala presented the resolution. Chairman Arnold asked if the amount was budgeted in Edwin Jamora, Director of Finance, responded in the affirmative. Chairman Arnold asked for an estimate of the fund allocation among the firms. Mr. Gebala responded that it would roughly be $400,000 for Renne, Sloan, Holtzman Sakai, LLP, $180,000 for Hawkins, Delafield & Wood, LLP, $50,000 for Edison, McDowell & Hetherington, LLP,$96,000 for Goldfarb & Lipman, LLP and $140,000 for Cornerstone. Mr. Gebala stated that the resolution would be amended to reflect Operations funds as funding source. Public Comment(s) None Motion Item 7. Financial Reports A. Budget to Actuals First: Commissioner Titus motioned to recommend approval and place on the next Board of Commissioners Consent Calendar. Second: Chairman Arnold Vote: Ayes: Commissioners Arnold and Titus Nays: None Abstentions: None Motion passed Presented by: Edwin Jamora, Director, Finance Mr. Jamora presented the Budget to Actuals report. B. Capital Fund Program (CFP), Replacement Housing Factor (RHF) and Other Grants and Loans Financial Report Presented by: Edwin Jamora, Director, Finance Mr. Jamora presented the report. Chairman Arnold asked why there is a negative balance in fees and costs. Mr. Jamora responded that a budget revision is required. Chairman Arnold asked if the Section 18 and non-section 18 are reserves. Mr. Jamora responded that Section 18 are restricted funds. Acting Executive Director, Barbara Smith, stated that Section 18 are restricted for Public Housing Operations and non-section 18 can be used for Housing Choice Voucher or Central Operating Cost Center (COCC). Chairman Attachment: SDF_SCM_Minutes_ Final (1729 : SDF Minutes-December 5, 2016) Packet Pg. 9

10 2.1.a Arnold asked about the HOPE VI balance for last year. Mr. Jamora responded that he was not sure. Item 8. Item 9. Public Comment(s) None Standing Items A. Monthly Update: Software Conversion David Rosario, Information Technology, presented the update. Public Comment(s) None Adjournment Meeting adjourned at 5:30pm Attachment: SDF_SCM_Minutes_ Final (1729 : SDF Minutes-December 5, 2016) Packet Pg. 10

11 STAFF REPORT 5.1 DEVELOPMENT AND FINANCE COMMITTEE Agenda Category: Agenda Title: Presented By: Resolution Procurement RESOLUTION APPROVING AND AUTHORIZING THE ACTING EXECUTIVE DIRECTOR TO ENTER INTO A TWO YEAR CONTRACT WITH THE OPTION TO EXTEND FOR ADDITIONAL ONE YEAR PERIODS FOR A CUMULATIVE FIVE YEAR MAXIMUM WITH WSB & ASSOCIATES, INC. TO PROVIDED ARMED AND UNARMED SECURITY SERVICES FOR AN AMOUNT NOT-TO-EXCEED THREE HUNDRED SIXTY SIX THOUSAND, THIRTY FOUR DOLLARS ($366,034) FOR THE INITIAL TWO YEAR CONTRACT TERM Solomon Gebala, Chief Procurement Officer DEPARTMENT REQUESTED ACTION: Authority Staff recommends approval of this resolution. EXECUTIVE DIRECTOR S RECOMMENDATION: I concur with Staff s recommendation. BACKGROUND The Housing Authority of the City and County of San Francisco (Authority) is currently under contract with two private security firms, A1 Protective Security, Inc. (APS) - Contract # and W.S.B. & Associates, Inc. (WSB) - Contract # (collectively Firms or Contracts ). The Authority utilizes these independent security firms to provide armed and unarmed security services throughout its public housing sites. These armed and unarmed security services include, but are not limited to such things as mobile security and monitoring, building access control, package screening, parking control, incident investigation, communications with outside law enforcement, emergency procedures, security surveillance of the site, etc. (collectively, the "Services"). These Service help improve safety for Authority residents, staff and community. The Contracts between the Authority and these Firms were extended and increased to meet the Authority s needs for Services through the conversion of the public housing sites under the Rental Assistance Demonstration (RAD) program phases. Now that RAD Phases I and II properties have been conveyed to private developers, the need for a new contract is being sought with a new procurement for these Services on the Authority's remaining public housing sites. Because RAD conversion has significantly reduced the number of service points required to just three sites, solicitation # RFP Security Services (Solicitation) was conducted pursuant to the requirements of 2 CFR Procurement, HUD Handbook REV 2 Procurement Handbook for Public Housing Agencies and Indian Housing Authorities, the San Francisco Housing Authority Procurement Policy Manual and the State of California and local laws. While the Solicitation was to provide Services at any Authority site, the primary sites that need the Service are listed below: 1) 363 Noe Street 2) 409 Head Street/200 Randolph Street 3) 1815 Egbert Avenue Packet Pg. 11

12 Meeting of January 23, 2017 Resolution (ID # 1723) Page 2 of 4 The solicitation received five responses which were reviewed and ranked by a panel of three evaluators. Additional procurement processes were performed which included, but was not limited to references checks, debarment verification, past performance reviews, etc. The cumulative ranking based on the procurement processes resulted in the ranking listed below and accordingly, Authority staff proceeded to the next phase of the solicitation process and engage the #1 ranked firm in the competitive negotiations. These negotiations were used to clarify such things as service points, requirements of the contract, expectations for service, protocol for reports, payment process, discussion about the point(s) of contact, communication and documentation requirements, discussion about the proposed fees, Section 3 compliance and a variety of other items relevant to the contract. Upon completion of these proceedings, the #1 ranked firm and the Authority agreed in principle that they were amicable to establishing a contract ) W.S.B. & Associates, Inc. 2) Personal Protective Services 3) Cypress Private Security 4) Red Sea Private Security 5) A1 Protective Services, Inc. *Ranking of the vendors takes into consideration a variety of factors including technical factors, pricing proposal, references, industry expertise, past experience, etc. Authority staff recommends approval of a two year contract with options to extend for additional one year periods for a cumulative maximum term of five years contract with the #1 ranked firm, W.S.B. & Associates. to provide Services at its Sites for a for an amount not-to-exceed Three Hundred Sixty Six Thousand, Thirty Four Dollars ($366,034). If the contract is extended, Authority staff will be required to obtain additional budget authority from the Board of Commissioners for years three, four and five. Agenda Item No. 5.1 Date: 01/23/17 Packet Pg. 12

13 Meeting of January 23, 2017 Resolution (ID # 1723) Page 3 of RESOLUTION NO: ADOPTED: RESOLUTION APPROVING AND AUTHORIZING THE ACTING EXECUTIVE DIRECTOR TO ENTER INTO A TWO YEAR CONTRACT WITH THE OPTION TO EXTEND FOR ADDITIONAL ONE YEAR PERIODS FOR A CUMULATIVE FIVE YEAR MAXIMUM WITH WSB & ASSOCIATES, INC. TO PROVIDED ARMED AND UNARMED SECURITY SERVICES FOR AN AMOUNT NOT-TO-EXCEED THREE HUNDRED SIXTY SIX THOUSAND, THIRTY FOUR DOLLARS ($366,034) FOR THE INITIAL TWO YEAR CONTRACT TERM WHEREAS, the Housing Authority of the City and County of San Francisco (Authority) requires the services of armed and unarmed security at its sites; and WHEREAS, the Authority is currently under contract with A1 Protective Security, Inc. (APS) - Contract # and W.S.B. & Associates, Inc. (WSB) - Contract # by and through extensions and increases which were approved to help the Authority provide security services through its conversion of many of its sties to private ownership under the HUD Rental Assistance Demonstration Program (RAD); and WHEREAS, the Authority desires to continue to provide security services to its remaining sites and desires to procure security services; and WHEREAS, the Authority will pay for the security services contract from the 2017/2018 Public Housing Operations, Housing Choice Voucher and Central Office Cost Center funds; and WHEREAS, WSB has agreed to provide security services for the Authority; and WHEREAS, the procurement standards of 2 CFR Procurement, HUD Handbook REV 2 Procurement Handbook for Public Housing Agencies and Indian Housing Authorities, the San Francisco Housing Authority Procurement Policy Manual and the State of California and local laws were observed. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO THAT: 1. The above recitals are true and correct, and together with the staff report, form the basis for the Board of Commissioners' (Board) actions as set forth in this Resolution. 2. The two (2) year contract with options to extend for additional one (1) year periods up to a cumulative contract maximum of five (5) years with WSB to provide security services at the Authority s sites for an initial not-to-exceed value of Three Hundred Sixty Six Thousand Thirty Four Dollars ($366,034) is hereby approved, and the Acting Executive Director is Packet Pg. 13

14 Meeting of January 23, 2017 Resolution (ID # 1723) Page 4 of 4 authorized to execute such contract. Any increase in the contract amount shall require Board approval This Resolution shall take effect immediately. APPROVED AS TO FORM AND LEGALITY: Dianne Jackson McLean, Esq. Goldfarb & Lipman LLP, Special Legal Counsel Date: REVIEWED BY: Barbara T. Smith, Acting Executive Director Date: Packet Pg. 14

15 STAFF REPORT 5.2 DEVELOPMENT AND FINANCE COMMITTEE Agenda Category: Agenda Title: Presented By: Resolution Procurement RESOLUTION APPROVING AND AUTHORIZING THE ACTING EXECUTIVE DIRECTOR TO ENTER INTO A TWO YEAR SOLE SOURCE CONTRACT, WITH WATCHTOWER SECURITY TO PROVIDE SECURITY CAMERAS AND SERVICES AT POTRERO TERRACE AND POTRERO ANNEX PUBLIC HOUSING PROJECTS FOR AN AMOUNT NOT TO EXCEED TWO HUNDRED THIRTY NINE THOUSAND FOUR HUNDRED NINETEEN ($239,419),. Solomon Gebala, Chief Procurement Officer DEPARTMENT REQUESTED ACTION: Staff recommends approval of this resolution. EXECUTIVE DIRECTOR S RECOMMENDATION: I concur with staff s recommendation. SUMMARY: The Housing Authority of the City and County of San Francisco (Authority) executed Contract # (Contract) which was a two (2) year contract with Watchtower Security (WS) to provide security cameras and maintenance services at its Potrero Terrace and Potrero Annex public housing sites as provided for through Solicitation # RFP The resulting contract included a provision to extend the contract for additional one (1) year periods up to a cumulative of five (5) years. Each year extension also provided for a 5% rate reduction for that extension year. However, due to administrative issues, the Contract was not extended prior to expiring and services continued. Upon realizing the Contract had expired, Authority staff first determined that 1) the service was still required, 2) there was funding available for this service and 3) reviewed its options to procure this service. Since there was a definite need for the WS security cameras and service and there was funding for another contract, staff decided it would request a sole source approval from the United States Department of Housing and Urban Development (HUD) just as it did for the security cameras at Sunnydale and Alice Griffith public housing sites. Staff further justified this sole source request because WS is considered a value partner by multiple agencies including the City, the San Francisco Police Department (SFPD), and community groups, etc. The quality footage produced by the WS system has helped the Authority and the SFPD identify incidents and individuals just as it was designed and intended. WS maintains and monitors the system which is included in the all-inclusive monthly fee. Whenever equipment breaks or is vandalized, WS replaces it at no additional cost to the Authority. WS also provides footage review and creates a condensed story line of the exact incidents as part of their service. The relationship between the Authority, WS and the SFPD has been beneficial for all and has improved safety for the residents. Based on previous procurement efforts for security cameras and services at other Authority sites (Solicitation # RFP-0012, Security Surveillance Camera System, PY, RP & WC) and the conditions surrounding the resources and capital investment required to install 56 new cameras at Packet Pg. 15

16 Meeting of January 23, 2017 Resolution (ID # 1722) Page 2 of 4 the Sunnydale public housing site by a new vendor if it conducted a new procurement and a new vendor was awarded; the Procurement Department does not believe a competitive solicitation will result in a proposal that would be advantageous for the Authority. Because of WS s unique all-inclusive model, which is what the Authority requires, staff found other firms were unwilling to provide like services. One of the vendors from the aforementioned solicitation could only provide limited footage review and replacement of equipment, stating that they would have to charge the Authority for anything above a certain number of hours of footage review and specific replacement values for equipment. The Authority would be subjected to following additional costs: 1) Initial capital investment; 2) Cost to replace equipment if vandalized, broken or otherwise unusable; and 3) Cost for footage review; all of which would place an undeterminable cost burden on the Authority. 5.2 Due to the foregoing, the Authority contacted HUD to discuss the possibility of a sole source award. HUD was receptive to the premise for a sole source award based on the factors mentioned above, but particularly was supportive because of the decided advantage the incumbent (WS) would have over the other firms because they have already foregone the capital investment 2 years past and therefore their response would be significantly lower than any new vendor s response. Responses from other vendors would most likely be significantly higher due to the labor and equipment that the new firm would have to install and would most definitely be more costly than any proposal from WS to just continue service for the next two years. The competitive advantage WS would enjoy would make the solicitation process a formality and would waste not only the Authority s resources, but also the firms that responded to the solicitation. Staff also discussed that it intends to solicit the security camera and service at the conclusion of this two year contract if approved specifically because the predicted life cycle for the current WS equipment would require all the existing equipment to be replaced and should level the field for all practical purposes. The security cameras, maintenance and monitoring services that WS provides has proven to be invaluable and necessary for the safety of Authority residents, staff and the community at certain properties. If the Authority did not to have security cameras in place with 24/7 monitoring, the levels of criminal activity would increase and pose certain threat to people and property. Due to the crucial need for continuous security cameras, monitoring and maintenance service, the Authority wishes to award a two (2) year contract based on HUD s sole source approval to WS which will: 1) Allow security cameras to remain in full operation for the life of the contract; 2) Help maintain and improve safety for the residents, staff and visitors at Potrero Terrace and Potrero Annex; 3) Afford Authority the means to help the SFPD in its investigations of criminal activity at these sites and to ratify payment of the service that were incurred since the expiration of Contract. The cost for this contract will not exceed Two Hundred Thirty Nine Thousand, Four Hundred Nineteen Dollars ($239,419) as provided for in WS Pricing For Services, dated May 29, 2014, Year 3 and Year 4, (see attachment) and shall be funded with 2017 and 2018 public housing operation funds. ATTACHMENTS: I. Watchtower_Potrero_Attachment_ (PDF) Agenda Item No. 5.2 Date: 01/23/17 Packet Pg. 16

17 Meeting of January 23, 2017 Resolution (ID # 1722) Page 3 of RESOLUTION NO: ADOPTED: RESOLUTION APPROVING AND AUTHORIZING THE ACTING EXECUTIVE DIRECTOR TO ENTER INTO A TWO YEAR SOLE SOURCE CONTRACT, WITH WATCHTOWER SECURITY TO PROVIDE SECURITY CAMERAS AND SERVICES AT POTRERO TERRACE AND POTRERO ANNEX PUBLIC HOUSING PROJECTS FOR AN AMOUNT NOT TO EXCEED TWO HUNDRED THIRTY NINE THOUSAND FOUR HUNDRED NINETEEN ($239,419),. WHEREAS, the Housing Authority of the City and County of San Francisco s (Authority) contract with Watchtower Security (WS) to provide security cameras and service at Potrero Terrace and Potrero Annex Public Housing Projects (collectively, the "Sites"); and WHEREAS, the Authority and the San Francisco Police Department (SFPD) rely on the WS security camera system to increase safety and provide footage of events that help identify illegal activity and criminal elements; and WHEREAS, the Authority needs to provide security camera services at it Sites to help provide a safe environment for the residents, staff and visitors, and WHEREAS, the Authority has identified through a previous solicitation that soliciting a new contract for the period of time would not yield competitive responses; and WHEREAS, the Authority staff requested a sole source approval from the U.S. Department of Housing and Urban Development (HUD) and HUD has expressed its support of a sole source award for the security cameras and services at the Sites, and the proposed award shall be subject to HUD's approval; and WHEREAS; the funds for the security cameras and service will come from 2017 and 2018 public housing operations; and WHEREAS, the procurement standards of 2 CFR Procurement, HUD Handbook REV 2 Procurement Handbook for Public Housing Agencies and Indian Housing Authorities, the San Francisco Housing Authority Procurement Policy Manual and the State of California and local laws were observed resulting in a sole source award by HUD. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO THAT: 1. The above recitals are true and correct, and together with the staff report, form the basis for Packet Pg. 17

18 Meeting of January 23, 2017 Resolution (ID # 1722) Page 4 of 4 the Board of Commissioner s actions as set forth in this Resolution The two (2) year contract with WS to provide security cameras and services at the Sites for a not-to-exceed value of Two Hundred Thirty Nine Thousand, Four Hundred Nineteen Dollars ($239,419) is hereby approved, subject to HUD's sole source approval of such contract, and upon obtain HUD's approval, the Acting Executive Director is authorized to enter into such contract. 3. This Resolution shall take effect immediately. APPROVED AS TO FORM AND LEGALITY: Dianne Jackson McLean, Goldfarb & Lipman LLP, Special Legal Counsel Date: REVIEWED BY: Barbara T. Smith, Acting Executive Director Date: Packet Pg. 18

19 5.2.a Attachment: Watchtower_Potrero_Attachment_ (1722 : Watchtower Security Cameras & Service Potrero) Packet Pg. 19

20 SFHA Financial Report December 2016 Overview This report provides the SFHA s preliminary operating results for the fiscal year (FY) period ended December 31, 2016, and includes Budget to Actual comparisons as well as variance analysis, in accordance with Board approved thresholds. The results for the month ended December 31, 2016 with cumulative amounts for the first three months of FY 2017 are presented below. Actual Net Income by Program Actuals for Month Ending December 31, 2016 Program Net Income/(Loss) Month Ending Year To Date Budget Actual Variance Budget Actual Variance Public Housing 378, , ,753 7,050,847 7,887, ,329 Central Office Cost Center Housing Choice Voucher (109,011) (241,008) (131,997) 8,769,452 9,030, ,262 (41,917) (123,731) (81,814) (66,491) (230,754) (164,263) HOPE VI 39,465 24,331 (15,135) 118, ,959 34,534 Net Income Findings (all numbers rounded) Public Housing net income is $409,753 higher than budget for the month of December and $836,329 higher for the year to date. Part of the difference is due to lower than expected labor costs, not including workers comp insurance. In addition there are lower than anticipated Auditing, Management, Bookkeeping and Asset Management fees due to fewer occupied units, which is also the reason for reduced expenses for tenant services and tenant bad debt. Even though maintenance materials and contracts are lower than expected as well, the frontline service fees are higher than expected which shows that the Authority s Craft personnel are performing more maintenance on the public housing buildings and grounds than expected, however, the invoices for those materials and services are not being received in a timely manner. Therefore, the positive $836,000 variance in net income will be reduced significantly once those invoices are processed. COCC net income is $131,997 lower than budgeted for the month of December and $261,262 for the year to date. In December, the COCC had higher than anticipated workers comp insurance as well other insurance premiums paid. While the other insurance premiums were anticipated in the annual budget, the payment made in December was not allocated in the monthly budgets. The Year to Date higher than anticipated net income is derived from the additional $333,668 in non dwelling rental for North Beach Place received in November and the continued increase in Frontline Service Fees due to increases in repair requests, which is offset by the higher costs as previously mentioned. The Housing Choice Voucher (Section 8) net income is $81,814 lower than the budget for the month of December and $164,263 for the year to date. The decrease was brought about by Admin subsidies related to less UML and HAP usage and new RAD units not being available when anticipated. HOPE VI Month ending net income is lower by $15,135 for December and $34,534 higher for year to date. The monthly lower net income is due to a higher operating subsidy transfer for Plaza East. Packet Pg. 20

21 Sep Aug Jul Jun May Apr Mar Feb Jan Dec Nov Oct Sep Aug Jul Jun May Apr Mar Feb SFHA Financial Report December 2016 All Programs - FY17 Monthly - Budget vs Actual Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Sep Aug Jul Jun May Apr Mar Feb Jan Dec Nov Oct Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Jan Dec Nov Oct Sep Aug Jul Jun May Apr Mar Feb Jan Dec Nov Oct 2,500,000 2,000,000 1,500,000 1,000, ,000 $0 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep 600, , , , , ,000 0 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep LEGEND Budget Actual Off track 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 $0 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep 1,500,000 1,000, ,000 $0 500,000 1,000,000 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Packet Pg. 21

22 SFHA Financial Report December 2016 FY17 Budget vs. Actual Monthly Trend FY17 YTD Budget vs. Actual ($) FY17 YTD Variance (%) Legend FY17 Budget Actual On Track Off Track O N D J F M A M J J A S OPERATING RECEIPTS $13,092,918 Operating Receipts OPERATING RECEIPTS OPERATING EXPENSES Operating Expenses OPERATING EXPENSES $2,160,975 Non-Operating Expenses NON OPERATING EXPENSES $57,254 NON OPERATING EXPENSES 63% 63% 1% Net Income NET INCOME $8,329,008 NET INCOME 18% Packet Pg. 22

23 SFHA Financial Report December 2016 FY17 YTD Public Housing Revenue ($) Budget Actual HUD PHA Operating Grants Total Tenant Revenue 12,240,51 5 3,791,376 Other Fees Proceeds on the Sale of Assets Other Revenue 1,317, ,063 6,084,54 0 $0 Packet Pg. 23

24 SFHA Financial Report December 2016 YTD Threshold triggered Variances Public Housing/Capital Fund 1 SFHA Budget Materiality Threshold Criteria (October 2016 September 2017) Budget Criteria 2% Materiality Threshold Line Item Dwelling Rental Income, Subsidy Income, Housing Assistance Payments, Salaries and Benefits 5% Materiality Threshold Budget Criteria 2 All income and operating expense line items not included in the 2% materiality threshold Program Variances Exceeding $143, Public Housing/Capital Fund Variances Exceeding $46, Central Office Cost Center Variances Exceeding $34, Housing Choice Vouchers Variances Exceeding $13, HOPE VI 1 Public Housing Operating Receipts include Capital Fund soft costs 2 Program thresholds are based on (.5%) of budgeted program revenues for the current YTD period within the October 2015 September 2017 timeframe. Packet Pg. 24

25 SFHA Financial Report December 2016 Budget vs. Actuals Variance Analysis Public Housing/Capital Fund* Budget Line Description Comments /December 2016 Variances: Under /Over Items for Follow up Revenue Tenant Revenue Budget: $1,976,743; Actual: $1,755,009; Dollar Variance: $221,734; Variance Percentage 11% Under As units become vacant, some are being kept vacant in order to relocate tenants during the beginning construction phases of new buildings. Finance will monitor tenant rents and make any adjustments necessary when units are being kept vacant in preparation of tenant relocation HUD PHA Operating Grants Budget: $3,633,933 Actual: $3,791,376; Dollar Variance: $157,443 Variance Percentage 4% Over Funding for operating subsidies came in higher by $54,000 for Sunnydale/Velasco in December and over $13,000 for Alice Griffith. Finance will continue to monitor the Operating Subsidy proration levels as they are adjusted throughout the year. Packet Pg. 25

26 SFHA Financial Report December 2016 Budget vs. Actuals Variance Analysis Public Housing/Capital Fund* Budget Line Description Comments /December 2016 Variances: Under /Over Items for Follow up Other Revenue Budget: $1,500 Actual: $144,063; Dollar Variance: $142,563 Variance Percentage 9,504% Over The Agency received over $70,000 from the insurance company for reimbursement of repair costs due to property damage as well as over $58,000 in expense reimbursements for RAD converted AMPs. None Expenses Salaries Administration Budget: $369,804; Actual: $344,276; Dollar Variance: $25,528; Variance Percentage 7% Under Finance will not be moving payroll to GP until January 2017, so Finance does not have the necessary reports to analyze payroll related data. However, being under budget at 12/31/2016 is partially due to vacant administration positions at some of the AMPS. Finance will take measures for accurate posting when we will move the Payroll system to Great Plains in January Packet Pg Auditing Fees Budget: 17,873; Actual: $16,404; Dollar Variance: $1,469; Variance Percentage 8% Under There have been fewer additional auditing charges that required being Finance will continue to monitor fees to ensure the

27 SFHA Financial Report December 2016 allocated out to the public housing AMPS Management Fees Budget: $400,331; Actual: $333,404; Dollar Variance: $66,927; Variance Percentage 16% Under Management fees are based on the number of units and with fewer units available, charges for Management Fees have decreased Bookkeeping Fees Budget: $44,669; Actual: $36,930; Dollar Variance: $7,739; Variance Percentage 17% Under There are fewer units available, thereby reducing the amount of Bookkeeping Fees being charged. correct amounts are applied. Finance will continue to ensure all Management Fees related to Admin revenue are transferred to the COCC. Finance will continue to monitor fees to ensure the correct amounts are applied Employee Benefits Contribution Administration Budget: $171,545; Actual: $93,656; Dollar Variance: $77,889; Variance Percentage 45% Over As of today, Finance does not have the necessary reports needed to analyze the payroll related data. Finance will take measures for accurate posting when we will move the Payroll system to Great Plains in January Office Expenses Budget: $66,738; Actual: $22,879; Dollar Variance: $43,859; Variance Percentage: 66% Under Office Expenses are lower due to fewer purchases as we refine new purchasing processes with the updated computer systems Travel Expense Budget: $6,075; Actual: $0; Dollar Variance: $6,075; Variance Percentage 100% Under There have been no travel costs associated with public housing during this time period. Finance will monitor expenses to ensure that costs are properly accrued every month. Finance will monitor expenses to ensure that costs are properly accrued every month. Packet Pg. 27

28 91900 Other Administrative Expenses SFHA Financial Report December 2016 Budget: $22,283; Actual: $2,740; Dollar Variance: $19,543; Variance Percentage 100% Under There are fewer miscellaneous administrative expenses than anticipated for this time period. None, this account captures miscellaneous expenses that do not fit in other categories and they are difficult to accurately anticipate Asset Management Fee Budget: $44,710 Actual: $36,330; Dollar Variance: $8,380; Variance Percentage 18% Under The Asset Management Fee is based on a flat rate times the number eligible units, up to the amount of excess cash in the AMP from the previous fiscal year. As there have been fewer eligible units and the estimated excess cash is lower than what was anticipated in the budget, these fees have been lower for this fiscal year Total Tenant Services Budget: $148,975 Actual: $10,830; Dollar Variance: $138,145; Variance Percentage 92% Under There were fewer tenant services costs due to fewer requests and occupied units Utilities Budget: $1,151,567; Actual: $1,297,328; Dollar Variance: $145,761; Variance Percentage 12% Over Utilities for the year have been higher due to later than anticipated RAD closings. The RAD closings occurred on October 14, 2016 and the budget did not anticipate the additional two weeks of utilities expenses. Finance will continue to monitor fees to ensure the correct amounts are applied. Until the FY 2016 FDS are completed, the FY 2015 FDS are being used to determine the amount of excess cash. None Finance will monitor utility expenses and make adjustments. Packet Pg Ordinary Maintenance & Operations Labor Budget: $451,102 Actual: $351,764; Dollar Variance: $99,338; Variance Percentage 22% Under As of today, Finance does not have the necessary reports needed to analyze the payroll related data. Some of the labor costs may have been charged to the force accounts for work related to capital projects and some of the savings can be attributed to vacant positions. We will move the Payroll system to Great Plains in January 2017.

29 94200 Ordinary Maintenance & Operations Materials SFHA Financial Report December 2016 Budget: $203,540; Actual: $124,653; Dollar Variance: $78,887; Variance Percentage 38% Under There have been some savings in materials purchases that can be attributed to RAD conversions, however, invoices for materials have not been received in a timely manner and there will be a large increase in materials expenses once those invoices are processed. Finance will continue to monitor maintenance materials expenses and research activity in order to accrue expenses to the proper time period Frontline Service Fees Budget: $1,097,414; Actual: $1,333,632; Dollar Variance: $236,218; Percentage Variance 21% Over Frontline Service Fees were higher than anticipated due to extra staff required for work orders. The cost was budgeted using pro rated units for the completion of the RAD conversions. However, the majority of the work orders were in units still under our management and required additional staff compared to the budget. Finance will continue to monitor the fee for service and budget future years on percentage of work orders instead of percentage of units Ordinary Maintenance and Operations Contracts Employee Benefit Contribution Maintenance Budget: $554,258; Actual: $312,157; Dollar Variance: $242,101; Variance Percentage 43% Under There have been some savings in maintenance contracts that can be attributed to RAD conversions, however, some new contracts have taken longer to sign and implement as well as invoices for contracts have not been received in a timely manner. Therefore, Finance expects a large increase in expenses once those invoices are processed. Budget: $274,046; Actual: $197,284; Dollar Variance: $76,762; Variance Percentage 28% Under As of today, Finance does not have the necessary reports needed to analyze the payroll related data. Some of the labor costs may have been charged to the force accounts for work related to capital projects and some of the savings can be attributed to vacant positions. Finance will continue to monitor maintenance contracts expenses and research activity in order to accrue expenses to the proper time period. We will move the Payroll system to Great Plains in January Packet Pg. 29

30 SFHA Financial Report December Protective Services Budget: $167,868; Actual: $128,201; Dollar Variance: $39,667; Variance Percentage 23% Under With the delay of implementing new protective services contracts, expenses have been less than anticipated for this time period. Finance expects an increase in expenses as it improves it accrual process. Finance will monitor expenses to ensure that costs are properly accrued every month Total Other General Expenses Budget: $3,389; Actual: $0; Dollar Variance: $3,389; Variance Percentage 100% Under The budget for this line is mainly for unanticipated expenses, and is under budget for the year. None Bad Debt Tenant Rents Budget: $269,788; Actual: $175,626; Dollar Variance: $94,162; Variance Percentage 35% Under Bad debt expense is based on 10% of rental income. With the amount of rental income decreased, bad debt expense has decreased as well. Finance will continue to monitor rent collections and adjust the bad debt expense accordingly. * Public Housing Operating Receipts include Capital Fund soft costs Packet Pg. 30

31 SAN FRANCISCO HOUSING AUTHORITY SUMMARY OF ALL AMPS For the Three Months Ending Saturday, December 31, 2016 Month Year To Date Annual December Variance December Line # Category Budget Actual Budget Favorable (Unfavorable) Actual Budget Variance Favorable (Unfavorable) REVENUES 705 Total Tenant Revenue $6,890, $564, $670, ($105,558.63) (15.74%) $1,755, $1,976, ($221,733.68) (11.22%) 706 HUD PHA Operating Grants 12,075, ,325, ,211, , % 3,791, ,633, , % Other Fees 4,690, , , (0.39) (0.00%) 1,317, ,317, (1.17) (0.00%) 713 Proceeds from Disposition of Assets Held for Sale 11,938, % 6,084, ,084, % 715 Other Revenue 6, , , % 144, , , % 720 Investment Income - Restricted 0.00% 0.00% 700 Total Revenue 35,601, ,397, ,321, , % 13,092, ,014, , % OPERATING EXPENSES 911 Salaries - Permanent Staff 1,245, , , (19,355.65) (16.49%) 342, , (9,476.45) (2.69%) Salaries - Temporary Staff 1, , % 1, , % Salaries - Other 62, , (5,898.31) (100.00%) 17, (17,694.93) (100.00%) 912 Auditing Fees 68, , , , % 16, , (1,468.42) (8.22%) 913 Management Fee 1,327, , , (23,494.37) (17.48%) 333, , (66,929.56) (16.72%) Book-keeping Fee 147, , , (2,601.50) (17.48%) 36, , (7,739.00) (17.33%) 914 Advertising and Marketing 0.00% 0.00% 915 Employee Benefit contributions - Administrative 627, (110,034.60) 57, (167,216.34) (292.43%) 93, , (77,889.09) (45.40%) 916 Office Expenses 255, , , (11,533.11) (47.59%) 22, , (43,858.55) (65.72%) 917 Legal Expense 55, , , (680.33) (14.08%) 13, , (557.99) (3.85%) 918 Travel 22, , (2,025.00) (100.00%) 6, (6,075.00) (100.00%) 919 Other 79, , , (4,609.57) (62.72%) 2, , (19,542.94) (87.70%) 920 Asset Management Fee 147, , , (2,790.00) (18.72%) 36, , (8,380.00) (18.74%) 925 Total Tenant Services 491, , , (47,639.77) (95.95%) 10, , (138,145.42) (92.73%) 930 Total Utilities 4,466, , , , % 1,297, ,151, , % 941 Ordinary Maintenance and Operations - Labor 1,671, , , (37,257.19) (24.78%) 351, , (99,337.89) (22.02%) 942 Ordinary Maintenance and Operations - Materials and 678, , , (45,438.62) (55.52%) 129, , (73,710.03) (36.21%) 943 Frontline Service Fees 4,800, , , , % 1,333, ,097, , % 943 Total Ordinary Maintenance and Operations Contracts 2,056, , , (134,556.68) (69.79%) 312, , (241,376.53) (43.55%) 945 Employee Benefit Contributions - Ordinary Maintenance 1,015, , , , % 197, , (76,762.03) (28.01%) 951 Total Protective Services 397, , , , % 128, , (39,666.58) (23.63%) 961 Total Insurance Premiums 1,135, , , (7,251.24) (16.07%) 332, , , % 962 Other General Expenses 12, , (1,129.75) (100.00%) 3, (3,389.25) (100.00%) 964 Bad debt - Tenant Rents 911, , , (29,682.27) (34.42%) 175, , (94,162.37) (34.90%) Total Interest Expense and Amortization Cost 8, % 0.00% 969 Total Operating Expenses 21,686, ,594, ,891, (296,866.14) (15.70%) 5,169, ,807, (637,551.17) (10.98%) 970 Excess of Operating Revenue over Operating Expenses 13,914, , , , % 7,922, ,207, , % LESS NON-OPERATING EXPENSES 971 Extraordinary Maintenance 625, , , (31,170.78) (59.85%) 57, , (98,994.36) (63.36%) 972 Other Non-Operating RAD-related Expenses 2,366, % 0.00% Reserves - Board Designated 7,217, % 0.00% Other Non-Operating Expenses 0.00% 0.00% TOTAL NON-OPERATING EXPENSES 10,209, , , (31,170.78) (59.85%) 57, , (98,994.36) (63.36%) NET INCOME 3,705, , , , % 7,865, ,050, , % Packet Pg. 31

32 SFHA Preliminary Financial Report December 2016 FY17 Budget vs. Actual Monthly Trend FY17 YTD Budget vs. Actual ($) FY17 YTD Variance (%) Legend FY17 Budget Actual On Track Off Track OPERATING RECEIPTS O N D J F M A M J J A S OPERATING RECEIPTS $12,301,926 Operating Receipts OPERATING EXPENSES OPERATING EXPENSES $3,271,212 Operating Expenses Non-Operating Expenses NON OPERATING EXPENSES $0 NON OPERATING EXPENSES 100% 5% 13% Net Income NET INCOME $9,030,714 NET INCOME 3% Packet Pg. 32

33 SFHA Preliminary Financial Report December 2016 Packet Pg. 33

34 SFHA Preliminary Financial Report December 2016 YTD Threshold triggered Variances Central Office Cost Center SFHA Budget Materiality Threshold Criteria (October 2016 September 2017) Budget Criteria Line Item 2% Materiality Threshold Dwelling Rental Income, Subsidy Income, Housing Assistance Payments, Salaries and Benefits 5% Materiality Threshold All income and operating expense line items not included in the 2% materiality threshold Budget Criteria* Program Variances Exceeding $143, Public Housing/Capital Fund Variances Exceeding $46, Central Office Cost Center Variances Exceeding $34, Housing Choice Vouchers Variances Exceeding $13, HOPE VI *Program thresholds are based on (.5%) of budgeted program revenues for the current YTD period within the October 2016 September 2017 timeframe. Packet Pg. 34

35 SFHA Preliminary Financial Report December 2016 Budget vs. Actuals Variance Analysis Central Office Cost Center Budget Line Description Comments / December 2016 Variances: Under /Over Items for Follow up Revenue Bookkeeping Fee Budget: $184,370; Actual: $240,157; Dollar Variance: $55,787; Variance Percentage 30% Over The projected UML are utilized at a higher rate than 84% of the projected UML at 80% of UMA Frontline Service Fee Budget: $1,106,007; Actual: $1,388,902; Dollar Variance: $282,895; Variance Percentage 25% Over Frontline Service Fees were higher than anticipated due to extra staff required for work orders. The Fee for Service was budgeted using prorated units for RAD Phase 2. However, the majority of the work orders were in units still under our management and required additional staff compared to the budget. Finance will continue to monitor the PIC report of unit status data. Finance will continue to monitor the fee for service and budget future years on percentage of work orders instead of percentage of units Asset Management Fee Budget: $67,390; Actual: $59,010; Dollar Variance: $8,380; Variance Percentage 12% Under Asset Management Fees are slightly under as the excess cash is currently based on the 9/30/15 FDS until the 9/30/16 FDS is completed. Finance will continue to monitor the cash reserves at the AMP level to ensure both the budgeted and actual AMF revenue and expense are calculated correctly Other Revenue Budget: $354,546; Actual: $601,887; Dollar Variance: $247,351; Variance Finance will continue to ensure Packet Pg. 35

36 SFHA Preliminary Financial Report December 2016 Central Office Cost Center Budget Line Description Comments / December 2016 Variances: Under /Over Items for Follow up Percentage 70% Over Other revenue is higher due to the $333,000 payment in November for Non dwelling rental from North Beach Place. all revenue for COCC is correctly booked. Expense Administrative Salaries Budget: $1,193,881; Actual: $1,087,112; Dollar Variance: $106,769; Variance Percentage 9% Under The variance is due to using less temporary workers than anticipated for the period. None Auditing Fees Budget: $9,408; Actual: $8,692; Dollar Variance: $716; Variance Percentage 7% Under Auditing fees are under due to less activity. Finance will continue to monitor fees to ensure the correct amounts are applied Advertising and Marketing Employee Benefit Contributions Administrative Budget: $876; Actual: $738; Dollar Variance: $138; Variance Percentage 15% Under Advertising costs lower than anticipated for the period. Budget: $515,132; Actual: $438,410; Dollar Variance: $76,722; Variance Percentage 15% Under As of today, Finance does not have the necessary reports needed to analyze the payroll related data. None We will move the Payroll system to Great Plains in January Packet Pg Office Expense Budget: $568,435; Actual: $250,468; Dollar Variance: $317,967; Variance Percentage 55% Under Finance will monitor expenses to ensure that costs are

37 SFHA Preliminary Financial Report December 2016 Central Office Cost Center Budget Line Description Comments / December 2016 Variances: Under /Over Items for Follow up A significant portion of Office Expenses for COCC is comprised of computer software and hardware improvements. Other than the conversion to GP, Ariett, Dynamics Budget, and others, other improvements are only in the process of getting quotes or are just starting. Therefore, Finance expects to see an increase in these expenses in the next few months. properly accrued every month Travel Budget: $47,124; Actual: $2,342; Dollar Variance: $44,782; Variance Percentage 95% Under There have been significantly less travel reimbursements during this year compared to the budget. However, there are several travel related expenses for training and conferences coming up in the next few months. Finance will monitor expenses to ensure that costs are properly accrued every month Ordinary Maintenance & Operations Labor Ordinary Maintenance & Operations Materials Budget: $0; Actual: $567,465; Dollar Variance: $567,465; Variance Percentage: 100% Over As of today, Finance does not have the necessary reports needed to analyze the payroll related data. These expenses could be for Craft personnel performing maintenance and improvements on 1815 Egbert that were unanticipated at the time of the budget. Budget: $13,939; Actual: $20,407; Dollar Variance: $6,468 Variance Percentage 46% Over Materials costs higher than anticipated due to additional maintenance work being performed on the Administration building. We will move the Payroll system to Great Plains in January Finance is still investigating to see if these charges were correctly applied. Finance will monitor expenses to ensure that costs are properly accrued every month. Packet Pg Ordinary Maintenance & Budget: $111,444; Actual: $79,837; Dollar Variance: $31,607; Variance Percentage 28% Under Finance will monitor expenses to ensure that costs are

38 SFHA Preliminary Financial Report December 2016 Central Office Cost Center Budget Line Description Comments / December 2016 Variances: Under /Over Items for Follow up Operations Contracts As we refine the purchasing process and new maintenance contracts are being implemented such as roof and other repairs to the building on 1815 Egbert, it is expected these expenses will increase and be closer to budget in the next few months. properly accrued every month Employee Benefit Contributions Maintenance Budget: $0; Actual: $83,811; Dollar Variance: $83,811; Variance Percentage 100% Over As of today, Finance does not have the necessary reports needed to analyze the payroll related data. These expenses could be for Craft personnel performing maintenance and improvements on 1815 Egbert that were unanticipated at the time of the budget. We will move the Payroll system to Great Plains in January Finance is still investigating to see if these charges were correctly applied Insurance Premiums Budget: $138,417; Actual: $433,281; Dollar Variance: $294,864; Variance Percentage 213% Over Workers Comp Insurance premiums have been higher than budgeted for this period. Since it is seems only an issue for COCC, it could be that the some of the insurance premiums are being misapplied to this fund. In addition, other insurance premiums we paid in December and while having been anticipated in the annual budget, were not correctly allocated to the monthly budget. Over the coming months, Finance expects to see the large variance decrease. Finance will investigate the transactions. However, since the workers comp transactions are driven through the payroll system, it will be difficult since the current payroll system does not provide much information into how the journal entry is created Total Other General Expenses Budget: $5,490; Actual: $2,411 Dollar Variance: $3,071; Variance Percentage 56% Under The budget for this line is mainly for unanticipated expenses. Finance will continue to monitor the savings on this line item as it relates to the budget. Packet Pg. 38

39 SAN FRANCISCO HOUSING AUTHORITY AMP Cental Office Cost Center For the Three Months Ending Saturday, December 31, 2016 Month Year To Date Annual December Variance December Line # Category Budget Actual Budget Favorable (Unfavorable) Actual Budget Variance Favorable (Unfavorable) REVENUES Capital Grants 318, , , % 77, , (2,199.08) (2.76%) Management Fee 3,192, , , (10,639.55) (3.99%) 801, , , % Asset Management Fee 238, , , (2,790.00) (12.42%) 59, , (8,380.00) (12.44%) Book Keeping Fee 803, , , , % 240, , , % Front Line Service Fee 5,012, , , , % 1,388, ,106, , % 711 Investment Income - Unrestricted % % 712 Mortgage Interest Income 713 Proceeds from Disposition of Assets Held for Sale 9,128, % 9,132, ,128, , % Cost of Sale of Assets 714 Fraud Recovery 715 Other Revenue 1,418, , , (61,191.83) (51.78%) 601, , , % 716 Gain or Loss on Sale of Capital Assets 720 Investment Income - Restricted 700 Total Revenue 20,113, , , , % 12,301, ,720, , % OPERATING EXPENSES 911 Salaries - Permanent Staff 4,334, , , , % 1,076, ,083, (6,928.61) (0.64%) Salaries - Temporary Staff 440, , , (31,339.49) (85.29%) 10, , (99,840.90) (90.57%) Salaries - Other 912 Auditing Fees 37, , , % 8, , (716.11) (7.61%) 914 Advertising and Marketing 3, (292.00) (100.00%) (138.00) (15.75%) 915 Employee Benefit contributions - Administrative 2,060, , , (36,109.28) (21.03%) 438, , (76,722.24) (14.89%) 916 Office Expenses 2,131, , , (85,964.25) (48.51%) 250, , (317,560.89) (55.87%) 917 Legal Expense 998, , , , % 233, , % 918 Travel 188, , (15,587.09) (99.94%) 2, , (44,781.69) (95.03%) 919 Other 2, (190.00) (100.00%) (570.00) (100.00%) 930 Total Utilities 188, , , % 48, , , % 941 Ordinary Maintenance and Operations - Labor 186, , % 567, , % 942 Ordinary Maintenance and Operations - Materials and 53, , , , % 20, , , % 943 Frontline Service Fees 943 Total Ordinary Maintenance and Operations Contracts 445, , , , % 79, , (31,607.51) (28.36%) 945 Employee Benefit Contributions - Ordinary Maintenance 26, , % 83, , % 951 Total Protective Services 58, , , , % 14, , (0.25) (0.00%) 961 Total Insurance Premiums 542, , , , % 433, , , % 962 Other General Expenses 21, , (1,680.00) (91.80%) 2, , (3,078.80) (56.08%) Total Interest Expense and Amortization Cost 0.00% 0.00% 969 Total Operating Expenses 11,508, ,154, , , % 3,271, ,899, , % 970 Excess of Operating Revenue over Operating Expenses 8,604, (241,414.82) (91,937.91) (149,476.91) % 9,030, ,820, , % LESS NON-OPERATING EXPENSES 971 Extraordinary Maintenance 204, , (17,073.00) (100.00%) 51, (51,219.00) (100.00%) 972 Other Non-Operating RAD-related Expenses Reserves - Board Designated 5,190, % 0.00% Other Non-Operating Expenses TOTAL NON-OPERATING EXPENSES 5,395, , (17,073.00) (100.00%) 51, (51,219.00) (100.00%) NET INCOME 3,209, (241,414.82) (109,010.91) (132,403.91) % 9,030, ,769, , % Packet Pg. 39

40 SFHA Preliminary Financial Report December 2016 FY17 Budget vs. Actual Monthly Trend FY17 YTD Budget vs. Actual ($) FY17 YTD Variance (%) Legend On Track FY17 Budget Actual Off Track O N D J F M A M J J A S OPERATING RECEIPTS 2,073,747 Operating Receipts OPERATING RECEIPTS OPERATING EXPENSES Operating Expenses OPERATING EXPENSES 2,304,501 Non-Operating Expenses NON OPERATING EXPENSES 0 NON OPERATING EXPENSES Net Income NET INCOME 230,754 NET INCOME 100% 23% 15% 247% Packet Pg. 40

41 SFHA Preliminary Financial Report December 2016 Packet Pg. 41

42 SFHA Preliminary Financial Report December 2016 YTD Threshold triggered Variances Housing Choice Voucher SFHA Budget Materiality Threshold Criteria (October 2016 September 2017) Budget Criteria Line Item 2% Materiality Threshold Dwelling Rental Income, Subsidy Income, Housing Assistance Payments, Salaries and Benefits 5% Materiality Threshold All income and operating expense line items not included in the 2% materiality threshold Budget Criteria* Program Variances Exceeding $143, Public Housing/Capital Fund Variances Exceeding $46, Central Office Cost Center Variances Exceeding $34, Housing Choice Voucher Variances Exceeding $13, HOPE VI *Program thresholds are based on (.5%) of budgeted program revenues for the current YTD period within the October 2016 September 2017 timeframe. Packet Pg. 42

43 SFHA Preliminary Financial Report December 2016 Budget vs. Actuals Variance Analysis Housing Choice Voucher Budget Line Description Comments / December 2016 Variances: Under / Over Items for Follow up Revenue Fraud Recovery Budget: $15,000; Actual: $0; Dollar Variance: $15,000; Variance Percentage 100% Under Fraud recovery revenues were not earned or received for this period. Finance will monitor the recovery fees to ensure the revenue is recorded accurately Subsidy for Administration Fee Salaries Administration Budget: $2,668,975; Actual: $2,070,776; Dollar Variance: $598,199; Variance Percentage 22% Under Administration fee is lower as there were fewer vouchers than anticipated and the new RAD units are not available as soon as anticipated. Some RAD properties are running into construction problems, such as extensive dry rot, delaying the availability of new units. Expense Budget: $1,295,535; Actual: $927,120: Dollar Variance: $368,415; Variance Percentage 28% Under As of today, Finance does not have the necessary reports needed to analyze the payroll related data. Finance will continue to monitor this revenue item. We will move the Payroll system to Great Plains in January Auditing Fees Budget: $4,803; Actual: $13,172; Dollar Variance: $8,369; Variance Percentage 174% Over Activity for auditing services were significantly higher in October. Finance will continue to monitor fees to ensure the correct amounts are applied. Packet Pg. 43

44 SFHA Preliminary Financial Report December Bookkeeping Fees Budget: $139,700; Actual: $181,111; Dollar Variance: $41,411; Variance Percentage 30% Over The lease up rate is higher than projected and has resulted in higher bookkeeping fees. Finance will monitor the leaseup schedule in conjunction with Section 8 department to monitor bookkeeping fees Employee Benefit Contribution Admin Budget: $401,203; Actual: $479,682; Dollar Variance: $78,479; Variance Percentage 20% Over As of today, Finance does not have the necessary reports needed to analyze the payroll related data. However, some of the variance is related to HCV s medical benefits expenses for retirees, which was not anticipated in the budget. We will move the Payroll system to Great Plains in January Office Expenses Budget: $106,227; Actual: $41,298: Dollar Variance: $64,929; Variance Percentage 61% Under Office expenses were lower than anticipated for this period. A significant portion of Office Expenses are for consulting fees and staff training. New consulting contracts are being implemented, so it is expected that this expenses will increase. There are upcoming opportunities for staff training in the coming months. Finance will monitor expenses to ensure that costs are properly accrued every month Other Administrative Expenses Budget: $1,684; Actual: $30; Dollar Variance: $1,654; Variance Percentage 98% Under The costs associated with this catch all category were less than anticipated Finance will monitor this category in the next fiscal year and adjust the budget as necessary Utilities Budget: $16,860; Actual: $19,179; Dollar Variance: $2,319; Variance Percentage 13% Under Utilities for the period are slightly under than anticipated None Packet Pg Ordinary Maintenance & Operations Labor Budget: $0 Actual: $3,636; Dollar Variance: $3,636; Variance Percentage 100% Over As of today, Finance does not have the necessary reports needed to analyze the payroll related data. We will move the Payroll system to Great Plains in January 2017.

45 94200 Ordinary Maintenance & Operations Materials SFHA Preliminary Financial Report December 2016 Budget: $2,246; Actual: $910; Dollar Variance: $1,336; Variance Percentage 59% Under Fewer maintenance materials were needed for the period. Finance will monitor expenses to ensure that costs are properly accrued every month Ordinary Maintenance & Operations Contracts Total Other General Expenses Total Insurance Premiums Budget: $137,350; Actual: $497; Dollar Variance: $136,853; Variance Percentage 99% Under Some new contracts have not yet been implemented and some maintenance contracts for 1815 Egbert may have been applied entirely to the COCC. If applicable, these costs should be allocated to the Housing Voucher program. In addition, the estimated accrual for the garbage services contract in previous months was too high, thereby causing a negative amount when reversed in December. Budget: $7,552; Actual: $80; Dollar Variance: $7,472; Variance Percentage 99% Under There were fewer unexpected expenses than anticipated. Budget: $128,618; Actual: $137,358; Dollar Variance:$8,740; Variance Percentage 6% Over There has been a slight increase in auto insurance premiums than was anticipated. Finance will monitor expenses to ensure that costs are properly accrued every month. Finance will continue to monitor these expenses in the future and take appropriate actions regarding the budget. None Packet Pg. 45

46 SAN FRANCISCO HOUSING AUTHORITY AMP Housing Choice Voucher For the Three Months Ending Saturday, December 31, 2016 Month Year To Date Annual December Variance December Line # Category Budget Actual Budget Favorable (Unfavorable) Actual Budget Variance Favorable (Unfavorable) REVENUES Subsidy for Administrative Fee 11,497, , , (239,521.08) (27.37%) 2,070, ,668, (598,198.83) (22.41%) 714 Fraud Recovery 60, , (5,000.00) (100.00%) 15, (15,000.00) (100.00%) 715 Other Revenue % 2, , % 720 Investment Income - Restricted 700 Total Revenue 11,557, , , (243,728.73) (27.69%) 2,073, ,683, (610,228.12) (22.74%) OPERATING EXPENSES 911 Salaries - Permanent Staff 5,121, , , (112,063.19) (26.26%) 927, ,280, (353,349.27) (27.60%) Salaries - Temporary Staff 0.00% 0.00% Salaries - Other 60, , (5,021.83) (100.00%) 15, (15,065.49) (100.00%) 912 Auditing Fees 19, , , % 13, , , % 913 Management Fee 1,862, , , (5,045.18) (3.82%) 414, , , % Book-keeping Fee 656, , , , % 181, , , % 914 Advertising and Marketing 0.00% 0.00% 915 Employee Benefit contributions - Administrative 1,604, , , , % 479, , , % 916 Office Expenses 389, , , (21,628.44) (50.07%) 41, , (64,303.78) (60.53%) 917 Legal Expense 56, , , % 14, , (17.59) (0.13%) 918 Travel 0.00% % 919 Other 6, (561.60) (100.00%) , (1,654.80) (98.22%) 930 Total Utilities 67, , , , % 19, , , % 941 Ordinary Maintenance and Operations - Labor % 3, , % 942 Ordinary Maintenance and Operations - Materials and 8, (563.78) (75.29%) , (1,336.45) (59.49%) 943 Total Ordinary Maintenance and Operations Contracts 549, (10,131.73) 45, (55,914.94) (122.13%) , (136,851.85) (99.64%) 945 Employee Benefit Contributions - Ordinary Maintenance % % 951 Total Protective Services 287, , , , % 71, , (0.01) (0.00%) 961 Total Insurance Premiums 514, , , (27,324.26) (63.73%) 137, , , % 962 Other General Expenses 33, (64.01) (100.00%) , (7,472.03) (98.94%) Total Interest Expense and Amortization Cost 969 Total Operating Expenses 11,238, , , (152,550.49) (16.70%) 2,305, ,724, (419,120.88) (15.38%) 970 Excess of Operating Revenue over Operating Expenses 318, (124,355.70) (33,177.46) (91,178.24) % (231,379.03) (40,271.79) (191,107.24) % LESS NON-OPERATING EXPENSES 971 Extraordinary Maintenance 104, , (8,739.63) (100.00%) 26, (26,218.89) (100.00%) 972 Other Non-Operating RAD-related Expenses Reserves - Board Designated Other Non-Operating Expenses TOTAL NON-OPERATING EXPENSES 104, , (8,739.63) (100.00%) 26, (26,218.89) (100.00%) NET INCOME 213, (124,355.70) (41,917.09) (82,438.61) % (231,379.03) (66,490.68) (164,888.35) % Footnote: HOUSING ASSISTANCE HAPSubsidy 12,644, ,644, % 33,994, ,994, % 973 Housing Assistance Payments 12,046, ,046, % 33,190, ,190, % 973 VASH Program Payments 823, , % 2,441, ,441, % HAP Portability-In 60, , % 195, , % NET HOUSING ASSISTANCE (286,799.15) (286,799.15) 0.00% (1,831,940.90) (1,831,940.90) 0.00% TOTAL OTHER FINANCING SOURCES (USES) Excess (Deficiency) of Total Revenue Over (Under) Total Expenses 213, (411,154.85) (41,917.09) (369,237.76) % (2,063,319.93) (66,490.68) (1,996,829.25) % Packet Pg. 46

47 SAN FRANCISCO HOUSING AUTHORITY AMP Mod/Rehab For the Three Months Ending Saturday, December 31, 2016 Month Year To Date Annual December Variance December Line # Category Budget Actual Budget Favorable (Unfavorable) Actual Budget Variance Favorable (Unfavorable) REVENUES Subsidy for Administrative Fee 728, , , % 182, , % 720 Investment Income - Restricted 700 Total Revenue 728, , , % 182, , % OPERATING EXPENSES 911 Salaries - Permanent Staff 297, , , (6,721.00) (27.11%) 53, , (21,150.00) (28.44%) 912 Auditing Fees 1, % % 913 Management Fee 106, , , % 27, , % Book-keeping Fee 37, , , % 11, , , % 914 Advertising and Marketing 915 Employee Benefit contributions - Administrative 93, , , % 27, , , % 916 Office Expenses 22, , , (282.95) (14.89%) 3, , (2,214.85) (38.86%) 917 Legal Expense 3, % % 918 Travel 0.00% % 919 Other (32.00) (100.00%) (96.00) (100.00%) 930 Total Utilities 3, % 1, % 941 Ordinary Maintenance and Operations - Labor % % 942 Ordinary Maintenance and Operations - Materials and (43.00) (100.00%) (87.00) (67.44%) 943 Total Ordinary Maintenance and Operations Contracts 31, (554.37) 2, (3,182.36) (121.09%) , (7,225.13) (91.64%) 945 Employee Benefit Contributions - Ordinary Maintenance 951 Total Protective Services 16, , , , % 4, , % 961 Total Insurance Premiums 28, , (1,449.38) (61.88%) 7, , % 962 Other General Expenses 1, (120.40) (100.00%) (361.20) (100.00%) Total Interest Expense and Amortization Cost 969 Total Operating Expenses 645, , , (7,922.82) (14.74%) 138, , (22,724.89) (14.09%) 970 Excess of Operating Revenue over Operating Expenses 83, , , , % 43, , , % LESS NON-OPERATING EXPENSES 971 Extraordinary Maintenance 972 Other Non-Operating RAD-related Expenses Reserves - Board Designated Other Non-Operating Expenses TOTAL NON-OPERATING EXPENSES 0.00% 0.00% NET INCOME 83, , , , % 43, , , % Footnote: HOUSING ASSISTANCE HAPSubsidy 353, , % 1,060, ,060, % 973 Housing Assistance Payments 334, , % 1,039, ,039, % 973 VASH Program Payments HAP Portability-In 0.00% 0.00% NET HOUSING ASSISTANCE 19, , % 20, , % TOTAL OTHER FINANCING SOURCES (USES) Excess (Deficiency) of Total Revenue Over (Under) Total Expenses 83, , , , % 64, , , % Packet Pg. 47

48 SAN FRANCISCO HOUSING AUTHORITY AMP SRO For the Three Months Ending Saturday, December 31, 2016 Month Year To Date Annual December Variance December Line # Category Budget Actual Budget Favorable (Unfavorable) Actual Budget Variance Favorable (Unfavorable) REVENUES Subsidy for Administrative Fee 703, , , (1,701.75) (2.90%) 172, , (3,403.50) (1.93%) 720 Investment Income - Restricted 700 Total Revenue 703, , , (1,701.75) (2.90%) 172, , (3,403.50) (1.93%) OPERATING EXPENSES 911 Salaries - Permanent Staff 287, , , (6,495.00) (27.11%) 51, , (20,439.00) (28.44%) Salaries - Other 3, (251.09) (100.00%) (753.27) (100.00%) 912 Auditing Fees % % 913 Management Fee 103, , , % 26, , % Book-keeping Fee 36, , , % 10, , , % 914 Advertising and Marketing 915 Employee Benefit contributions - Administrative 96, , , (189.84) (2.36%) 26, , , % 916 Office Expenses 18, , , (479.77) (30.45%) 1, , (2,753.31) (58.24%) 917 Legal Expense 2, % % 918 Travel 0.00% % 919 Other (28.08) (100.00%) (84.24) (100.00%) 930 Total Utilities 3, % 1, % 941 Ordinary Maintenance and Operations - Labor % % 942 Ordinary Maintenance and Operations - Materials and (37.44) (100.00%) (71.32) (63.50%) 943 Total Ordinary Maintenance and Operations Contracts 27, (533.04) 2, (2,822.21) (123.29%) , (6,229.58) (90.71%) 945 Employee Benefit Contributions - Ordinary Maintenance 951 Total Protective Services 14, , , , % 3, , % 961 Total Insurance Premiums 25, , (1,280.63) (59.74%) 7, , , % 962 Other General Expenses 2, (187.20) (100.00%) (561.60) (100.00%) Total Interest Expense and Amortization Cost 969 Total Operating Expenses 623, , , (8,440.70) (16.24%) 132, , (23,647.83) (15.17%) 970 Excess of Operating Revenue over Operating Expenses 80, , , , % 40, , , % LESS NON-OPERATING EXPENSES 971 Extraordinary Maintenance 972 Other Non-Operating RAD-related Expenses Reserves - Board Designated Other Non-Operating Expenses TOTAL NON-OPERATING EXPENSES 0.00% 0.00% NET INCOME 80, , , , % 40, , , % Footnote: HOUSING ASSISTANCE HAPSubsidy 354, , % 1,074, ,074, % 973 Housing Assistance Payments 366, , % 1,243, ,243, % 973 VASH Program Payments HAP Portability-In NET HOUSING ASSISTANCE (12,761.90) (12,761.90) 0.00% (169,652.45) (169,652.45) 0.00% TOTAL OTHER FINANCING SOURCES (USES) Excess (Deficiency) of Total Revenue Over (Under) Total Expenses 80, , (6,022.95) (89.98%) (129,327.11) 20, (149,408.12) (744.03%) Packet Pg. 48

49 SFHA Preliminary Financial Report December 2016 FY17 Budget vs. Actual Monthly Trend FY17 YTD Budget vs. Actual ($) FY17 YTD Variance (%) Legend FY17 On Track Budget Actual Off Track O N D J F M A M J J A S OPERATING RECEIPTS $1,058,487 Operating Receipts OPERATING RECEIPTS OPERATING EXPENSES Operating Expenses OPERATING EXPENSES $905,927 Non-Operating Expenses NON OPERATING EXPENSES $0 NON OPERATING EXPENSES 2% 2% 0% Net Income NET INCOME $152,560 NET INCOME 29% Packet Pg. 49

50 SFHA Preliminary Financial Report December 2016 Packet Pg. 50

51 SFHA Preliminary Financial Report December 2016 YTD Threshold triggered Variances HOPE VI SFHA Budget Materiality Threshold Criteria (October 2016 September 2017) Budget Criteria Line Item 2% Materiality Threshold Dwelling Rental Income, Subsidy Income, Housing Assistance Payments, Salaries and Benefits 5% Materiality Threshold All income and operating expense line items not included in the 2% materiality threshold Budget Criteria* Program Variances Exceeding $143, Public Housing/Capital Fund Variances Exceeding $46, Central Office Cost Center Variances Exceeding $34, Housing Choice Vouchers Variances Exceeding $13, HOPE VI *Program thresholds are based on (.5%) of budgeted program revenues for the current YTD period within the October 2016 September 2017 timeframe. Packet Pg. 51

52 Budget vs. Actuals Variance Analysis SFHA Preliminary Financial Report December 2016 HOPE VI Budget Line Description Comments / Next Steps December 2016 Variances: Under / Over Items for Follow up Revenue Expense Insurance Premiums Budget: 3,510; Actual: $1,170; Dollar Variance: $2,340; Variance Percentage 66% Under Liability insurance premiums for the quarter were less than anticipated. None Packet Pg. 52

53 SAN FRANCISCO HOUSING AUTHORITY SUMMARY OF HOPE VI For the Three Months Ending Saturday, December 31, 2016 Month Year To Date Annual December Variance December Line # Category Budget Actual Budget Favorable (Unfavorable) Actual Budget Variance Favorable (Unfavorable) REVENUES 706 HUD PHA Operating Grants 3,988, , , , % 1,058, ,038, , % 720 Investment Income - Restricted 0.00% 0.00% 700 Total Revenue 3,988, , , , % 1,058, ,038, , % OPERATING EXPENSES 920 Asset Management Fee 90, , , % 22, , % 925 Total Tenant Services 3, (14.94) (2.29%) 3, , (14.94) (0.39%) 961 Total Insurance Premiums 14, , (1,170.00) (100.00%) 1, , (2,340.00) (66.67%) 962 Other General Expenses 3,570, , , , % 877, , (11,887.88) (1.34%) Total Interest Expense and Amortization Cost 0.00% 0.00% 969 Total Operating Expenses 3,679, , , , % 905, , (14,242.82) (1.55%) 970 Excess of Operating Revenue over Operating Expenses 309, , , (15,134.71) (38.35%) 152, , , % LESS NON-OPERATING EXPENSES 971 Extraordinary Maintenance 0.00% 0.00% 972 Other Non-Operating RAD-related Expenses 0.00% 0.00% Reserves - Board Designated 0.00% 0.00% Other Non-Operating Expenses 0.00% 0.00% TOTAL NON-OPERATING EXPENSES 0.00% 0.00% NET INCOME 309, , , (15,134.71) (38.35%) 152, , , % Packet Pg. 53

54 SFHA Preliminary Financial Report December 2016 Public Housing COCC Fund Value Description Fund Value Description 967 Potrero Terrace 100 Central Office Cost Center 968 Sunnydale & Velasco 971 Potrero Annex 974 Hunters View Section Alice Griffith Fund Value Description 978 Rosa Parks, Joan S. J. 440 Leased Housing & 666 Ellis 500 Mod Rehab th/255 Dorland, L. L 550 Mod Rehab SRO McAllister, Nor, Ran, GH Fund Value HOPE VI Description 960 Hayes Valley North 961 Hayes Valley South 962 Bernal Dwellings 963 Plaza East 990 North Beach 991 Valencia Gardens Packet Pg. 54

55 SAN FRANCISCO HOUSING AUTHORITY AMP Hayes Valley North For the Three Months Ending Saturday, December 31, 2016 Month Year To Date Annual December Variance December Line # Category Budget Actual Budget Favorable (Unfavorable) Actual Budget Variance Favorable (Unfavorable) REVENUES 706 HUD PHA Operating Grants 339, , , , % 90, , , % 720 Investment Income - Restricted 700 Total Revenue 339, , , , % 90, , , % OPERATING EXPENSES 920 Asset Management Fee 6, % 1, , % 925 Total Tenant Services (14.94) (21.54%) (14.94) (4.39%) 962 Other General Expenses 753, , , (34,096.60) (54.29%) 86, , (101,995.60) (54.18%) Total Interest Expense and Amortization Cost 969 Total Operating Expenses 760, , , (34,111.54) (53.82%) 88, , (102,010.54) (53.65%) 970 Excess of Operating Revenue over Operating Expenses (421,129.52) 2, (33,943.79) 36, (107.13%) 1, (101,801.69) 103, (101.90%) LESS NON-OPERATING EXPENSES 971 Extraordinary Maintenance 972 Other Non-Operating RAD-related Expenses Reserves - Board Designated Other Non-Operating Expenses TOTAL NON-OPERATING EXPENSES 0.00% 0.00% NET INCOME (421,129.52) 2, (33,943.79) 36, (107.13%) 1, (101,801.69) 103, (101.90%) Packet Pg. 55

56 SAN FRANCISCO HOUSING AUTHORITY AMP Hayes Valley South For the Three Months Ending Saturday, December 31, 2016 Month Year To Date Annual December Variance December Line # Category Budget Actual Budget Favorable (Unfavorable) Actual Budget Variance Favorable (Unfavorable) REVENUES 706 HUD PHA Operating Grants 481, , , , % 127, , , % 720 Investment Income - Restricted 700 Total Revenue 481, , , , % 127, , , % OPERATING EXPENSES 920 Asset Management Fee 7, % 1, , % 925 Total Tenant Services % % 962 Other General Expenses 344, , , , % 115, , , % Total Interest Expense and Amortization Cost 969 Total Operating Expenses 352, , , , % 118, , , % 970 Excess of Operating Revenue over Operating Expenses 129, , , (6,653.12) (53.53%) 9, , (27,464.01) (73.65%) LESS NON-OPERATING EXPENSES 971 Extraordinary Maintenance 972 Other Non-Operating RAD-related Expenses Reserves - Board Designated Other Non-Operating Expenses TOTAL NON-OPERATING EXPENSES 0.00% 0.00% NET INCOME 129, , , (6,653.12) (53.53%) 9, , (27,464.01) (73.65%) Packet Pg. 56

57 SAN FRANCISCO HOUSING AUTHORITY AMP Bernal Dwellings For the Three Months Ending Saturday, December 31, 2016 Month Year To Date Annual December Variance December Line # Category Budget Actual Budget Favorable (Unfavorable) Actual Budget Variance Favorable (Unfavorable) REVENUES 706 HUD PHA Operating Grants 730, , , , % 193, , , % 720 Investment Income - Restricted 700 Total Revenue 730, , , , % 193, , , % OPERATING EXPENSES 920 Asset Management Fee 19, , , % 4, , % 925 Total Tenant Services 1, % 1, , % 962 Other General Expenses 460, , , (2,295.72) (5.99%) 108, , (6,387.21) (5.58%) Total Interest Expense and Amortization Cost 969 Total Operating Expenses 481, , , (2,295.72) (5.73%) 113, , (6,387.21) (5.31%) 970 Excess of Operating Revenue over Operating Expenses 249, , , , % 79, , , % LESS NON-OPERATING EXPENSES 971 Extraordinary Maintenance 972 Other Non-Operating RAD-related Expenses Reserves - Board Designated Other Non-Operating Expenses TOTAL NON-OPERATING EXPENSES 0.00% 0.00% NET INCOME 249, , , , % 79, , , % Packet Pg. 57

58 SAN FRANCISCO HOUSING AUTHORITY AMP Plaza East For the Three Months Ending Saturday, December 31, 2016 Month Year To Date Annual December Variance December Line # Category Budget Actual Budget Favorable (Unfavorable) Actual Budget Variance Favorable (Unfavorable) REVENUES 706 HUD PHA Operating Grants 1,314, , , , % 348, , , % 720 Investment Income - Restricted 700 Total Revenue 1,314, , , , % 348, , , % OPERATING EXPENSES 920 Asset Management Fee 23, , , % 5, , % 925 Total Tenant Services 1, % 1, , % 962 Other General Expenses 431, , , , % 281, , , % Total Interest Expense and Amortization Cost 969 Total Operating Expenses 455, , , , % 288, , , % 970 Excess of Operating Revenue over Operating Expenses 858, (38,664.52) 76, (114,728.17) (150.83%) 60, , (167,564.02) (73.43%) LESS NON-OPERATING EXPENSES 971 Extraordinary Maintenance 972 Other Non-Operating RAD-related Expenses Reserves - Board Designated Other Non-Operating Expenses TOTAL NON-OPERATING EXPENSES 0.00% 0.00% NET INCOME 858, (38,664.52) 76, (114,728.17) (150.83%) 60, , (167,564.02) (73.43%) Packet Pg. 58

59 SAN FRANCISCO HOUSING AUTHORITY AMP 990 For the Three Months Ending Saturday, December 31, 2016 Month Year To Date Annual December Variance December Line # Category Budget Actual Budget Favorable (Unfavorable) Actual Budget Variance Favorable (Unfavorable) REVENUES 706 HUD PHA Operating Grants 511, , , , % 135, , , % 720 Investment Income - Restricted 700 Total Revenue 511, , , , % 135, , , % OPERATING EXPENSES 920 Asset Management Fee 16, , , % 4, , % 925 Total Tenant Services % % 962 Other General Expenses 1,029, , , (54,124.81) (63.17%) 148, , (107,671.42) (41.96%) Total Interest Expense and Amortization Cost 969 Total Operating Expenses 1,046, , , (54,124.81) (62.06%) 153, , (107,671.42) (41.15%) 970 Excess of Operating Revenue over Operating Expenses (534,979.41) 14, (42,826.97) 57, (134.30%) (18,208.34) (128,480.91) 110, (85.83%) LESS NON-OPERATING EXPENSES 971 Extraordinary Maintenance 972 Other Non-Operating RAD-related Expenses Reserves - Board Designated Other Non-Operating Expenses TOTAL NON-OPERATING EXPENSES 0.00% 0.00% NET INCOME (534,979.41) 14, (42,826.97) 57, (134.30%) (18,208.34) (128,480.91) 110, (85.83%) Packet Pg. 59

60 SAN FRANCISCO HOUSING AUTHORITY AMP 991 For the Three Months Ending Saturday, December 31, 2016 Month Year To Date Annual December Variance December Line # Category Budget Actual Budget Favorable (Unfavorable) Actual Budget Variance Favorable (Unfavorable) REVENUES 706 HUD PHA Operating Grants 611, , , , % 162, , , % 720 Investment Income - Restricted 700 Total Revenue 611, , , , % 162, , , % OPERATING EXPENSES 920 Asset Management Fee 17, , , % 4, , % 961 Total Insurance Premiums 14, , (1,170.00) (100.00%) 1, , (2,340.00) (66.67%) 962 Other General Expenses 551, , , % 137, , % Total Interest Expense and Amortization Cost 969 Total Operating Expenses 583, , , (1,170.00) (2.41%) 143, , (2,340.00) (1.61%) 970 Excess of Operating Revenue over Operating Expenses 28, , , , % 18, , , % LESS NON-OPERATING EXPENSES 971 Extraordinary Maintenance 972 Other Non-Operating RAD-related Expenses Reserves - Board Designated Other Non-Operating Expenses TOTAL NON-OPERATING EXPENSES 0.00% 0.00% NET INCOME 28, , , , % 18, , , % Packet Pg. 60

61 SAN FRANCISCO HOUSING AUTHORITY AMP Potrero Terrace For the Three Months Ending Saturday, December 31, 2016 Month Year To Date Annual December Variance December Line # Category Budget Actual Budget Favorable (Unfavorable) Actual Budget Variance Favorable (Unfavorable) REVENUES 705 Total Tenant Revenue $1,883, $157, $156, $ % $458, $470, ($12,165.89) (2.58%) 706 HUD PHA Operating Grants 3,187, , , , % 845, , , % Other Fees 1,259, , , (0.22) (0.00%) 314, , (0.66) (0.00%) 715 Other Revenue 6, , , % 3, , , % 720 Investment Income - Restricted 700 Total Revenue 6,336, , , , % 1,622, ,616, , % OPERATING EXPENSES 911 Salaries - Permanent Staff 459, , , (12,652.85) (33.02%) 90, , (24,294.08) (21.14%) Salaries - Temporary Staff 0.00% 0.00% Salaries - Other 19, , (1,599.56) (100.00%) 4, (4,798.68) (100.00%) 912 Auditing Fees 14, , , % 3, , (318.22) (8.87%) 913 Management Fee 364, , , (473.97) (1.56%) 89, , (1,218.78) (1.34%) Book-keeping Fee 40, , , (52.50) (1.56%) 9, , (135.00) (1.34%) 914 Advertising and Marketing 0.00% 0.00% 915 Employee Benefit contributions - Administrative 216, (29,475.96) 18, (47,512.92) (263.42%) 21, , (32,589.70) (60.23%) 916 Office Expenses 208, , (16,635.52) (95.58%) 3, , (48,916.39) (93.68%) 917 Legal Expense 15, , , % 3, , (0.65) (0.02%) 918 Travel 3, (250.00) (100.00%) (750.00) (100.00%) Allocated Overhead 919 Other 11, (958.00) (100.00%) 2, (2,874.00) (100.00%) 920 Asset Management Fee 925 Total Tenant Services 134, , (10,774.72) (95.99%) 2, , (30,980.35) (92.00%) 930 Total Utilities 1,105, , , (26,949.22) (29.24%) 277, , , % 941 Ordinary Maintenance and Operations - Labor 527, , , (11,805.04) (26.85%) 94, , (36,979.48) (28.03%) 942 Ordinary Maintenance and Operations - Materials and 128, , , (1,853.07) (17.33%) 21, , (10,323.10) (32.19%) 943 Frontline Service Fees 1,195, , , , % 356, , , % 943 Total Ordinary Maintenance and Operations Contracts 431, , , (9,219.79) (25.67%) 84, , (23,257.61) (21.58%) 945 Employee Benefit Contributions - Ordinary Maintenance 328, , , , % 52, , (29,717.48) (36.21%) 951 Total Protective Services 18, , , , % 4, , (543.21) (11.63%) 961 Total Insurance Premiums 333, , , (4,608.77) (29.57%) 76, , (9,420.08) (10.95%) 962 Other General Expenses 1, (160.00) (100.00%) (480.00) (100.00%) 964 Bad debt - Tenant Rents 282, , , (7,777.74) (33.04%) 45, , (24,755.42) (35.06%) Total Interest Expense and Amortization Cost 0.00% 0.00% 969 Total Operating Expenses 5,840, , , (85,832.79) (18.50%) 1,239, ,431, (191,130.09) (13.36%) 970 Excess of Operating Revenue over Operating Expenses 495, , , , % 382, , , % LESS NON-OPERATING EXPENSES 971 Extraordinary Maintenance 625, , , (31,170.78) (59.85%) 57, , (98,994.36) (63.36%) 972 Other Non-Operating RAD-related Expenses Reserves - Board Designated 0.00% 0.00% Other Non-Operating Expenses TOTAL NON-OPERATING EXPENSES 625, , , (31,170.78) (59.85%) 57, , (98,994.36) (63.36%) NET INCOME (129,801.50) 164, , , % 325, , , % Packet Pg. 61

62 SAN FRANCISCO HOUSING AUTHORITY AMP Sunnydale/Velasco For the Three Months Ending Saturday, December 31, 2016 Month Year To Date Annual December Variance December Line # Category Budget Actual Budget Favorable (Unfavorable) Actual Budget Variance Favorable (Unfavorable) REVENUES 705 Total Tenant Revenue $2,706, $232, $225, $7, % $690, $676, $13, % 706 HUD PHA Operating Grants 4,910, , , , % 1,365, ,278, , % Other Fees 2,076, , , (0.10) (0.00%) 519, , (0.30) (0.00%) 715 Other Revenue % 48, , % 720 Investment Income - Restricted 700 Total Revenue 9,693, , , , % 2,622, ,473, , % OPERATING EXPENSES 911 Salaries - Permanent Staff 456, , , (8,624.95) (22.69%) 100, , (13,766.14) (12.07%) Salaries - Temporary Staff 1, , % 1, , % Salaries - Other 22, , (1,900.71) (100.00%) 5, (5,702.13) (100.00%) 912 Auditing Fees 24, , , % 5, , (543.60) (8.91%) 913 Management Fee 601, , , (812.52) (1.62%) 148, , (2,234.43) (1.49%) Book-keeping Fee 66, , , (90.00) (1.62%) 16, , (247.50) (1.49%) 914 Advertising and Marketing 0.00% 0.00% 915 Employee Benefit contributions - Administrative 264, (41,305.33) 22, (63,358.82) (287.30%) 24, , (41,629.39) (62.92%) 916 Office Expenses 1, , % 5, , % 917 Legal Expense 21, , , % 5, , % 918 Travel 3, (250.00) (100.00%) (750.00) (100.00%) Allocated Overhead 919 Other 11, (885.68) (92.45%) , (2,801.68) (97.48%) 920 Asset Management Fee 88, , , % 23, , , % 925 Total Tenant Services 222, , (17,757.37) (95.99%) 4, , (51,055.76) (91.99%) 930 Total Utilities 1,766, , , (19,431.44) (13.20%) 456, , , % 941 Ordinary Maintenance and Operations - Labor 667, , , (12,304.22) (22.12%) 131, , (35,764.42) (21.44%) 942 Ordinary Maintenance and Operations - Materials and 343, , , (14,814.87) (51.74%) 69, , (16,325.51) (19.00%) 943 Frontline Service Fees 2,494, , , , % 621, , , % 943 Total Ordinary Maintenance and Operations Contracts 876, (13,019.31) 74, (87,267.45) (117.53%) 67, , (140,364.53) (67.42%) 945 Employee Benefit Contributions - Ordinary Maintenance 390, , , , % 70, , (27,370.72) (28.06%) 951 Total Protective Services 30, , , , % 6, , (897.64) (11.63%) 961 Total Insurance Premiums 437, , , (1,620.88) (10.03%) 130, , , % 962 Other General Expenses 4, (419.75) (100.00%) 1, (1,259.25) (100.00%) 964 Bad debt - Tenant Rents 333, , , (3,278.11) (12.35%) 69, , (25,155.54) (26.70%) Total Interest Expense and Amortization Cost 0.00% 0.00% 969 Total Operating Expenses 9,128, , , (162,407.00) (22.61%) 1,958, ,234, (276,071.99) (12.35%) 970 Excess of Operating Revenue over Operating Expenses 564, , , , % 664, , , % LESS NON-OPERATING EXPENSES 971 Extraordinary Maintenance 972 Other Non-Operating RAD-related Expenses Reserves - Board Designated 0.00% 0.00% Other Non-Operating Expenses TOTAL NON-OPERATING EXPENSES 0.00% 0.00% NET INCOME 564, , , , % 664, , , % Packet Pg. 62

63 SAN FRANCISCO HOUSING AUTHORITY AMP Potrero Annex For the Three Months Ending Saturday, December 31, 2016 Month Year To Date Annual December Variance December Line # Category Budget Actual Budget Favorable (Unfavorable) Actual Budget Variance Favorable (Unfavorable) REVENUES 705 Total Tenant Revenue $663, $51, $55, ($3,489.48) (6.31%) $148, $165, ($17,501.44) (10.55%) 706 HUD PHA Operating Grants 919, , , , % 243, , , % Other Fees 398, , , (0.03) (0.00%) 99, , (0.09) (0.00%) 715 Other Revenue 1, , % 3, , % 720 Investment Income - Restricted 700 Total Revenue 1,981, , , , % 495, , (9,014.39) (1.79%) OPERATING EXPENSES 911 Salaries - Permanent Staff 68, , , (804.17) (14.05%) 16, , (1,015.05) (5.91%) Salaries - Temporary Staff 0.00% 0.00% Salaries - Other 7, (602.33) (100.00%) 1, (1,806.99) (100.00%) 912 Auditing Fees 6, % 1, , (135.80) (9.03%) 913 Management Fee 115, , , (203.13) (2.11%) 28, , (541.68) (1.88%) Book-keeping Fee 12, , , (22.50) (2.11%) 3, , (60.00) (1.88%) 914 Advertising and Marketing 0.00% 0.00% 915 Employee Benefit contributions - Administrative 35, (6,155.47) 2, (9,139.60) (306.27%) 4, , (4,640.12) (51.83%) 916 Office Expenses 7, % 1, , (737.66) (39.02%) 917 Legal Expense 5, % 1, , (0.23) (0.02%) 918 Travel 3, (250.00) (100.00%) (750.00) (100.00%) Allocated Overhead 919 Other 11, (958.00) (100.00%) 2, (2,874.00) (100.00%) 920 Asset Management Fee 17, , , % 4, , % 925 Total Tenant Services 42, , (3,414.49) (96.18%) , (9,839.05) (92.39%) 930 Total Utilities 377, , , (20,182.20) (64.08%) 82, , (12,077.47) (12.78%) 941 Ordinary Maintenance and Operations - Labor 67, , , % 17, , % 942 Ordinary Maintenance and Operations - Materials and 54, , , (3,031.35) (66.62%) 6, , (7,170.25) (52.53%) 943 Frontline Service Fees 443, , , , % 83, , (11,786.13) (12.42%) 943 Total Ordinary Maintenance and Operations Contracts 114, , , (3,928.29) (41.17%) 29, , % 945 Employee Benefit Contributions - Ordinary Maintenance 46, , , , % 11, , (247.53) (2.14%) 951 Total Protective Services 5, % 1, , (194.19) (13.00%) 961 Total Insurance Premiums 68, , , % 26, , , % 962 Other General Expenses 1, (130.00) (100.00%) (390.00) (100.00%) 964 Bad debt - Tenant Rents 99, , , (3,114.07) (37.54%) 14, , (10,045.51) (40.37%) Total Interest Expense and Amortization Cost 0.00% 0.00% 969 Total Operating Expenses 1,613, , , (30,789.50) (24.68%) 333, , (60,589.86) (15.39%) 970 Excess of Operating Revenue over Operating Expenses 368, , , , % 162, , , % LESS NON-OPERATING EXPENSES 971 Extraordinary Maintenance 972 Other Non-Operating RAD-related Expenses Reserves - Board Designated 0.00% 0.00% Other Non-Operating Expenses TOTAL NON-OPERATING EXPENSES 0.00% 0.00% NET INCOME 368, , , , % 162, , , % Packet Pg. 63

64 SAN FRANCISCO HOUSING AUTHORITY AMP Hunters View For the Three Months Ending Saturday, December 31, 2016 Month Year To Date Annual December Variance December Line # Category Budget Actual Budget Favorable (Unfavorable) Actual Budget Variance Favorable (Unfavorable) REVENUES 705 Total Tenant Revenue $43, $14, $14, ($58.37) (0.40%) $34, $43, ($9,261.11) (21.40%) 706 HUD PHA Operating Grants 88, , , , % 90, , , % Other Fees 129, , , % 129, , % 715 Other Revenue 0.00% 24, , % 720 Investment Income - Restricted 700 Total Revenue 261, , , , % 278, , , % OPERATING EXPENSES 911 Salaries - Permanent Staff 36, , , (7,128.67) (59.18%) 13, , (22,250.67) (61.57%) Salaries - Temporary Staff 0.00% 0.00% Salaries - Other 1, (602.33) (100.00%) 1, (1,806.99) (100.00%) 912 Auditing Fees 1, % 1, , (64.95) (5.61%) 913 Management Fee 9, , , % 10, , , % Book-keeping Fee 1, % 1, , % 914 Advertising and Marketing 0.00% 0.00% 915 Employee Benefit contributions - Administrative 11, (7,901.66) 3, (11,684.38) (308.89%) , (10,438.08) (91.98%) 916 Office Expenses 1, (373.14) (86.55%) , (1,163.65) (83.03%) 917 Legal Expense (56.00) (84.79) (294.51%) (86.37) (100.00%) 918 Travel (250.00) (100.00%) (750.00) (100.00%) Allocated Overhead 919 Other , , % 2, , % 920 Asset Management Fee 925 Total Tenant Services 3, , (1,150.00) (100.00%) 3, (3,450.00) (100.00%) 930 Total Utilities 35, , , % 35, , % 941 Ordinary Maintenance and Operations - Labor 44, , , (5,314.70) (36.09%) 27, , (16,217.87) (36.71%) 942 Ordinary Maintenance and Operations - Materials and 29, , , (20,898.23) (89.77%) 7, , (22,201.56) (74.40%) 943 Frontline Service Fees 45, , , (9,340.91) (54.84%) 25, , (20,078.28) (44.12%) 943 Total Ordinary Maintenance and Operations Contracts 18, , , (1,905.16) (30.68%) 12, , (6,215.48) (33.54%) 945 Employee Benefit Contributions - Ordinary Maintenance 26, , , , % 12, , (14,770.51) (54.84%) 951 Total Protective Services (127.66) (50.00%) (596.75) (77.91%) 961 Total Insurance Premiums 20, , , (50.61) (1.79%) 21, , % 962 Other General Expenses (35.00) (100.00%) (105.00) (100.00%) 964 Bad debt - Tenant Rents 6, , , (700.86) (32.38%) 3, , (3,007.28) (46.32%) Total Interest Expense and Amortization Cost 0.00% 0.00% 969 Total Operating Expenses 295, , , (53,728.31) (49.15%) 175, , (119,227.76) (40.40%) 970 Excess of Operating Revenue over Operating Expenses (33,893.27) 33, (22,231.34) 55, (251.61%) 102, (33,893.27) 136, (402.92%) LESS NON-OPERATING EXPENSES 971 Extraordinary Maintenance 972 Other Non-Operating RAD-related Expenses Reserves - Board Designated Other Non-Operating Expenses TOTAL NON-OPERATING EXPENSES 0.00% 0.00% NET INCOME (33,893.27) 33, (22,231.34) 55, (251.61%) 102, (33,893.27) 136, (402.92%) Packet Pg. 64

65 SAN FRANCISCO HOUSING AUTHORITY AMP Alice Griffith For the Three Months Ending Saturday, December 31, 2016 Month Year To Date Annual December Variance December Line # Category Budget Actual Budget Favorable (Unfavorable) Actual Budget Variance Favorable (Unfavorable) REVENUES 705 Total Tenant Revenue $655, $78, $77, $1, % $227, $231, ($4,034.98) (1.74%) 706 HUD PHA Operating Grants 2,043, , , , % 542, , , % Other Fees 397, , , (0.09) (0.00%) 99, , (0.27) (0.00%) 715 Other Revenue 0.00% % 720 Investment Income - Restricted 700 Total Revenue 3,096, , , , % 869, , , % OPERATING EXPENSES 911 Salaries - Permanent Staff 144, , , (1,160.66) (9.63%) 35, , (1,097.07) (3.04%) Salaries - Temporary Staff 0.00% 0.00% Salaries - Other 7, (602.33) (100.00%) 1, (1,806.99) (100.00%) 912 Auditing Fees 9, % 2, , (207.45) (8.67%) 913 Management Fee 115, , , % 42, , , % Book-keeping Fee 12, , , % 4, , % 914 Advertising and Marketing 0.00% 0.00% 915 Employee Benefit contributions - Administrative 63, (13,254.14) 5, (18,539.45) (350.77%) 7, , (8,665.05) (54.65%) 916 Office Expenses 13, , , % 2, , (850.25) (25.76%) 917 Legal Expense 5, (143.89) (33.01%) 1, , (0.67) (0.05%) 918 Travel 3, (275.00) (100.00%) (825.00) (100.00%) Allocated Overhead 919 Other 11, (290.52) (30.33%) , (2,206.52) (76.78%) 920 Asset Management Fee 17, , , % 7, , , % 925 Total Tenant Services 42, , (4,765.26) (95.31%) 1, , (13,595.21) (90.63%) 930 Total Utilities 970, , , , % 293, , , % 941 Ordinary Maintenance and Operations - Labor 243, , , (6,803.61) (33.50%) 44, , (16,590.28) (27.23%) 942 Ordinary Maintenance and Operations - Materials and 53, , , (1,377.46) (25.74%) 10, , (3,061.43) (21.79%) 943 Frontline Service Fees 482, , , , % 107, , , % 943 Total Ordinary Maintenance and Operations Contracts 413, , , (11,098.54) (32.08%) 64, , (30,279.67) (32.10%) 945 Employee Benefit Contributions - Ordinary Maintenance 152, , , , % 23, , (14,698.83) (38.54%) 951 Total Protective Services 10, , % 2, , (234.53) (9.20%) 961 Total Insurance Premiums 202, , , (1,575.25) (27.13%) 49, , (1,168.25) (2.30%) 962 Other General Expenses 2, (225.00) (100.00%) (675.00) (100.00%) 964 Bad debt - Tenant Rents 98, , , (3,665.40) (31.70%) 22, , (11,968.00) (34.50%) Total Interest Expense and Amortization Cost 2, % 0.00% 969 Total Operating Expenses 3,078, , , (19,303.46) (7.74%) 723, , (57,519.90) (7.37%) 970 Excess of Operating Revenue over Operating Expenses 17, , , , % 145, , , % LESS NON-OPERATING EXPENSES 971 Extraordinary Maintenance 972 Other Non-Operating RAD-related Expenses Reserves - Board Designated 0.00% 0.00% Other Non-Operating Expenses TOTAL NON-OPERATING EXPENSES 0.00% 0.00% NET INCOME 17, , , , % 145, , , % Packet Pg. 65

66 SAN FRANCISCO HOUSING AUTHORITY AMP Rosa Parks Apts/Joan San Jule Apts For the Three Months Ending Saturday, December 31, 2016 Month Year To Date Annual December Variance December Line # Category Budget Actual Budget Favorable (Unfavorable) Actual Budget Variance Favorable (Unfavorable) REVENUES 705 Total Tenant Revenue $235, $4, $62, ($58,849.90) (93.52%) $60, $189, ($129,013.44) (68.22%) 706 HUD PHA Operating Grants 243, , , , % 223, , , % Other Fees 144, , , % 36, , % 720 Investment Income - Restricted 700 Total Revenue 623, , , (53,257.48) (35.95%) 320, , (124,724.68) (28.04%) OPERATING EXPENSES 911 Salaries - Permanent Staff 35, , (2,998.39) (100.00%) 1, , (7,077.99) (78.69%) Salaries - Temporary Staff 0.00% 0.00% Salaries - Other 1, (158.11) (100.00%) (474.33) (100.00%) 912 Auditing Fees 5, % 1, , (89.47) (6.84%) 913 Management Fee 41, , (11,781.54) (95.60%) 1, , (35,344.62) (95.43%) Book-keeping Fee 4, , (1,305.00) (95.60%) , (3,915.00) (95.43%) 914 Advertising and Marketing 0.00% 0.00% 915 Employee Benefit contributions - Administrative 16, (2,990.04) 1, (4,336.25) (322.11%) 4, , % 916 Office Expenses 1, % % 917 Legal Expense 1, (312.00) (468.42) (299.46%) (469.26) (100.00%) 918 Travel 3, (250.00) (100.00%) (750.00) (100.00%) Allocated Overhead 919 Other 11, (958.00) (100.00%) 2, (2,874.00) (100.00%) 920 Asset Management Fee 6, , (1,740.00) (95.60%) , (5,230.00) (95.61%) 925 Total Tenant Services 15, , (4,344.07) (95.47%) , (13,057.22) (95.48%) 930 Total Utilities 19, , , , % 92, , , % 941 Ordinary Maintenance and Operations - Labor 14, , (1,194.65) (100.00%) 4, , % 942 Ordinary Maintenance and Operations - Materials and 22, (816.78) 3, (3,931.78) (126.22%) (213.19) 9, (9,558.19) (102.28%) 943 Frontline Service Fees 9, , , % 14, , , % 943 Total Ordinary Maintenance and Operations Contracts 43, (9,073.30) 12, (21,834.14) (171.10%) 10, , (27,491.43) (71.81%) 945 Employee Benefit Contributions - Ordinary Maintenance 8, , , % 5, , , % 951 Total Protective Services 53, , , (2,386.25) (15.10%) 30, , (17,355.97) (36.62%) 961 Total Insurance Premiums 13, (480.37) (100.00%) 4, , , % 962 Other General Expenses (60.00) (100.00%) (180.00) (100.00%) 964 Bad debt - Tenant Rents 21, , (5,884.99) (93.52%) 6, , (12,901.34) (68.22%) Total Interest Expense and Amortization Cost 969 Total Operating Expenses 352, , , , % 179, , (29,078.47) (13.93%) 970 Excess of Operating Revenue over Operating Expenses 270, , , (69,725.06) (88.30%) 140, , (95,646.21) (40.52%) LESS NON-OPERATING EXPENSES 971 Extraordinary Maintenance 972 Other Non-Operating RAD-related Expenses Reserves - Board Designated 0.00% 0.00% Other Non-Operating Expenses TOTAL NON-OPERATING EXPENSES 0.00% 0.00% NET INCOME 270, , , (69,725.06) (88.30%) 140, , (95,646.21) (40.52%) Packet Pg. 66

67 SAN FRANCISCO HOUSING AUTHORITY AMP Mission Dolores/363 Noe Street For the Three Months Ending Saturday, December 31, 2016 Month Year To Date Annual December Variance December Line # Category Budget Actual Budget Favorable (Unfavorable) Actual Budget Variance Favorable (Unfavorable) REVENUES 705 Total Tenant Revenue $140, $6, $28, ($22,198.94) (78.19%) $37, $85, ($47,178.82) (55.39%) 706 HUD PHA Operating Grants 181, , , , % 119, , , % Other Fees 113, , , (0.16) (0.00%) 28, , (0.48) (0.00%) 720 Investment Income - Restricted 700 Total Revenue 435, , , (19,213.86) (24.98%) 185, , (44,890.08) (19.45%) OPERATING EXPENSES 911 Salaries - Permanent Staff 18, , , , % 51, , , % Salaries - Temporary Staff 0.00% 0.00% Salaries - Other (82.79) (100.00%) (248.37) (100.00%) 912 Auditing Fees 2, % (71.22) (10.02%) 913 Management Fee 29, , , (5,010.54) (77.08%) 4, , (12,017.75) (72.60%) Book-keeping Fee 3, (555.00) (77.08%) , (1,657.50) (76.74%) 914 Advertising and Marketing 0.00% 0.00% 915 Employee Benefit contributions - Administrative 8, , , % 25, , , % 916 Office Expenses 7, (393.72) (65.51%) , (984.68) (54.61%) 917 Legal Expense 1, % (0.44) (0.16%) 918 Travel 3, (250.00) (100.00%) (750.00) (100.00%) Allocated Overhead 919 Other 7, (643.37) (100.00%) 1, (1,286.74) (100.00%) 920 Asset Management Fee 11, (740.00) (77.08%) , (2,220.00) (77.08%) 925 Total Tenant Services 12, , (2,306.10) (96.09%) , (6,918.30) (96.09%) 930 Total Utilities 33, , , , % 14, , , % 941 Ordinary Maintenance and Operations - Labor 39, , (3,285.30) (100.00%) 2, , (7,389.69) (74.98%) 942 Ordinary Maintenance and Operations - Materials and 12, (1,698.10) 2, (4,098.10) (170.75%) 1, , (5,238.94) (72.76%) 943 Frontline Service Fees 35, , , , % 29, , , % 943 Total Ordinary Maintenance and Operations Contracts 26, (510.11) 5, (5,822.11) (109.60%) 8, , (7,904.59) (49.60%) 945 Employee Benefit Contributions - Ordinary Maintenance 23, , , , % 5, , (553.79) (9.63%) 951 Total Protective Services 63, , , , % 29, , (8,146.89) (21.64%) 961 Total Insurance Premiums 18, (97.23) (10.07%) 6, , , % 962 Other General Expenses 0.00% 0.00% 964 Bad debt - Tenant Rents 14, , (2,219.89) (78.19%) 3, , (4,717.87) (55.39%) Total Interest Expense and Amortization Cost 969 Total Operating Expenses 374, , , , % 184, , , % 970 Excess of Operating Revenue over Operating Expenses 61, , , (26,535.95) (96.36%) , (83,446.36) (98.91%) LESS NON-OPERATING EXPENSES 971 Extraordinary Maintenance 972 Other Non-Operating RAD-related Expenses Reserves - Board Designated Other Non-Operating Expenses TOTAL NON-OPERATING EXPENSES 0.00% 0.00% NET INCOME 61, , , (26,535.95) (96.36%) , (83,446.36) (98.91%) Packet Pg. 67

68 SAN FRANCISCO HOUSING AUTHORITY AMP Thrift St/18th Street/255 Dorland/77 Coleridge/105 Lundy Lane For the Three Months Ending Saturday, December 31, 2016 Month Year To Date Annual December Variance December Line # Category Budget Actual Budget Favorable (Unfavorable) Actual Budget Variance Favorable (Unfavorable) REVENUES 705 Total Tenant Revenue ($263.00) ($263.00) 0.00% $25, $25, % 706 HUD PHA Operating Grants 122, , , , % 125, , , % Other Fees 64, , , (0.47) (0.00%) 64, , (1.41) (0.00%) 715 Other Revenue 1, , % 1, , % 720 Investment Income - Restricted 700 Total Revenue 187, , , , % 216, , , % OPERATING EXPENSES 911 Salaries - Permanent Staff 18, , , (470.18) (7.80%) 17, , (394.20) (2.18%) Salaries - Temporary Staff 0.00% 0.00% Salaries - Other (317.38) (100.00%) (952.14) (100.00%) 912 Auditing Fees 0.00% % 913 Management Fee 18, , (6,228.32) (100.00%) 18, (18,686.96) (100.00%) Book-keeping Fee 2, (689.00) (100.00%) 2, (2,069.00) (100.00%) 914 Advertising and Marketing 0.00% 0.00% 915 Employee Benefit contributions - Administrative 8, (7,109.97) 2, (9,817.12) (362.64%) 2, , (5,377.32) (66.21%) 916 Office Expenses % % 917 Legal Expense % % 918 Travel 0.00% 0.00% 919 Other 2, (958.00) (100.00%) 2, (2,874.00) (100.00%) 920 Asset Management Fee 2, (920.00) (100.00%) 2, (2,760.00) (100.00%) 925 Total Tenant Services 6, , (2,297.87) (99.91%) , (6,887.24) (99.82%) 930 Total Utilities , , % 9, , % 941 Ordinary Maintenance and Operations - Labor 0.00% 4, , % 942 Ordinary Maintenance and Operations - Materials and 4, , (1,420.02) (100.00%) , (3,974.84) (93.30%) 943 Frontline Service Fees (143.53) (100.00%) 2, , % 943 Total Ordinary Maintenance and Operations Contracts 15, (1,829.33) 5, (6,987.59) (135.46%) 2, , (13,189.68) (85.23%) 945 Employee Benefit Contributions - Ordinary Maintenance 10, , % 10, , % 951 Total Protective Services 16, , , (1,309.50) (24.36%) 7, , (8,492.82) (52.21%) 961 Total Insurance Premiums (31.75) (9.89%) 3, , % 962 Other General Expenses 0.00% 0.00% 964 Bad debt - Tenant Rents 0.00% 2, , % Total Interest Expense and Amortization Cost 969 Total Operating Expenses 99, , , (17,226.99) (52.26%) 64, , (34,120.46) (34.45%) 970 Excess of Operating Revenue over Operating Expenses 88, , , , % 152, , , % LESS NON-OPERATING EXPENSES 971 Extraordinary Maintenance 972 Other Non-Operating RAD-related Expenses Reserves - Board Designated Other Non-Operating Expenses TOTAL NON-OPERATING EXPENSES 0.00% 0.00% NET INCOME 88, , , , % 152, , , % Packet Pg. 68

69 SAN FRANCISCO HOUSING AUTHORITY AMP Noriega/200 Randolph/Great Highway/1750 McAllister St For the Three Months Ending Saturday, December 31, 2016 Month Year To Date Annual December Variance December Line # Category Budget Actual Budget Favorable (Unfavorable) Actual Budget Variance Favorable (Unfavorable) REVENUES 705 Total Tenant Revenue $563, $19, $49, ($30,497.11) (61.14%) $72, $114, ($41,947.08) (36.58%) 706 HUD PHA Operating Grants 377, , , , % 235, , , % Other Fees 106, , , % 26, , % 715 Other Revenue 2, , % 2, , % 720 Investment Income - Restricted 700 Total Revenue 1,048, , , (23,104.13) (18.11%) 336, , (11,249.14) (3.23%) OPERATING EXPENSES 911 Salaries - Permanent Staff 7, (622.68) (100.00%) 15, , , % Salaries - Temporary Staff 0.00% 0.00% Salaries - Other (32.77) (100.00%) (98.31) (100.00%) 912 Auditing Fees 4, % 1, , (101.90) (9.19%) 913 Management Fee 30, , , % 8, , % Book-keeping Fee 3, % % 914 Advertising and Marketing 0.00% 0.00% 915 Employee Benefit contributions - Administrative 3, (4,775.71) (5,055.26) ( %) 2, , % 916 Office Expenses 10, % 1, , (1,202.55) (46.60%) 917 Legal Expense 4, (0.86) (0.23%) 1, , (0.58) (0.05%) 918 Travel 3, (250.00) (100.00%) (750.00) (100.00%) Allocated Overhead 919 Other 11, (958.00) (100.00%) 2, (2,874.00) (100.00%) 920 Asset Management Fee 4, (380.00) (100.00%) 1, (1,140.00) (100.00%) 925 Total Tenant Services 11, (829.89) (85.12%) , (2,362.29) (80.76%) 930 Total Utilities 157, , , (9,181.78) (70.13%) 34, , (4,582.95) (11.67%) 941 Ordinary Maintenance and Operations - Labor 68, , , , % 25, , , % 942 Ordinary Maintenance and Operations - Materials and 28, , , , % 9, , , % 943 Frontline Service Fees 92, , , , % 92, , , % 943 Total Ordinary Maintenance and Operations Contracts 108, , , (1,361.59) (15.05%) 19, , (7,949.93) (29.28%) 945 Employee Benefit Contributions - Ordinary Maintenance 39, , , , % 6, , (3,012.12) (30.31%) 951 Total Protective Services 197, , , , % 46, , (3,204.58) (6.49%) 961 Total Insurance Premiums 38, , , % 13, , , % 962 Other General Expenses 1, (100.00) (100.00%) (300.00) (100.00%) 964 Bad debt - Tenant Rents 56, , , (3,041.21) (60.97%) 7, , (4,179.21) (36.44%) Total Interest Expense and Amortization Cost 6, % 0.00% 969 Total Operating Expenses 890, , , , % 285, , , % 970 Excess of Operating Revenue over Operating Expenses 157, , , (51,013.49) (90.47%) 50, , (82,157.34) (61.87%) LESS NON-OPERATING EXPENSES 971 Extraordinary Maintenance 972 Other Non-Operating RAD-related Expenses Reserves - Board Designated Other Non-Operating Expenses TOTAL NON-OPERATING EXPENSES 0.00% 0.00% NET INCOME 157, , , (51,013.49) (90.47%) 50, , (82,157.34) (61.87%) Packet Pg. 69

70 SAN FRANCISCO HOUSING AUTHORITY AMP Public Housing Holding Fund For the Three Months Ending Saturday, December 31, 2016 Month Year To Date Annual December Variance December Line # Category Budget Actual Budget Favorable (Unfavorable) Actual Budget Variance Favorable (Unfavorable) REVENUES 713 Proceeds from Disposition of Assets Held for Sale 11,938, % 6,084, ,084, % 715 Other Revenue 58, , % 60, , % 720 Investment Income - Restricted 700 Total Revenue 11,938, , , % 6,144, ,084, , % OPERATING EXPENSES 911 Salaries - Permanent Staff Salaries - Temporary Staff Salaries - Other 912 Auditing Fees 913 Management Fee Book-keeping Fee 914 Advertising and Marketing 915 Employee Benefit contributions - Administrative 916 Office Expenses 5, , , , % 6, , , % 917 Legal Expense 918 Travel Allocated Overhead 919 Other 920 Asset Management Fee 925 Total Tenant Services 930 Total Utilities 941 Ordinary Maintenance and Operations - Labor 942 Ordinary Maintenance and Operations - Materials and 2, , % 2, , % 943 Frontline Service Fees 943 Total Ordinary Maintenance and Operations Contracts 7, , , % 14, , % 945 Employee Benefit Contributions - Ordinary Maintenance 951 Total Protective Services 961 Total Insurance Premiums 962 Other General Expenses 964 Bad debt - Tenant Rents Total Interest Expense and Amortization Cost 969 Total Operating Expenses 13, , , , % 23, , , % 970 Excess of Operating Revenue over Operating Expenses 11,925, , (3,040.00) 38, ( %) 6,120, ,081, , % LESS NON-OPERATING EXPENSES 971 Extraordinary Maintenance 972 Other Non-Operating RAD-related Expenses 2,366, % 0.00% Reserves - Board Designated 7,217, % 0.00% Other Non-Operating Expenses TOTAL NON-OPERATING EXPENSES 9,584, % 0.00% NET INCOME 2,340, , (3,040.00) 38, ( %) 6,120, ,081, , % Packet Pg. 70

71 6.2.a CAPITAL FUND PORTFOLIO SAN FRANCISCO HOUSING AUTHORITY Attachment: CAPITAL FUND PORTFOLIO (1721 : CFP and RHF Report) Packet Pg. 71

72 6.2.a SAN FRANCISCO HOUSING AUTHORITY CAPITAL FUND PORTFOLIO - AS OF DECEMBER 31, 2016 CAPITAL FUND SUMMARY Line AUTHORIZED REVISED OBLIGATED EXPENDED UNEXPENDED UNOBLIGATED % Description Item BUDGET BUDGET AMOUNT AMOUNT BALANCE BALANCE OBLIGATED ( A ) ( B ) ( C ) ( A - C ) ( A -B ) ( B / A ) 1406 Transfer to Operation $8,150, $8,057, $6,263, $6,263, $1,794, $1,794, % 1408 Management Improvements $6,071, $3,898, $3,724, $3,203, $695, $173, % 1410 Administration $3,647, $3,647, $3,647, $3,647, $0.00 $ % 1430 Fees and Costs $6,313, $7,743, $7,718, $3,847, $3,895, $25, % 1450 Site Improvements $2,435, $2,844, $2,843, $1,335, $1,509, $1, % 1460 Dwelling Structures $7,972, $8,185, $8,185, $5,649, $2,536, $ % 1465 Dwelling Equipment $118, $121, $121, $72, $49, $ % 1470 Non Dwelling Structure $101, $104, $104, $83, $21, $ % 1475 Non-Dwelling Equipment $756, $733, $733, $585, $147, $ % 1495 Relocation Cost $132, $362, $362, $70, $291, $ % 1499 Development Activities $302, $302, $302, $268, $33, $ % 1503 Payment to converted prop $413, $413, $196, $0.00 $413, $216, % 1504 Payment to converted prop $58, $58, $58, $0.00 $58, $ % Totals $36,473, $36,473, $34,262, $25,025, $11,447, $2,210, % Packet Pg. 72 Attachment: CAPITAL FUND PORTFOLIO (1721 : CFP and RHF Report)

73 6.2.a CAPITAL FUNDS 2013 OBLIGATION END DATE: EXPENDITUR END DATE: CAPITAL FUND PROGRAM CA39P Line AUTHORIZED REVISED OBLIGATED EXPENDED UNEXPENDED UNOBLIGATED % Description Item BUDGET BUDGET AMOUNT AMOUNT BALANCE BALANCE OBLIGATED ( A ) ( B ) ( C ) ( A - C ) ( A -B ) ( B / A ) 1406 Transfer to Operation $1,935, $ 1,935, $ 1,935, $ 1,935, $ - $ % 1408 Management Improvements $1,741, $ 1,741, $ 1,741, $ 1,543, $ 198, $ % 1410 Administration $967, $ 967, $ 967, $ 967, $ - $ % 1430 Fees and Costs $730, $ 609, $ 609, $ 533, $ 76, $ - 6.3% 1450 Site Improvements $937, $ 1,206, $ 1,206, $ 418, $ 788, $ % 1460 Dwelling Structures $3,061, $ 2,936, $ 2,936, $ 2,560, $ 375, $ % 1465 Dwelling Equipment $38, $ 38, $ 38, $ 38, $ - $ - 0.4% 1470 Non Dwelling Structure $1, $ 1, $ 1, $ 1, $ - $ - 0.0% 1475 Non-Dwelling Equipment $261, $ 238, $ 238, $ 178, $ 60, $ - 2.5% 1499 Development Activities $ - $ - $ - $ - 0.0% Totals $9,675, $ 9,675, $ 9,675, $ 8,176, $ 1,498, $ % Packet Pg. 73 Attachment: CAPITAL FUND PORTFOLIO (1721 : CFP and RHF Report)

74 6.2.a CAPITAL FUND 2014 OBLIGATION END DATE: EXPENDITURES END DATE: CAPITAL FUND PROGRAM CA39P Line AUTHORIZED REVISED OBLIGATED EXPENDED UNEXPENDED UNOBLIGATED % Description Item BUDGET BUDGET AMOUNT AMOUNT BALANCE BALANCE OBLIGATED ( A ) ( B ) ( C ) ( A - C ) ( A -B ) ( B / A ) 1406 Transfer to Operation $1,934, $ 1,934, $ 1,934, $ 1,934, $ - $ % 1408 Management Improvements $1,741, $ 1,741, $ 1,741, $ 1,417, $ 323, $ % 1410 Administration $967, $ 967, $ 967, $ 967, $ - $ % 1430 Fees and Costs $2,388, $ 2,388, $ 2,388, $ 1,444, $ 944, $ % 1450 Site Improvements $117, $ 117, $ 117, $ 83, $ 34, $ - 1.2% 1460 Dwelling Structures $2,093, $ 2,093, $ 2,093, $ 1,858, $ 234, $ % 1465 Dwelling Equipment $1, $ 1, $ 1, $ 1, $ - $ - 0.0% 1470 Non Dwelling Structure $30, $ 30, $ 30, $ 30, $ $ - 0.3% 1475 Non-Dwelling Equipment $96, $ 96, $ 96, $ 96, $ - $ - 1.0% 1499 Development Activities $302, $ 302, $ 302, $ 268, $ 33, $ - 3.1% Totals $9,673, $ 9,673, $ 9,673, $ 8,104, $ 1,569, $ % Packet Pg. 74 Attachment: CAPITAL FUND PORTFOLIO (1721 : CFP and RHF Report)

75 6.2.a CAPITAL FUND 2015 OBLIGATION END DATE: EXPENDITURES END DATE: CAPITAL FUND PROGRAM CA39P Line AUTHORIZED REVISED OBLIGATED EXPENDED UNEXPENDED UNOBLIGATED % Description Item BUDGET BUDGET AMOUNT AMOUNT BALANCE BALANCE OBLIGATED ( A ) ( B ) ( C ) ( A - C ) ( A -B ) ( B / A ) 1406 Transfer to Operation $2,393, $ 2,393, $ 2,393, $ 2,393, $ - $ % 1408 Management Improvements $1,531, $ 415, $ 241, $ 241, $ 173, $ 173, % 1410 Administration $957, $ 957, $ 957, $ 957, $ - $ % 1430 Fees and Costs $1,522, $ 2,583, $ 2,558, $ 1,681, $ 901, $ 25, % 1450 Site Improvements $712, $ 678, $ 677, $ 549, $ 128, $ 1, % 1460 Dwelling Structures $1,687, $ 1,770, $ 1,770, $ 966, $ 804, $ % 1465 Dwelling Equipment $78, $ 81, $ 81, $ 31, $ 49, $ - 0.9% 1470 Non Dwelling Structures $36, $ 39, $ 39, $ 36, $ 3, $ - 0.4% 1475 Non-Dwelling Equipment $398, $ 398, $ 398, $ 310, $ 87, $ - 4.2% 1499 Development Activities $ - $ - $ - $ - $ - 0.0% 1503 Payment to converted prop $196, $ 196, $ 196, $ 196, $ - 2.1% 1504 Payment to converted prop $58, $ 58, $ 58, $ - $ 58, $ - 0.6% Totals $9,573, $ 9,573, $ 9,373, $ 7,169, $ 2,403, $ 200, % Packet Pg. 75 Attachment: CAPITAL FUND PORTFOLIO (1721 : CFP and RHF Report)

76 6.2.a CAPITAL FUND 2016 OBLIGATION END DATE: EXPENDITURE END DATE: CAPITAL FUND PROGRAM CA39P Line Description AUTHORIZED REVISED OBLIGATED EXPENDED UNEXPENDED UNOBLIGATED % Item BUDGET BUDGET AMOUNT AMOUNT BALANCE BALANCE OBLIGATED ( A ) ( B ) ( C ) ( A - C ) ( A -B ) ( B / A ) 1406 Transfer to Operation $1,887, $ 1,794, $ - $ 1,794, $ 1,794, % 1408 Management Improvements $1,057, $ - $ - $ - 0.0% 1410 Administration $755, $ 755, $ 755, $ 755, $ - $ % 1430 Fees and Costs $1,672, $ 2,162, $ 2,162, $ 188, $ 1,974, $ % 1450 Site Improvements $667, $ 841, $ 841, $ 283, $ 557, $ % 1460 Dwelling Structures $1,129, $ 1,385, $ 1,385, $ 263, $ 1,122, $ % 1465 Dwelling Equipment $ - $ - 0.0% 1470 Non Dwelling Structures $32, $ 32, $ 32, $ 14, $ 18, $ - 0.4% 1475 Non-Dwelling Equipment $ - $ - 0.0% 1495 Relocation Cost $132, $ 362, $ 362, $ 70, $ 291, $ - 4.8% 1503 Payment to converted prop $216, $ 216, $ 216, $ 216, % Totals $7,550, $ 7,550, $ 5,540, $ 1,575, $ 5,975, $ 2,010, % Packet Pg. 76 Attachment: CAPITAL FUND PORTFOLIO (1721 : CFP and RHF Report)

77 6.2.a REPLACEMENT HOUSING FACTOR (RHF) SUMMARY REPLACEMENT HOUSING FACTOR SUMMARY Line REVISED OBLIGATED EXPENDED UNEXPENDED UNOBLIGATED % Description Item BUDGET AMOUNT AMOUNT BALANCE BALANCE OBLIGATED ( A ) ( B ) ( C ) ( A - C ) ( A -B ) ( B / A ) 1406 Transfer to Operation $ - $ - $ - $ - $ - 0.0% 1408 Management Improvements $ - $ - $ - $ - $ - 0.0% 1410 Administration $ 74, $ 32, $ 13, $ 61, $ 42, % 1430 Fees and Costs $ - $ - $ - $ - $ - 0.0% 1450 Site Improvements $ - $ - $ - $ - $ - 0.0% 1460 Dwelling Structures $ 673, $ 326, $ 132, $ 541, $ 347, % 1465 Dwelling Equipment $ - $ - $ - $ - $ - 0.0% 1470 Non Dwelling Structure $ - $ - $ - $ - $ - 0.0% 1475 Non-Dwelling Equipment $ - $ - $ - $ - $ - 0.0% 1495 Relocation Costs $ - $ - $ - $ - $ - 0.0% Totals $ 748, $ 359, $ 145, $ 602, $ 389, % Packet Pg. 77 Attachment: CAPITAL FUND PORTFOLIO (1721 : CFP and RHF Report)

78 6.2.a REPLACEMENT HOUSING FACTOR CA39R OBLIGATION END DATE: EXPENDITURE END DATE : REPLACEMENT HOUSING FACTOR CA39R Line Description REVISED OBLIGATED EXPENDED UNEXPENDED UNOBLIGATED % Item BUDGET AMOUNT AMOUNT BALANCE BALANCE OBLIGATED ( A ) ( B ) ( C ) ( A - C ) ( A -B ) ( B / A ) 1406 Transfer to Operation $ - $ - $ - $ - $ - 0.0% 1408 Management Improvements $ - $ - $ - $ - 0.0% 1410 Administration $ 22, $ 19, $ 8, $ 14, $ 2, % 1430 Fees and Costs $ - $ - $ - $ - 0.0% 1450 Site Improvements $ - $ - $ - $ - $ - 0.0% 1460 Dwelling Structures $ 201, $ 198, $ 83, $ 118, $ 3, % 1465 Dwelling Equipment $ - $ - $ - $ - $ - 0.0% 1470 Non Dwelling Structure 0.0% 1475 Non-Dwelling Equipment $ - $ - $ - $ - $ - 0.0% 1495 Relocation Costs $ - $ - 0.0% Totals $ 224, $ 218, $ 91, $ 133, $ 6, % Packet Pg. 78 Attachment: CAPITAL FUND PORTFOLIO (1721 : CFP and RHF Report)

79 6.2.a REPLACEMENT HOUSING FACTOR CA39R OBLIGATION END DATE : EXPENDITURE END DATE: REPLACEMENT HOUSING FACTOR CA39R Line REVISED OBLIGATED EXPENDED UNEXPENDED UNOBLIGATED % Description Item BUDGET AMOUNT AMOUNT BALANCE BALANCE OBLIGATED ( A ) ( B ) ( C ) ( A - C ) ( A -B ) ( B / A ) 1406 Transfer to Operation $ - $ - $ - $ - $ - 0.0% 1408 Management Improvements $ - $ - $ - $ - $ - 0.0% 1410 Administration $ 14, $ 12, $ 4, $ 9, $ 1, % 1430 Fees and Costs $ - $ - 0.0% 1450 Site Improvements $ - $ - 0.0% 1460 Dwelling Structures $ 132, $ 128, $ 49, $ 82, $ 4, % 1465 Dwelling Equipment $ - $ - $ - 0.0% 1470 Non Dwelling Structures 0.0% 1475 Non-Dwelling Equipment $ - $ - $ - $ - $ - 0.0% 1495 Relocation Costs $ - $ - $ - $ - $ - 0.0% Totals $ 146, $ 140, $ 54, $ 92, $ 5, % Packet Pg. 79 Attachment: CAPITAL FUND PORTFOLIO (1721 : CFP and RHF Report)

80 6.2.a REPLACEMENT HOUSING FACTOR CA39R OBLIGATION END DATE: EXPENDITURE END DATE: REPLACEMENT HOUSING FACTOR CA39R Line REVISED OBLIGATED EXPENDED UNEXPENDED UNOBLIGATED % Description Item BUDGET AMOUNT AMOUNT BALANCE BALANCE OBLIGATED ( A ) ( B ) ( C ) ( A - C ) ( A -B ) ( B / A ) 1406 Transfer to Operation $ - $ - $ - $ - $ - 0.0% 1408 Management Improvements $ - $ - $ - $ - $ - 0.0% 1410 Administration $ 22, $ 22, $ 22, % 1430 Fees and Costs $ - $ - 0.0% 1450 Site Improvements $ - $ - 0.0% 1460 Dwelling Structures $ 205, $ 205, $ 205, % 1465 Dwelling Equipment $ - $ - $ - $ - $ - 0.0% 1470 Non Dwelling Structures 0.0% 1475 Non-Dwelling Equipment $ - $ - $ - $ - $ - 0.0% 1495 Relocation Costs $ - $ - $ - $ - $ - 0.0% Totals $ 228, $ - $ - $ 228, $ 228, % Packet Pg. 80 Attachment: CAPITAL FUND PORTFOLIO (1721 : CFP and RHF Report)

81 6.2.a REPLACEMENT HOUSING FACTOR CA39R OBLIGATION END DATE: EXPENDITURE END DATE: REPLACEMENT HOUSING FACTOR CA39R Line REVISED OBLIGATED EXPENDED UNEXPENDED UNOBLIGATED % Description Item BUDGET AMOUNT AMOUNT BALANCE BALANCE OBLIGATED ( A ) ( B ) ( C ) ( A - C ) ( A -B ) ( B / A ) 1406 Transfer to Operation $ - $ - $ - $ - $ - 0.0% 1408 Management Improvements $ - $ - $ - $ - $ - 0.0% 1410 Administration $ 14, $ 14, $ 14, % 1430 Fees and Costs $ - $ - 0.0% 1450 Site Improvements $ - $ - 0.0% 1460 Dwelling Structures $ 134, $ 134, $ 134, % 1465 Dwelling Equipment $ - $ - $ - $ - $ - 0.0% 1470 Non Dwelling Structures 0.0% 1475 Non-Dwelling Equipment $ - $ - $ - $ - $ - 0.0% 1495 Relocation Costs $ - $ - $ - $ - $ - 0.0% Totals $ 149, $ - $ - $ 149, $ 149, % Packet Pg. 81 Attachment: CAPITAL FUND PORTFOLIO (1721 : CFP and RHF Report)

82 7.A.1.a Elite Software Mitigation/ GP Conversion Information Technology Department Attachment: SDF_SCM_Software Conversion Report_ (1728 : Software Conversion) Packet Pg. 82

83 7.A.1.a Dynamics GP Conversion Phase II 1. Payroll 2. Human Resources 3. Timekeeping and other self service functions 4. ACA Reporting solution 5. Advanced PR and HR 6. Comprehensive Leave Manager (3 rd party) 7. Greenshades Manager (3 rd party) 8. Mekorma MICR check printing for Payroll (3 rd party) 9. Smartlist Builder for Payroll and HR (3 rd party) Attachment: SDF_SCM_Software Conversion Report_ (1728 : Software Conversion) Packet Pg. 83

84 7.A.1.a Dynamics GP Conversion Phase II 1. 2 Payroll Parallel runs 2. Training of Staff ongoing 3. User Guides 1. Staff 2. Supervisors 4. Live Payroll 1/7/2017 1/20/2017 Attachment: SDF_SCM_Software Conversion Report_ (1728 : Software Conversion) Packet Pg. 84

85 7.A.1.a 1/20/2017 Property of The San Francisco Housing Authority 4 Attachment: SDF_SCM_Software Conversion Report_ (1728 : Software Conversion) Packet Pg. 85

86 7.A.1.a 1/20/2017 Property of The San Francisco Housing Authority 5 Attachment: SDF_SCM_Software Conversion Report_ (1728 : Software Conversion) Packet Pg. 86

87 7.A.1.a Other 1. Opening of the Partner Portal 2. Dynamics Budget 2018 Budget Projection 3. Lanteria 2016 HRIS 4. SFHA Website 1/20/2017 Property of The San Francisco Housing Authority 6 Attachment: SDF_SCM_Software Conversion Report_ (1728 : Software Conversion) Packet Pg. 87

88 7.A.1.a Landlord Portal 1/20/2017 Property of The San Francisco Housing Authority 7 Attachment: SDF_SCM_Software Conversion Report_ (1728 : Software Conversion) Packet Pg. 88

89 7.A.1.a Dynamics Budget 1/20/2017 Property of The San Francisco Housing Authority 8 Attachment: SDF_SCM_Software Conversion Report_ (1728 : Software Conversion) Packet Pg. 89

90 7.A.1.a Lanteria /20/2017 Property of The San Francisco Housing Authority 9 Attachment: SDF_SCM_Software Conversion Report_ (1728 : Software Conversion) Packet Pg. 90

91 7.A.1.a Lanteria /20/2017 Property of The San Francisco Housing Authority 10 Attachment: SDF_SCM_Software Conversion Report_ (1728 : Software Conversion) Packet Pg. 91