WEST AFRICA HUMANITARIAN RESPONSE FUND (WAHRF) 1. GENERAL INFORMATION 2

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1 WEST AFRICA HUMANITARIAN RESPONSE FUND (WAHRF) GUIDELINES FOR 2009 FUNDING ROUND 1. GENERAL INFORMATION Background Funding for the 2009 Competition What can WAHRF funding be used for? Overall application process at a glance Any other questions 3 2 FUNDING Eligibility What cannot be funded? For how long can WAHRF funding be provided? How much funding can be requested? How to apply Deadline for applications Reporting requirements Payment of funds 9 3 APPENDICES 10 APPENDIX A: Format for the Concept Note 10 APPENDIX B: Format for the Full Proposal 12 APPENDIX C: Logical Framework & Activities Log 17 APPENDIX D: Appraisal Criteria 22 APPENDIX E: The WAHRF application Process Timeframe 24 APPENDIX F: Annual Review Template 25 APPENDIX G: Project Completion Report Template 25 1

2 1 GENERAL INFORMATION 1.1 BACKGROUND DFID s Africa Conflict and Humanitarian Unit (ACHU) works with other DFID departments, other UK Government Departments and international partners to tackle conflict and humanitarian issues in Africa. ACHU's aim is to reduce conflict and save lives, relieve suffering and protect human dignity in Africa by co-ordinating and supporting the delivery of high quality and high impact conflict prevention and humanitarian response programmes. Non Governmental Organisations (NGOs) have a critical role to play in meeting this aim. Our work focuses on the following strategic objective: Preventing and reducing the impact of violent conflict and providing effective humanitarian response to chronic, acute and rapid-onset disasters in Africa. The aim of the West Africa Humanitarian Response Fund (WAHRF) is to support work by NGOs that advances ACHU s strategic objective in the field of humanitarian response. This should include work in the following focussed area: Disaster response to rapid onset emergencies and acute chronic crises across the West Africa region. 1.2 FUNDING FOR THE 2009 COMPETITION Through this mechanism, DFID aims to release fast and effective funding that is flexible enough to address the greatest unmet need across the region. To achieve this, DFID will establish regional, strategic partnerships with a number of NGOs in West Africa. An initial allocation of up to 3 million per year, (to be divided between successful applicants and starting in July 2009), is available through the WAHRF competition. WAHRF funding provides support for specific activities that take forward DFID/ACHU s strategic priorities. As such, please note that applications are invited only for the sectors and countries set out in paragraph 1.3 below. 1.3 WHAT CAN WAHRF FUNDING BE USED FOR? Applications for funding in 2009 are invited from NGOs working in disaster response in the West Africa region. 2

3 The region comprises: Benin, Burkina Faso, Cameroon, Cape Verde, Cote D Ivoire, Equatorial Guinea, Gabon, Gambia, Ghana, Guinea, Guinea-Bissau, Liberia, Mali, Mauritania, Niger, Nigeria, Senegal, Sierra Leone and Togo. DFID sees its added value in West Africa in responding to acute humanitarian situations. These may arise as a result of a rapid onset event, or as a result of the deterioration of chronically poor indicators to above emergency thresholds. In rapid onset emergencies, appropriate interventions will be considered across the following sectors: health, WASH, nutrition, protection, shelter and NFIs, education and information. In chronic emergency situations, intervention areas will focus primarily on nutrition and food security. Where appropriate, applicants are encouraged to include a Disaster Risk Reduction component in their programmes. Criteria for selection of NGOs for WAHRF funding are included in Appendix D. 1.4 OVERALL APPLICATION PROCESS AT A GLANCE The flowchart attached at Appendix E shows the process from submission of a concept note through to final decisions being made. 1.5 ANY OTHER QUESTIONS If, having carefully read over these guidelines, there are any areas where you feel you need clarification or further guidance, please send your query to WAHRF@dfid.gov.uk 3

4 2 FUNDING Part of DFID s humanitarian resources for the region will be channelled through WAHRF partnerships. Each agreement with an NGO will be available for two years. Subject to satisfactory performance and at the discretion of ACHU, agreements might be renewed once (up to a maximum of a further three-year period) without going back to competition. This time scale has been chosen to match the current government 3 year government expenditure cycle, and also to coincide with the expiry of existing DFID s Partnership Programme Agreements (PPAs) with NGOs in There are two elements to the funding: 1) Project funding window This funding is for humanitarian response. In case-by-case discussion with DFID, partners will be able to use this funding to build up a portfolio of DFID supported interventions across the region. 2) Programme funding window In addition to supporting operational responses, the grant can include an element of funding to support the partner s West Africa institutional emergency response capacity. This programme funding component might include the reinforcement of regional staff surge capacity, the establishment of stockpiles, or national staff and local partner emergency response capacity building. This component should be limited to 20% of the total programme cost. Requests for support of up to 1m per year per NGO will be considered. The capacity of partners to absorb the funds requested will be a key decision in awarding grants. 2.1 ELIGIBILITY Any non-governmental organisation which shares ACHU s objectives (Section 1.3) is eligible to apply for funding, providing it can demonstrate that: it has the necessary skills and experience to manage its contribution to the activities proposed ; it has the capability to account properly for the total programme costs, including providing annual audited accounts for the organisation and; the size of the awarded grant is by no way disproportionate to the size of the organisation s budget for the West Africa region. 4

5 The use of this mechanism will allow DFID to take strategic advantage of the broad footprint that individual NGO partners have across the region. At a country level, footprint may be in the form of: the parent international NGO, or, a family member of the NGO, where the international NGO has given rise to a family of sections which share the same approach and mandate. While consortia of NGOs are eligible to apply for this funding, consortia arrangements will be subject to the same level of institutional and organisational scrutiny as applications from single agencies, or from agencies with a number of family members. The same level of scrutiny will also apply to applications from international NGOs who work with national/local NGOs in the region. 2.2 WHAT CANNOT BE FUNDED? Funding Limits Under this arrangement we will not normally consider applications for grants of less than 400,000 a year. Country-specific Programmes The WAHRF will only support programmes in West Africa that have a regional or sub-regional focus (i.e. three or more countries). Programmes that are already receiving funding from another DFID Funding Scheme If your organisation is already receiving unearmarked (programmatic) funding from DFID, either from the CHSF or from a Partnership Programme Agreement (PPA), you may submit an application for funding from the WAHRF, providing you can demonstrate that the programme will deliver additional outcomes and that you will be able to account for the programme budget separately from your existing funding. In these cases, funding under the WAHRF arrangement will be restricted to meeting specified additional regional programme costs for delivery of emergency response in West Africa. UN agencies, bodies or organisation, or the Red Cross/Red Crescent DFID provides substantial funding to these organisations from other sources, so these agencies are precluded. Duplication of work already being funded by DFID We will not consider applications that duplicate work already being funded by DFID. 5

6 We would ask you to consider what work is already being done in a particular area and how your proposals enhance or add to this. Research Though proposals can include an element of action research, we will not consider applications for pure research funding. Research proposals are generally considered by DFID s Central Research Department. Further information can be found by visiting the central research web-site ( Discrimination Organisations which discriminate against individuals or groups of people because of their race, sex, sexual orientation, religion or disability will not be considered. Gender DFID has a long standing commitment to working towards gender equality and women s rights, making both a priority across our work. We must ensure that all DFID policies and programmes consider the impacts they have on women and girls. Therefore, we will not consider applications from organisations that neglect to promote gender equality, both within their organisation or through their work in the field. Further information can be found by visiting the gender equality web-site Evangelising and Proselytising We will not consider programmes that contain any element of evangelising or proselytising. 2.3 FOR HOW LONG CAN WAHRF FUNDING BE PROVIDED? Funding is usually available for two years in the first instance, subject to satisfactory performance. 2.4 HOW MUCH FUNDING CAN BE REQUESTED? DFID will not normally consider applications for WAHRF funding for small programmes (less than 400,000 a year). The Fund can provide up to 100% of total costs. However, for specific interventions with project funding (refer to Section 2 above), DFID encourages partners to bring together funding from a range of donors. 6

7 2.5 HOW TO APPLY The application process consists of two steps. The first is to submit a concept note within the prescribed timeframe as set out in Appendix E. If the concept note is short-listed, we will invite you to move on to Step Two and submit a full proposal. Step 1 - Concept Note A concept note should clearly set out the aim and scope of the proposal and need not be a summary of a fully developed programme. Concept notes and supporting documents are intended to help us assess the eligibility of your organisation and to make an initial assessment as to whether your ideas fit with the priorities of the WAHRF. Concept notes reduce the risk of the applicant and DFID being involved in work developing and assessing proposals that would not meet the general criteria of the Fund. The concept note must conform to a standard format (see Appendix A). It should clearly identify the objectives and expected outcomes, and specify the proposed inputs. You must also include an outline logical framework (see Appendix C). Our assessment will be based on the concept note and the supporting documents we have requested alone. We will acknowledge receipt of your concept note within three working days. Step 2 - Full Proposal If we short-list your concept note: you will receive an inviting you to submit a proposal. In this e- mail we may raise specific issues to address in your proposal. you must submit a proposal within four weeks of the invitation. If you do not do this, your application for funding will be considered withdrawn. Please note that if we invite you to prepare a proposal, this is not a guarantee that your application will be successful. It is therefore important that you do not enter into any formal commitments or raise the expectations of your partners or other donors while you are going through the application process. If there is a need for further information, we will seek clarification from you, and you may be asked to make a presentation. This is not a guarantee that your application will be successful. If you are not invited to provide further clarification this does not necessarily mean that your application will be unsuccessful. 7

8 The full proposal is the detailed document we use to assess the strengths and weaknesses of the proposed initiative. It is on the basis of the information contained in the full proposals that we will decide which applications to accept. You must include in your full proposal a logical framework and activities log. Proposals and logical framework/activities logs must conform to a standard format (see Appendices B and C, and the logical framework how to note on the DFID WAHRF website page). Any proposal not complying with this format will be returned without appraisal. Appraisal criteria for NGO selection can found at Appendix D. 2.6 DEADLINE FOR APPLICATIONS Concept notes: The deadline for submitting concept notes (and supporting documents) is 17.00h BST on Friday, 1 May They must be sent to The WAHRF Team by to WAHRF@dfid.gov.uk. Concept notes submitted after the deadline will be automatically rejected. We will acknowledge receipt of your concept note within three working days. We aim to inform applicants of the outcome of the Concept Note appraisal process by Friday, 15 May Full Proposal: If you are invited to submit a full programme proposal, you will be given four weeks to submit it. Final decisions on full proposals will be announced by Friday, 1 July REPORTING REQUIREMENTS As a government department, DFID must ensure that public funds are used properly and that funding provided through the WAHRF meets government reporting and accounting requirements. If you are successful in your application for funding, DFID/ACHU will agree the terms of reference and other details of the arrangement with your organisation. Quarterly financial statements and six-monthly narrative reports on progress against the objectives set out in the arrangement will be required. A final narrative report is required within four months of the end of the arrangement. This should cover the whole period of the funding and include strong analysis of its impact. At least two human interest stories (with photos) illustrating successes over the last six months must be including as an annex with all narrative reports. Where DFID is providing funding of 1 million or more over the programme period DFID staff are required to complete annual reviews of progress. Project completion reports are also required when 95% of the DFID funding has been paid or within the last three months of the funding. Templates for both can found on the DFID WAHRF website page. Your narrative reports should include the information required to complete these templates, specifically: 8

9 An assessment of progress against the objectives laid out in the overall logical framework, with detailed indicators fed in from detailed, intervention-specific logical frameworks; an assessment of risks to successful completion, A demonstration of the impact of the organisation s work. If necessary, DFID staff may ask for further information. An Environmental Screening Note (ESN) must also be produced where more than 1m is being sought over the two year programme period. The objectives of environmental screening are to: identify and exploit environmental opportunities; identify and manage environmental risk; ensure DFID/partner activities are consistent with partner country, UK and international policies. Templates and supporting guidance will be provided to successful applicants for completion. 2.8 PAYMENT OF FUNDS DFID will reimburse costs quarterly, normally in arrears, upon receipt of a detailed statement of expenditure. The statement must detail actual expenditure incurred during that quarter. In exceptional circumstances, organisations may request funds in advance on a quarterly basis. A justification letter, detailing reasons for this advance, must be submitted when requesting funds. In addition, your organisation must provide a forecast expenditure requirement for the quarter to be covered by the advance. Subsequent advances will be given when your organisation provides a statement of actual expenditure incurred during the previous quarter. You will be required to send DFID a copy of your organisation s annual audited accounts, which should clearly show DFID funding as a separate credit and detail your total expenditure. 9

10 3 APPENDICES APPENDIX A FORMAT FOR THE CONCEPT NOTE A concept note should clearly set out the aim of the proposal and need not be a summary of a fully developed programme. It must conform to the standard format set out below and enclose an outline logical framework (see Appendix C and the logical framework how to note on the DFID WAHRF website page). Any concept note not complying with the standard format or not accompanied by supporting documents will be rejected without appraisal. Sections A and B of the concept note must be no longer than seven sides of A4 in total. The font size must be no smaller than Arial 12 and the margins must be no less than 2.5cm. All pages should be numbered and have headers and footers showing the name of your organisation and the project title. Please write monetary units in pounds sterling The concept note must be sent to The WAHRF Team by to WAHRF@dfid.gov.uk in an MS Word document or equivalent format. Full proposals and supporting documentation may be sent as pdf or scanned documents. If this is not feasible, they may be sent by post to: The WAHRF Team, ACHU, DFID, Room 7E21, 1 Palace Street, London SW1E 5HE. They must be accompanied by a covering letter stating clearly that they relate to a WAHRF application and the title of the application to which they relate. They must all be received by 17.00h BST on Friday, 1 May Section A: Information about the applicant Please state: The organisation s name and address (including focal point contact details telephone, fax, ), Charity Commission registration number (if UKbased) or other evidence of not-for profit status; The goals and added value of your organisation? How do they relate to the ACHU priorities set out in paragraph 1.3? The amount (in Pounds Sterling) of funding you are seeking for each year and the number of years for which you seek this funding (based on UK Government financial years, which run from April to March); The main sources of funding for your West Africa humanitarian operations? What proportion of your estimated total West Africa annual income would WAHRF funding represent if your application were successful? Section B: Information about the objectives and activities carried out by the applicant for which funding is sought 10

11 What are the key aims and objectives you wish to achieve through this funding? What are the sectors in which you will intervene with this funding? Which countries across West Africa will be included in this approach (must be at least three or more countries from the list in 1.3)? How your organisation is best placed to achieve these objectives and carry out these activities? What is your West Africa organisational structure? How is your West Africa organisational structure geared to: Analyse the humanitarian context, and plan and prioritise humanitarian responses across the proposed countries of intervention? Provide support to the country teams to which DFID funds are channelled? Deliver technically sound and timely relief across a number of West African countries. Who are the main partners through which this programme will be implemented? (These could be ingo family members and/or national NGO partners). Section C: Documents that must be sent with your concept note: An outline Logical Framework (refer to Appendix C) The logical framework should include: Objectives included under the programmatic funding stream (institutional emergency response support); Objectives included under the project funding stream (humanitarian response). A copy of your latest annual report A set of recent audited annual accounts Section D: Information about previous engagement Please tell us about your organisation's current and previous engagement with DFID in West Africa and globally. Recent (over the last three years) and current funding relationships should be identified. Details should include the date and nature of the funding. APPLICATIONS FAILING TO MEET THIS FORMAT WILL BE AUTOMATICALLY REJECTED 11

12 APPENDIX B FORMAT FOR FULL PROPOSALS The following format should be used for full proposals. The questions posed in each section illustrate the kind of questions which will be asked when your proposal is assessed. Not all questions will be relevant to all proposals, and you should use them as a guide only. However, all proposals must set out the background to the initiative and its rationale, the approach which it will adopt, the management and monitoring arrangements and the key risks. The proposal must be no more than seven A4 sides. A further 5 pages are allowed to cover the basic data sheet/summary, budget and logical framework/activities log, giving a maximum of 12 pages. You must submit your application by , using a font size no smaller than Arial 12 and the margins must be no less than 2.5cm. Any proposal not meeting these criteria will be returned unappraised. Please ensure your documents are all clearly marked with the name of your organisation and that pages are numbered and have headers and footers showing the name of your organisation and the title of the programme. Please write monetary units in Pounds Sterling. The full proposal and supporting documents must be sent to The WAHRF Team by to WAHRF@dfid.gov.uk in an MS Word document or equivalent format. Supporting documents may be sent as, pdf or scanned documents. If this is not feasible, they may be sent by post to: The WAHRF Team, ACHU, DFID, Room 7E21, 1 Palace Street, London SW1E 5HE. They must be accompanied by a covering letter stating clearly that they relate to a WAHRF application and the title of the application to which they relate. They must all be received by 17.00h BST on Friday, 12 June Final decisions on full proposals will be announced by Friday, 1 July Note: The headings below are indicative only and may need to be adapted to suit individual proposals. Section I: Basic Data Sheet / Summary Please state: The organisation s name and address (including focal point contact details telephone, fax, ) Name of programme Name of partner(s) (These could be ingo family members and/or national NGO partners) Countries covered 12

13 Programme Summary: a brief statement of programme objectives, expected results and main activities; the main intended beneficiaries etc Programme cost: include total budget; with the contribution broken down by UK Government financial years (April to March), including a breakdown of your proposed Project funding and Programme funding windows (see Section 2) Programme duration: length of programme and anticipated start and end dates Section II: Programme Rationale What issue will the programme address? How does the problem relate to the priorities of the WAHRF (as listed in section 1.3)? What experience do you and your partners have of working on these issues and what lessons have you drawn on in proposing this programme? Section III: Programme Approach Under this programmatic approach, individual interventions will need to be tailored to address the needs of specific target populations within specific contexts. In this section, DFID is seeking to understand the general approach of your organisation to the type of intervention you envisage (project funding window), as well as specific details of the support sought under the programme funding window (see Section 2). What are the goals, purpose, outputs and main activities of the programme? What is the expected impact of the programme? Who are the direct beneficiaries (primary stakeholders) and others (secondary stakeholders) that will be affected by or involved in the programme? How are they identified? Will beneficiaries and other stakeholders be involved in the identification and design of specific interventions within the programme? What are the prospects of sustaining the benefits of the programme after the funding stops? Have you considered your exit strategy? Are the activities envisaged under this arrangement expected to have any impact on the environment? How will you mitigate negative impacts? How will you incorporate Disaster Risk Reduction (DRR) in your activities or approach? Section IV: Programme Management and Implementation How is your West Africa organisational structure geared to allow the: 13

14 Analysis of the humanitarian context, and planning and prioritisation of humanitarian responses across the proposed countries of intervention? Provision of support to the country teams to which DFID funds are channelled? Delivery of technically appropriate and timely relief across a number of West African countries Please refer to Appraisal Criteria (Appendix D) for examples of what might be used as evidence of cohesiveness and institutional capacity How will DFID resources being sought under the programme funding window be used to enhance the delivery of appropriate and timely relief assistance through the project funding window? What human resources and material inputs will be dedicated to the support of your West Africa institutional emergency response capacity (programme funding window)? Note that specific budgets will need to be submitted to DFID for approval before interventions are initiated under the project funding window How will you work with other agencies and organisations (national governments, the UN agencies, NGOs)? Section V: Programme Monitoring, Learning, and Dissemination How do you intend to monitor and review the implementation of the programme and assess its impact? What arrangements will be made to involve beneficiaries and other stakeholders in monitoring and evaluation? Section VI: Risks What are the main risks that could affect the programme s success? How likely are these to occur, and what consequences would these have for the programme? What measures have been/will be taken to minimise or mitigate potential risks? Section VII: Budget The budget should include two components: 1. An institutional support budget (programme funding window - if this is being sought), which can be up to 20% of the total annual budget being sought. This is to support to the agencies regional institutional capacity to respond in a strategic, timely and effective manner. Examples of what it might include are: 14

15 Notes DEPARTMENT FOR INTERNATIONAL DEVELOPMENT Emergency response capacity building of country teams; Preparation and maintenance of regional stockpiles; Support to regional emergency analysis and response capacity. This budget should include a budget narrative, and should follow the format provided in DFID s Humanitarian Funding Guidelines for NGOs (although not all lines will be relevant). ( Where CHSF global humanitarian funding is being sought, please be explicit about the added regional benefit that programme window funding under WAHRF will bring. 2. An operational budget (project funding window) This is to support the launching of interventions across the region. At this stage an indicative global budget is sought. Detailed budgets will need to be submitted for approval before interventions are launched. - Inflation: Inflation must not be included as a separate budget line the UK Treasury Rate of Inflation should be applied and included within the relevant budget lines. - Exchange Rate: The budget must be in Pounds Sterling and state the rate of exchange applied (sourced from the Financial Times Index). - DFID Financial Years: The budget must be in DFID financial years (i.e. April to March). - Re-allocation: Up to 20% can be re-allocated between budget lines during the course of any financial year if greater; approval must be sought from the DFID Programme Management Team. - Capital expenditure: In the institutional support budget, overemphasise on capital expenditure, will not be supported. Unacceptable Expenditure - CONTINGENCIES: Unforeseen costs arising during the programme implementation will be considered on a case by case basis and must not be included in the budget; - DEPRECIATION; - CORE COSTS (both UK and overseas): administration and other costs which are not directly related to the programme; - DEBT REPAYMENT; Note: This list is not exhaustive. There will be other budget lines that we cannot accept. Supporting Documents The following supporting documents must be included in your application: 15

16 A Logical Framework and Activities Log (refer to Appendix C and the logical framework how to note on the DFID WAHRF website page). The logical framework/activities log should include: 1) Detailed objectives and activities included under the programmatic funding stream (institutional emergency response support); 2) Generic objectives and activities included under the project funding stream (humanitarian response); 3) Gender focus: Logical framework indicators must be disaggregated by sex or should be sensitive to gender. Note: Before a partner who has been successful in this competition initiates interventions with project funding, intervention-specific logical frameworks will need to be submitted to DFID for approval along with an intervention specific budget. A copy of your constitution This may be a Memorandum and Articles of Association, a Trust Deed, or a set of rules, and should describe the purposes of your organisation, how the organisation is governed and managed; A copy of your latest Annual report; A set of recent audited annual accounts. These should be no more than twelve months old. Whatever format you use, your accounts should be signed and dated by the chair or treasurer on behalf of the management committee/board of trustees; A humanitarian engagement strategy for West Africa for the proposed programme period; Brief descriptions (amounting to no more than two pages in total) of up to three project interventions which you are considering for inclusion under for support under the project funding window. APPLICATIONS FAILING TO MEET THIS FORMAT WILL BE AUTOMATICALLY REJECTED 16

17 APPENDIX C LOGICAL FRAMEWORK AND ACTIVITIES LOG Why use a Logical Framework? 1 The Logical Framework is useful in the design and planning, implementation, and monitoring of a programme. It also makes it easier to report on the programme, highlight changes and adapt the activities accordingly. 2 DFID recommends the use of the Logframe and Activities Log because: it brings together in one place a clear, concise and accessible statement of all of the key components; it clarifies how the programme is expected to work and what it is going to achieve, and helps to ensure that inputs, activities, outputs and purpose are not confused with each other; it identifies the main factors related to the success of the programme; it clarifies how programme success (qualitative and quantitative) will be judged/measured and provides a basis for monitoring and evaluation. The structure of a Logical Framework 3 The matrix on the following pages shows what a Logical Framework and Activities Log looks like and the information it contains. It consists of concise statements laid out in a horizontal and vertical matrix. In preparing a Log frame it is normal, having identified the problem the programme will address, to work down the levels so that the inputs required to achieve the outcomes are considered last. However having done this it is necessary then to consider whether the resources required are likely to be available and appropriate to the situation and modify the framework accordingly, i.e. plan downwards, think upwards. 4 In recent months, the DFID logical framework has undergone a number of principal changes, including an additional section where activities of the project can be recorded (Activities Log). The accompanying How to note should be used when developing a logical framework and Activities log (see the DFID WAHRF webpage for this document). Capturing Gender within the new framework 5 It is important to ensure that logframe indicators are disaggregated by sex or should be sensitive to gender. Sex disaggregation will measure males and females separately, for example: number of girls vs boys successfully treated in a nutrition programme; vaccination rates broken down by gender; admission rates at primary health care centres broken down by gender. 17

18 LOGFRAME TEMPLATE (2009 REVISED FORMAT) Excel logframe templates can found on the DFID WAHRF website page. PROJECT TITLE GOAL Indicator Baseline + year Milestone 1 Milestone 2 Target + year Source Indicator Baseline + year Milestone 1 Milestone 2 Target + year Source PURPOSE Indicator Baseline + year Milestone 1 Milestone 2 Target + year Assumptions Source Indicator Baseline + year Milestone 1 Milestone 2 Target + year Source INPUTS ( ) DFID ( ) Govt ( ) Other ( ) Total ( ) DFID SHARE (%) INPUTS (HR) DFID (FTEs) OUTPUT 1 Indicator Baseline + year Milestone 1 Milestone 2 Target + year Assumptions 18

19 Source Indicator Baseline + year Milestone 1 Milestone 2 Target + year Source IMPACT WEIGHTING Indicator Baseline + year Milestone 1 Milestone 2 Target + year Source RISK RATING INPUTS ( ) DFID ( ) Govt ( ) Other ( ) Total ( ) DFID SHARE (%) INPUTS (HR) DFID (FTEs) OUTPUT 2 Indicator Baseline + year Milestone 1 Milestone 2 Target + year Assumptions Source Indicator Baseline + year Milestone 1 Milestone 2 Target + year Source IMPACT WEIGHTING Indicator Baseline Milestone 1 Milestone 2 Target (date) Source RISK RATING 19

20 INPUTS ( ) DFID ( ) Govt ( ) Other ( ) Total ( ) DFID SHARE (%) INPUTS (HR) DFID (FTEs) * Indicators, baselines and Targets should be disaggregated by sex, age, etc, whenever relevant 20

21 ACTIVITIES LOG (2009 REVISED FORMAT) Excel Activities log templates can found on the DFID WAHRF website page. OUTPUT 1 ACTIVITY 1.1 Milestone 1 Milestone 2 Milestone 3 Risks Monitoring Officer ACTIVITY 1.2 Milestone 1 Milestone 2 Milestone 3 Monitoring Officer ACTIVITY 1.3 Milestone 1 Milestone 2 Milestone 3 Monitoring Officer OUTPUT 2 ACTIVITY 2.1 Milestone 1 Milestone 2 Milestone 3 Risks Monitoring Officer ACTIVITY 2.2 Milestone 1 Milestone 2 Milestone 3 Monitoring Officer ACTIVITY 2.3 Milestone 1 Milestone 2 Milestone 3 Monitoring Officer OUTPUT 3 ACTIVITY 3.1 Milestone 1 Milestone 2 Milestone 3 Risks Monitoring Officer ACTIVITY 3.2 Milestone 1 Milestone 2 Milestone 3 Monitoring Officer ACTIVITY 3.3 Milestone 1 Milestone 2 Milestone 3 Monitoring Officer * Indicators, baselines and Targets should be disaggregated by sex, age, etc, whenever relevant 21

22 APPENDIX D - APPRAISAL CRITERIA Effective geographical footprint: This is a function of: the extent of the applicant s network across the region; Applicants should have a presence in at least three or more West African countries. All other things being equal, preference will be given to those with a wider coverage of countries; how well established is the applicant s presence and response infrastructure in each country. Strategic capacity at regional level to identify, analyse and prioritise humanitarian crises; Institutional organisational capacity at regional level to plan and implement interventions across the region. Evidence of this might include (but is not limited to): a clear organisation structure for the provision of consistent regional support; a clear leadership framework within the family, with regional decision making processes and analytic capacity. Cohesiveness within the partner family (if an NGO is represented by different family members across the region). Evidence might include: a unifying terms of reference for emergency teams; the existence of MOUs or agreements between family members (where more than one family member is operating in country) with respect to emergency response. Track record in the technically sound delivery, at scale, in simultaneous interventions; Ability to pre-finance assessments and initial responses (as funding will be three months in arrears); Demonstration of adherence to gender equality and child protection policies; Technical competence: Proposed intervention types should be within the NGO s own competence to provide the particular assistance. NGOs will be required to specify in which sector(s) they will be prepared to respond; NGOs are encouraged to play to their sectoral technical strengths; Record of working actively with the UN and engaging in humanitarian coordination structures (this will include working with OCHA, within CAP and/or Flash appeals, with the Humanitarian Coordinator and with the cluster system, where these are in place); 22

23 Record of co-ordinating with other NGOs and Red Cross, both local and international, when working on disaster relief; Track record of relationships with local partners, and robust internal systems for assessing the capacity of local partners. Programme Proposal - Additional criteria to take into account Programme Rationale and Methodology Relevance of the issues addressed to the WAHRF priority areas set out in paragraph 1.3 Definition and identification of goals, purposes and outputs Analysis and relevance of beneficiaries/stakeholders Evidence of involvement and participation of beneficiaries/stakeholders Expected impact of the programme on beneficiaries/stakeholders Sustainability of the outputs of the programme Any impact of the programme on the environment Programme Management and Implementation Organisational expertise on the issues addressed in the programme Effective implementation and management arrangements, in particular as regards human, financial and material resources Coherent overall design and timeframe Programme Monitoring, Learning and Dissemination Adequate impact monitoring and evaluation indicators and mechanisms, including participation of beneficiaries Appropriate dissemination of the outputs internally and externally, in particular with partners and stakeholders Scope for replication of the programme and/or multiplier effect Risks Adequately identified, defined and mitigated Programme Budget Satisfactory ratio between the estimated costs and the expected results Added Value Added value of programme Likely effect on reducing the incidence and impact of violent conflicts, manmade and natural disasters and insecurity 23

24 APPENDIX E THE WAHRF APPLICATION PROCESS INDICATIVE TIMEFRAME Applicants submit Concept Note(s) to WAHRF@dfid.gov.uk by 17.00h BST, Friday 1 May 2009 DFID WAHRF team sends reference number and acknowledgement of receipt within three working days Applicants receive decision on Concept Note by Friday 15 May 2009 Applicants with successful concept notes invited to submit full proposals by 17:00h BST, Friday 12 June 2009 Final decision on full proposals announced by Friday 1 July

25 APPENDIX F ANNUAL REVIEW TEMPLATE The Annual Review (AR) template can be found on the DFID WAHRF website page. APPENDIX G PROJECT COMPLETION REPORT The Project Completion Report (PCR) template can be found on the DFID WAHRF website page. 25