Phase 1: Written Qualifications. Phase 2: Client Reference Checks. Phase 3: Evaluation: Oral Interviews

Transcription

1 APPENDIX C-1: SAMPLE EVALUATION FORMS Phase 1: Written Qualifications Phase 2: Client Reference Checks Phase 3: Evaluation: Oral Interviews Appendix C-1: Page 1

2 Insert Name of Institution Energy Performance Contracting Project Sample Form for Phase 1 Evaluation Written Qualifications Your Name: ESCO Name: INSTRUCTIONS: Please note the difference between the rankings of "Not Acceptable" and " To Rank." If you feel you do not have the expertise or knowledge to rank a specific criterion, please indicate "No Value" (NV) under "." This ranking will not penalize the respondent. If a respondent fails to address a specific criterion or is nonresponsive to any criterion, please indicate "Not Acceptable" (0 points). This ranking will be factored into the overall ranking for the responding firm. The criteria have been weighted to reflect it s relative significance. Criteria labeled A are weighted by a factor of 3 (most significant), and B criteria are weighted by a factor of 2 (significant). PLEASE NOTE: The following criteria and weightings can be added to or changed in accordance with your agency s specific needs. Experience: Level of past experience with similar projects A Qualifications of key personnel assigned to this project A Ability to achieve projected energy savings on past projects A Amount of experience in arranging project financing B Project Management: Clarity, organization and level of detail in written response B Clear assignment of responsibility for various tasks to specific individuals. A Quality of Project History and Client Reference documentation A Appendix C-1: Page 2

3 Project Management (cont d): Quality of sample training description B Clarity of standard billing procedures & Sample Customer Savings Report B Approach to construction scheduling B Technical: Quality of preliminary technical assessment and approach to project B Quality of sample savings measurement and verification plan A Accuracy and clarity of baseline calculations and quality of computer modeling programs A Method(s) for determining and making baseline adjustments A Quality of approach to technical energy audit and analysis B Understanding of the existing building conditions, systems, operations and schedules B Quality and attractiveness of approach to project operation and maintenance B Quality of Sample Maintenance Plan B Quality of approach and project commissioning and Sample Commissioning Plan B Quality of Sample Investment Grade Technical Energy Audit A Appendix C-1: Page 3

4 Financial: Financial soundness of ESCO A Estimated audit cost B Attractiveness of the ESCO s proposed fee calculation B Accuracy and clarity of methods for measuring project s financial performance and documenting energy and operational cost savings A Attractiveness of proposed savings guarantee and methods of reconciliation A Attractiveness of the ESCO s preferred approach to project financing B Appendix C-1: Page 4

5 Insert Name of Institution Energy Performance Contracting Project Sample Form for Phase 2 Evaluation Client Reference Checks Your Name: ESCO Name: Reference Name And Title: Phone: ( ) Project Facility Type/Use: Installed Project Cost: $ Construction Completion Date: Description of Equipment Installed: The evaluation criteria listed below, corresponds to the interview questions to be used when conducting client reference checks. The ranking system uses the qualities listed below, to evaluate the information provided by the references in response to each of the criterion outlined below. Please be certain that each client reference indicates a specific ranking in response to each of the questions asked. It is extremely important to instruct the client references on the difference between the "Inadequate" and " " categories. An "Inadequate" ranking is given when the information requested to be provided or asked of the ESCO is insufficient, nonresponsive or of poor quality. An "Inadequate" ranking has a negative impact on point scoring. An " " scoring, however, has no impact on point scoring and is assigned when the evaluator has insufficient personal knowledge or experience to be able to fairly evaluate the information provided. It is recommended that interviews be conducted by phone. Please do not attempt to interpret client reference responses. The discussion space next to each criterion is provided for you or the reference to elaborate on any problems or instances of outstanding performance as applicable. Criteria labeled A are weighted by a factor of 3 (most significant), and B criteria are weighted by a factor of 2 (significant). PLEASE NOTE: The following criteria and weightings can be added to or changed in accordance with your agency s specific needs Experience: Please rank your satisfaction with achieved energy savings to-date A Please rank the overall competence of the ESCO s project staff A Please rank the ESCO s ability to complete the project on schedule B Appendix C-1: Page 5

6 Experience (cont d): ESCO s communication skills and responsiveness to staff s requests for information A Please rank the ESCO s management of subcontractors B Please rank their ability to meet the design phase schedule of the project. A Please rank their ability to meet the construction schedule. A Please rank the ESCO s coordination of construction scheduling with facility staff A project s technical design A project s technical documentation provided by the ESCO B Please rank the quality of technical training provided by the ESCO B Technical: Please rank the ESCO s understanding of your facility s equipment and systems A Please rank the comprehensiveness of the retrofits designed and installed by the ESCO A ESCO s equipment commissioning services A Please rank the reliability of the project s equipment performance B Appendix C-1: Page 6

7 Technical (cont d): ESCO s maintenance and monitoring services B Please rank your satisfaction with the ESCO s method of measuring and documenting project savings A Financial: Please rank the ESCO s ability to arrange timely and attractive project financing B Please rank the ESCO s consistency in providing customer savings reports on schedule. B ESCO s customer savings reports. B Please rank your satisfaction with terms of the ESCO s energy savings guarantee A Please rank the reasonableness of project costs and ESCO fees for services A Please have your client references respond to the following three questions and record their responses in the space provided below. This information is for discussion purposes only and will not be ranked. 1. Why did you select this particular company? 2. In your opinion what was the ESCO s greatest strength? 3. In your opinion, what was the ESCO s greatest weakness? 4. If you could change any aspect or provision of your contract with this company, what would that change be? 5. Would you enter into another contract with this company? Why or why not? Appendix C-1: Page 7

8 Insert Name of Institution Energy Performance Contracting Project Sample Form for Phase 3 Evaluation Oral Interviews Your Name ESCO Name INSTRUCTIONS: Please note the difference between the rankings of "Not Acceptable" and " To Rank." If you feel you do not have the expertise or knowledge to rank a specific criterion, please indicate "No Value" (NV) under "." This ranking will not penalize the respondent. If a respondent fails to address a specific criterion or is nonresponsive to any criteria, please indicate "Not Acceptable" (0 points). This ranking will be factored into the overall ranking for the responding firm. Criteria labeled A are weighted by a factor of 3 (most significant), and B criteria are weighted by a factor of 2 (significant). PLEASE NOTE: The following criteria and weightings can be added to or changed in accordance with your agency s specific needs Experience: Qualifications and responses of the ESCO s technical design personnel A Qualifications and responses of the ESCO s technical personnel B Adequacy of the ESCO s discussion of past project performance B Project Management: Overall quality of communication skills of the ESCO s representatives B Quality of the ESCO s approach to project development and construction management B Quality and scope of the ESCO s proposed training services B Appendix C-1: Page 8

9 Project Management (cont d): Details of the ESCO s proposed approach to project maintenance B Quality of the ESCO s proposed equipment monitoring services and savings reporting A Technical: Demonstrated understanding of existing building conditions and facility systems A Technical creativity of the ESCO s representatives A Details of preliminary technical energy measures A Details of approach to project commissioning A Details of approach to energy savings measurement and verification A Financial: Details of proposed financial arrangement B Adequacy of methods for measuring the project s financial performance B Terms of proposed energy savings guarantee & annual reconciliation A Quality of preliminary utility cost savings projections B Method for determining the ESCO s annual fees B ESCO s willingness to comply with open book pricing policies B Appendix C-1: Page 9