eres VAT Increase Guide

Transcription

1 Guide This product is owned by H.T.I Pty (Ltd) and is protected by copyright laws. However, you are authorised to make copies of the application solely for backup/ training purposes. Copyright 2018

2 1. Introduction 2 CONTENTS 1. Introduction Operational Procedures How to Add the new Tax Rule What to expect after the Tax Rule Addition Reservations made before the change Reservations made after the change Reservations made over the VAT increase period Services Rates Templates... 9

3 1. Introduction 3 1. INTRODUCTION The recent announcement of the VAT change from 14 % to 15% must be actioned on all Hospitality Software Systems. The VAT rate will increase with effect on 1 April The aim of this document is to guide users on how to change this on eres. 2. OPERATIONAL PROCEDURES As the VAT percentage needs to be changed to 15% from 1 April 2018, our suggestion would be to add a new Tax Rule for the VAT of 15% starting 1 April HOW TO ADD THE NEW TAX RULE Navigate to Tools System Administration Properties Tax Rules. Select the Tax Rules button and click on the button. Enter the Start date 01/04/2018 the Tax Type and the new percentage, thereafter select the Ok button. The VAT percentage will now have changed to 15% starting from 1 April 2018.

4 4 4. WHAT TO EXPECT AFTER THE TAX RULE ADDITION See the below scenarios: 4.1 RESERVATIONS MADE BEFORE THE CHANGE All the reservations made before the change will still reflect as 14% VAT. In the below example the reservation was made before the VAT of 15% was added. Please note the VAT amount of R

5 5 Reservations made before the VAT percentage change will reflect as 14%. However should the user make a financial change to the reservation for example extend the duration of the reservation or increase the number of rooms or adults, the reservation will then automatically update and assume the new 15% VAT should it fall within the new tax period of 1 April Please see the below example of a future reservation created before the 15% VAT Tax Rule was added. This reservation falls within the increase period but will only update after a financial change is made. Note the VAT amount R The Reservation is amended to 2 nights, the new VAT percentage is triggered and the change is reflected.

6 6 Note the VAT amount R

7 7 4.2 RESERVATIONS MADE AFTER THE CHANGE All future reservations will immediately reflect the new 15% VAT without any added intervention. In the below example the reservation is made for a future date, after the 15% VAT Tax Rule was added. This reservation is in the period of the VAT increase. Please note the VAT amount of R RESERVATIONS MADE OVER THE VAT INCREASE PERIOD If a reservation is made after the 15% VAT Tax Rule is added, but this particular reservation falls between the dates of 30 March April 2018, the system will apply 14% VAT to the reservation. Please see the below example. Please note the VAT amount of R

8 8 4.4 SERVICES Tax Rules on services will also need to be updated. To add the new Tax Rule Navigate to Tools System Administration Services. Select each service and click on the button. Select the button. Enter the Start date 01/04/2018 the Tax Type and the new percentage, thereafter select the Ok button.

9 9 The VAT percentage will now have changed to 15% starting from 1 April The VAT will be calculated the same as on the Reservations seen above. 4.5 RATES Should clients need to increase Rates to account for the new VAT percentage, Rate Periods can be built as normal with the new Rate Season/Period starting from 1 April TEMPLATES When Templates such as the Pro-forma and Tax Invoices, indicate the VAT percentage as 14% on the Terms and Conditions please get in touch with our Support Centre in order for these templates to be updated. The Support Centre will advise whether to duplicate the template and refer to the new templates as the updated VAT Pro-forma and Tax Invoices. Please contact Support in advance for these amendments as this needs to be done before 1 April 2018.