Town of Midland Job Posting

Transcription

1 Town of Midland Job Posting Position Title: Senior Accounting Clerk Openings: One (1) Status: Regular Full-time, IBEW Local 636 Department: Finance Hours: Monday to Friday 8:30am 4:30pm (35 hours weekly) Wage Rate: $22.62 (starting rate) - $28.28 Closing Date: April 18, 2017 no later than 4:30pm The Town of Midland is a dynamic waterfront community of 17,000 located in the Heart of Georgian Bay. As a lower tier municipality within the County of Simcoe, the Town of Midland delivers a full range of municipal services. Midland offers quality affordable living in a desirable part of the province. Work/life balance includes easy access to Georgian Bay along with four season recreational pursuits. The Town of Midland is currently seeking a Senior Accounting Clerk in the Finance department reporting to the Director of Finance/Treasurer. This position will provide accounting and budget support including tasks associated with charitable tax receipts, merchant and virtual terminals, letters of credit, report generation and account analysis, banking, budget preparation and software support as well as work with tangible capital assets. As our ideal candidate you will have post-secondary education in Accounting, Commerce or Business with active enrolment in the professional education program of the Chartered Processional Accountants of Ontario. You will have a minimum of three years of demonstrated experience in an accounting environment preferably within a municipal environment. In addition, you will have a demonstrated understanding of GAAP, PSAB 3150 and the Canadian Income Tax Act, knowledge of the Municipal Act would be considered an asset. This knowledge will be complimented by your superior reasoning, analytical and problem solving skills, customer service orientation and communication skills. Strong computer skills are essential and knowledge of FMW, Diamond Great Plains, Work Manager, Ticket Processor, VGR and Global Transport would be a considerable asset. A detailed job description is attached. Apply in confidence to: Human Resources Town of Midland 575 Dominion Avenue, Midland, ON L4R 1R2 hr@midland.ca Phone: (705) Fax: (705) The Town of Midland is committed to an inclusive, barrier-free environment. Accommodation will be provided in all steps of the recruiting process. Please advise the Human Resources Department if you require any accommodations to ensure you can participate fully and equally during the recruitment and selection process. The Town of Midland is a scent sensitive environment and we ask all applicants to refrain from wearing scents should they attend our offices. Note: We thank all applicants that apply and advise that only those to be interviewed will be contacted. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is collected under the authority of the Municipal Act 2001, S.O. 2001, c. 25, and will be used for the purpose of candidate selection.

2 Town of Midland Job Description Job Title: Reporting Relationship: Position Summary: Senior Accounting Clerk Director of Finance/Treasurer To provide accounting and budget support within the Treasury Department including general accounting and reporting, banking, budget preparation and software support as well as handling of the tangible capital assets program. Date Created March 2017 Latest Revision Accountabilities: Details General Accounting 25% Manage Town s tax receipt program for charitable donations: Prepare official tax receipts for donations received, ensure receipt is issued to correct donor and balance to general ledger Set up recurring donations for donors who use credit cards, ensure Manager of Revenue and Taxation has correct information to move funds from bank to correct general ledger account Prepare monthly report on donations for appropriate external agencies (such as the Midland Cultural Centre fundraising committee), prepare cheque requisition to transfer donations received and liase with the Canada Helps donation portal, as needed Responsible for all aspects of merchant and virtual terminals with Global Payments located/used in various locations/functions throughout the Town, including: Update of supervisor passwords twice per year, Distribution and collection of seasonal terminals troubleshoot with Global Payments when issues arise and provide liaison on all matters relating to Global Payments system hardware and software Maintain current log of all development Letters of Credit including processing reductions and release on authorization of Engineering/Operations department, after ensuring there are no outstanding accounts receivable on the account Prepare various external reporting and public information for approval by the Director of Finance: From quarterly Provincial Offences Act (POA) reports, track down originating department of tickets, create spreadsheet distributing funds per report, prepare journal entry, prepare cheque request, mail copy of required documentation to Ministry of Transport Public Sector Salary Disclosure report to Ministry of Finance Annual Tax Insert Annual Development Charges Pamphlet Other reports and documents as required

3 Liase with and provide information to/clarification on/problem solve with auditors, bank, suppliers, government agencies as required Prepare journal entries as required Undertake account analysis and prepare account reconcilations as required In absence of Accounts Payable Clerk, process emergency accounts payable cheques Banking 20% Upload accounts payable files to the bank weekly. Transmit to the bank monthly and quarterly preauthorized payment (PAP) files for property taxes and utility accounts. Create bank transfers between accounts for approval from the Deputy Treasurer. Download all electronic file transfer (EFT) files from the bank daily. Investigate banking discrepancies for accounts payable and accounts receivable, when needed. Primary point of contact for the bank FMW Budget Software Administrator Annual Budget Preparation Tangible Capital Assets (TCA) Qualifications: 20% Set up and maintain budget software system. Ensure accurate data gets copied/moved/rolled between draft versions of budget. Troubleshoot all user issues not requiring IT intervention. Investigate extra/ additional/optional modules/features to determine usefulness and recommend implementation of appropriate modules/features to the Director of Finance. Implement FMW updates as available. Train new staff on FMW budget software system. Create and keep current user manuals for implemented FMW modules/features for staff reference 20% Assist Director of Finance in preparing the annual budget schedule. Provide liaison and coordinate submissions from external Agencies, Boards and Commissions as well as Town departments. Assist in creation of budget-related forms to facilitate annual budget process. Responsible for all payroll budget entry into FMW budget software including maintenance of employees, positions, compensation types, wage rates and all benefit calculations. Enter operating, capital or payroll data into FMW budget software as required and directed by Director of Finance/ Department heads. Ensure consistent use of revenue and expenditure accounts between years/budget versions and assist Department Heads in choice of accounts required. Assist with reconciliation between FMW budget software modules. Responsible for rolling budget between drafts and locking old versions as directed by the Director of Finance. Create all reports generated from FMW budget software (for internal management reporting, quarterly financial reporting, audit committee, council budget meetings). 15% Add new capital assets from expenditures in capital fund when project is complete. Review of operating expenditures to ensure all capital is appropriately captured. Update asset registers for additions and deletions. Prepare annual depreciation annually after audit confirms TCA balances University degree in Accounting, Commerce or Business required Active enrolment in the Chartered Professional Accountants (CPA) of Ontario Professional Education Program (PEP) required Three years progressive accounting experience, preferably in a municipal environment, with demonstrated understanding of generally accepted accounting principles and practices Demonstrated knowledge of PSAB 3150 requirements, Canadian Income Tax Act and related policies and the Municipal Act would be an asset Exceptional reasoning, problem solving and analytical skills

4 Excellent oral and written communication skills with the ability to communicate with staff at all levels as well as various stakeholders and the general public Ability to deal with confidential information Strong team player with collaborative approach, excellent interpersonal, organizational, prioritization and time management skills Strong computer skills with extensive knowledge of Microsoft Office (Outlook, Word, Excel, Power Point, Publisher, Access), FMW Budget Software, Diamond Great Plains, Work Manager, Ticket Processor, VGR (donation receipt software), Global Transport (credit card processing via internet), website software, Adobe Acrobat Environment Standard work week Shift work required? Unusual hours/shifts? Typical Working Conditions Standard office environment 35 hours Monday-Friday No No Typical Physical Demands PHYSICAL EFFORT DURATION FREQUENCY Less than 1 Between 1 More than 2 Occasional Regular Continuous hour at a time and 2 hours hours at a time Sitting Standing/walking b) If lifting is required please indicate the maximum weight: VISUAL EFFORT DURATION FREQUENCY Less than 1 Between 1 and More than 2 Occasional Regular Continuous hour at a time 2 hours hours at a time Reading/Input of data Report writing/ Operating a computer ATTENTIVE LISTENING DURATION FREQUENCY Less than 1 hour at a time Between 1 and 2 hours More than 2 hours at a time Occasional Regular Continuous Consulting with other staff and management Identified Hazards NEVER SELDOM OCCASIONAL REGULAR CONTINUOUS Chemical Substances Please describe: Scents and odours Heat, Cold, Noise Please describe: weather from external doors sometimes impacts workstation Outside Work

5 Please describe: Bodily Fluids Please describe: potential exposures dealing with customers Noise Please describe: Open office environment/lack of privacy. Toxic Substances Please describe : Photocopier toner Mechanical Equipment Please describe: photocopier, shredder, mail machine Personal Injury Please describe: slip, trip, fall; strain/overexertion while lifting files Work Related Diseases Please describe: Musculoskeletal Disorders Please describe: continuous computer and desk work Typical Equipment Utilized Computer Office Equipment (fax, calculator, etc) Telephone Vehicle Light Equipment Please list: Heavy Equipment Please list: