School District No. 74, Gold Trail OPEN BOARD MEETING April 4th, 6:30pm David Stoddart School Clinton, BC AGENDA

Transcription

1 Page School District No. 74, Gold Trail OPEN BOARD MEETING April 4th, 6:30pm David Stoddart School Clinton, BC AGENDA The Board is committed to providing a safe and respectful environment. The Board expects all participants to model respectful communication in order to foster positive relationships and build understanding between all school district partners. 1. CALL TO ORDER 1.1 The meeting was called to order at [TIME] and chaired by Co-Chair [NAME]. 2. RECOGNITION OF THE TRADITIONAL INDIGENOUS TERRITORY By-Election Results Trustee by-election results attached. 2.2 Oaths of Office by Trustee Elect Section 50 of the School Act reads as follows: (1) A person elected or appointed as a trustee must make a prescribed oath of office, by oath or solemn affirmation, within the following applicable time limit: a. in the case of a person elected by acclamation, within 50 days after the date set for general voting day had an election by voting been required; b. in the case of a person elected by voting, within 45 days after the declaration of the results of the election; c. in the case of a person appointed to office, within 45 days after the effective date of the appointment. (2) The oath must be made before a judge of the Court of Appeal, Supreme Court or Provincial Court, a justice of the peace, a local government corporate officer or the secretary treasurer of a board, and the person making the oath must obtain the completed oath or a certificate of it from the person Page 1 of 44

2 Page Open Board Meeting Agenda Tuesday, April 4, 2017 administering it. Accordingly, each trustee will make the following Oath of Office: I,, do swear/solemnly affirm that: I am qualified to hold office as a trustee in School District No. 74 (Gold Trail) and meet the trustee qualification requirements set out in the School Act. I have not, by myself or any other person, knowingly contravened the School Act respecting vote buying, intimidation or other election offences in relation to my election as a trustee; I will abide by the School Act and I will faithfully perform the duties of my office, and will not allow any private interest to influence my conduct in public matters; I will comply with the requirements of the School Act that relate to conflict of interest and, in particular, I will comply with the requirements relating to disclosure of pecuniary and indirect pecuniary interest in a matter. 3. PUBLIC FORUM 4. APPROVAL OF AGENDA 4.1 Approval of Agenda Recommendation: THAT the agenda be adopted as presented. 5. APPROVAL OF CONSENT AGENDA 5.1 Approval of Consent Agenda Recommendation: THAT the consent agenda be approved as presented Minutes from the March 7th, 2017 Open Board meeting Report from the March 7th, 2017 Closed Board meeting Page 2 of 44

3 Page Open Board Meeting Agenda Tuesday, April 4, Report from the Superintendent and Secretary Treasurer Infopack dated March 31st, Board Of Education Annual Work Plan 6. BUSINESS Year to Date Financial Information The Board will discuss the February 28th, 2017 Year to Date Financial Information. Action Recommendation: THAT the Board of Education approve the February 28th, 2017 Year to Date Financial information as presented /18 Five-Year Capital Plan Bylaw The Board of Education will discuss the 2017/18 Capital Plan Bylaw. Action Recommendation: THAT the 2017/18 Five-Year Capital Plan Bylaw receive all three readings at tonight's meeting. THAT the 2017/18 Five-Year Capital Plan Bylaw be read a first time the 4th day of April, THAT the 2017/18 Five-Year Capital Plan Bylaw be read a second time the 4th day of April, THAT the 2017/18 Five-Year Capital Plan Bylaw be read a third time, passed and adopted this 4th day of April, /18 Preliminary Budget Information The Board will review information regarding the 2017/18 Preliminary Budget. Discussion Page 3 of 44

4 Page Open Board Meeting Agenda Tuesday, April 4, Letter to the Ministry of Education regarding completion rates Trustees will discuss the draft letter regarding the Ministry of Education's completion rate data. This letter was requested following the discussion at the March 7th board meeting on Sharing our Story. Discussion 6.5 Cache Creek Landfill letter of support At the March 7th Open Board meeting in Cache Creek, Mayor John Ranta spoke to the board regarding the Cache Creek landfill. At the request of Co-Chair Adrian, trustees will discuss a letter of support for the Cache Creek landfill. Discussion Board Orientation Plan As requested by Co-Chair Trill, trustees will discuss a board orientation plan. Discussion 6.7 National Trustee Gathering on Aboriginal Education As requested by Co-Chair Trill, trustees will discuss the National Trustee Gathering on Aboriginal Education. Discussion 7. ADJOURNMENT 7.1 The meeting adjourned at [TIME]. 8. QUESTION PERIOD Page 4 of 44

5 School District No. 74 (Gold Trail) PO Bag 250, Ashcroft, BC V0K 1A0 Phone: FAX: Memo To: Board of Education From: District Management Date: April 4, 2017 Re: Trustee By-Election Update A trustee by-election process for the District of Lillooet seat was conducted by the District of Lillooet. At the close of the nomination period on March 17, 2017, one individual had filed the required nomination papers. On March 24, 2017, the District of Lillooet s Chief Election Officer declared Ms. Orra Storkan elected by acclamation. By-Election Results Page 5 of 44

6 The District of Lillooet 615 Main Street, PO Box 810, Lillooet, BC VOK 1VO GUARANTEED RUGGED Tel: (250) Fax: (250) March 20, 2017 SENT VIA EilflAIL Orra Storkan PO Box 916 Lillooet, BC VOK Dear Ms. Storkan: RE: 2017 BY ELECT ON o OFFICE OF SCHOOL TRUSTEEE Congratulations on being declared a candidate for the office of School Trustee (District of Lillooet Electoral Area) for School District 74 (Gold Trail). Section 101 of the Local Government Act allows each candidate the opportunity to withdraw from being a candidate in the 2017 by-election by delivering a signed withdrawal to the Chief Election Officer. The last day to withdraw from being a candidate is Friday, March 24, 2017 by 4 p.m. at which a declaration of election by acclamation will be declared concluding the 2017 by-election for the office of School Trustee (District of Lillooet Electoral Area) for School District 74 (Gold Trail). If you wish any clarification on any facet of the by-election proceedings or require additional information, please contact me by at deputycolillooetbc.ca or by phone at Sincerely, Paula Skrzeta, Chief Election Officer c N. Moyer, Deputy Chief Election Officer, DoL L. Minnabarriet, Secretary Treasurer, SD 74 L. Miller, Executive Assistance, Business, SD 74 By-Election Results Page 6 of 44 LillooetBC.ca

7 ATTENDANCE: School District No. 74, Gold Trail OPEN BOARD MEETING Tuesday, March 7 th, 6:30 PM Cache Creek Elementary School Cache Creek, BC MINUTES Trustees: Valerie Adrian, Co-Chair Vicky Trill, Co-Chair Larry Casper Nancy Rempel Carmen Ranta Mavourneen Varcoe-Ryan Administration: Teresa Downs, Superintendent of Schools Lynda Minnabarriet, Secretary Treasurer Tracy Liesch, Executive Assistant Guests & Partners: Members of the Community of Cache Creek and area 1 CALL TO ORDER 1.1 The meeting was called to order at 6:40 p.m. and chaired by Co-Chair Trill. 2 RECOGNITION OF THE TRADITIONAL INDIGENOUS TERRITORY 3 PUBLIC FORUM 3.1 Mayor Ranta provided an update to the Board of Education on the status of the Cache Creek Landfill. 4 APPROVAL OF AGENDA 4.1 Approval of Agenda SD74_2017_03_07_OB01 Moved & Seconded THAT the agenda be adopted as amended with the addition of 6.14 Disposal of Clinton Property Lots 69B & 80. CARRIED Minutes from the March 7th, 2017 Open Board meeting Page 7 of 44 Page 1 of 6

8 Open Board Meeting Minutes, - March 07, 2017, 5 APPROVAL OF CONSENT AGENDA 5.1 Approval of Consent Agenda Minutes from the February 7th Open Board meeting Report from the February 7th Closed Board meeting Report from the Superintendent and Secretary Treasurer Operational Plan Monitoring Report Infopack dated February 28th, 2017 Board of Education Annual Work Plan SD74_2017_03_07_OB02 Moved & Seconded THAT the consent agenda be approved as presented. CARRIED 6 BUSINESS /17 Interim Audit Report District Auditor, Ms. M. McCurdy, presented the 2016/17 interim audit report to the Board of Education. SD74_2017_03_07_OB03 Moved & Seconded THAT the Board of Education receive the 2016/17 Interim Audit report as presented. CARRIED 6.2 Sharing Our Story The Board of Education reviewed Sharing Our Story. SD74_2017_03_07_OB04 Moved & Seconded THAT the Board of Education approve Sharing Our Story as presented. CARRIED 6.3 Board Authority Authorized Courses The Board of Education reviewed the Board Authority/Authorized courses requiring renewal. SD74_2017_03_07_OB05 Moved & Seconded THAT the Board Authority Authorized Course AVID 10A be approved as presented. CARRIED Minutes from the March 7th, 2017 Open Board meeting Page 8 of 44 Page 2 of 6

9 Open Board Meeting Minutes, - March 07, 2017, SD74_2017_03_07_OB06 Moved & Seconded THAT the Board Authority Authorized Course AVID 11A be approved as presented. CARRIED SD74_2017_03_07_OB07 Moved & Seconded THAT the Board Authority Authorized Course AVID 12A be approved as presented. CARRIED SD74_2017_03_07_OB08 Moved & Seconded THAT the Board Authority Authorized Course Broadcast/Media Communications 11A-12A be approved as presented. CARRIED SD74_2017_03_07_OB09 Moved & Seconded THAT the Board Authority Authorized Course Fire Suppression 12A be approved as presented. CARRIED SD74_2017_03_07_OB10 Moved & Seconded THAT the Board Authority Authorized Course Hockey Skills be approved as presented. CARRIED SD74_2017_03_07_OB11 Moved & Seconded THAT the Board Authority Authorized Course Photojournalism-Yearbook 12B be approved as presented. CARRIED SD74_2017_03_07_OB12 Moved & Seconded THAT the Board Authority Authorized Course Psychology 11A be approved as presented. CARRIED SD74_2017_03_07_OB13 Moved & Seconded THAT the Board Authority Authorized Course Recreational Management 12A be approved as presented. CARRIED Minutes from the March 7th, 2017 Open Board meeting Page 9 of 44 Page 3 of 6

10 Open Board Meeting Minutes, - March 07, 2017, 6.4 Policy No Board Committees In February, Policy Committee reviewed Policy No Board Committees in accordance with Policy No Policy Development, Adoption, Review, Revision and Deletion. SD74_2017_03_07_OB14 Moved & Seconded THAT the Board of Education adopt Policy No Board Committees as presented. CARRIED 6.5 Policy No Communication In February, Policy Committee reviewed Policy No Communication in accordance with Policy No Policy Development, Adoption, Review, Revision and Deletion. SD74_2017_03_07_OB15 Moved & Seconded THAT the Board of Education adopt Policy No Communication as presented. CARRIED 6.6 Policy No Employment Equity In February, Policy Committee reviewed Policy No Employment Equity in accordance with Policy No Policy Development, Adoption, Review, Revision and Deletion. SD74_2017_03_07_OB16 Moved & Seconded THAT the Board of Education adopt Policy No Employment Equity as presented. CARRIED 6.7 Policy No School Closure In February, Policy Committee reviewed Policy No School Closure in accordance with Policy No Policy Development, Adoption, Review, Revision and Deletion. SD74_2017_03_07_OB17 Moved & Seconded THAT the Board of Education adopt Policy No School Closure as presented. CARRIED Minutes from the March 7th, 2017 Open Board meeting Page 10 of 44 Page 4 of 6

11 Open Board Meeting Minutes, - March 07, 2017, 6.8 Policy No Student Bullying In February, Policy Committee reviewed Policy No Student Bullying in accordance with Policy No Policy Development, Adoption, Review, Revision and Deletion. SD74_2017_03_07_OB18 Moved & Seconded THAT the Board of Education adopt Policy No Bullying (Student) as presented. CARRIED 6.9 BCSTA Provincial Council update Trustee Trill reported on the recent BCSTA Provincial Council meeting BCSTA - Public Education is the Key campaign. Trustees discussed the BCSTA campaign regarding the upcoming provincial election OAGBC Aboriginal Education Report The Board of Education reviewed the OAGBC Aboriginal Education Report and requested that this report be forwarded to the next Committee of the Whole for further discussion Rural Education meeting in Kamloops As requested by Trustee Adrian, Trustees discussed the Rural Education meeting held in Kamloops on February 28th, Enhancement Agreement Annual Report The Board of Education discussed the timing of the review of the Enhancement Agreement report. It will be brought to the May board meeting for review Clinton Elementary School - Lot 80 and Lot 69B disposal update. The Board of Education advised that two lots, from the former Clinton Elementary School property, have been disposed of to the Village of Clinton for community park enhancements. Minutes from the March 7th, 2017 Open Board meeting Page 11 of 44 Page 5 of 6

12 Open Board Meeting Minutes, - March 07, 2017, 7 ADJOURNMENT 7.1 The meeting adjourned at 8:31 p.m. 8 QUESTION PERIOD VALERIE ADRIAN, Co-Chair, Board of Education LYNDA MINNABARRIET, Secretary Treasurer Minutes from the March 7th, 2017 Open Board meeting Page 12 of 44 Page 6 of 6

13 School District No. 74 (Gold Trail) 7 March 2017 Closed Board Meeting Agenda CLOSED MEETING REPORT This statement is prepared in accordance with the provisions of the Board of School Trustees Procedural Bylaw 1-1. The following matters were discussed and, where appropriate, decisions reached as indicated: 7 March 2017 Closed A. CALL TO ORDER: 5:02 p.m. B. ACTION ITEMS i. Other: The Board of Education made a decision on a Board issue. ii. LEGAL: Nil iii. PERSONNEL: Nil. iv. PROPERTY: The Board made decisions on property items. C. DISCUSSION ITEMS I. Other: II. LEGAL: v. PERSONNEL: The Board of Education received information on personnel items. vi. PROPERTY: Nil. D. ADJOURNMENT: The meeting adjourned at 5:27 p.m. Report from the March 7th, 2017 Closed Board meeting Page 13 of 44

14 School District No. 74 (Gold Trail) PO Bag 250, Ashcroft, BC V0K 1A0 Phone: FAX: To: From: Board of Education Teresa Downs, Superintendent Lynda Minnabarriet, Secretary Treasurer Date: April 7, 2017 Re: Report to the Board of Education Graduation PowerPlay was piloted at David Stoddart School this fall. As a result of the success of the pilot and the interest it has created across the district, Bill Roche CEO of PowerPlay Young Entrepreneurs will be leading professional development for Gold Trail teachers at next year s regional professional development day. Indigenous Colleen Hodgson from the Metis Association was recently a guest at the Aboriginal Student Support Worker (ASSW) monthly meeting. The resources and information gained from the session were appreciated by the ASSWs. They will use it in their work with students and classroom teachers. A Community ASSW has been hired in Lillooet to support community connections between the Lillooet schools and the St at imc nation. The role has had a very positive start up and reception from communities. One of the projects the Community ASSW is leading is a National Aboriginal Day event involving the three Lillooet schools and communities. Relationship/Engagement The Primary Literacy Collaboration Teacher and the District Inclusion Specialist have started a book club for support staff. The first book is Choice Words by Peter Johnson. The book club is being facilitated online through the district portal which has provided equitable access to all interested support staff members. Based on the success of this format, these two leaders are now establishing an online book club for teachers as well. The Provincial Office for the Early Years, in partnership with the BC School Superintendents Association, have partnered to develop and implement regional professional development sessions that will connect school district early learning leads, Kindergarten teachers and StrongStart BC facilitators with community based partners. The purposes of the sessions are: 1. Establish a shared interest in understanding and working together to support improved kindergarten transitions, 2. Share ideas and expertise on innovative approaches to kindergarten transition, and 3. Ensure professional development is topical to the concept of improved transitions. The Thompson-Okanagan s session was recently held and the District Early Learning Coordinator attended the meeting with the three Strong Start Facilitators, two Kindergarten teachers and two community partners. Report from the Superintendent and Secretary Treasurer Page 14 of 44

15 School District No. 74 (Gold Trail) PO Bag 250, Ashcroft, BC V0K 1A0 Phone: FAX: Sustainability The Ministry of Education recently announced the 2017/18 projects approved through the School Enhancement (SEP) and the School Bus Replacement Programs. SEP provides funding to districts to extend the life of facilities through projects such as plumbing, boiler and mechanical upgrades, heating and ventilation upgrades, roofing, window, lighting, electrical, and flooring upgrades. Gold Trail will receive $309,000 for Phase 1 of a project to upgrade the heating, ventilation and air conditioning systems at Desert Sands Community School and $526,754 for the replacement of four school buses. Report from the Superintendent and Secretary Treasurer Page 15 of 44

16 M E M O R A N D U M TO: FROM: TRUSTEES, Gold Trail Board of Education LYNDA MINNABARRIET Secretary Treasurer DATE: March 31 st, 2017 RE: Correspondence Received/Sent The following link is correspondence that has been received and sent. The Board will be asked to receive this Correspondence at the regular meeting of the Board. Correspondence: Info as at March 31 st, 2017 Infopack dated March 31st, 2017 Page 16 of 44

17 School District No. 74 (Gold Trail) PO Bag 250, Ashcroft, BC V0K 1A0 Phone: FAX: Board of Education Annual Work Plan September Planning Session Review audit report Approve the audited financial statements Represent board at BCSTA Branch meeting (Sept. 30/Oct 1) Approve five-year Capital Plan for submission to Ministry of Education Discuss possible submission to the Select Standing Committee on Finance October Represent board at BCSTA Provincial Council meeting (Oct ) Represent board at BCPSEA Symposium (Oct ) Discuss/develop motions for BCSTA November Election of Chair, Vice Chair, BCPSEA and BCSTA Provincial Council representatives Review Year to Date financial report Approve Statement of Financial Information (SOFI) Receive report on district enrolment Receive class size summary Attendance at FNESC conference (Nov ) Submit BCSTA AGM motions for consideration to Branch by November 15 Approve Action Plans for Learning Monitor Operational Plan Recommendations to BCSTA s Finance Committee Board Of Education Annual Work Plan Page 17 of 44

18 School District No. 74 (Gold Trail) PO Bag 250, Ashcroft, BC V0K 1A0 Phone: FAX: December Attendance at Learning Forward Conference (Dec. 4-7) January Review Year to Date financial report Trustee appointment to committees Represent board at BCPSEA AGM Branch motions response to Branch (by Jan. 31) BCSTA Provincial Council or emergent motions (submitted by individual districts Branch approval not required) February Represent board at BCSTA Provincial Council (Feb ) Approve amended budget Represent board at BCSTA Thompson Okanagan Branch meeting March Approve Board Authority Authorized courses Review interim audit Review policy positions for submission to BCSTA AGM Approve Sharing Our Story District Report on Learning Review Enhancement Agreement Annual Report Monitor Operational Plan April Review Year to Date financial report Attendance at BCSTA AGM (April 20-23) Represent board at BCSTA Thompson Okanagan Branch meeting Review 2017/18 preliminary budget Board Of Education Annual Work Plan Page 18 of 44

19 School District No. 74 (Gold Trail) PO Bag 250, Ashcroft, BC V0K 1A0 Phone: FAX: May Approve board meeting schedule for Approve 2017/18 annual budget June Review Year to Date financial report Approve board s work plan Monitor Operational Plan Ongoing Attend trustee development/orientation sessions Attend school and district functions (as invited) Hear appeals as needed Approve disposition of real property (lands and buildings) Policy development and review Advance board positions through BCPSEA Advance board positions through BCSTA Approve Capital Bylaws Approve Local Education Agreements Advocate with local governments (municipal and Indigenous) Develop and review motions for BCSTA Participate in First Peoples Education Council Monitoring of strategic plan Board Authority Authorized courses Advocacy letters Board Of Education Annual Work Plan Page 19 of 44

20 Year to Date - February 28, 2017 FORM HIGHLIGHTS Statement 2: Compares 2016/17 actual expenses/revenue to budget projections from May 2015 Includes all funds - operating, capital, special purpose funds Shows projected surplus of $ 1,492,821 for 2016/17 compared to projection of $1,238,422 Schedule 2: 2016/17 Operating budget revenue and expenses Revenue variance/reduction from budget of $ 0 Expense variance/reduction from budget of $ 31,730 Schedule 2A: Detailed information on 2016/17 revenue Categories of revenue: Provincial grants - Ministry of Education and Other Ministries Other fees and revenues Rentals and leases Investment income Schedule 2B: Detailed information on 2016/17 expenses Categories of expenses: Salaries and Benefits Services and supplies Utilities Total Services & Supplies expense variance/reduction of $ 4,151 Professional Salaries - Excluded Staff EA1 and Teachers - Schools used Learner Support funds to hire Teachers 1 Addional Teacher at CCES, Exempt and PVP salary increases Special Purpose Funds Reports on grants received for specific purposes Shows 2016/17 total revenue and expenses Schedule 3A (pg1) Lists individual grants - revenue and expenses "Deferred revenue, Beginning of Year" is balance outstanding as at June 30, 2015 "Deferred revenue, End of Year" is projected balance outstanding as at June 30, 2016 Unspent revenue is "deferred" when it is restricted for a specific purpose Revenues indicate how grant is received Expenses are listed by same categories as highlighted in operating budget Schedule 3A (pg 2) Lists additional individual grants - revenue and expenses Total deferred revenue, beginning of year - $ 780,675 Total deferred revenue, end of year - $ 457,121 Schedule 4 Reports 2016/17 capital expenditures Invested in tangible capital assets - reports amortization costs, capital asset purchases Local capital - expenditures determined by the district Year to Date Financial Information Page 20 of 44

21 SCHOOL DISTRICT NO. 74 (GOLD TRAIL) STATEMENT 2 TOTAL SCHOOL DISTRICT REVENUE AND EXPENSE SURPLUS /(DEFICIT) FOR THE YEAR YEAR ENDED JUNE 30, 2016 as at February 28, /17 Actual Revenue Provincial Grants, MOE 20,562,278 20,562,278 Provincial Grants, Other 205, ,287 Donations - Other Fees And Revenue 1,009,762 1,009,762 Rentals & Leases 17,400 17,400 Investment Income 85,232 85,232 Amortization of Deferred Capital 517, ,606 22,397,565 22,397,565 Expense Salaries Instruction 14,709,177 14,729,995 District Administration 1,075,970 1,080,468 Operations and Maintenance 3,816,381 3,811,031 Transportation and Housing 1,303,217 1,314,980 Interest - Other Total Expenses 20,904,744 20,936,474 Net Revenue (Expenditure) 1,492,821 1,461,091 Budgeted Prior Year Operating Surplus Appropiation 2016/17 Amended Budget Budgeted Balance 1,492,821 1,461,091 Budgeted Surplus (Deficit), for the year comprised of : Operating Fund Surplus (Deficit) $ 31,730 - Special Purpose Fund Surplus (Deficit) - - Local Capital Fund Surplus (Deficit), for the year 1,461,091 1,337,230 Budgeted Surplus (Deficit), for the year $ 1,492,821 $ 1,337,230 Year to Date Financial Information Page 21 of 44

22 SCHOOL DISTRICT #74 (GOLD TRAIL) Schedule 2 TOTAL SCHOOL DISTRICT OPERATIONS SURPLUS /(DEFICIT) FOR THE YEAR YEAR ENDED JUNE 30, 2016 as at February 28, /17 ACTUAL 2016/17 Amended Budget VARIANCE Revenue (Schedule A2) Provincial Grants, MOE 19,290,194 $ 19,290,194 - Provincial Grants, Other 110, ,287 - Donations Other Fees And Revenue 569, ,263 0 Rentals & Leases 17,400 17,400 - Investment Income 85,232 85, ,072,376 20,072,376 0 Expense (Schedule A3) Salaries Administrative Officers 1,246,950 1,253,597 6,647 Teachers 5,844,813 5,846,388 1,575 Other Support Staff 1,972,297 1,977,578 5,281 Educational Assistants 1,004,640 1,005, Other Professionals 907, ,729 5,750 Substitutes 1,030,676 1,027,185 (3,491) 12,007,355 12,024,072 16,717 Employee Benefits 2,494,590 2,505,451 10,861 Services & Supplies 3,257,987 3,262,138 4,151 17,759,931 17,791,661 31,730 Net Revenue (Expenditure) 2,312,445 2,280,715 31,730 Interfund Transfers Capital Asset Purchases (100,000) (100,000) Local Capital (2,180,715) (2,180,715) Reduction of Unfunded Liability Employee Future Benefits & Vacation Pay 31,730 - Budgeted Prior Year Operating Surplus Appropiation Budgeted Balance 31,730-31,730 07/03/ Year to Date Financial Information Page 22 of 44

23 SCHOOL DISTRICT #74 (GOLD TRAIL) Schedule 2A OPERATING FUND ONLY COMPARATIVE SCHEDULE OF REVENUE BY SOURCE YEAR ENDED JUNE 30, 2016 as at February 28, /17 ACTUAL 2016/17 Annual Budget VARIANCE Provincial Grants, Ministry of Education Operating Grant, MOE 18,441,405 18,441,405 - Other Ministry of Education Grants - Pay Equity Maintenance 376, ,093 - Student Transportation Grant 366, ,932 - CL Labour Settlement - - Return of Administrative Savings 97,792 97,792 - FSA 7,972 7,972 - Education Guarantee - - Carbon Tax Reimbursement - Learning Improvement Fund - 19,290,194 19,290,194 - Provincial Grants, Other 110, ,287 - Community Links , ,287 - Other Fees and Revenue Other School District/Education Authorities - Summer School Fees - Continuing Education - - Instructional Cafeteria Revenue - Offshore Tuition Fees - - Local Education Agreements 544, ,263 - Miscellaneous - Manulife Financial - Miscellaneous 25,000 25, , ,263 0 Rentals and Leases Community Use of Facilities - Dormitories - Other Rentals and Leases 17,400 17,400-17,400 17,400 - Investment Income Interest on Short Term Deposits 18,353 18,353 (0) Other Investment Revenue 66,879 66, ,232 85,232 0 TOTAL OPERATING REVENUE 20,072,376 20,072,376 0 Year to Date Financial Information Page 23 of 44 07/03/2017 4

24 SCHOOL DISTRICT #74 (GOLD TRAIL) Schedule 2B OPERATING FUND COMPARATIVE SCHEDULE OF EXPENSE BY OBJECT YEAR ENDED JUNE 30, 2016 as at February 28, /17 ACTUAL 2016/17 Amended Budget VARIANCE Salaries Administrative Officers 1,246,950 1,253,597 6,647 Teachers 5,844,813 5,846,388 1,575 Other Professionals 907, ,729 5,750 Educational Assistants 1,004,640 1,005, Other Support Staff 1,972,297 1,977,578 5,281 Substitutes 1,030,676 1,027,185 (3,491) 12,007,355 12,024,072 16,717 Employee Benefits 2,494,590 2,505,451 10,861 - Total Salaries & Benefits 14,501,944 14,529,523 27,579 Services and Supplies Services 746, ,358 (6,859) Student Transportation 74,638 73,916 (722) Professional Development & Travel 313, ,891 1,461 Rentals 2,818 2,740 (78) Dues and Fees 190, , Insurance 88,818 86,688 (2,130) Interest - - Supplies 1,059,859 1,073,118 13,259 Furniture & Equipment 156, , Computer Equipment 144, , ,776,976 2,783,386 6,410 Utitilies - Electricity 261, ,212 (7,647) Gas-Heat 65,406 67,193 1,786 Oil-Heat 30,551 31, Propane-Heat 72,179 70,043 (2,137) Water and Sewage 46,756 51,586 4,830 Garbage and Recycling 4,258 4,233 (26) 481, ,752 (2,259) - Total Service & Supplies 3,257,987 3,262,138 4,151 - TOTAL OPERATING EXPENSE 17,759,931 17,791,661 31,730 07/03/ Year to Date Financial Information Page 24 of 44

25 SCHOOL DISTRICT #74 (GOLD TRAIL) YEAR TO DATE BUDGET REPORT as at June 30, 2017 EXP-DEPT By Department 2016/17 Amended Budget Actual to Feb 28, 2017 Percent Spent Forecast expenses to 30 June 2017 Variance From Budget Staffing - Schools $ 9,814,858 $ 5,864, % $ 9,814,383 $ 475 Staff Overhead 176,115 4, % 176,951 (836) 2, 3 Relief Salaries 432, , % 430,943 1,218 1, Non-Salary Exp 91,324 54, % 93,345 (2,021) 1, First Nations 654, , % 644,731 10,237 1, School Budgets 592, , % 590,326 2,053 1,4 Student Support 397, , % 396,465 1,530 3 District 1,582, , % 1,571,381 10,765 3 Technology 549, , % 546,680 3,059 3 Distance Learning 17,184 10, % 17,301 (117) 3 Trades 54,477 42, % 55,429 (952) 2, Operations 3,425,429 1,939, % 3,421,997 3,432 3,4 Total $ 17,788,775 $ 10,390, % $ 17,759,931 $ 28, Month expenses - approx 10% per month (Sept-June) - YTD - 60% approx Includes severance & retirement payouts - monthly expense will vary 12 month expenses - approx 8% per month (July - June) - YTD - 65% approx 4 Student Transportation Expenses Year to Date Financial Information Page 25 of 44 07/03/2017 6

26 Year to Date Financial Information Page 26 of 44 Department Staffing - Schools Staff Overhead Relief Salaries Non-Salary Exp First Nations School Budgets Student Support District Technology Distance Learning Trades Operations Salaries & benefits of teachers, principal, educational assistants, school secretaries, etc. Extended Sick Leave, Maternity Leave, First Aid & Retiring Allowances Substitute Salaries Photocopier and Telephone Expenses 1/2 Aboriginal Principal's Salary, ASSW Salaries, School's First Nation Supplies School Expenses - Substitutes,Services, Travel, Supplies, Early Learning Coordinator, Speech & Language Assts, Special Education Services and Supplies, and Speech and Language Services and Supplies District Office Staff, Trustees, Audit Expenses, District Office Services and Supplies, Aboriginal Principal's Expenses Information Technology Manager, Computer Technicians, Computer Lease Distance Learning Services and Supplies Trade's Consultant and Services and Supplies Summary of Expenses by Department Bussing Expenses - Mechanic, Bus Drivers, Relief Bus Drivers and Services and Supplies Maintenance Expenses - Maintenance Workers, Grounds, Substitutes and Services and Supplies Custodians and Custodian Supplies

27 School District No. 74 (Gold Trail) Annual Budget - Special Purpose Revenue and Expenses Year Ended June 30, 2017 Revenues Provincial Grants 2016/17 Amended Budget Ministry of Education $ 1,272,084 Other 95,000 Other Revenue 440,499 Total Revenue $ 1,807,583 Expenses Instruction $ 1,649,816 District Administration 4,722 Operations and Maintenance 153,045 Total Expenses $ 1,807,583 Net Revenue (Expense) $ - Net Transfer (to) from other funds Tangible Capital Assets Purchased Total Net Transfers Budgeted Surplus (Deficit), for the year $ - Year to Date Financial Information Page 27 of 44

28 Year to Date Financial Information Page 28 of 44 SCHOOL DISTRICT NO. 74 (GOLD TRAIL) Changes in Special Purpose Funds Year Ended June 30, 2017 Annual Facility Grant Learning Improvement Fund Aboriginal Education Technology Special Education Equipment School Generated Funds SCHEDULE 3A Deferred Revenue, beginning of year $ - $ - $ 169,830 $ 1,342 $ 321,329 $ 4,364 $ 46,433 $ - $ - Add: Restricted Grants Provincial Grants - MOE 151, ,598 96,000 19,600 7, ,021 Provincial Grants - Other Other 350,000 Investment Income , , ,000 96,000 19,600 7, ,021 Less: Allocated to Revenue 151, , , ,292 96,000 20,800 7, ,021 Deferred Revenue, end of year , ,037 4,364 45, Revenues Provincial Grants - MOE 151, , ,430 96,000 20,800 7, ,021 Provincial Grants - Other Other Revenue 322, , , , ,292 96,000 20,800 7, ,021 Expenses Salaries Teachers 250,000 1,000 Educational Assistants 60,000 64, ,000 Support Staff - Other Professionals - 130,000 Substitutes 5, , ,000 64,000 1, ,000 Employee Benefits 80, , ,000 Services and Supplies 151, , ,792 18,000 19,000 7, , , , , ,292 96,000 20,800 7, ,021 Interfund Transfers Tangible Capital Assets Purchased Net Revenue (Expenses) Strong Start Ready, Set, Learn OLEP Community Links

29 Year to Date Financial Information Page 29 of 44 SCHOOL DISTRICT NO. 74 (GOLD TRAIL) Changes in Special Purpose Funds Year Ended June 30, 2017 Service Delivery Transformat Coding & Curriculum Implementa Scholarships Make Children First Promoting Healthy Schools SCHEDULE 3A Deferred Revenue, beginning of year $ 25,000 $ 8,874 $ 98,725 $ 43,800 $ 27,764 $ 4,722 $ 28,492 $ 780,675 - Add: Restricted Grants - Provincial Grants - MOE 34,413 1,073,418 Provincial Grants - Other 26,912 26,912 Other ,500-4, ,099 Investment Income , ,912 28, ,199 1,484,029 Less: Allocated to Revenue 25,000 34,413 1,200 95,000 71,830 9,800 4,722 32,691 1,807,583 Deferred Revenue, end of year - - 8,074 30, , ,121 Revenues Provincial Grants - MOE 25,000 34,413 2,036 1,272,084 Provincial Grants - Other 95,000 95,000 Other Revenue 1,200 69,794 9,800 4,722 32, ,499 25,000 1,200 95,000 71,830 9,800 4,722 32,691 1,773,170 Expenses - Salaries - Teachers 12, ,140 Educational Assistants 204,500 Support Staff - Other Professionals 130,000 Substitutes 10,000-1,000 16,000-10, , , ,640 Employee Benefits 1,000-3, ,533 Services and Supplies 25,000 23,413 1,200 95,000 56,655 9,800 4,722 31,591 1,039,410 25,000 34,413 1,200 95,000 71,830 9,800 4,722 32,691 1,807, Net Revenue (Expenses) Misc Thompson Okanagan Branch After School Sport and Art Total

30 SCHOOL DISTRICT NO. 74 (GOLD TRAIL) Schedule 4 Capital Revenue and Expense Year Ended June 30, 2017 Invested in Tangible Capital Assets Local Capital Fund Balance Revenues Provincial Grants Amortization of Deferred Capital Revenue 517, ,606 Total Revenue 517, ,606 Expenses Amortization of Tangible Capital Assets 1,337,230 1,337,230 Total Expenses 1,337,230-1,337,230 Net Revenue (Expense) (819,624) - (819,624) Net Transfer (to) from other funds Tangible Capital Assets Purchases 100, ,000 Local Capital 2,180,715 2,180,715 Total Net Transfers 100,000 2,180,715 2,280,715 Other Adjustments to Fund Balances Tangible Capital Assets Purchased from Local Capital - Total Other Adjustments to Fund Balances Budgeted Surplus (Deficit), for the year (719,624) 2,180,715 1,461,091 Year to Date Financial Information Page 30 of 44

31 SCHOOL DISTRICT NO. 74 (GOLDTRAIL) Restricted Capital Balances As of Feb 28, 2017 Local Capital Feb 28/ /17 Annual Balance, Beginning of year $ 3,810,217 $ 3,810,217 Additions: Budget $ 1,833,066 1,833,066 Internally Restricted 187,528 Sale of Lillooet Properties 160,121 Total Local Capital $ 5,803,404 $ 5,643,283 Expenses - 750,000 Balance $ 5,803,404 $ 4,893,283 ByLaw Capital Grant Expenses Remaining Balance ACA Bylaw Capital $ 529,013 $ 296,403 $ 232,610 DSS Roof Repair or Replacement 313, ,602 14,788 DSS - HVAC 100,000 24,855 75,145 LSS - Roof Repair or Replacemen 825, , ,527 Lillooet Elem Replacement Schoo 48,651 48,651 (0) Bus 1 125, ,362 1,906 Bus 2 129, ,147 1,708 MEd Restricted Capital $ 2,071,177 $ 1,182,493 $ 888,684 MEd Restricted Capital $ 106,351 Add: MEd Portion of Sales - - Restricted by Board for 480,363 Lillooet School Total $ 586,714 $ - $ 586,714 Year to Date Financial Information Page 31 of 44

32 Trustee Pro-D Balance 2015/16 Budget Expenses as of June /16 Remaining Budget 2016/17 Budget 2016/17 Expenses as of Feb /17 Remaining Budget Vicky Trill 2, ,449 2,500 1,991 2,958 Carmen Ranta 3, ,478 2,500 1,399 3,602 Valerie Adrian 4,058 4,058 2,500 1,050 3,950 Larry Casper 5,000 5,000 2,500 1,895 3,105 Mavourneen Varcoe-Ryan 5,000 5,000 2,500 1,462 3,538 Nancy Rempel 5,000 5,000 2,500 1,151 3,849 $ 25,369 $ 384 $ 24,985 $ 15,000 $ 8,948 $ 21,002 Year to Date Financial Information Page 32 of 44

33 March 17, 2017 Ref: To: Secretary-Treasurer and Superintendent School District No. 74 (Gold Trail) Re: Ministry Response to the Annual Five-Year Capital Plan Submission This letter is in response to the Board of Education's Annual Five-Year Capital Plan submission and provides direction as to the next steps for advancing capital projects that align with provincial capital priorities. The Ministry reviewed all of the Five-Year Capital Plan submissions across the participating 60 school districts to determine priorities for available capital funding in the following Ministry programs: Seismic Mitigation Expansion Building Envelope Carbon Neutral Capital School Enhancement Bus Replacement I am pleased to advise Ministry support for advancing project development or delivery of the following projects: SCHOOL PROJECT(S) School Name Program & Project Type Next Steps & Timing Desert Sands Community School School Enchantment- Mechanical Upgrade Proceed to design, tender & construction and complete by March 2018 BUS PROJECT(S) Existing Bus - Fleet # Replacement Bus Type Next Steps & Timing 4740 C (52-57) 0 wheelchair spaces 4741 C (70-75) 0 wheelchair spaces Proceed to ordering the school buses between February 27, 2017 and April 28, 2017, through the list of approved vendors available at the ASTSBC website Proceed to ordering the school buses between February 27, 2017 and April 28, 2017, through the list of approved vendors available at the ASTSBC website Ministry of Education Capital Delivery Branch Capital Division Mailing Address: PO Box 9151 Stn Prov Govt Victoria BC V8W 9H1 2017/18 Five-Year Capital Plan Bylaw Page 33 of 44 Location: 5 th Floor, 620 Superior St Victoria BC V8V 1V2

34 C (70-75) 0 wheelchair spaces C (70-75) 2 wheelchair spaces Proceed to ordering the school buses between February 27, 2017 and April 28, 2017, through the list of approved vendors available at the ASTSBC website Proceed to ordering the school buses between February 27, 2017 and April 28, 2017, through the list of approved vendors available at the ASTSBC website Follow-up meetings will be scheduled by your assigned Regional Director to confirm scope, schedule, budget and the terms of project approval for the projects listed above. No work or expenditures may proceed without a signed Capital Project Funding Agreement (CPFA), Annual Program Funding Agreement (APFA), or other formal authorization from the Ministry. As a brief follow-up from the previous year, the Ministry has revised the procedures regarding capital bylaws and approved Five-Year Capital Plans. The requirement for the Boards of Education to adopt a capital bylaw for each individual capital project has been eliminated. Instead, the Board may adopt a single Capital Bylaw for its approved 2017/18 Five-Year Capital Plan, in accordance with s. 143 of the School Act. For additional information, please visit the Capital Bylaw website at: You can expect to receive the Capital Plan Instructions for your 2018/19 Annual Five-Year Capital Plan Submission by March 31, 2017, and the deadline for submission will be June 30, Should you have any questions regarding the Ministry s Capital Plan process, please do not hesitate to contact your Regional Director, Rachelle Ray at Rachelle.Ray@gov.bc.ca. Thank you for your dedication to the students of the Gold Trail School District. Sincerely, Ryan Spillett Executive Director, Capital Delivery Branch Capital Division Cc: Rachelle Ray, Regional Director, Capital Delivery Branch Travis Tormala, Planning Officer, Capital Delivery Branch 2017/18 Five-Year Capital Plan Bylaw Page 34 of 44

35 CAPITAL BYLAW 2017/18 FIVE-YEAR CAPITAL PLAN A BYLAW by the Board of Education of School District No. 74 (Gold Trail) (hereinafter called the "Board") to adopt a Capital Plan of the Board pursuant to Sections 143 (2) and 144 (1) of the School Act, R.S.B.C. 1996, c. 412 as amended from time to time (called the Act ). WHEREAS in accordance with provisions of the School Act the Minister of Education (hereinafter called the "Minister") has approved the Board s Capital Plan on March 17 th, 2017 NOW THEREFORE the Board agrees to the following: (a) (b) (c) (d) authorizes the Secretary-Treasurer to execute project agreements related to the expenditures contemplated by the Capital Plan; upon approval to proceed, commence the Project and proceed diligently and use its best efforts to complete each Project substantially as directed by the Minister; observe and comply with any rule, policy or regulation of the Minister as may be applicable to the Board or the Project(s); and, maintain proper books of account, and other information and documents with respect to the affairs of the Project(s), as may be prescribed by the Minister. NOW THEREFORE the Board enacts as follows: 1. The Capital Bylaw of the Board approved by the Minister that specifies the supported projects in the Ministry s letter of approval March 17, 2017 from the 2017/18 Five Year Capital Plan is hereby adopted. 2. This Bylaw may be cited as School District No. 74 (Gold Trail) 2017/18 FIVE-YEAR CAPITAL PLAN READ A FIRST TIME THE 4 th DAY OF April, 2017; READ A SECOND TIME THE 4 th DAY OF April, 2017; READ A THIRD TIME, PASSED AND ADOPTED THE 4 th DAY OF April, 2017; Board Chair Secretary-Treasurer I HEREBY CERTIFY this to be a true and original School District No. 74 (Gold Trail) 2017/18 FIVE-YEAR CAPITAL PLAN adopted by the Board the 4 th DAY OF April, Secretary-Treasurer 2017/18 Five-Year Capital Plan Bylaw Page 35 of 44

36 School District No. 74 (Gold Trail) PO Bag 250, Ashcroft, BC V0K 1A0 Phone: FAX: Memo To: Board of Education From: Lynda Minnabarriet, Secretary-Treasurer Date: April 4, 2017 Re: 2017/18 Annual Budget On March 15, 2017, the Ministry of Education announced the 2017/18 estimated operating grants as per the attached correspondence. The Ministry also advised at that time that funding for the teacher collective agreement as per the Memorandum of Agreement would be confirmed by the end of March. The new "Classroom Enhancements Fund" (CEF) allocations will be distributed to districts based on the individual district actual costs to meet the collective agreement requirements. The 2017/18 budget document and instructions will be released when the Classroom Enhancements Fund information is distributed. Highlights of the 2017/18 Annual Budget include the following items: 1. Ministry funded student FTE s at 1,122 for 2017/18, an increase of 7 FTE from the 2016/17 Amended Budget. 2. The 2017/18 Operating grant is estimated at $18,819,155, a decrease of $166,533 compared to 2016/17 Interim Operating Grant of $18,985, /18 Operating Grant includes funding for labour settlements with teachers and support staff. As a result, the following adjustments are made to Operating Grant Formula: Funding Supplement 2016/17 Rate 2017/18 Rate Change Basic Allocation $7,218 $7,301 $83 Basic Allocation DL $6,030 $6,100 $70 Special Needs Level 1 $37,700 $38,140 $440 Special Needs Level 2 $18,850 $19,070 $220 Special Needs Level 3 $9,500 $9,610 $110 English Language Learn $1,380 $1,395 $15 Aboriginal Education $1,195 $1,210 $ /18 Total Estimated Operating Revenue $19,425, /18 Total Estimated Operating Expenses 18,030, /18 Estimated Surplus $ 1,395, /18 Preliminary Budget Information Page 36 of 44

37 School District No. 74 (Gold Trail) PO Bag 250, Ashcroft, BC V0K 1A0 Phone: FAX: /18 Ministry of Education Grants: Grant Amount ACA-Operating portion $127,769 ACA Bylaw Capital 517,125 Community Links 376,168 Return of Administrative Savings 97,792 Student Transportation Fund 366,932 Total $840,892 The 2017/18 draft annual budget will be completed when the budget document and instructions are released. It is recommended that the draft budget be reviewed at the Committee of the Whole meeting on April 18 and at the Open board meeting on May /18 Preliminary Budget Information Page 37 of 44

38 March 15, 2017 Ref: To: All Secretary-Treasurers All School Districts Re: Estimated Operating Grants for 2017/18 For your information, the estimates for the 2017/18 operating grants have been completed for all 60 boards of education. Total district allocations are based on the provincial operating grant of $4.999 billion, and on projected enrolments provided by boards for the 2017/18 school year. Detailed information on the Funding Allocation System is included in the Operating Grants Manual, which is available on the Ministry of Education s website at the following link: 2017/18 Estimated Operating Manual and Tables The total 2017/18 operating grant of $4.999 billion includes funding for labour settlements with teachers and support staff, including the Economic Stability Dividend, as well as ensuring that all enrolment growth is fully funded at the published per student rates. As a result, the following adjustments are being made to the operating grant formula: Funding Supplement 2016/17 Rate 2017/18 Rate Change Basic Allocation $7,218 $7,301 $83 Basic Allocation Distributed Learning $6,030 $6,100 $70 Special Needs Level 1 $37,700 $38,140 $440 Special Needs Level 2 $18,850 $19,070 $220 Special Needs Level 3 $9,500 $9,610 $110 English Language Learning $1,380 $1,395 $15 Aboriginal Education $1,195 $1,210 $15 Adult Education $4,565 $4,618 $53 Small Community Supplement n/a n/a 1.2% Low Enrolment Factor n/a n/a 0.5% Student Location Factor $ $ $3.25 (elementary) Student Location Factor (secondary) $ $ $4.33 Summer Learning Grade 1 to 9 $206 $208 $2 Summer Learning Grades 10 to 12 and Cross-Enrolment Grades 8 to 9 $412 $416 $4 /2 Ministry of Education Resource Management and Corporate Services Division Mailing Address: PO Box 9151 Stn Prov Govt Victoria BC V8W 9H1 2017/18 Preliminary Budget Information Page 38 of 44 Location: 5 th Floor, 620 Superior St Victoria BC V8V 1V2

39 - 2 - Consistent with the approach used in 2016/17, there is no holdback for unanticipated enrolment growth in 2017/18. However, if actual enrolment exceeds district estimates, government has agreed to maintain published rates and manage any additional enrolment risk outside the operating grant. Operating grants will be recalculated in the fall of 2017, after September 30, 2017 enrolment is confirmed. Operating grants will again be adjusted subsequent to the February and May 2018 continuing education and Distributed Learning enrolment counts. Funding will also be adjusted in February 2018 for any growth in special needs enrolment, and for new refugee enrolment. The Classroom Enhancement Fund (CEF) is being provided to assist districts in complying with the recent settlement with the BC Teachers Federation on class size, composition and non-enrolling teachers. Further details on the CEF and reporting requirements will be made available shortly. The Supplement for the Education Plan is provided to assist boards in realizing the objectives and implementing initiatives laid out as part of the Education Plan. A letter with additional detail regarding the Ministry of Education s expectations will be sent shortly to Superintendents. This supplement is being provided outside of the Funding Protection calculation, which ensures that all districts receive the additional amount. As you are aware, all districts are subject to compliance audits and potential recoveries for funding claims not in compliance with Ministry policy and directives. School districts should be aware that audit adjustments will be included in the calculations of Funding Protection and the Supplement for Enrolment Decline when they are recalculated in autumn 2017, which may affect the allocations under these supplements for some districts. Districts eligible for Funding Protection should also be aware that labour settlement funding is excluded from the Funding Protection calculation. As a result, labour settlement funding is being provided in addition to Funding Protection; however, the amount of labour settlement funding is not protected under Funding Protection and may change depending on how enrolment changes compared to district estimates. The 2017/18 Annual Budget must be submitted to the Minister on, or before June 30, Annual Budget Instructions will be made available after the details on the CEF have been provided and will be posted on the Ministry website at: Annual Budget Instructions, Bylaw, and Template The Estimator, a tool to assist boards in determining funding projections, is being updated for 2017/18. As in previous iterations, the updated Estimator will incorporate the next three years of funding projections into one program. The Estimator will be available to districts upon request by sending an e- mail to Michael.Lebrun@gov.bc.ca. If you have any further questions about the 2017/18 funding allocations, please contact Jonathan Foweraker, Director, Funding and Allocation at Jonathan.Foweraker@gov.bc.ca or Michael Lebrun at the address noted above. Sincerely, 2017/18 Preliminary Budget Information Page 39 of 44

40 - 3 - George Farkas Assistant Deputy Minister pc: All Superintendents of Schools All Board Chairs and Trustees Teresa Rezansoff, President, BCSTA Mike Roberts, CEO, BCSTA Kelvin Stretch, President, Secretary Treasurer, BCASBO Joan Axford, Executive Director, BCASBO Tom Longridge, President, BCSSA Juleen McElgunn, Executive Director, BCSSA 2017/18 Preliminary Budget Information Page 40 of 44