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1 San Luis Obispo County Community College District Integrated Planning Manual Month Board of Trustees President/Superintendent Directors of Administrative July August September (T6c) VPAS reviews state budget changes and incorporates them into the budget assumptions / criteria for the final budget 1. (T6d) Final budget presented to the BOT for approval. 2. (T2a) VPAS sets agenda for developing the Educational and Facilities Master Plan (EFMP). 3. (T2a) P&B proposes process for preparing the EFMP that includes the 5 items described in the timeline. October (T5a) VPAA, VPAS, VPSS comprehensive planning and annual planning document to DC/DM. 1. (T5a) VPAA, VPAS, VPSS comprehensive planning and annual planning document to DC/DM. (T5a) VPAA, VPAS, VPSS distribute current comprehensive planning and annual planning document to DC/DM (T5a) VPAA, VPAS, VPSS comprehensive planning and annual planning document to DC/DM 1. (T5a) Institutional Research Office distributes necessary program-level data to DC and DM
2 Month Board of Trustees President/Superintendent Directors of Administrative October Cont. 2. (T2b) Oct - March: (a) Educational plan section drafted and work begins on facilities master plan section. (b) Educational plan section drafts and facilities plan updates distributed district-wide for review and feedback (this action is executed at least four times between October and the following March). (c) District feedback integrated to form final draft of educational plan section which is forward to P&B for conceptual approval. (d) Educational plan section is used to complete facilities plan section to add or re-model facilities needed to support changes in district's programs and services. November 1. (T6e) Fall: P & B reviews actual and budgeted revenue and expenditures for prior 3 years. Unit supervisors asked to justify any overages. 2. (T6e) Fall: VPAS drafts budget assumptions and forwards these to P&B 2. (T5b) Oct - Feb: DC/DM collaborate with units to draft the IPPR templates (the Annual PPR Worksheet or a CPPR document), incorporate further review and feedback from unit, then complete templates. December January (T1a) S/P requests that CC initiate district mission review. (T10a) VPAS, P&B co-chair and IEC co-chair arrange P&B / IEC joint meeting to develop a taskforce to get district-wide feedback on planning and decision-making processes. (T1a) VPAA chairs ad hoc group to get district feedback and make suggestions about the college mission
3 Month Board of Trustees President/Superintendent Directors of Administrative February March 1. (T8b) S/P facilitates SPC review of Strategic Plan template. 2. (T7a) Divisions prioritize needs through the (T5c), (T7b) Cluster Mgrs lead discussions to prioritize unit-level funding requests. Cluster Mgrs submit top ten priorities within the Annual Cluster Manager (T6a) VPAS sets agenda for: (1) using new info to review budget assumptions/criteria & (2) updating CC on budget information. 3. (T7a) Divisions prioritize needs through the 1. (T6a) VPAS sets agenda for: (1) using new info to review budget assumptions/criteria & (2) updating CC on budget information. 2. From Oct: Final draft of educational plan section has been completed, after integrating district feedback, and forwarded to P&B for approval. 3. From Oct: Facilites plan section has been updated to reflect changes in facilities needs based on final draft of educational plan section. 4. (T5c), (T7b) Cluster Mgrs lead discussions to prioritize unit-level funding requests. Cluster Mgrs submit top ten priorities within the Annual Cluster Manager (T7a) Divisions prioritize needs through the (T5c), (T7b) Cluster Mgrs lead discussions to prioritize unit-level funding requests. Cluster Mgrs submit top ten priorities within the Annual Cluster Manager (T7a) Divisions prioritize needs through the (T5c), (T7b) Cluster Mgrs lead discussions to prioritize unit-level funding requests. Cluster Mgrs submit top ten priorities within the Annual Cluster Manager 1. (T6a) Units receive tentative allocations for coming fiscal year and build a site-specific tentative budget. 2. (T7a) Divisions prioritize needs through the 1. (T5c) DC/DM forward IPPR Worksheet or a CPPR document to the Dean or Cluster Manager. 2. (T8c) Responsible parties submit progress updates to SPC, which consolidates them. (T1b) CC reviews process for soliciting feedback on current mission. Ad hoc group chair implements feedback-gathering process (T1c) Ad hoc group reviews feedback and recommends re-affirming mission or revises mission. Group sends mission to ASC. 1. (T8b) SPC requests submission of progress updates from parties responsible for Action Steps and Operational Plan actions. 2. (T10b) Taskforce develops procedure for gathering district-wide feedback on the planning and decision-making processes and implements the procedure. (T8c) SPC and IEC (a) analyze how the PRSP moves the district toward achieving Institutional Goals and (b) edit or augment Action Steps for next year based on assessment of outcomes of this year's work.
4 Month Board of Trustees President/Superintendent Directors of Administrative April (T5d), (T7c) Deans and Cluster Managers present cluster priorities to P&B for consideration during process. 1. (T6a) VPAS sets agenda for: (1) using new info to review budget assumptions/criteria & (2) updating CC on budget information. 2. (T2c) April - November: Facilities plan section is drafted and distributed district-wide for review and feedback. Feedback integrated to create final draft of EFMP which is forwarded to P&B for approval. 3. (T7c) P&B receive top priorities from Cluster Mgrs and prioritizes institutional needs using the Resource Allocation Rubric. 4. (T5d), (T7c) Deans and Cluster Managers present cluster priorities to P&B for consideration during resource allocation process. 1. (T4a) Administrative cochair of IPPRC asks feedback on IPPR templates. Feedback integrated into next academic year's templates. 2. (T5d), (T7c) Deans and Cluster Managers present cluster priorities to P&B for consideration during process. 3. PRSP draft distributed districtwide for feedback which the SPC and EIC incorporate into a final draft (T5d), (T7c) Deans and Cluster Managers present cluster priorities to P&B for consideration during process. The facilities plan section is drafted and sent districtwide. Feedback is integrated into the final draft which is sent to P&B (above activity continues until November). 1. (T1d) ASC sends mission to the CC or works with ad hoc group to revise the mission before sending it to the CC. 2. (T8d) SPC consolidates results to create a PRSP. 3. (T8d) IEC reviews the PRSP and suggests changes if warranted.
5 Month Board of Trustees President/Superintendent Directors of Administrative May (T1e) BOT does/doesn't approve mission. 1. (T1e) S/P considers CC's recommendation for mission, if approves sends mission to the BOT. 2. (T8e) S/P reviews final draft of PRSP and, after approval, sends it to the BOT for information. (T6a) VPAS sets agenda for: (1) using new info to review budget assumptions/criteria & (2) updating CC on budget information. (T1e) CC recommends current or revised mission to the S/P. 1. (T4b) IPPRC submits IPPR template changes for next academic year to AS for approval. AS approves changes to templates, collaborating if necessary. 2. IEC reviews SLO sections of each CPPR doc to find institutional effectiveness and learning outcome themes to be addressed (this action continues from May-December). 3. (T8e) SPC forwards PRSP final draft to the S/P. June (T8f) PRSP distributed to both internal and external constituencies online and/or in print (T6b) Tentative budget presented to the BOT for approval
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