BROWARD OFFICE OF THE INSPECTOR GENERAL

Transcription

1 BROWARD OFFICE OF THE INSPECTOR GENERAL MEMORANDUM To: Honorable John E. Rodstrom, Jr., Mayor, Broward County and Members, Broward Board of County s From: John W. Scott, Inspector General /h,_/"' Broward Office ofthe Inspector General q v-./ Date: May 29,2012 Subject: OIG Final Reports Re: Gross Mismanagement ofpublic Funds by the City of Lauderdale Lakes, Ref. 0/G , and Misconduct by the City Manager of Lauderdale Lakes in the Contracting for Management Services ofa Former City Employee, Ref. 0/G The above-referenced final reports of the Broward Office ofthe Inspector General (OIG) contained recommendations for which we required a status response from the City of Lauderdale Lakes (City). The City has now provided the OIG a status response in both matters, which are attached for your review as Appendix A and Appendix B, respectively. Attachments cc: Evan Lukic, County Auditor John W. Scott, Inspector General One North University Drive, Suite Ill Pl antati on, Florida (954) Fax ig.org TIPS

2 OIG City oflauderdale Lakes Status Report APPENDIX A

3 City of Lauderdale Lakes Office of the Mayor and City Commissioi")NSPE~T~~ o~r~!er/\l 4300 N.W. 36th Street Lauderdale Lakes, Florida S99 Phone (954) Fax (954) Mayor Barrington A. Russell, Sr. Vice Mayor Edwina Coleman Eric L. Haynes Gloria Lewis Benjamin Williams, Sr. Levoyd L. Williams Patricia Williams City Manager Jonathan Allen May 22, 2012 John W. Scott Inspector General One North University Drive, Suite 111 Plantation, Fl Re: Update on OIG Final Report Ref No. OIG Dear Mr. Scott: I am writing to provide you with an update on the City's response to the Broward County Office of the Inspector General's (OIG) Final Report regarding gross mismanagement of Public Funds by the City of Lauderdale Lakes. Please accept this letter and the related attachment as the City's update to the OIG's findings and recommendations in the aforementioned Final Report. Thank you for the opportunity to provide a written update to the above-referenced Report. I will keep you abreast of the City's ongoing corrective actions and responses that have been taken or will be taken. Should you have any questions or need additional information, please do not hesitate to contact me directly. Sincerely, Attachment cc: City Commission James C. Brady, City Attorney Jonathan A. Allen, City Manager

4 Attachment Update to OIG The City conducted a detailed 6-Month Review of the Fiscal Year 2012 City Budget and the Fiscal Year 2012 CRA Budget in May, The City adopted a budget amendment reflecting a decrease in projected revenues and expenditures based on a detailed review of current revenue receipts. 3. The City completed and adopted the City's 5-Year Financial Plan, covering Fiscal Year 2013 to Fiscal Year The plan was also provided to the Broward County Auditor. 4. The City is renegotiating both the City and CRA legacy debt to resolve past structural deficits covering Fiscal Year 2007 to Fiscal Year The City is continuing to prepare and provide regular Monthly Financial Reports for the Fiscal Year 2012 City Budget and CRA Budget to the Broward County Auditor and the State of Florida Auditor General's Office. 6. City Commission received periodic status reports from external auditors during the development of the FY2011 Audit (scheduled to be presented in June 2012) 7. The City has implemented a process where all request for proposals, qualifications and other solicitation are approved by the City Commission. 8. The City conducted a Comprehensive Budget and Accounting Training Session on Saturday, April 14, The facilitator was Dr. Robert E. Lee (see the attached bio). 9. The City will develop and adopt a balanced Fiscal Year 2013 City Budget and CRA Budget. The City will develop and adopt a balanced City Annual Budget and CRA Annual Budget in subsequent fiscal years. 10. The City will explore the financial feasibility of hiring an in-house Auditor or seeking such audit services from outside consultants to assist the City Commission with ongoing financial and budget oversight. 11. The City will conduct training sessions on a frequent basis in accordance with the Ethics Code, effective January 2, 2012, and as the continuing needs of the City dictate.

5 DR. ROBERT E. LEE Dr. Robert E. Lee has a distinguished career in local government, serving as a city administrator in three Florida cities--lauderhill, Gulfport and Naples--since Lee has been an active leader in the Florida City and County Management Association, serving as a board member and president, and has served on many of the Association's professional committees. Lee will bring his expert knowledge of Florida local government to FSU students through teaching and mentoring, and will help develop the capacity of the new Center for Florida Local Government Excellence to serve the needs of Florida local-government professionals and the residents of Florida. Recent Publications and Papers Co-Authored an article with Yahong Zhang and Kaifeng Yang that was accepted for publication in the Journal of Public Affairs in 2011 and is entitled "Local Public Managers Participating in Policy Making: What knowledge and Skills Do They Need?" Co-authored 2010 book entitled: "Florida County Government Guide" which was published by the Florida Association of Counties. Co-authored 2010 report with Joe Vonasek entitled "Police and Fire Pensions in Florida: A Historical Overview" in a special report commissioned by the Florida League of Cities. Co-authored 2010 article with Mike Abels entitled "Designing Local Government for the 21st Century" which was published in Public Management, November, vol 92, no 10. Co-authored paper with Dr. Lance dehaven-smith entitiled: Florida's Constitutional System of Public Finance: Maintaining the Balance Between State and Local Government (2009) See cflge.org Co-authored on-line ethics course for the Florida City and County Management Association. All new members are required to complete the course for membership. (2007) Published articles in the Chamber Leadership Forum entitled: "Intellectual Leadership" and " Leaders Learning from Leaders" (2007). Dissertation entitled: "The Relationship Between the Biodata of City and County Managers and Their Perceptions of Their Own Transformational Leadership Qualities of Idealized Influence, Inspirational Motivation, Intellectual Stimulation, and Individual Consideration" (2000) Recent Awards/Achievements Recipient of an "Outstanding Service Award" from the Greater Naples Chamber of Commerce (2007) Recipient of the annual "If You Care You Do" award from the Florida City and County Management Association (2000 and 2003) and the 2009 "President's Award" for commitment and Leadership in the education of Local Government Managers Inducted into the Florida City and County Management Association's "Hall of Fame" for support of Manager's in Transition (2002) Recipient of the "Picot B. Floyd Public Service Award" from the Suncoast Chapter of the American Society for Public Administration (2001)

6 OIG City oflauderdale Lakes Status Report APPENDIXB

7 City of Lauderdale Lakes BR"W n.o Office of the Mayor and City CommissioB.,ECT~R GENERAL 4300 N.W. 36th Street Lauderdale Lakes, Florida Phone (954) Fax (954) ~ 1 ', 1"\ l, L : Mayor Barrington A. Russell, Sr. Vice Mayor Edwina Coleman Eric L. Haynes Gloria Lewis Benjamin Williams, Sr. Levoyd L. Williams Patricia Williams City Manager Jonathan Allen May 22, 2012 John W. Scott Inspector General One North University Drive, Suite 111 Plantation, Fl Re: Update on OIG Final Report Ref No. OIG Dear Mr. Scott: I am writing to provide you with an update on the City's response to the Broward County Office of the Inspector General's (OIG) Final Report regarding misconduct by the City Manager of Lauderdale Lakes. Please accept this letter and the related attachment as the City's update to the OIG's findings and recommendations in the aforementioned Final Report. Thank you for the opportunity to provide a written update to the above-referenced Report. I will keep you abreast of the City's ongoing corrective actions and responses that have been taken or will be taken. Should you have any questions or need additional information, please do not hesitate to contact me directly. Sincerely, Attachment cc: City Commission James C. Brady, City Attorney Jonathan K. Allen, City Manager

8 Attachment Update to OIG The City Staff reviews purchasing procedures and processes on a bimonthly basis to ensure compliance. 2. On a regular basis, the City Commission is reviewing and approves all contractual services that are at or above the City Manager's discretionary spending authority of $25,000 to ensure the City's procurement procedures and protocols are followed. Additionally, all substantive contracts that are below the City Manager's spending authority are reviewed by the City Commission as an added measure to ensure that the appropriate policies and procedures are followed. 3. The City is preparing a new Comprehensive Procurement, Policies and Procedures to address any deficiencies in the procurement procedures and protocols. The new Procurement Procedures will be adopted by the City Commission in the future. 4. The City Staff is reviewing Solicitation of Professional Services covered by the Consultants Competitive Negotiation Act (CCNA) ensuring proper use of the established purchasing methodology. 5. The City has implemented a process where all request for proposals, qualifications and other solicitation are approved by the City Commission.