INFORMATION SYSTEMS BUDGET

Transcription

1 Mission Statement The mission of the Department is to provide efficient, secure, consistent, cost effective and reliable communication infrastructure for the Butte County governmental organization that encompasses highspeed digital data, telecommunication and radio networks. Department Description and Key Issues The Department provides two major functions to the County: Information Systems (Network Support, Financial Systems Support, and Geographical Development (GIS) and Support) and Communications (Communications Support and Radio Systems Support). provides the widearea networking (WAN) services for the County as well as support for all radio, data and telecommunications services. Technical services provided include housing/maintaining the widearea networks, network hardware/logical systems that operate the widearea network, services, secure Internet/Intranet access, data warehousing, document management and centralized housing of departmental electronic assets. In addition, provides network engineering, network security, countywide desktop support, centralized GIS services, financial systems support and houses County departmental hardware and operational systems. Communications provides and maintains the equipment and technologies that serve the voice communications infrastructure. This includes telecommunication equipment and circuits (Centrex), special service circuits (electronic data networking), cellular, voic and paging systems. In addition, Communications is responsible for all radio and related voice communications for the Butte County public safety and general government radio networks as well as being the E911 coordinator for the County s Public Safety Answering Points (PSAPs). INFORMATION SYSTEMS BUDGET Actuals Adopted Intergovernmental Revenues 39,326 30,000 30,000 30,000 Charges For Services 2,701,209 2,486,980 2,715,961 2,715,961 Miscellaneous Revenues 562 Other Financing Sources 69,200 60,000 47,000 Total Revenues $ 2,741,097 $ 2,586,180 $ 2,805,961 $ 2,792,961 Salaries and Employee Benefits 2,658,496 2,796,498 2,869,954 2,869,954 Services and Supplies 1,023,307 1,146,642 1,214, ,922 Other Charges 586, ,994 6,189 6,189 Other Financing Uses (1,675,226) (1,462,665) 956, ,363 Special Items (1,613,485) (1,613,485) Total Expenditures $ 2,592,713 $ 3,146,469 $ 3,432,897 $ 3,017,943 Net Costs/Use of Fund Balance $ (148,384) $ 560,289 $ 626,936 $ 224,

2 Source of Funds (Revenues) Charges for services are revenues from nongeneral Fund departments and outside agencies for technical services provided by the department. General purpose revenue (GPR) is the General Fund contribution to operate the department. Other financing sources include transfers from the ISF Equipment Replacement Fund to the department for the replacement of items that were originally purchased as capital assets, but no longer meet the County s new threshold for capital assets. Intergovernmental Revenues 1% Intergovernmental revenue includes State funding for coordination of the 911 system. GPR 7% Source of Funds (Revenues) $3,017,943 Other Financing Sources 2% Charges For Services 90% Use of Funds (Expenditures) Salaries and benefits is the largest expenditure category for the department. Services and supplies include support services for existing data, voice and radio systems. These also include office supplies, training, communications charges, equipment/facility/land leases and maintenance of equipment and operating systems. Other financing uses include the department s payment of depreciation for equipment to the Equipment Replacement Fund. Special items include both positive expenditures (transfers) and negative expenditures (reimbursements), which when combined result in an overall negative expenditure for the category. The components of this category include: Other Charges 0% Services and Supplies 15% Other Financing Uses 13% Salaries and Employee Benefits 46% Use of Funds (Expenditures) $3,017,943 Special Items 26% Transfers for the department s share of costs for support services provided by Administration, Auditor, County Counsel, General Services, Human Resources, and Treasurer. 197

3 Reimbursements to from General Fund departments for support services provided, which are reflected as negative expenditures. A transfer to General Services for a project at the Chico Substation. Summary of Budget Request and Recommendation Salaries & Employee Benefits The department budget request includes funding to maintain current staffing levels. The department budget request includes a reorganization of the Geographical function to better align positions with workload demands and the industry trend to have less specialized classifications, as follows: The reorganization includes reclassifying an existing Manager, GIS position to a Supervisor, Analyst and an existing flexibly staffed GIS Technician/GIS Analyst position to a flexibly staffed Analyst, Associate/ Analyst/ Analyst, Senior. The reorganization includes adding one (1) Technician, Associate/ Technician/ Technician, Senior for which the department will conduct an internal recruitment and will return to the Board of Supervisors by November 2015 to eliminate the resulting vacancy. The department will be reviewing its structure in the Communications function during fiscal year and will return to the Board of Supervisors with any necessary changes later in the fiscal year. The recommendation includes funding for requested staffing levels. Services & Supplies The department budget request includes funding for: Completion of the replacement generator project budgeted, but not finished, last fiscal year. The completion of this project will enable electronic business to continue during power failures. Full Time Equivalent Position Allocations Total Adopted Positions Adopted Positions Adopted Positions Adopted Positions Current Positions * Positions *Asof4/21/15 Infrastructure improvements in support of current and future needs. These modifications add capability, flexibility, and increase system availability. The upgrades directly support the daily electronic business of the County. The 198

4 improvements will facilitate the implementation of the Microsoft Lync unified communications (UC) suite which includes Voice over IP (VoIP) technologies. Site preparation of the the Forest Ranch radio/microwave facility. Once the work is completed, this location will be ready to become another viable site in support of the countywide radio network. The site work could not be completed last fiscal year. Radio technology buildout of the Forest Ranch facility. Completion of the site work identified above will enable the installation of radio technology to include: receivers, transmitters, antennae, radio backhaul connectivity, equipment rack systems, alarms and monitoring equipment. Completion of the buildout improves the overall radio coverage in the northern region of the county. Radio site remediation at the Sheriff s Chico Substation facility to address infrastructure issues and enable this site to provide improved radio reception to radio system users. Replacement radio receivers Sheriff s facility. The recommendation includes funding for the following: Replacement generator project; Site remediation at the Sheriff s Chico Substation; and Replacement radio receivers at the Sheriff s facility. Capital Assets The department budget request includes capital asset purchases from the Information Systems Equipment Replacement Fund including: Backup System with Cloud Storage; Encryption System for ; and New antenna for Forest Ranch site. The recommendation includes funding for a backup system with Cloud storage and an encryption system for

5 STATE CONTROLLER SCHEDULES BUTTE COUNTY COUNTY BUDGET ACT FINANCING SOURCES AND USES BY BUDGET UNIT BY OBJECT January 2010, revision #1 GOVERNMENTAL FUNDS FISCAL YEAR SCHEDULE 9 BUDGET UNIT FUNCTION ACTIVITY FUND 704 INFO SYSTEMS GENERAL GOVERNMENT COMMUNICATION 0010 GENERAL FUND Detail by Revenue Category Adopted by the and Expenditure Object Actual Estimated Board of Supervisors REVENUES 450 INTERGOVERNMNMTL REVENUES 30,000 30,000 d 460 CHARGES FOR SERVICES 2,715,961 2,715,961 d 480 OTHER FINANCING SOURCES 60,000 47,000 d TOTAL REVENUES $2,805,961 $2,792,961 b EXPENDITURES/APPROPRIATIONS 510 SALARIES & EMPLOYEE BENE 2,869,954 2,869,954 d 520 SERVICES & SUPPLIES 1,214, ,922 d 550 OTHER CHARGES 6,189 6,189 d 570 OTHER FINANCING USES 956, ,363 S 590 SPECIAL ITEMS (1,613,485) (1,613,485) d TOTAL EXPENDITURES/APPROP. $3,432,897 $3,017,943 b NET COSTS / USE OF FUND BALANCE $626,936 $224,

6 STATE CONTROLLER SCHEDULES BUTTE COUNTY COUNTY BUDGET ACT FINANCING SOURCES AND USES BY BUDGET UNIT BY OBJECT January 2010, revision #1 GOVERNMENTAL FUNDS FISCAL YEAR SCHEDULE 9 BUDGET UNIT FUNCTION ACTIVITY FUND 7040 INFORMATION SYSTEMS GENERAL GOVERNMENT OTHER GENERAL 0010 GENERAL FUND Detail by Revenue Category Adopted by the and Expenditure Object Actual Estimated Board of Supervisors REVENUES 450 INTERGOVERNMNMTL REVENUES 39,326 30,000 d 460 CHARGES FOR SERVICES 2,701,209 2,486,980 d 470 MISCELLANEOUS REVENUE 562 d 480 OTHER FINANCING SOURCES 69,200 d TOTAL REVENUES $2,741,097 $2,586,180 b EXPENDITURES/APPROPRIATIONS 510 SALARIES & EMPLOYEE BENE 2,658,496 2,796,498 d 520 SERVICES & SUPPLIES 1,023,307 1,146,642 d 550 OTHER CHARGES 586, ,994 d 570 OTHER FINANCING USES (1,675,226) (1,462,665) S TOTAL EXPENDITURES/APPROP. $2,592,713 $3,146,469 b NET COSTS / USE OF FUND BALANCE ($148,384) $560,