DSA Report of Project Activities: October 1 st to December 31 st, 2000

Transcription

1 DSA Report of Project Activities: October 1 st to December 31 st, 2000 Project Report: Q-15 April 24, 2001 Decentralization Support Activity Project Ministry of Finance & Ministry of Economy Development and Cooperation Addis Ababa

2 I. CORE ACTIVITIES A. Accounts Reform Finalize Accounts Module A Professor Jim Yardley provided fourteen days of technical assistance to finalize the accounts training Module A (version 1.0) Introduction to the FGE System of Accounting (T-35). The Accounts Module A has now been reviewed by the Ministry of Finance and the project is proceeding to have the Module translated into Amharic, Oromiffa, Tigrigna. Finalize Accounts Manual 2 Jim Yardley assisted the accounts reform team to finalize Accounts Manual 2 Donor Accounting (A-24). The finalized manual 2 was then the basis for finalizing the training Module 2 Donor Accounting (T-38). Training Workshop The Accounts Design Team in collaboration with the DSA Project conducted a three-day workshop (November 20-22) in Addis Ababa for 93 participants to review and discuss three topics: 1)Treasury Fund Accounting Cycles and Processes; 2) Donor Accounting (Accounting Training Module 2) (T-38); and, 3) Introduction to the FGE Accounting System (Accounting Training Module A) (T-35). Participants included 16 federal public bodies and regional representatives from Finance, Health, Education and Agriculture Bureaus. A similar workshop was organized from November 30 th for the 23 trainers from nine Regional Management Institutes and the Ethiopian Civil Service College. Finalize Module 2 Donor Accounting David Sawyer provided twenty-six days of technical assistance and completed all seven documents of the Module 2 Donor Accounting (T-54 to T- 60). The DSA's local expert in accounts, Alemayehu Seifu, worked extensively with the David Sawyer on the revision of the Module 2 and the development of the trainee workbook, overheads and tests and solutions. Preparation and delivery of a Training of Trainers Course in Module 2 Donor Accounting 1

3 David Sawyer designed and delivered a fourteen-day training of trainers course in Module 2 Donor Accounting (T-54 to T-60). Twenty-three staff from the Regional Management Institutes and the Ethiopian Civil Service College attended. The program was also used to finalize all documents of the Module 2 (T-54 to T-60). The DSA project's local expert in accounts, Alemayehu Seifu, worked extensively with David Sawyer in the delivery of this course. Preparation and delivery of a Training of Trainers Course in Accounts Module A (version 1.0) Introduction to the FGE System of Accounting Alemayehu Seifu and Reta Workneh developed and presented a two-day training course to twenty-three trainers from the Regional Management Institutes and the ECSC on Module A (T-35 to T-37). B. Budget Reform Revisions to Version 2.1 of the Budget Reform Design Manual To promote a comprehensive budget the Budget Reform Team proposed to the Ministry of Finance the following changes which have been approved by the Ministry: 1) addition of transfer recipients, 2) presentation of special funds, 3) presentation of liabilities and commitments, 3) presentation of explicit and contingent liabilities, and 4) presentation of relief assistance. The reform is further clarifying the budget entity as either a public body or a transfer recipient. While public bodies are entitled to an annual budget, transfer recipients receive a subvention at the discretion of the executive branch. To promote comprehensiveness, special funds, liabilities and commitments, explicit and contingent liabilities, and relief assistance will be presented as Annexes to Part 2 of the Recommended Budget. Presenting these expenditures in Part 2 of the budget means they are not part of the annual appropriation of the Approved Budget but that they are part of annual public expenditure. It was also agreed to introduce with the EFY 1995 budget a new treatment of pensions and debt. Currently these liabilities are shown in the annual budget and are funded through the annual appropriation. Debt and pensions are statutory obligations that should take first charge on the consolidated fund and by statute are approved by Parliament and thus do not require an appropriation through the annual budget. Implementation of the Budget Reform 2

4 The Budget Reform Team devoted a considerable amount of effort on the details of implementing the procedures in Version 2.1 of the Budget Reform Design Manual and ensuring that these procedures were reflected in the Budget Information System (BIS). Specifically, considerable attention was devoted to the review and revision of the "Strategic Plan for the Implementation of the Budget Reform at the Federal Level for EFY 1994" (B- 27), and the BIS Data Management Plan (IT-BIS-1). Attention was also given to the development of the budget submission forms for capital and recurrent budgets. These formats were considerably expanded and modified from the forms in Version 2.1. The Budget Reform Team conducted a three-day workshop (November 1-3) for Department Heads and their experts from the Ministry of Economic Development and Cooperation and the Ministry of Finance. The workshop had two objectives: 1) review and approve the BIS Data Management Plan for the use of the Budget Information System (BIS) to prepare the EFY 1994 budget, and 2) review the budget request forms. The Budget Reform Team convened a two-day workshop (November 6-7) to with 133 participants from 78 federal public bodies to review the new procedures for preparing the EFY 1994 budget. The workshop focused on the submission of each public body s budget structure and how the new budget categories in Version 2.1 of the Budget Reform Design Manual are to be applied to their structures. Public bodies were also shown the new recurrent and capital budget submission formats. The Budget Reform Team conducted a two-day workshop (December 21 and 26) with Department Heads and experts from MEDaC and MoF. The objective of the workshop was to further review the BIS Data Management Plan (IT-BIS-1) of the budget reform and ensure that senior staff were briefed on the changes made since the November 1 st meeting. In addition to understanding the procedures of the BIS Data Management Plan, selection of staff for training and manning the BIS systems were finalized. Training in microsoft windows, excel spreadsheets (the front-end training) was scheduled to begin in early January 2001 to be followed by training in the Budget Information System. The Budget Reform Team conducted a one-day workshop (December 22) for Budget Department Heads and experts from the three federal public bodies which will use the BIS on a pilot basis to prepare their EFY 1994 budgets. The three federal pilot public bodies are: the Ministry of Water Resources, Ethiopian Agriculture Research Organization and the Ethiopia Road Authority. The workshop reviewed the BIS Data Management Plan (IT-BIS-1) for the pilot public bodies, reviewed procedures and finalized the list of staff to be trained to operate the BIS. 3

5 Non-technical tasks completed on the Budget Information System Several non-technical tasks were completed during the reporting period essential to the development of the Budget Information System. a. Assistance in closing the design of two budget structure and four budget financial request forms, b. Assistance in clarifying the lists for external loan and assistance commitments, especially with regards to the 4-digit source of finance coding proposed in Version 2.1 of the Budget Reform Design Manual, c. Production of the aforementioned budget structure and financial request forms for the entire federal government for a workshop held with public bodies in early November of this reporting period, d. Assistance in defining equipment and training requirements, e. Revisions to the "BIS Data Management Plan" (IT-BIS-1), and f. Presentation of the revised "BIS Data Management Plan" to all MoF and MEDaC department heads in late December. Technical tasks related to the development of the Budget Information System a. Development and testing of the finalized data collection forms, b. Development and testing of the inclusion of external commitment lists for assistance and loan, c. Development and testing of numerous MS-Excel-based reports to be generated by the BIS, d. Development and testing of the BIS import/export facilities that will allow BIS data to travel on diskette from computer to computer, and e. Formal unit and system testing of various areas of the BIS in preparation for the FY 1994 rollout. Modification of the BDA System Afcor Ltd. was contracted in the previous reporting period to modify the Budget-Disbursement-Accounts (BDA) System of the Ministry of Finance. The BDA system is used to disburse and account for the funds disbursed from the Federal budget. With the introduction of a new chart of accounts in the budget reform, the chart of accounts in the BDA system must also be changed. Modification has proceeded as scheduled and was completed during the reporting period. The Data Processing Department of the Ministry of Finance and the DSA Project then designed a three-month testing program (IT-BIS-2) to determine if the modification was correctly done. The testing program was designed and Ministry staff have started the testing which will be completed by the end of the next reporting period. 4

6 C. Public Investment/Expenditure Reform EFY Macroeconomic and Fiscal Framework A guideline and timetable for preparation of the MEFF for EFY was submitted to MEDaC management on May 25, 2000 (P-35). The proposal was to convene the MEFF Working Group and complete preparation of the MEFF by August 7, A revised schedule for preparing the MEFF and the PIP for FY was prepared and circulated in mid- December. The MEFF Working Group was convened by the third week of December and work commenced on gathering data for the MEFF. EFY PIP Preparation A request to federal public bodies to submit their capital requirements for the period (FY ) was sent in early December and received by the end of December. The PIP call letter was then prepared and was in the process of being released at the end of the reporting period. Several modifications were made to the PIP data base management system were completed in the month of December in preparation for the data processing of the PIP. D. Policy Support to the Office of the Prime Minister Request for External Degree Training at Harvard University The Chief of Party was requested by Minister Newai to follow-up on the discussions held between the Prime Minister and Professor Jeff Sachs at Harvard on graduate training and research collaboration. The Prime Minister and Professor Sachs discussed doctoral training at Harvard University in economics for staff of the emerging Ethiopian Policy Research Institute. On training, the constraint is not funding but the limited and highly competitive selection process. The economics department at Harvard only admits four doctoral students a year and admission is extremely competitive. Request for Research Collaboration with Harvard University Minister Newai also requested the Chief of Party to determine if Harvard University would be interested in collaborating with the new policy research institute in two areas: the impact of the agricultural extension policy on agricultural productivity and the development of small and medium firms. The Chief of Party forwarded these requests to both Professor Sachs of Harvard s Center for International Development and Professor Perkins of Harvard s Economics Department. 5

7 E. Training 1. In-Country training Specialist Capacity Training Specialist Capacity Training is funded under the In-Service Financial Training Project (IFTP) and is presented in the IFTP Quarterly Report. 2. External Training Short term courses The DSA Project sponsored the last scheduled overseas trainee during the reporting period. The head of the Treasury Department of the Ministry of Finance, Ato Mamo Gito, attended a short-term course on Financial Management Practices at RIPA International in the United Kingdom. The course ran from October 2 nd to the 27 th, A total of 13 trainees were sent for overseas short courses in II. PROJECT MANAGEMENT Phase 3 Strategy and Proposal During the reporting period the project assisted the heads of the reform teams to determine the remaining tasks of the expenditure reforms and a timetable for completion. The Government revised the "Assistance to the Expenditure Management and Control Sub-Program," (M-13) and submitted it to USAID for funding. Project Reporting During the reporting period, the fourteenth quarterly report (Q-14) was prepared and distributed. Administrative Support The Project provides a range of administrative support services including: procurement, production of documents, and support for the in-service training program. Document Production 6

8 Accounts Project: The Project produced a number of major documents during the reporting period. Major work done for the Accounts Project include the printing of 150 copies of the Donor Accounting Module 2, 150 copies of the Introduction to the FGE System of Accounting and 150 copies of the Description of the Ethiopian Government Accounting System - Treasury Funds and Accounting Cycles and Process. PEP/PIP Project: The PIP/PEP Project at MEDAC ordered the following printing tasks during the reporting period: 10 copies of the PIP V.2.5 User Guide (IT-PIP-2) and Getting Started (IT-PIP-1) manuals as well as 10 copies of the SAM V.2.0 User Guide (IT-PIP-5) manuals. 15 copies of the PEP Design Document (P-40), 32 copies of the Concept Paper for the Development of a PEP document (P-39), 13 copies of the Manuals for the Preparations of the Public Investment Program, (P-6), 11 copies of the Procurement Guidelines, IBRD Loans and IDA Credits and Selection and Employment of Consultants Guidelines by World Bank Borrowers were also made for the Project. Budget Project: 75 copies of the 1993 Fiscal Year Budget Proclamation both in Amharic and English, were made for the Budget Department of the Ministry of Finance. 11 workshop documents totaling to 132 pages were also printed in 200 copies and distributed to participants of the MOF/MEDAC consultation meeting as well as the Red Cross workshop for public bodies in November Audit Project and MOF s Legal Department: The Ministry of Finance s Audit Project and Legal Department also ordered a number of copies to be made by the DSA Project. Four copies of the Draft Audit Manual and the Draft Audit Manual Procedural Guide as well as two copies of the Volume II, Chapter 2 to 4 of the Task Force Comprehensive Report were made for the Audit Project. Additional copies included: 40 copies of the Development Credit Agreement, Emergency Demobilization and Reintegration Project and another 40 copies of the Development Credit Agreement, Emergency Recovery Project were printed for the Ministry of Finance s Legal Department Regions: The Benishangul Gumuz Finance Bureau requested 11 copies made of a document entitled ABC of Taxes in Ethiopia, 1942 to Eight different 7

9 MOF documents totaling to 169 pages were also printed in 11 copies each for the Afar Finance Bureau. IFTP: A substantial number of training manuals were printed during this reporting period to cater for the RMIs and ECSC needs for the upcoming two training rounds scheduled during the first and second quarter of ,500 copies of the Module 1, version 1.1. Amharic training manuals (trainee version) (T-62) were printed at a local printing press in Addis, in October These manuals were used by trainees in five RMIs and the ECSC. In November this year, 1321 Amharic versions of Module 1 (version 1.1) (T-62) were dispatched to RMIs for distribution to former trainees who attended Module 1 classes using the version 1.0 manual. In addition, 900 workbooks for trainees (T-64) were also printed in-house and dispatched to four RMIs and ECSC for upcoming courses to be conducted in the first and second quarter of copies of the newly translated Oromiffa version of the Module 1. (version 1.1) (T-41) trainee manuals as well as 250 copies of workbook for trainees (T-43) accompanying the trainee manuals were also printed in-house and dispatched to the Oromia RMI. 10 copies of the English version of the Module 1, version 1.1 (T-29) were also made and sent to the Somali RMI for translation. A set of the Amharic version of Module 1 (version 1.1) (T-61) were printed for the five new trainers from regions. Each of the four Oromia RMI trainers also received the newly translated Oromiffa Module 1 (version 1.1) trainer guide (T-42), test and solution (T-46), trainer manual (T-40), overheads and overhead forms (T-44 to T-45.). All 23 trainers who attended the December Donor Accounting - Training of Trainers program each received a copy of the Training manual and Guide for trainers of the Module 2 training program (T-54, T-56), printed in-house. 8

10 Annex 1 PROJECT REPORTS A. Accounts Reform Code Title A-1 Report of Visits to Regions: Assessment of Training Needs in accounting, by James Yardley, August 1, A-2 Assessment of Training Needs in Accounting and Accounting Practices, by James Yardley, August 1, A-3 Accounts Reform Project Training Strategy, by James Yardley, August 12, A-4 Financial Reporting End State, by James Yardley, August 18, A-5 Accounting Specialist Training: Training for Accountants in a Self- Accounting Unit, by James Yardley, August 19, A-6 Trip Report to Region 1, January 5, A-7 Trip Report to Southern Nations, January 5, A-8 Trip Report to Amhara Regional State, January 5, A-9 Trip Report to Dire Dawa Administrative Council, Harar and Somalia Regional States, January 7, A-10 Trip Report to Afar Region Government, Jan. 12 to Feb A-11 Report of Consultancy, by James Yardley, 22 June - 22 August, A-12 Donor Accounting, by James Yardley, August 21, A-13 Description of the Ethiopian Government Accounting System: Accounting Cycles and Processes, September 28, A-14 Description of the Ethiopian Government Accounting System: Government Accounting Form, September 28, 1998.(Updated June 13, 2000, Version 1.1 Draft) 9

11 A-15 Accounts Policy Paper, December 25, A-16 Accounts Issues Paper, December 28, A-17 Summary of Recommendations for the Description of the Ethiopian Government Accounting System, December 31, A-18 Report on the Accounts Design Team s Review of Regional Accounting Systems, December 9, A-19 Accounting for Donor Funds and External Assistance, December 29, A-20 Report of Consultancy, by James Yardley and Kelly Richmond, January 20, A-21 Trip Report Dire Dawa and Harari Region, March 9, A-22 Trip Report Afar Region, February 24,1999. A-23 Trip Report SNNPR State, January 11,1999. A-24 Donor Accounting, Manual 2 Version 1.0, August 10, A-25 "Memorandum on Improvements to the Accounting System." by Karl Erik Lindberg, September 8, B. Budget Reform Code Title B-1 Budgeting Basics: Introduction, March 14, B-2 Draft Budget Policy Paper, December 23, B-3 Draft Budget Issues Paper, December 23, B-4 Budget Manual Version 1: Budget Processes & Preparation, January 15, B-5 Defining Public Bodies, June B-6 The Process of Parliamentary Appropriation and Approval of the Budget, June,

12 B-7 Budget Reform Design Manual Version 2:0, Budget Classification, Expenditure Codes and Budget Formats," July 7, 1998 B-8 Issues about the PIP and Budgeting, November 17, B-9 Policy issues that need to be resolved to implement Version 2 Budget Reform Design Manual, November 17, B-10 Defining Public Bodies, (Revised), November 30, B-11 The Process of Parliamentary Approval and Appropriation for the Budget, (Revised), December 12, B-12 Separate Appropriates of the Regional Subsidies, December 12, B-13 The Treatment of Pensions, December 20, B-14 Budget Reform Design Manual Version 3.0: Management, Organization and Staffing of Budgeting, September 1, B-15 Budget Reform Design Manual Version 2: Chart of Accounts, Budget Preparation, and Presentation, March 25, 1999 (Updated December 3, 1999). B-16 Budget Reform Design Manual Version 2.1, January 24, 2000 (Updated on February 17, 2000) B-17 Budget Information System Results of Initial System Study, Proposed Future Activities and Work Completed to Date, Version 1.0, by Shaun McGrath, February 2000 B-18 "Budget Information System - Work Plan Version 1.0a Draft, by Shaun McGrath, April 28, 2000 B-19 Unit Costs and their Role in the New Budget System, by Perran Penrose, May B-20 "Financial Reform in a Devolved African Country. Lessons Learned from Ethiopia", by Stephen B. Peterson, May 8, 2000 B-21 Budget Information System Work Plan Version 1.0b Draft, by Shaun McGrath, June 10,

13 B-22 "Budget Information System Work Plan Final Version", by Shaun McGrath, June 19, B-23 "Budget Reform Design Manual, Organization, Staffing and Administration of Budgeting." Version 3.0, June 18, B-24 Consultancy in Aid Management by Edna Elliot McColl, June B-25 Budget Reform Design Manual Version 2.1, (Oromiffa Version) July 16, B-26 Budget Reform Design Manual Version 2.1, (Amharic Version) July 27, 2000 B-27 Strategic Plan for Implementing the Budget Reform at the Federal Level for EFY 1994, September 30, C. Cash Management C-1 Issues in Cash Management: Development of Strategy, by Eric de Mel, June 28, C-2 Development of a Cash Management Strategy by Eric de Mel, September 22, C-3 Consultancy in Cash Management by Virginia Robinson, March 1, 2000 C-4 Consultancy in Cash Management by Wilbert H. Luck, May 30, 2000 D. Debt Management D - 1 "Debt Management Issues (Ethiopia)" by Fernando Fernholz, September E. Public Investment/Expenditure Reform Code Title P-1 Organization, staffing and management of the Capital Planning Process at Federal, Sectoral and Regional Levels, May 20,

14 P-2 Public Investment Program Design, May 26, 1997, Updated June 19, P-3 Outline: Macro Frame, August 27, P-4 Policy Paper on the Public Investment Program, September P-5 Issues Paper on the Public Investment Program, September P-6 Manual for the Preparation on the Public Investment Program, January P-7 System Requirements and Terms of Reference for a Consultant on Data Management for the Public Investment Program, February, P-8 Expenditure Programming During the PIP Period, March P-9 Developing Indicative Planning Figures for Treasury and External Funding for the PIP Period FY , March P-10 PIP Preparation: an Example Based on the Ethiopian Roads Authority, March P-11 Indicative Planning Figures, May P-12 Forecast of External Funding Available to Ethiopia, May P-13 A Note on Flexibility and Relationship to the Capital Budget, June, P-14 Lessons Learned From Preparation of the , Public Investment Program, November P-15 PIP FY s , Volume I English & Amharic. P-16 PIP FY s , Volume II English. P-17 PIP FY s , Volume II Amharic. P-18 Briefing on the Status of the Public Investment Program, December,

15 P-19 Forecast of External Funding for , December 11,1998. P-20 Assessment of the Applicability of the Federal PIP Format to the Oromia Regional State, PIP Design Team, August, (Revised March 2000) P-21 Fiscal Framework for Federal and Capital Expenditures , March 22, P-22 Fiscal Framework for the Public Investment Program , March 25, P-23 Forecast of External Funding for , February 10, P-24 Preparation of the Macro-Economic and Fiscal Framework for , May 13, 1999 (Updated July 1999 and December 1999). P-25 Briefing materials for MEDaC staff on the Public Investment Program, April P-26 Database Management System for External Funding, May 19, P-27 " Briefing Materials for Workshops for Federal Public bodies on the preparation of the Public Investment Program," August, P-28 Report on Workshops for Federal Public Bodies on the Preparation of the Public Investment Program, October P-29 Macroeconomic and Fiscal Framework for (Draft for Discussion), December 9, 1999 (Updated December 29, 1999). (March 20, 2000: Third Revision-consolidated document) P-30 Forecast of External Funding for , December 23, (First Revision, February 3, 2000) P-31 Report on the PIP Workshop for MEDaC Departments, May P-32 Assessment of the Applicability of the Federal PIP Format to the Tigray National Regional State March 28, P-33 Assessment of the Applicability of the Federal PIP Format to the Amhara National Regional State March 29,

16 P-34 Assessment of the Applicability of the Federal PIP Format to the SNN&P National Regional State March 29, P-35 Preparation of the Macro-Economic and Fiscal Framework for EFY , May 24, P-36 Assessment of the Applicability of the Federal PIP Format to the Gambela National Regional State, June 13, P-37 Implementing a Public Investment or Expenditure Program in the National Regional States, June 15, P-38 Assessment of the Applicability of the Federal PIP Format to the Benishangul Gumuz National Regional State July 5, P-39 Concept Paper for the Development of a Public Expenditure Program: Draft, August 4, P-40 Public Expenditure Design Document: Draft, August 1, Revised November, P-41 "Memorandum on revising the draft PEP design document," by Perran Penrose, January P-42 "The role of macroeconomic modeling in Ethiopia's Public Expenditure Planning Process:( Draft) by Laurence Harris, April P-43 "Medium Term Economic Framework (MTEF) and Public Expenditure Program (PEP)": by Perran Penrose, April

17 F. Policy Advice to the Prime Minister s Office Code Title PA-1 PA-2 PA-3 PA-4 PA-5 PA-6 PA-7 The Potential for Cereal Exports from Ethiopia, by Dr.Richard Goldman, October 16, The Results of the Visit to Ethiopia, by Professor Dwight Perkins, December 19, Trip Report: My Visit to Ethiopia, by Dr. Malcolm McPherson, February 14, A Macroeconomic Model for Ethiopia, by Dr. Malcolm McPherson & Tzvetana Rakovski, February 7, 1998 (Updated on July 7 th, 1999). A Note on Macroeconomic Management in Ethiopia, by Dr. Malcolm McPherson, March 3, Strategy for Development of the Coffee Sector, Dr. Mike Westlake, October 24, Low Wages are Not Enough: An Analysis of Industrial Growth in Ethiopia, by Professor David Lindauer, June PA-8 " Policy Briefs," By Dr. Malcolm McPherson, October PA-9 PA-10 PA-11 Potential Contribution of the DSA Project in Strengthening the Ethiopian Tax System, by Dr. Graham Glenday, December 15, "Interim Report on Initial Review of the Ethiopian Tax System." by Graham Glenday, February 13, "Terms of Reference for a Study for the Development of a System for the Trading of Grain Warehouse Receipts at a Commodity Exchange." by Mike Westlake, September 15,

18 G. Training Strategy for Accounts, Budget, Public Investment/Expenditure Planning Code Title T-1 The Training Strategy for Accounts, Budget and Financial Planning Under Civil Service Reform, September 10, T-2 Trip Report: Assessment of the Region 1 Management Institute, November 14, T-3 Brief on the Training strategy for Accounts, Budgets, and Financial Planning. T-4 Trip Report: Assessment of the Region 3 Management Institute, December 3, T-5 Training Module 1: The FGE System of Accounting, by Frank Cajthaml, March 12, T-6 Meeting on In-Service Training in Financial Management at the Ethiopian Civil Service College, June 16, T-7 Module 1 (version 1.0) of Accounts Training: " The FGE System of Accounting: Trainer Manual, " July 24, T-8 Module 1 (version 1.0) of Accounts Training:" The FGE System of Accounting: Trainee Manual, " July 24, T-9 Module 1 (version 1.0) of Accounts Training: " The FGE System of Accounting: Workbook for Trainees, August 3, T-10 Module 1 (version 1.0) of Accounts Training: " The FGE System of Accounting: Guide for Trainers, August 3, T-11 Module 1 (version 1.0) of Accounts Training: " The FGE System of Accounting: Forms [Overheads] for Trainers, August 3, T-12 Module 1 (version 1.0) of Accounts Training: " The FGE System of Accounting: Overheads for Trainers, August 3, T-13 Module 1 (version 1.0) of Accounts Training: " The FGE System of Accounting: Tests and Solutions for Trainers, August 3, T-14 Getting Started: Public Investment Program, June

19 T-15 PIP Users Guide, June 1998 (Updated on March and October 1999). T-16 PIP Technical Guide, June 1998 (Updated on March and October 1999). T-17 LDS-Language Dictionary Systems Users Guide, June 1998 (Updated on March and October 1999). T-18 SAM-Systems Administration Module, June 1998 (Updated on March and October 1999). T-19 PIP Sample Reports, June 1998 (Updated on March and October 1999). T-20 Minutes of the semi-annual Meeting of the Institutions delivering In-service Training in Financial Management under the Civil Service Reform Program, January 29 30, T-21 Trip Report : Visit of Amhara Region Management Institute: June 21 st -22 nd, 1999, June 29, T-22 Trip Report: Visit of Tigray Regional Management Institute: June 24 th, 1999, June 29, T-23 Visit of ECSC, June 29 and July 14, T-24 Trip Report: Visit of Oromia Regional Management Institute, July 2 nd,1999 T-25 Trip Report: Visit of SNN&P Regional Management Institute, July 8 th, 1999, July 9, T-26 Trip Report: Impact Assessment Visit, Tigray Region, July 26 August 5, T-27 Module 1 and 2 (Draft): "Chart of Accounts, Budget Preparation and Presentation for the Federal Government, by Perran Penrose, December 3, T-28 Module 1 (version 1.1) of Accounts Training: " The FGE System of Accounting: Trainer Manual, " April T-29 Module 1 (version 1.1) of Accounts Training: " The FGE System of Accounting: Trainee Manual, " April

20 T-30 Module 1 (version 1.1) of Accounts Training: " The FGE System of Accounting: Guide for Trainers, " April T-31 Module 1 (version 1.1) of Accounts Training: " The FGE System of Accounting: Workbook for Trainees," April T-32 Module 1 (version 1.1) of Accounts Training: " The FGE System of Accounting: Overhead for Trainers, " April T-33 Module 1 (version 1.1) of Accounts Training: " The FGE System of Accounting: Forms [Overheads] for Trainers," April T-34 Module 1 (version 1.1) of Accounts Training: " The FGE System of Accounting: Test Questions and Answers, April T-35 Module A (version 1.0) Introduction to FGE System of Accounting Trainee manual, August 4, T-36 Module A (version 1.0) Introduction to FGE System of Accounting Guide for trainers (without answers), August 4, T-37 Module A (version 1.0) Introduction to FGE System of Accounting Guide for trainers (with answers), August 4, T-38 Module 2 (version 1.0) "Donor Accounting" Training Manual, September (First Draft) T-39 Module 2 (version 1.0) "Donor Accounting" Guide for Trainers, September 2000 (First Draft) T-40 Module 1 (version 1.1) of Accounts Training: " The FGE System of Accounting: Trainer Manual, " March 2000 [Oromiffa version]. T-41 Module 1 (version 1.1) of Accounts Training: " The FGE System of Accounting: Trainee Manual, " March 2000 [Oromiffa version]. T-42 Module 1 (version 1.1) of Accounts Training " The FGE System of Accounting: Guide for Trainers, " March 2000 [Oromiffa version] T-43 Module 1 (version 1.1) of Accounts Training " The FGE System of Accounting: Workbook for Trainees," March 2000 [Oromiffa version] T-44 Module 1 (version 1.1) of Accounts Training " The FGE System of Accounting: Overhead for Trainers, " March 2000 [Oromiffa version] 19

21 T-45 Module 1 (version 1.1) of Accounts Training " The FGE System of Accounting: Forms [Overheads] for Trainers," March 2000 [Oromiffa version] T-46 Module 1 (version 1.1) of Accounts Training " The FGE System of Accounting: Test Questions and Answers, March [Oromiffa version] T-47 Module 1 (version 1.1) of Accounts Training " The FGE System of Accounting: Trainer Manual, " August 2000 [Tigrigna version] T-48 Module 1 (version 1.1) of Accounts Training " The FGE System of Accounting: Trainee Manual, " August 2000 [Tigrigna version] T-49 Module 1 (version 1.1) of Accounts Training " The FGE System of Accounting: Guide for Trainers, " August 2000 [Tigrigna version] T-50 Module 1 (version 1.1) of Accounts Training " The FGE System of Accounting: Workbook for Trainees," August 2000 [Tigrigna version] T-51 Module 1 (version 1.1) of Accounts Training " The FGE System of Accounting: Overhead for Trainers, " August 2000 [Tigrigna version] T-52 Module 1 (version 1.1) of Accounts Training " The FGE System of Accounting: Forms [Overheads] for Trainers," August 2000 [Tigrigna version] T-53 Module 1 (version 1.1) of Accounts Training " The FGE System of Accounting: Test Questions and Answers, August [Tigrigna version] T-54 Module 2 (version 1.0) "Donor Accounting" Trainer manual, December 2000 T-55 Module 2 (version 1.0) "Donor Accounting" Trainee manual, December 2000 T-56 Module 2 (version 1.0) "Donor Accounting" Guide for Trainers, December 2000 T-57 Module 2 (version 1.0) "Donor Accounting" Workbook for Trainees, December

22 T-58 Module 2 (version 1.0) "Donor Accounting" Overhead for Trainers, December 2000 T-59 Module 2 (version 1.0) "Donor Accounting" Forms [Overheads] for Trainers, December 2000 T-60 Module 2 (version 1.0) "Donor Accounting" Test Questions and Answers, December 2000 T-61 Module 1 (version 1.1) of Accounts Training " The FGE System of Accounting: Trainer Manual, " April 2000 [Amharic version] T-62 Module 1 (version 1.1) of Accounts Training " The FGE System of Accounting: Trainee Manual, " April 2000 [Amharic version] T-63 Module 1 (version 1.1) of Accounts Training " The FGE System of Accounting: Guide for Trainers, " April 2000 [Amharic version] T-64 Module 1 (version 1.1) of Accounts Training " The FGE System of Accounting: Workbook for Trainees," April 2000 [Amharic version] T-65 Module 1 (version 1.1) of Accounts Training " The FGE System of Accounting: Overhead for Trainers, " April 2000 [Amharic version] T-66 Module 1 (version 1.1) of Accounts Training " The FGE System of Accounting: Forms [Overheads] for Trainers," April 2000 [Amharic version] T-67 Module 1 (version 1.1) of Accounts Training " The FGE System of Accounting: Test Questions and Answers, April 2000[Amharic version] H. Miscellaneous Reports Code Title M-1 Technical Proposal: Decentralization Support Activity, November 27, M-2 Performance Monitoring Plan, for USAID/Ethiopia, September 30, M-3 Regional Financial Presentation, March 29, M-4 Government Financial Registration and Report, March 29, M-5 Using dbase IV with Government Accounting Package: Version 1, 21

23 December 1, M-6 DSA Project Deliverables, December 3, M-7 Previous Version - Basic Job Training Accounts. May 1988 (Amharic). M-8 Schedule of DSA Project Deliverables, February 15, M-9 Proposed Extension of the Decentralization Support Activity Project, June 12, M-10 Comments on the Draft Final Report on Financial Reporting System on the Use of Donor Funds by the Excellence Management and Accounting Consultants, October 2, M-11 DSA Project 1998 R-4 Actual Deliverables Compared with Planned, December 19, M-12 Review of the Government of Ethiopia s Draft Audit Manual, by D David Marks, June 3, M-13 Assistance to the Expenditure Management and Control Sub- Program, September 19, 2000 (revised November 20, 2000). I. Project Quarterly Reports Code Title Q-1 Report of project Activities: February 10 th to June 30 th Q-2 Report of Project Activities: July 1 st to September 31 st Q-3 Report of Project Activities: October 1 st to December 31 st Q-4 Report of Project Activities: January 1 st to March 31 st 1998, April 27, Q-5 Report of Project Activities: April 1 st to June 30 th 1998, July 8, Q-6 Report of Project Activities: July 1 st to September 30 th 1998, October 19, Q-7 Report of Project Activities: October 1 st to December 31 st 1998, January 27,

24 Q-8 Report of Project Activities: January 1 st to March 31 st 1999, April 12, Q-9 Report of Project Activities: April 1 st to June 30th 1999, August 20, Q-10 Report of Project Activities: July 1 st to September 30th 1999, November 15, Q-11 Report of Project Activities: October 1 st to December 31st 1999, January 17, Q-12 Report of Project Activities: January 1 st to March 31 st 2000, April 24, Q-13 Report of Project Activities: April 1 st to June 30 th 2000, September 20, Q-14 Report of Project Activities: July 1 st to September 30 th 2000, October 6, J. Information Technology Code IT-PIP-1 IT-PIP-2 Title "PIP Getting started" by Shaun McGrath, June (Last updated December 2000) Also listed under T-14 "PIP User's Guide" by Shaun McGrath, June (Last updated December 2000) Also listed under T-15 IT-PIP-3 IT-PIP-4 IT-PIP-5 IT-PIP-6 "PIP Technical Guide" by Shaun McGrath, June (Last updated December 2000) Also listed under T-16 "LDS User's Guide" by Shaun McGrath, June1998. (Last updated December 2000) Also listed under T-17 "SAM User's Guide" by Shaun McGrath June (Last updated December 2000) Also listed under T-18 PIP Sample Reports" by Shaun McGrath, June (Last updated December 2000) Also listed under T-19 23

25 IT-BIS-1 "BIS Data Management Plan" by Shaun McGrath, December IT-BIS-2 "BIS Test Plan" by Shaun McGrath, January IT-BIS-3 "BIS Getting Started" by Shaun McGrath, March K. Computer Media Code CM-CD-1 CM-CD-2 Title PIP Setup 2.51 and Full Documentation by Shaun McGrath, June (Last updated December 8, 2000.) BIS 1.0 Setup by Shaun McGrath, June (Last updated April 22, 2001.) L. Minutes of the Project Steering Committee Code MSC-1 MSC-2 MSC-3 MSC-4 Title Minutes of the DSA Project Steering Committee, December 4, Minutes of the DSA Project Steering Committee, for the Fourth Quarter (January 1, 1998 to March 31, 1998), June 4 th Minutes of the DSA Project Steering Committee, for the Sixth Quarter (July 1, 1998 to September 30, 1998), October 22, 1998, Minutes of the DSA Project Steering Committee, for the Ninth Quarter (April 1, 1999 to June 30, 1999), September 2,

26 Quarterly report #15 October 1, 2000 to December 31,

27 26