Nome City Council. Nome Council Chambers Work Session & Regular Meeting January 22, :30 & 7:00 PM

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1 Nome City Council Nome Council Chambers Work Session & Regular Meeting January 22, :30 & 7:00 PM

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3 Mayor Richard Beneville Manager Tom Moran Clerk Bryant Hammond Nome City Council Stan Andersen Jerald Brown Doug Johnson Mark Johnson Adam Martinson Lew Tobin WORK SESSION, 5:30 PM: 102 Division St. P.O. Box 281 Nome, Alaska Phone (907) Fax (907) NOME COMMON COUNCIL WORK SESSION & REGULAR MEETING AGENDA MONDAY, JANUARY 22, 5:30/7:00 PM COUNCIL CHAMBERS IN CITY HALL 5:30 Discussion of the City s FY19 Budget Priority Areas 6:00 Abatement Hearings for 207 Bering Street, 407/411 Lomen Avenue, 604 East Front Street, and 511/512 West 2 nd & West 1 st Avenues REGULAR MEETING, 7:00 PM: I. ROLL CALL II. III. IV. APPROVAL OF AGENDA APPROVAL OF MINUTES A. January 8, 2018 City Council Regular Meeting Minutes, PAGE 1 COMMUNICATIONS A. Letter of January 7, 2018 from Jana Varati to Nome City Council re: Return of Property Tax, PAGE 9 B. Letter of January 8, 2018 from AMLJIA to Manager Moran re: Outstanding Loss Control Efforts, PAGE 13 C. Letters of January 12, 2018 from Clerk Hammond to Property Owners re: Abatement List Notification, PAGE 15 D. Memo of January 19, 2018 from Clerk Hammond to City Council re: Late Filer for Sales Tax Exemption, PAGE 17 E. Public Notice of January 18, 2018 re: Surplus Municipal Property Auction (Various Lots), PAGE 19 V. CITIZENS COMMENTS VI. PLANNING AND ZONING Page 1 of 2

4 Nome Common Council Work Session & Regular Meeting January 22, 2018 VII. VIII. IX. UNFINISHED BUSINESS A. O An Ordinance Amending Secton (Payment Dates, Penalties and Interest) of the Nome Code of Ordinances, SECOND READING/PUBLIC HEARING/FINAL PASSAGE, PAGE 21 NEW BUSINESS A. O An Ordinance Authorizing the Sale of Surplus Property Owned by the City of Nome by Public Sealed Bid, FIRST READING/DISCUSSION, PAGE 23 B. R A Resolution Adopting the Results of the Fiscal Year 2017 Audit Performed by Altman, Rogers & Co., PAGE 27 C. R A Resolution Declaring Certain Properties in the City of Nome to be Fire Hazards, Health Hazards, or Public Nuisances, and Authorizing their Remediation, Removal, or Demolition, PUBLIC HEARING, PAGE 29 UTILITY MANAGER S REPORT A. Activity Report: January 9 19, VERBAL X. CITY MANAGER S REPORT A. Activity Report: January 9 19, PAGE 43 XI. XII. XIII. XIV. CITIZENS COMMENTS COUNCILMEN S COMMENTS MAYOR S COMMENTS AND REPORT A. Activity Report: January 9 19, VERBAL ADJOURNMENT Page 2 of 2

5 MINUTES NOME CITY COUNCIL REGULAR MEETING January 8, 2018 The regular meeting of the Nome City Council was called to order at 7:08 PM by Mayor Richard Beneville in Council Chambers of City Hall, located at 102 Division Street. ROLL CALL Members Present: Stan Andersen; Jerald Brown; Doug Johnson; Mark Johnson; Adam Martinson; Lew Tobin Members Absent: Also Present: In the audience: Tom Moran, City Manager; Bryant Hammond, City Clerk; John Handeland, Utility Manager; Ken Morton, Assistant Utility Manager; Julie Liew, Finance Director; Marguerite LaRiviere, Library Director Ginny Emmons; Devin Tatro; Barb Amarok; Mackenzie Hall; Rama Cabrera; Kirsten Bey; Rhonda Scheider; Danielle Slingsby; Lisa Leeper; Sara Lizak; Rosa Schmidt; Ken Hughes; Wes Perkins APPROVAL OF AGENDA Mayor Beneville asked if there were any changes to the agenda. APPROVAL OF MINUTES A motion was made by C. Tobin and seconded by C. M. Johnson to approve the agenda as presented. At the roll call: Aye: Brown; D. Johnson; M. Johnson; Martinson; Tobin; Andersen Nay: Abstain: The motion CARRIED. A. December 11, 2017 City Council Regular Meeting Minutes. A motion was made by C. Brown and seconded by C. Tobin to approve the December 11, 2017 minutes. Discussion: - Councilman M. Johnson asked staff to check the roll call sheet on the O amendment to ensure his vote was accurately recorded. - Manager Moran noted the task would be performed administratively. At the roll call: MINUTES NOME CITY COUNCIL PAGE 1 REGULAR MEETING January 8,

6 Aye: D. Johnson; M. Johnson; Martinson; Tobin; Andersen; Brown Nay: Abstain: The motion CARRIED. COMMUNICATIONS A. Letter of December 1, 2017 from Blood Bank of Alaska to City of Nome re: Donation of Mini Convention Center. B. Letter of December 12, 2017 from U.S. Consul General Keays to Mayor Beneville re: Visit to Alaska. C. Article of December 14, 2017 re: Alaska Jails Want to Cut Restrictions on Furloughs. D. Notice of December 15, 2017 re: Golden China License Renewal. E. Notices of December 20, 2017 re: Nome Liquor Store License Renewal. F. Letter of December 27, 2017 from Obie Simonis to Nome City Council re: Snow Removal on Fireweed Way. - Councilman Tobin asked why the City was pushing snow on a private lot. - Manager Moran explained the snow was left there short term because the tundra was too soft to push snow into the regular snow storage. - Mayor Beneville asked if the snow was still there. - Mr. Simonis admitted the majority was gone. - Manager Moran explained the City did not intend to push snow onto non-leased private lots, but had to leave snow on the edge of Mr. Simonis lot due to the dozer getting stuck in the soft snow on the tundra. - Mr. Simonis contended that the City would have to use his lot, as the amount of snow formed a wall that impedes the dozer. - Councilman Brown asked why the snow didn t go to the City snow dump. - Manager Moran explained it wasn t realistically feasible haul all the snow in the City to the snow dump, so the City leased lots in Icy View, Martinsonville and Panorama Bench to push snow onto. - Councilman Johnson asked how long the snow remained on Mr. Simonis lot. - Mr. Simonis stated the snow remained for six days before it was removed. He complained his lot was used as a snow dump to start with and then as a construction site as the snow was removed. He asked to have the snow removed away from his boat and was asked by the City to move his boat back to facilitate the removal. He complained the snow prevented him from using his lot the way that he pays taxes for. He argued the City needed to access his lot to get to the snow dump, even though snow should be moved down the road, rather than his lot. - Councilman Johnson suggested the City compensate Mr. Simonis for using his lot. - Manager Moran agreed to address the issue the following day. G. Notice of December 29, 2017 re: Polar Bar License Renewal. H. Notice of December 29, 2017 re: Polar Liquor Store License Renewal. MINUTES NOME CITY COUNCIL PAGE 2 REGULAR MEETING January 8,

7 I. Letter of December 29, 2017 from NSEDC to Mayor Beneville re: 2018 Community Employment Program. - Councilman Andersen asked for an explanation. - Manager Moran explained the program and noted a recent example of the City using this funding source to pay the wages of an accounting tech during summers while she was attending university; she successfully transitioned into a full time position upon graduation. J. Memorandum of January 5, 2018 from Clerk Hammond re: Late Filer for Sales Tax Exemption. A motion was made by C. Andersen and seconded by C. Brown to accept the exemption application as if timely filed. At the roll call: Aye: M. Johnson; Martinson; Tobin; Andersen; Brown; D. Johnson Nay: Abstain: The motion CARRIED. K. City of Nome FY19 Budget Calendar. - Manager Moran explained the calendar would be run in each packet until the budget passed. CITIZENS COMMENTS 1) Barb Amarok thanked the Council for their support and consideration of the BSWG funding request. 2) John Handeland thanked the City for its assistance with getting the fireworks to Nome. He also thanked the roads crew for their hard work in clearing snow from the streets. He noted that the crew leaves snow on his property from time to time, but usually removes more than they leave through wide swaths of the grader. 3) Rosa Schmidt explained that she was a recipient of NSEDC Community Employment Program and spoke well of the program. She updated the Council on recent happenings at the Library, highlighting Duplo Lego programs, Star Wars Day, as well as the partnerships that help with the Library s success. She thanked the Council for their support and explained that children have such a good time at the Library that some cry when they have to leave. - Councilman Tobin noted the great improvement in Ms. Schmidt s public speaking ability and asked about her future plans. - Ms. Schmidt explained she was pursuing a degree in secondary math education and intended to come back to the region upon completion. - Mayor Beneville noted Library Director LaRiviere beaming at the back of the room. 4) Wes Perkins thanked the Council for their consideration in funding SPARC s request. He added that the organization wouldn t need to request more funds next year if it received funds this year. MINUTES NOME CITY COUNCIL PAGE 3 REGULAR MEETING January 8,

8 PLANNING AND ZONING NEW BUSINESS A. O An Ordinance Amending Section (Payment Dates, Penalties and Interest) of the Nome Code of Ordinances FIRST READING/DISCUSSION. A motion was made by C. Tobin and seconded by C. Martinson to advance O Discussion: - Councilman Tobin asked what staff was trying to accomplish with the ordinance. - Clerk Hammond explained the process by which Clerk s Office and Finance Department staff handles payments received after the due date, but postmarked on or before the due date. He noted the process by which staff had to delay monthly processes such as billing penalty and interest to delinquent accounts and manually adjust individual payments that appeared afterward. He noted mistakes arose and the process frustrated staff. Clerk Hammond explained that some payments postmarked by the due date can arrive months afterward. - Councilman Tobin surmised the issue would repeat itself, just two weeks later. He suggested changing penalty and interest accruals to occur on the 31 st. - Clerk Hammond noted such a change would affect all 12 months. - Manager Moran explained that staff would be satisfied with removing the postmark provision and keeping the 15 th as the due date, though that would give property owners less time, as bills don t get mailed until June 14 th. - Councilman M. Johnson asked if the accounting system was at issue. - Manager Moran explained that in the past when staff would run penalty and interest at close of business on the 15 th and then have to manually adjust 1,000 payments. - Clerk Hammond explained that staff frustration prompted him to present this ordinance. - Councilman Tobin suggested the public would be similarly frustrated. - Councilman Andersen stated late was late. - Mayor Beneville noted several complaints pertaining to the post office and property taxes over the past few years. - Councilman D. Johnson stated taxpayers shouldn t be penalized by a mistake at the post office. - Clerk Hammond explained that online payment options were available. - Councilman Brown stated that alleviated his concerns, so long as the mortgage companies were able to remit electronically. - Manager Moran noted that without the postmark, taxpayers would still have six weeks to remit payment. At the roll call: Aye: Martinson; Tobin; Andersen; Brown; D. Johnson; M. Johnson Nay: Abstain: The motion CARRIED. B. R A Resolution Awarding the 2017 NSEDC Community Benefit Share Funds. MINUTES NOME CITY COUNCIL PAGE 4 REGULAR MEETING January 8,

9 A motion was made by C. Brown and seconded by C. D. Johnson to adopt R Discussion: - Councilman M. Johnson declared a conflict of interest due to serving five clients listed on the resolution as being awards funds. - Mayor Beneville accepted the declaration. A motion was made by C. Brown and seconded by C. Andersen to amend R by adding NCC Undesignated $4,500 to the list of awardees. Discussion: - Councilman Brown explained Nome Community Center could put the funds towards one or more of the four other projects as they see fit, as one of their projects was being funded at $10,000 less than requested. Returning to the main motion: At the roll call: Aye: Andersen; Brown; D. Johnson; Martinson; Tobin Nay: Abstain: M. Johnson The motion to amend CARRIED. At the roll call: Aye: Tobin; Andersen; Brown; D. Johnson; Martinson Nay: Abstain: M. Johnson The motion, as amended, CARRIED. C. R A Resolution Supporting the Nome Airport Paving Project. A motion was made by C. Brown and seconded by C. Martinson to adopt R Discussion: - Councilman Brown asked if AK DOT&PF was requesting financial assistance or just the resolution. - Manager Moran explained the resolution would be sufficient. At the roll call: Aye: Brown; D. Johnson; M. Johnson; Martinson; Tobin; Andersen; Nay: Abstain: The motion CARRIED. MINUTES NOME CITY COUNCIL PAGE 5 REGULAR MEETING January 8,

10 D. R A Resolution Authorizing the City Manager to Enter into an Agreement with Bristol Engineering Services Corporation (BESC) as Acting City Engineer. A motion was made by R by C. Tobin and seconded by C. Brown to adopt R Discussion: - Councilman Brown asked why the word acting was used. - Manager Moran explained that the position City Engineer used to be under the City s collective bargaining agreement. When the City wasn t able to fill the position, it was put out to bid. Bristol was awarded the contract and has acted as the City Engineer ever since. He noted that the City continued to do business with Bristol and Boyd, Chandler, & Falconer because of the historical knowledge built over the years. Manager Moran spoke highly of John Blees work. - Councilman Brown noted with interest that the City Attorney issued an opinion stating historical knowledge was reason to keep a contracted firm, namely, Boyd, Chandler, & Falconer. - Councilman Tobin asked if there were any parameters to the contract. - Manager Moran noted the budget line item was capped at $30,000, though Bristol could get paid out of grant funded project funds when the need arises. - Councilman Andersen asked for details on the East End Park Engineering. - Manager Moran explained the history of the Rotary Club s use of the park. - Councilman Tobin lamented the expense of developing the park in wetlands. - Councilman Andersen asked for a status on the proposed ice rink facility. - Manager Moran explained there were no funds designated for construction, though Bristol has been slowly developing design documents. He noted a domed facility might cost in excess of $1 million, so an alternate plan might be more feasible. UTILITY MANAGER S REPORT Assistant Utility Manager Morton noted the humid, windy weather as cause for an uptick in callouts due to icing. He noted several water leaks around town that the Utility would soon be addressing. Assistant Manager Morton noted the recent pole attachment agreement with ACS to get Kawerak connected to fiber. He explained the Utility was in talks with USDA concerning refinancing loans to obtain better rates. The sanitary survey has been completed, which happens once every three years, with nothing exciting found. The Utility is coordinating with Northern Region DOT&PF planning the 2020 construction along Bering Street. - Councilman Andersen asked if one of the leaks was in the middle of the street. - Assistant Manager Morton explained it was two feet from pavement and about eight or nine feet down. - Mayor Beneville asked if the Utility had been working with the Port concerning the potential waste receiving facility. - Port Director Baker stated the Utility and the Port were already conversing on the subject. CITY MANAGER S REPORT City Manager Moran presented his written report. He congratulated Rosa Schmidt on a job well done and noted the hiring of Peter Hansen as equipment operator and Daniel Stang as building inspector. Manager Moran noted the Ground Penetrating Radar project currently on MINUTES NOME CITY COUNCIL PAGE 6 REGULAR MEETING January 8,

11 the street for the Cemetery. He thanked the Nome Visitors Center for opening on Christmas to provide a warm place for those that had nowhere else to go. Manager Moran also noted increased interest of residents in purchasing east end lots that the City currently owns. - Councilman Brown noted the expense of installing an entire water/sewer loop through the neighborhood, but encouraged taking bids for the properties. - Councilman Tobin expressed concern the area would end up a hodgepodge as the mining company left Dry Creek. - Councilman Andersen requested a work session before the January 22 nd meeting to discuss budget priorities. - Councilman Brown requested the projected expenditure to the end of the year if staff was not presenting mid-year budget ordinances this year, noting he wasn t concerned about the ordinances as long as the Council received the information. - Manager Moran contended working through ordinance was antiquated, but assured the Council they would get the relevant information. - Councilman Andersen noted he had been approached by the owner of one of the cab companies who complained about the cost of inspections that were being enforced this year. - Manager Moran repeated the history of cab complaints over the previous year. He explained the Police Chief, Clerk and he had discussed the issue and finalized a form specifying what components needed to be inspected and that the City contracted mechanic would perform the work. CITIZENS COMMENTS 1) Chief Papasodora noted that 2017 was the first year in which NPD had over 10,000 calls for service and that the numbers would be in his report at the next meeting. He thanked NEST for their work, noting he would have given them more funds as they decrease the workload of his officers. Chief noted his current staffing at 5.5/10 positions filled and hoped to have 10/10 by June; however, with the increase in calls for service he described the NPD budget as highly fluid. - Councilman Tobin asked what happens when NEST is maxed out. - Chief explained the process by which the hospital takes those in need medical care. - Councilman Johnson asked about officer retention and hiring. - Chief Papasodora explained strategies to incentivize working at NPD, including increasing base wages and seeking specific employees. He noted challenges presented by the reimbursement schedule by the Alaska Police Standards Council and the two weeks on / two weeks off schedules offered by other departments in the state. COUNCILMEN S COMMENTS 1) Councilman M. Johnson No comments. 2) Councilman Martinson no comments. 3) Councilman Tobin expressed his happiness at seeing NACTEC still open and doing well after 15 years. He appreciated Wendy Chamberlain s insights on Juneau business. He expressed condolences to the NSEDC proposers that didn t receive the funding they requested. Councilman Tobin explained the Pioneers placed three bronze plaques in the Cemetery and had an additional 10. They hope to place about 10 a year. Councilman Tobin asked Councilman Andersen to confirm deny rumors that there was a petition circulating to recall CEO Angie Gorn and if the Board President had been suspended. - Councilman Andersen denied the first and confirmed the second. MINUTES NOME CITY COUNCIL PAGE 7 REGULAR MEETING January 8,

12 - Councilman Tobin asked if the NSHC Board of Directors would go into executive session if he showed up again. He also stated he had heard local nurses were leaving employment at the hospital and asked when CEO Gorn would next be presenting to the Council. 4) Councilman Andersen explained he was still working on revamping Council Chambers and asked Council members to inform the clerk how they would like the packet delivered, electronically or in paper format. 5) Councilman Brown noted that you can scroll and make notes in a packet on an ipad or tablet computer, though it may appear as if you are playing a game during the Council meeting. He requested an accounting of NSEDC funds not distributing, for whatever reason, over the previous five years. 6) Councilman D. Johnson no comments. MAYOR S COMMENTS AND REPORT Mayor Beneville discussed his recent visit with the U.S. Counsel General stationed in Vladivostok, Russia and that the Friendship Flight of 1988 kept coming up. Russian s still have fond memories of the event, as well as the lend-lease program. Mayor Beneville relayed Counsel General Keays wish that to see dialogue with Nome s sister city of Providenya, as well as increased travel across the strait. He noted the visit received a lot of coverage. Mayor Beneville finished by asking Councilman Andersen to Chair the regular meeting of January 22 nd, as he will be traveling internationally on City business. ADJOURNMENT A motion was made by C. Andersen and seconded by C. Tobin that the meeting be adjourned. Hearing no objections, the Nome Common Council adjourned at 8:39 PM. APPROVED and SIGNED this 22 nd day of January ATTEST: STAN ANDERSEN Acting Mayor BRYANT HAMMOND City Clerk MINUTES NOME CITY COUNCIL PAGE 8 REGULAR MEETING January 8,

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19 P.O. Box 281 o Nome, Alaska phone fax January 12, 2018 xxxxxx PO Box xxxx Nome, AK Re: NOTICE TO OWNER OF RECORD Dear Sir/Madam, The City of Nome Planning Commission annually provides the City Council a list of structures or properties that may be considered for abatement under Nome Code of Ordinances. The list includes such properties that may constitute a fire hazard, health hazard or public nuisance. A public nuisance is defined as any building or structure the condition of which is such as to reasonably endanger the safety of person or property of persons other than the owner of the building or structure, whether because of deterioration, dilapidation, or other cause whether or not the fault of the owner (Ord. O , 1 (part), 1994). The following property is included on the current abatement list: Parcel #: xxx.xxx.xxx Address: xxxxxx Issues: xxxxxxxxxxx No action is currently pending; however this property may be under review by the Nome Common Council in the future as to whether it constitutes a public hazard or nuisance. Per NCO 5.30, if above referenced property is recommended for abatement you will receive at least 14 days notice before the matter is considered by the City Council. You or your agent may present evidence at the hearing demonstrating the property is safe, secure and structurally intact. Based on the evidence presented, the Council will consider a decision on abatement. You may initiate action prior to this process and provide information to the City of Nome through the City Clerk as to what action has been taken. This may include: Repair the structure(s) in compliance with current building code; Secure all doorways and windows against unauthorized entry; Remove trash and debris around the perimeter of the property, allowing at least a five foot path to allow for fire safety and emergency access; Providing a remedial plan to City Clerk s Office with timelines for compliance. If you should have questions, please contact me by calling (907) or via at bhammond@nomealaska.org Sincerely, Bryant Hammond City Clerk / Treasurer 15 There s no place like Nome g

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21 City Clerk s Office MEMO Date: January 19, 2018 From: Subject: Bryant Hammond, City Clerk Council Determination of Disposition of Untimely Filed Municipal Tax Exemption Forms BACKGROUND & JUSTIFICATON: The City Clerk s office is in receipt of a Municipal Tax Exemption Applications which were not submitted by the December 1, 2017 deadline. The late applications are as follows: Nome Chamber of Commerce Rec d 1/19/18 In accordance with the Nome Code of Ordinances, Section (a), the City Council for good cause shown may waive the claimant s failure to make timely application for the exemption year and authorize the assessor to accept the application as if timely filed. If the Council should determine the application as timely, then the assessor shall consider the application for tax exemption. RECOMMENDATION: We ask that the Council determine if the above application for sales tax exemption should be considered as timely. 17

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23 January 15, 2018 Nome Nugget Nome, Alaska Please run the following line ad in the January 18 th, 25 th, and February 1 st, 8 th, 15 th and 22 nd editions of The Nome Nugget: *************************************************************************************************** CITY OF NOME PUBLIC NOTICE PUBLIC SEALED BID FOR SURPLUS REAL PROPERTY The purpose is to dispose of surplus real property, owned by the City of Nome in fee simple and no longer needed for public purposes, by quitclaim deed. Legal Description Assessed Value Minimum Bid Lot 11A, Block H; $669,100 $250,000 Lot 1A, Block 76A; $19,300 $19,300 Lot 2A, Block 76A; $19,300 $19,300 Lot 3A, Block 76A; $19,300 $19,300 Lot 4A, Block 76A; $19,300 $19,300 Lot 5A, Block 76A; $19,300 $19,300 Lot 6A, Block 76A; $19,300 $19,300 Lot 7A, Block 76A; $19,300 $19,300 Lot 8A, Block 76A; $19,300 $19,300 Lot 9A, Block 76A; $19,300 $19,300 Lot 10A, Block 76A; $19,300 $19,300 Lot 11A, Block 76A; $19,300 $19,300 Lot 12A, Block 76A; $19,300 $19,300 Lot 1A, Block 77A; $19,300 $19,300 Lot 2A, Block 77A; $19,300 $19,300 Lot 3A, Block 77A; $19,300 $19,300 Lot 4A, Block 77A; $19,300 $19,300 Lot 5A, Block 77A; $19,300 $19,300 Lot 6A, Block 77A; $19,300 $19,300 Lot 7A, Block 77A; $19,300 $19,300 Lot 8A, Block 77A; $19,300 $19,300 Lot 9A, Block 77A; $19,300 $19,300 Lot 10A, Block 77A; $19,300 $19,300 Lot 11A, Block 77A; $19,300 $19,300 Lot 12A, Block 77A; $19,300 $19,300 Lot 1A, Block 78A; $19,300 $19,300 Lot 2A, Block 78A; $19,300 $19,300 Lot 3A, Block 78A; $19,300 $19,300 P.O. Box 281 Nome, Alaska Telephone NOME (6663) Fax

24 Lot 8A, Block 78A; $19,300 $19,300 Lot 9A, Block 78A; $19,300 $19,300 Lot 10A Block 78A; $19,300 $19,300 Lot 11A, Block 78A; $19,300 $19,300 Lot 12A, Block 78A; $19,300 $19,300 Lot 1A, Block 79A; $19,300 $19,300 Lot 2A, Block 79A; $19,300 $19,300 Lot 3A, Block 79A; $19,300 $19,300 Lot 4A, Block 79A; $19,300 $19,300 Lot 5A, Block 79A; $19,300 $19,300 Lot 6A, Block 79A; $19,300 $19,300 Lot 7A, Block 79A; $19,300 $19,300 Lot 8A, Block 79A; $19,300 $19,300 Lot 9A, Block 79A; $19,300 $19,300 Lot 10A, Block 79A; $19,300 $19,300 Lot 11A, Block 79A; $19,300 $19,300 Lot 12A, Block 79A; $19,300 $19,300 Lot 5A, Block 80A; $19,300 $19,300 Lot 7A, Block 80A; $19,300 $19,300 Lot 8A, Block 80A; $19,300 $19,300 Lot 9A, Block 80A; $19,300 $19,300 Lot 10A, Block 80A; $19,300 $19,300 Lot 11A, Block 80A; $19,300 $19,300 Lot 1B, Block 112A; $17,100 $17,100 Lot 3B, Block 112A; $16,700 $16,700 Lot 4A, Block 112A; $19,300 $19,300 Lot 5A, Block 112A; $19,300 $19,300 Lot 6A, Block 112A; $19,300 $19,300 Lot 8B, Block 112A; $30,200 $30,200 Lot 11B, Block 112A; $44,700 $44,700 NOTE: Minimum accepted bid per property is current assed value, unless otherwise noted. Stop by City Hall to pick up a bid form and submit a sealed bid to the City Clerk, P.O. Box 281, Nome, AK no later than 11:00 AM on Friday, February 23, Faxed bids will not be accepted. Bids will be opened immediately and awarded by ordinance at the City Council meeting scheduled for 7:00 PM on Monday, February 26, 2018 in Council Chambers of City Hall. Successful bidders must pay by certified check within 10 days of the notice of award. Disposal shall be via quitclaim deed to the highest responsive bidder unless all bids are rejected by the City Council. ************************************************************************************************** Sincerely, City Clerk Bryant Hammond P.O. Box 281 Nome, Alaska Telephone NOME (6663) Fax

25 1st Reading: January 8, nd Reading: January 22, 2018 Presented By: City Clerk Action Taken: Yes No Abstain CITY OF NOME, ALASKA ORDINANCE NO. O AN ORDINANCE AMENDING SECTION (PAYMENT DATES, PENALTIES AND INTEREST) OF THE NOME CODE OF ORDINANCES WHEREAS, the Nome Code of Ordinances allows property tax to be remitted in two equal installments on July 15 th and October 15 th ; and, WHEREAS, the City of Nome currently accepts payments postmarked by the deadline required in the Nome Code of Ordinances; and, WHEREAS, such practice is inefficient and resource-consuming due to the structure of the City of Nome s property tax and accounting software; and, WHEREAS, the taxpayers of Nome will benefit from greater efficiencies in operating municipal government; and, WHEREAS, City Staff recommends extending payment deadlines by sixteen (16) days and eliminating the allowance for timely postmarks. NOW, THEREFORE, BE IT ORDAINED BY THE NOME COMMON COUNCIL THAT CHAPTER OF THE NOME CODE OF ORDINANCES BE AMENDED AS FOLLOWS: Section 1. Classification. This is a Code ordinance. Section 2. Amendment of Title 17. Title 17, Chapter 20, Section 080 of the Nome Code of Ordinances is hereby amended to read as follows [deleted text is overstruck; added text is underlined]: Payment Dates, penalties and interest. (a) The taxpayer may pay the levied tax in two installments with the first installment due on or before July 15th 31 st of the tax year and with the second installment due on or before October 15 th 31 st of the tax year. If the first installment is not paid in full by the due date, the 21 Page 1 of 2

26 unpaid balance of that installment becomes delinquent and penalty, interest and costs accrue. A penalty of eight percent on the unpaid balance of a tax installment which was due (plus any surcharge required to be imposed by AS ) shall be added to the delinquent tax. Interest shall accrue at the rate of eight percent per annum on the unpaid balance of delinquent taxes from the due date until paid in full. (b) In the event that the due date is a Saturday, Sunday, or a city holiday, the property tax payment shall be received by the city or postmarked with sufficient postage prepaid on or before the next following business day. (c) All payments shall be credited first to penalty, then to interest accrued through the date of payment, and then to the past-due taxes. (Ord. O , 2009: Ord. O , 2006: Ord. O , 2002; Ord. O , 1998: Ord. O (part), 1994) Section 4. Effective Date. This ordinance is effective upon passage. APPROVED and SIGNED this 22 nd day of January, ATTEST: STAN ANDERSEN, Acting Mayor BRYANT HAMMOND, Clerk 22 Page 2 of 2

27 1 st Reading: January 22, nd Reading: February 26, 2018 Presented By: City Manager Action Taken: Yes No Abstain CITY OF NOME, ALASKA ORDINANCE NO. O AN ORDINANCE AUTHORIZING THE SALE OF SURPLUS REAL PROPERTY OWNED BY THE CITY OF NOME BY PUBLIC SEALED BID SECTION 1. CLASSIFICATION This is a non-code ordinance. SECTION 2. AUTHORIZATION This ordinance is adopted pursuant to NCO SECTION 3. AUTHORIZATION FOR LAND DISPOSAL NOW, THEREFORE, BE IT ORDAINED BY THE NOME COMMON COUNCIL THAT: (A) The following described real property is no longer necessary for any municipal or public purpose: Legal Description Assessed Value Minimum Bid Lot 11A, Block H; $669,100 $250,000 Lot 1A, Block 76A; $19,300 $19,300 Lot 2A, Block 76A; $19,300 $19,300 Lot 3A, Block 76A; $19,300 $19,300 Lot 4A, Block 76A; $19,300 $19,300 Lot 5A, Block 76A; $19,300 $19,300 Lot 6A, Block 76A; $19,300 $19,300 Lot 7A, Block 76A; $19,300 $19,300 Lot 8A, Block 76A; $19,300 $19,300 Lot 9A, Block 76A; $19,300 $19,300 Lot 10A, Block 76A; $19,300 $19,300 Lot 11A, Block 76A; $19,300 $19,300 Lot 12A, Block 76A; $19,300 $19,300 Lot 1A, Block 77A; $19,300 $19,300 Lot 2A, Block 77A; $19,300 $19,300 Lot 3A, Block 77A; $19,300 $19,300 Lot 4A, Block 77A; $19,300 $19,300 Lot 5A, Block 77A; $19,300 $19,300 Lot 6A, Block 77A; $19,300 $19,300 Lot 7A, Block 77A; $19,300 $19, Page 1 of 3

28 Legal Description Assessed Value Minimum Bid Lot 8A, Block 77A; $19,300 $19,300 Lot 9A, Block 77A; $19,300 $19,300 Lot 10A, Block 77A; $19,300 $19,300 Lot 11A, Block 77A; $19,300 $19,300 Lot 12A, Block 77A; $19,300 $19,300 Lot 1A, Block 78A; $19,300 $19,300 Lot 2A, Block 78A; $19,300 $19,300 Lot 3A, Block 78A; $19,300 $19,300 Lot 8A, Block 78A; $19,300 $19,300 Lot 9A, Block 78A; $19,300 $19,300 Lot 10A Block 78A; $19,300 $19,300 Lot 11A, Block 78A; $19,300 $19,300 Lot 12A, Block 78A; $19,300 $19,300 Lot 1A, Block 79A; $19,300 $19,300 Lot 2A, Block 79A; $19,300 $19,300 Lot 3A, Block 79A; $19,300 $19,300 Lot 4A, Block 79A; $19,300 $19,300 Lot 5A, Block 79A; $19,300 $19,300 Lot 6A, Block 79A; $19,300 $19,300 Lot 7A, Block 79A; $19,300 $19,300 Lot 8A, Block 79A; $19,300 $19,300 Lot 9A, Block 79A; $19,300 $19,300 Lot 10A, Block 79A; $19,300 $19,300 Lot 11A, Block 79A; $19,300 $19,300 Lot 12A, Block 79A; $19,300 $19,300 Lot 5A, Block 80A; $19,300 $19,300 Lot 7A, Block 80A; $19,300 $19,300 Lot 8A, Block 80A; $19,300 $19,300 Lot 9A, Block 80A; $19,300 $19,300 Lot 10A, Block 80A; $19,300 $19,300 Lot 11A, Block 80A; $19,300 $19,300 Lot 1B, Block 112A; $17,100 $17,100 Lot 3B, Block 112A; $16,700 $16,700 Lot 4A, Block 112A; $19,300 $19,300 Lot 5A, Block 112A; $19,300 $19,300 Lot 6A, Block 112A; $19,300 $19,300 Lot 8B, Block 112A; $30,200 $30,200 Lot 11B, Block 112A; $44,700 $44,700 (B) Except as otherwise provided in subsection (C) below, the city manager is hereby authorized and directed to invite bids from the general public for the purchase of all ownership interests of the City of Nome in the real property described in subsection (A), and to sell the same real property by quitclaim deed to the highest bidder at or above a minimum bid amount of the property s current assessed value unless otherwise indicated above, in accordance with the provisions and procedures of NCO (C) All bids shall be construed and received by the City of Nome as offers, with the full right of rejection unless and until an acceptance has been communicated to the bidder in writing from the City of Nome. 24 Page 2 of 3

29 APPROVED and SIGNED this 26 th day of February, RICHARD BENEVILLE, Mayor ATTEST: BRYANT HAMMOND, Clerk 25 Page 3 of 3

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31 Presented By: Finance Director Action Taken: Yes No Abstain CITY OF NOME, ALASKA RESOLUTION NO. R A RESOLUTION ADOPTING THE RESULTS OF THE FISCAL YEAR 2017 AUDIT PERFORMED BY ALTMAN, ROGERS & CO. WHEREAS, the City of Nome, as a municipality of the State of Alaska, is required to undergo an annual audit of its finances and financial practices; and, WHEREAS, Altman, Rogers & Co. has successfully performed audit services for the City of Nome since 2008; and, WHEREAS, the City of Nome adopted Resolution R , approving a contract with Altman, Rogers & Co. for audit services for fiscal year 2017; and WHEREAS, Altman, Rogers, & Co. completed the contracted services and issued an opinion on January 18, 2018; NOW, THEREFORE, BE IT RESOLVED that the Nome Common Council hereby adopts the results of the fiscal year 2017 audit performed by Altman, Rogers & Co. and authorizes the release of the City of Nome s audited financial statements for fiscal year APPROVED and SIGNED this 22 nd day of April, ATTEST: STAN ANDERSEN Acting Mayor BRYANT HAMMOND Clerk 27

32 Mayor Richard Beneville Manager Tom Moran Clerk Bryant Hammond Nome Common Council Stan Andersen Jerald Brown Doug Johnson Mark Johnson Adam Martinson Lew Tobin 102 Division St. P.O. Box 281 Nome, Alaska (907) Fax (907) AGENDA STATEMENT Meeting Date: January 22, 2018 To: Mayor and Nome Common Council From: Julie Liew, Finance Director Subject: Fiscal Year 2017 Audited Financial Statements BACKGROUND & JUSTIFICATION: Alaska Statute requires that the governing body provide for an annual independent audit of the accounts and financial transactions of the City of Nome. As a recipient of federal and state grant funds, the City is also required to undergo an audit in accordance with the provisions of the U.S. Office of Management and Budget s (OMB) Circular A-133, and the Alaska State Regulation 2 AAC The City has engaged with Altman, Rogers & Co as an independent auditor since 2008 to provide audit services on its revenues and expenditures for governmental and businesstype activities and assist in preparing financial statements, schedule of expenditures of federal awards, state schedule of financial assistance. The audit fieldwork was completed in October 2017 and the City of Nome audited financial statements for the year ended June 30, 2017 is hereby submitted in accordance with Alaska Statutes The independent auditor concluded, based on the audit, that there was a reasonable basis for rendering an unmodified opinion that the City s financial statements for the fiscal year ended June 30, 2017 are fairly presented in conformity with the United States of America Generally Accepted Accounting Principles (GAAP). RECOMMENDATION: That the Nome Common Council adopts Resolution No to accept the Independent Auditor s Report on the City of Nome s audited financial statements for fiscal year 2017 and authorizes the release of such audited financial statements. 28

33 Presented By: City Manager Action Taken: Yes No Abstain CITY OF NOME, ALASKA RESOLUTION NO. R A RESOLUTION DECLARING CERTAIN PROPERTIES IN THE CITY OF NOME TO BE FIRE HAZARDS, HEALTH HAZARDS, OR PUBLIC NUISANCES, AND AUTHORIZING THEIR REMEDIATION, REMOVAL, OR DEMOLITION WHEREAS, the Planning Commission recommended to the City Council of certain structures in Nome which pose a fire hazard, health hazard, or public nuisance; and, WHEREAS, the City Council agreed to begin abatement proceedings on four (4) of those structures through R during its meeting of December 11, 2017; and, WHEREAS, the City Clerk tacked notices of abatement proceedings to the designated structures and the City Clerk sent copies to the owners of record via certified mail on December 29, 2017; and, WHEREAS, the Council then held a public hearing during its work session on January 22, 2018 to hear commentary from property owners and the general public; and, WHEREAS, the following properties were determined to be fire hazards, health hazards, and/or public nuisances: 604 E Front St A Blk 13/Lot 5 James D. West 511 & 512 W 2 nd & W 1st Blk 26/Lot 2A Donald Johnson 207 Bering St Blk 29A/Lot 16A Krier Investments Inc. 407, 411 Lomen Ave Blk 21A/Lot 9B Gladys West NOW, THEREFORE, BE IT RESOLVED that if these buildings are not remedied, removed, or demolished by March 1, 2018, the City will remove or demolish them, with the cost thereafter chargeable first to salvaged building materials and then to the property itself, as in the case of a tax lien. APPROVED and SIGNED this 22 nd day of January, ATTEST: STAN ANDERSEN, Acting Mayor BRYANT HAMMOND, Clerk 29

34 30

35 604 E Front St 31

36 32

37 33

38 511 W 2 nd Ave / 512 W 1 st Ave 34

39 35

40 36

41 207 Bering 37

42 38

43 39

44 407 & 411 Lomen 40

45 41

46 42

47 City Manager s Report CITY OF NOME City Manager s Office P.O. Box 281 Nome, Alaska tmoran@nomealaska.org From: Tom Moran, City Manager Date: January 9 19, 2018 On Thursday, January 11 th, I spoke with DHSS s Opioid Misuse Prevention Specialist, Elana Habib, to begin planning an interagency roundtable and accompanying town hall meeting in Nome on February 26 th and 27 th. Stay tuned for details. On Friday, January 12 th, I met via teleconference with representatives from the Arctic Domain Awareness Center (based out of the University of Alaska) who are planning a two-day conference in Nome on March 26 th and 27 th. The idea is to garner information from those whom new Arctic policy will eventually affect. Northwest Campus, Kawerak, and Sitnasuak are all also part of the event planning team. The Coast Guard is taking a keen interest in the group s efforts, and Nome Eskimo and Bering Straits have also been invited to participate. On Thursday, January 18 th, the Cemetery Manager received and opened proposals for ground penetrating radar work (i.e. unmarked grave discovery and demarcation) for the upcoming summer season. She and the City Engineer are reviewing proposals before making a recommendation, but the good news is that two of the four that she received came in under budget. It slipped my mind, but I will be attending the quarterly AMLJIA Board meeting in Anchorage on Friday, February 2 nd. All costs are covered by AMLJIA. Please see the attached minutes from the December 14, 2017 Port Commission meeting. Attachment 1. Please see the attached Port Projects Status Report for January. Attachment 2. Please see the attached 2 nd Quarter Permit Activity Report from the Building Inspector. Attachment 3. Please see the attached 2 nd Quarter Report from the Public Works Department. Attachment 4. Please see the attached 2 nd Quarter Report from Parks and Recreation. Attachment 5. Please see the attached 2 nd Quarter Report from the Police Department. Attachment 6. Please see the attached 2 nd Quarter Report from the Library. Attachment 7. 43

48 City Manager s Report January 19, 2018 Please see the attached 2 nd Quarter Report from the Museum. Attachment 8. Please see the attached 2 nd Quarter Report from the Ambulance Department. Attachment 9. Please see the attached 2 nd Quarter Report from the Fire Department. Attachment 10. Please see the attached 2 nd Quarter Report from the Animal Control Officer. Attachment 11. Please see the attached 2 nd Quarter Report from the Cemetery Manager. Attachment 12. Please see the attached 2 nd Quarter Report from the Convention and Visitors Bureau. Attachment 13. Please see the attached memorandum from Finance Director Liew on the historical distribution of NSEDC Community Benefit Share (CBS) funds. Attachment 14. Please see the attached memorandum from Finance Director Liew on the FY18 budget s year-to-date status versus our projections. Attachment Page 2

49 MINUTES NOME PORT COMISSION REGULAR MEETING December 14 th, 2017 The Regular Meeting of the Nome Port Commission was called to order at 7:00 pm by Chairman West in Council Chambers at City Hall, located at 102 Division Street. OATH OF OFFICE Port Commissioner Russell Rowe was sworn into office. ROLL CALL Members Present: Absent: Also Present: In the audience: C. Smithhisler; C. Lean, C. West; C. Rowe; C. McLarty; (C. Michels joined C. Henderson Lucas Stotts, Harbormaster; Joy Baker, Port Director (telephonically); Tom Moran, City Manager Zoe Grueskin, KNOM; Sandra Medearis, Arctic News APPROVAL OF AGENDA Chairman West asked for a motion to approve the agenda: A motion was made by McLarty and seconded by Smithhisler. At the Roll Call: Ayes: Lean, West, Rowe, McLarty, Smithhisler Nays: Abstain: APPROVAL OF MINUTES November 16, 2017 Regular Meeting The motion CARRIED. A motion was made by C. Smithhisler and seconded by C. McLarty to approve the minutes. At the Roll Call: Ayes: West, Rowe, McLarty, Smithhisler, Lean Nays: Abstain: The motion CARRIED. CITIZENS COMMENTS Colby Engstrom spoke regarding the proposed location identified for his laundry facility does not have adjacent water and sewer available, but he does prefer a site somewhere within the Small Boat Harbor. His operation is intended to be shipping containers modified into a laundry facility with shower units to follow. He has been discussing with owners of other potential sites, but still prefers the site in the harbor if he can work out access to the water and sewer. MINUTES NOME PORT COMMISSION PAGE 1 REGULAR MEETING December 14 th,

50 COMMUNICATIONS USCG D17 MSIB on Alternative Planning Criteria Banning Commercial Fisheries in Int l Arctic Waters - ADN China sent more than a dozen ships through Arctic AN Discussion: There was none CITY MANAGER S REPORT ( Report) Reminded the Commissioners of the City Christmas party taking place tomorrow night, and that they are invited. He plans to follow up with Colby Engstrom regarding his earlier comments on potential properties the City may be foreclosing on, to ensure he has accurate information. Congratulations to Harbormaster Stotts who has just renewed his contract for another two years. He will be out of town for 12 days during the holidays City Clerk Bryant Hammond will be Acting City Manager. Welcome aboard Russell Rowe. HARBORMASTER S REPORT (Verbal) HM Stotts advised that the latest round of impounds is going well with the process expediting numerous payments to clear accounts. All other accounts beyond 60/90 days will initiate another round of impounds in February. He will be out of town from December, and starts with Public Works on 1 Jan. He has already receiving berthing requests from cruise ships to ensure dates are secure. Maintenance work has been done on several of the ladders in the harbor 2 are seriously damaged and will need replaced. An inspection has been done on fender camels, which appear to be holding up well, with the exception of some shackle pins that need replacing and tack welded. Inventory of VHF radios/antennas has shown a few items in need of replacement. Discussion: Sounds like a few ladders were crunched, but where? HM Stotts replied in southeast corner of harbor along south wall, with no one accepting responsibility. Having cameras in place for 2018 will be helpful. PORT DIRECTOR REPORT (Projects Update) ( Report) PD Baker advised the group of progress relating to the ADDP study, with more information anticipated to be available in January, all largely due to the continued pressure from Senator Sullivan and his staff. PD Baker asked John Blees to elaborate on the status of the Cape Nome Repair; John advised that PND s initial evaluation of Knik s final bathymetric survey against the substantial completion survey, showed rock still deficient in several areas. PND is working to verify this information and prepare a submittal response to Knik the fully explains the issue. As the project was anticipated to meet the completion date of 21 Dec 2017, an extension request was sent to DHS/FEMA with the advisory that additional rock will need to be placed during the 2018 ice-free season. PD Baker also advised that NW Arctic Transportation Plan meeting was held during AFN, and there were comments taken regarding not only road projects in the Nome area, but the ADDP project as well. The City Council approved the state and federal legislative priorities on 11 December. The state package contained requests for additional ADDP study/design funds as well as a Port Bond Package to support several of our pending projects. The federal package contained requests for construction of an ADDP, and congressional authorization to deepen the Small Boat Harbor to -12 MLLW. Lastly, the attached F18 Port & Harbor revenue and expense figures through 30 November 2017 that shows several categories of revenue exceeding 100% with May/June 2018 activity remaining. MINUTES NOME PORT COMMISSION PAGE 2 REGULAR MEETING December 14 th,

51 Discussion: McLarty asked about comparisons on revenue compared to earlier years at this time. PD Baker advised that the calendar year revenue comparison provided in November, per Henderson s request, will be updated through 31 December and provided in the January work session on the tariff. OLD BUSINESS There was none NEW BUSINESS Consideration of NCO Chapter 12 Code concerning the impound process, to address repeat offenders: PD Baker briefly explained the intent to develop additional remedies to users that routinely find themselves in the impound process due to non-payment of fees. The attorney came back with an extensive rewrite of the impound section of the code for your consideration tonight. CM Moran and I thought this was more than was needed at this time, so it was determined that this item should be reviewed and discussed with the Commission members. Further evaluation of what reasonable remedies can be done administratively, with a few changes strategically made in the tariff and code. Discussion: A few ideas were bantered about regarding pursuing small claims, extending due dates to 60 days, as well as being banned from the facility for repeatedly being impounded. PD Baker indicated more discussion with the attorney is scheduled for next week, with results provided at the January work session. CITIZENS COMMENTS - None COMMISSIONERS COMMENTS C. Lean welcome to Russel; glad to see HM Stotts is staying; would like to see laundry facility in vicinity of harbor as well, and if City isn t going to build one, we can think about location behind office. Fishery closure memo is a pet peeve; I believe we need to close donut holes beyond 100 mile limit. Not sure aware of the volume of Pollock and Pacific Cod near St. Lawrence Island. The fish are moving north and they are on our doorstep, and it s very ironic the federal government decides to close the fishery because there s so many fish. He is actually encouraged about the revenue picture. C. Michels attended NWATP and a lot of material that was in the 2004 plan was not included in new update. She requested they added all of the proposed roads and trails, the Arctic Deep Draft Port for Nome, and also noted BSNC folks were in attendance regarding development at Port Clarence. Great to see so many in attendance for the region with she and others requesting a meeting be held in Nome. It was good to hear from Admiral during the AWSC meeting, who indicated a review of LNG transportation plans should be done by the region. Crystal cruises is adding a new ice-class ship to transit the Arctic. C. McLarty - none C. Smithhisler welcome to Russell, and wish all the Port staff happy holidays. C. Rowe thanks for Charlie and Shane for the welcome words. Happy to be hear I know my Dad served for quite some time so I m happy to follow in those footsteps and serve the community. C. West apologize for being late. Working towards the fruition of a wastewater acceptance facility, and being able to accept solids is definitely a step in the right direction for the long term. Welcome to Russell, MINUTES NOME PORT COMMISSION PAGE 3 REGULAR MEETING December 14 th,

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53 Memo To: Tom Moran City Manager From: Joy L. Baker Port Director CC: Mayor & Nome Common Council Nome Port Commission Date: 1/15/2018 Re: Port & Harbor Report/Projects Update January 2018 The following provides a status update on active issues and projects pertaining to the Port & Harbor. Administrative: The annual tariff review is underway with the Port Commission, as well as ongoing A/R collections, statistical updates, as well as initial budgetary planning for F19. Harbormaster Stotts transitioned to Public Works on Jan 1 st to assist with snow removal and building maintenance tasks as well as coordinate on some Port maintenance work. The combination of skills under the PW department is essential in completing these projects that must be done in the off-season. The attached F18 Port Budget at 31 Dec 2017 shows average of received revenue at 90.7% with 43% expended. All of the Port vehicles are stored for winter, with the periodic exception of the Harbormaster vehicle when needed. Also attached are the updated statistics regarding vessel traffic for 2017, as compared back to Causeway: Arctic Deep Draft Port (ADDP) Study: Discussions between Army Corps Headquarters, the Hawaii Division and the Alaska District (what is known as the Vertical Team) have progressed to what appears to be an agreement on a potential path forward on a Nome project study. We anticipate tangible results of this effort to be available soon. Inner Harbor: Snake River Moorage & Vessel Haulout Facility: The Tiger grant application for funding of this project was successfully submitted to the USDOT on 16 Oct 2017, with anticipated funding awards generally announced in March. The comprehensive package demonstrated significant project support and we are hopeful for success. The Army Corps Alaska District awarded the Maintenance Dredging Contract to Alaska Marine Excavation, the same contractor that previously held the contract. We look forward to working with them again. 49

54 Port Industrial Pad: Industrial Pad Development (Thornbush Site): This project is currently in a dormant status until the final phase of the Snake River dredging excavation begins just after 1 March The remaining work will be funded by the held balance of the 2014 DC-108 grant. External Facilities: Cape Nome: PND Engineers has completed their review of the contractor s final project survey, in comparison with the substantial completion survey, and have determined the anomalies actually do reflect missing stone in 3 of the cut sections. PND s report and all corresponding information has been compiled and distributed to the contractor, indicating a small portion of work remaining for the summer of Alaska DHS has advised the long-awaited PW 17 revision has finally been returned to the state level, and they anticipate completing their review during December, and submitting the revised award documents to the City. Port Security Cameras: Arctic Fire & Security (AFS) has been investigating a problem with two of the installed cameras. They have been troubleshooting the issue with the manufacturer and eliminating potential causes. Final retainage is being withheld until the malfunctioning units are operational. Once all cameras are fully functional, the FEMA grant will achieve final closeout (likely 1 st quarter 2018). The City continues to work with AFS on a few external cameras for the Seawall and Old St. Joe s Centennial Park. A variety of other projects are in the queue for the off-season period for various planning, design and funding phases. This information can be made available on request. 50 1/15/2018 Page 2 Port Director/Projects Status Report

55 City of Nome Revenues with Comparison to Budget For the 6 Months Ending December 31, 2017 PORT OPERATING FUND Budget Period ACT YTD ACT Unearned Pcnt CAUSEWAY FACILITY Causeway Dockage 85, , , Causeway Wharfage - Dry 175, , , Causeway Wharfage - Fuel 250, , ( 20,175.71) Causeway Wharfage - Gravel 100, , , Causeway Storage Rental 15, , , Causeway Utility Sales 30, , , Causeway Misc Term Revenue 50, , ( 20,032.40) Total CAUSEWAY FACILITY 705, , , HARBOR FACILITY Harbor Seasonal Dock Permit 115, , , Harbor Dockage 55, , ( 25,054.15) Harbor Wharfage - Dry 75, , ( 2,774.40) Harbor Wharfage - Fuel 55, , , Harbor Wharfage - Gravel 10, , ( 20,976.44) Harbor Storage Rental 35, , , Harbor Utility Sales 6, , ( ) Harbor Misc Term Revenue 3, , , Leases, Rentals, Land, Bldgs 105, , , Total HARBOR FACILITY 459, , , INDUSTRIAL PARK FACILITY Industrial Park Storage Rental 200, ( ) 229, ( 29,746.99) Leases, Rentals, Land, Bldgs 160, , , , Total INDUSTRIAL PARK FACILITY 360, , , , OTHER MISC REVENUE Copies, Fax, Pubs, Film Lcns ( ) Banking / NSF Check Fee Credit Card Service Fees (.46) Resale-Hats,Charts,Spills,Appl 5, , , Other Port Revenue 50, , , Total OTHER MISC REVENUE 55, , , % of the Fiscal Year has Elapsed 01/10/ :52AM Page: 1 51

56 City of Nome Revenues with Comparison to Budget For the 6 Months Ending December 31, 2017 PORT OPERATING FUND Budget Period ACT YTD ACT Unearned Pcnt INTEREST EARNINGS Interest Earnings Port Op 3, , ( ) Interest Earnings Causeway 3, , Investment Earnings 10, , , Total INTEREST EARNINGS 16, , , , CONTRIBUTIONS/OTHER Other Contributions , ( 25,000.00).0 Total CONTRIBUTIONS/OTHER , ( 25,000.00).0 Total Fund Revenue 1,595, , ,446, , % of the Fiscal Year has Elapsed 01/10/ :52AM Page: 2 52

57 City of Nome Expenditures with Comparison to Budget For the 6 Months Ending December 31, 2017 PORT OPERATING FUND Budget Period ACT YTD ACT YTD ENC Unexpended Pcnt * * CAUSEWAY FACILITY * * Salaries - Causeway Maint 1, , ( 2,038.13) Salaries - Causeway Operations 11, , ( ) Salaries - Causeway Admin 54, ( 17.50).00 54, Accrued Personal Leave - Cswy 7, , Health Insurance - Cswy 6, , , Life Insurance - Cswy FICA/Medicare - Cswy 5, , , ESC - Causeway PERS - Cswy 15, , , Workers' Comp Ins - Cswy 2, , Property/Building Insurance 29, , Prof Svcs - Middle Dock 2, , Prof Svcs - Arctic Deep Draft 20, , Audit/Accounting 17, , , , Engineering/Architectural Svcs 40, , , ( 4,522.25) Legal Services 1, , Survey/Appraisal Services 3, , Other Professional/Contract Sv 15, , Communications 1, , Computer Network/Hardware/Soft Uniform/Clothing Operating & Repair Supplies 6, , Gas & Oil Supplies Vehicle/Boat/Eq Parts & Supply Vehicle/Boat/Eq Maintenance 2, , Small Tools & Equipment 3, , Tools & Eq Repair & Maint 1, , Road Maintenance Materials 5, , Docks & Foundations 10, , Fuel Lines Maintenance 15, , Bldg Maint Materials & Supply 1, Janitorial Services & Supplies ( 38.49) Utilities - Electric 4, , , Utilities - Sewer 2, , , Utilities - Garbage 3, , ( 1,326.42) Utilities - Resale 3, , ( 3,777.74) Debt Interest Payment 152, , , Machinery & Equipment 5, , Total * * CAUSEWAY FACILITY * * 450, , , , % of the Fiscal Year has Elapsed 01/10/ :52AM Page: 3 53

58 City of Nome Expenditures with Comparison to Budget For the 6 Months Ending December 31, 2017 PORT OPERATING FUND Budget Period ACT YTD ACT YTD ENC Unexpended Pcnt * * HARBOR FACILITY * * Salaries - Harbor 11, , , Accrued Personal Lv - Harbor 1, , Health Insurance - Harbor 2, , Life Insurance - Harbor FICA/Medicare - Harbor 1, ESC - Harbor PERS - Harbor 2, , Workers' Comp Ins - Harbor 1, , Property/Building Insurance 21, , , Engineering/Architectural Svcs 25, , , ( 3,231.25) Other Professional/Contract Sv 15, , Communications Uniform/Clothing Operating & Repair Supplies 5, , Gas & Oil Supplies 1, Vehicle/Boat/Eq Parts & Supply Vehicle/Boat/Eq Maintenance 1, , Small Tools & Equipment 3, , Road Maintenance Materials 5, , Docks & Foundations 5, , Bldg Maint Materials & Supply 7, , , Janitorial Services & Supplies ( ) Utilities - Electric 5, , , Utilities - Water Meter 4, , , Utilities - Sewer 5, , , Utilities - Garbage 25, , , Utilities - Heat 3, , Payment in Lieu of Tax 15, , , Land/Buildings 10, , Machinery & Equipment 10, , Total * * HARBOR FACILITY * * 189, , , , , % of the Fiscal Year has Elapsed 01/10/ :52AM Page: 4 54

59 City of Nome Expenditures with Comparison to Budget For the 6 Months Ending December 31, 2017 PORT OPERATING FUND Budget Period ACT YTD ACT YTD ENC Unexpended Pcnt * * CAPE NOME FACILITY * * Engineering/Architectural Svcs 10, , Legal Services 2, , Othe Professional/Contract Sv 5, , Total * * CAPE NOME FACILITY * * 17, , % of the Fiscal Year has Elapsed 01/10/ :52AM Page: 5 55

60 City of Nome Expenditures with Comparison to Budget For the 6 Months Ending December 31, 2017 PORT OPERATING FUND Budget Period ACT YTD ACT YTD ENC Unexpended Pcnt * * INDUST PARK FACILITY * * Salaries - Industrial Park 14, , Accrued Personal Leave - IP Health Insurance - IP 2, , Life Insurance - IP FICA/Medicare - IP 1, , ESC - Industrial Park PERS - IP 2, , Workers' Comp Ins - IP 1, , Property/Building Insurance Engineering/Architectural Svcs 20, , Other Professional/Contract Sv 10, , ( 5,900.00) Advertising Operating & Repair Supplies Small Tools & Equipment Road Maintenance Materials 10, , Fuel Lines Maintenance 10, , Bldg Maint Materials & Supply 5, , Janitorial Services & Supplies ( 38.48) Utilities - Electric 4, , , Utilities - Sewer 1, , Payment in Lieu of Taxes 17, , , ( 23,775.00) Total * * INDUST PARK FACILITY * * 104, , , , % of the Fiscal Year has Elapsed 01/10/ :52AM Page: 6 56

61 City of Nome Expenditures with Comparison to Budget For the 6 Months Ending December 31, 2017 PORT OPERATING FUND Budget Period ACT YTD ACT YTD ENC Unexpended Pcnt * * PORT ADMIN OFFICE * * Salaries - Port Admin 96, , , , Salaries - Port Staff 230, , , , Salaries - Overtime 9, , , Stipends - Port Commission 3, , , Accrued Personal Lv - Port Adm 5, , , ( 11,483.83) Health Insurance - Port Adm 58, , , , Life Insurance - Port Adm FICA/Medicare - Port Adm 29, , , , PERS - Port Adm 74, , , , Workers' Comp Ins - Port Adm 10, , Vehicle/Boat Insurance 3, , Property/Building Insurance Audit/Accounting 17, , , , Engineering/Architectural Svcs 30, , Legal Services 2, , Lobbying 96, , , , Other Professional/Contract Sv 35, , , , Advertising 7, , , Buildings/Land Rental , ( 2,555.49) Communications 4, , , Computer Network/Hardware/Soft 2, ( ) , Dues & Memberships Travel,Training & Related Cost 20, , , Office Supplies 3, , Operating & Repair Supplies 2, , , ( ) Resale Supplies 3, , , ( 2,332.80) Sponsorship/Donation/Contrib 3, , Gas & Oil Supplies 5, , , Vehicle/Boat/Eq Parts & Supply 1, Vehicle/Boat/Eq Maintenance 3, , Vehicle/Boat Regis & Permits Bldg Maint Materials & Supply 1, , ( 16.73) Janitorial Services & Supplies Banking/Credit Card Fees Bad Debt 3, , Machinery & Equipment 5, , Total * * PORT ADMIN OFFICE * * 768, , , , , % of the Fiscal Year has Elapsed 01/10/ :52AM Page: 7 57

62 City of Nome Expenditures with Comparison to Budget For the 6 Months Ending December 31, 2017 PORT OPERATING FUND Budget Period ACT YTD ACT YTD ENC Unexpended Pcnt ** TRANSFERS - INTERFUNDS ** Transfers Out - Other Funds 65, , Total ** TRANSFERS - INTERFUNDS ** 65, , Total Fund Expenditures 1,595, , , , , Net Revenue Over Expenditures.00 ( 61,648.32) 879, ( 117,816.62) ( 761,490.28).0 50 % of the Fiscal Year has Elapsed 01/10/ :52AM Page: 8 58

63 PORT OF NOME Vessel Calls By Season BULK GRAVEL HARBOR NOME PORT CARGO & EQUIP. DOCKING MISC. CRUISE GOVT TOTAL ANCHORED AT SEASON & FUEL BARGES PERMITS SHIPS SHIPS DOCK CALLS ROADSTEAD *** *** # *** # *** # *** # *** # *** # *** # *** # *** # *** # *** # *** # *** # *** # *** # *** # *** # *** # *** # *** * *** * *** * *** ** ** The total dockings number indicates how many vessels called at the port during the season, but does not depict how many days each vessel stayed. Vessels typically stay 2 to 3 days. Occasionally, a vessel may stay in port for up to 7 days or more due to weather, operational scheduling, or to layup for repairs. "AT ROADSTEAD" indicates vessels that anchored off harbor entrance due to draft restrictions, weather, or waiting in queue. This number is not included as part of "TOTAL DOCKINGS" and counts the vessel call, not the number of days a vessel increase in Misc vessels denotes surge in research vessel traffic working Arctic waters. Increase in permits in 2012/2013 due to increased number of offshore gold dredges. Increase in calls in 2008 due to oil exploration in the Chukchi Sea and a rise in gravel/rock exports. Increase in calls in 2002 due to rise in gravel/rock exports. # Increased quantity represents more vessels hauling village freight & gravel through 2010, and project equipment Denotes closed season * Village cargo barges issued docking permits for these seasons. ** Village barges not tracked these seasons, just linehaul. *** Total docking permits issued each season for home-ported vessels working out of the Small Boat Harbor consisting mostly of a small fleet of fishing vessels/suction dredges, with occassional sailboat or small tug/barge until 2012 dredge increase. Numbers reflect only how many vessels received permits, not how many calls they made.) Note: CMS village barges were counted in 1992 & 1993 each time they docked to load for next trip. 59

64 TOTAL DOCK CALLS ANCHORED AT ROADSTEAD 1/14/2018 /jlb PORT OF NOME VESSEL TRAFFIC by Season TOTAL CALLS

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67 TO: From: Tom Moran, City Manager Joe Horton, Public Works Subject: Public Works Department Quarterly Report (October-December) October U-call, we hauled 13 loads and 7 vehicles to the Monofill Repair Old St Joe s playground fence and pick up trash daily The Port of Nome water trailer prepare for winter storage Disassemble the campground for winter storage Remove floating docks and buoys for seasonal storage Add fill to level the floor inside the Monofill building Stock pile material for the cemetery and youth softball field XYZ Senior Center freezer repair Insulate the REC center generator building Paint dump truck beds for winter snow hauling Hauled 4,900 yards of snow to the snow dump The Landfill had a total of 348 visitors and 31 of those were businesses for Free Dump Saturdays November Remove the ladders and the camel bumpers on the south and east walls in the small boat harbor Replace the heating circulating pump for truck bays 3,4 and 5 in the fire hall Board the windows and doors on the Polaris Hotel and liquor store after the fire to keep people out Help the NPD remove and smash the alcohol from the from the Polaris liquor Hauled 29,900 yards of snow to the snow dump Replaced the lower auger drive sprocket and bearing on the SnoGo snow blower Hauled and placed a 20 container van to the cemetery The Landfill had a total of 214 visitors and 15 of those were businesses for Free Dump Saturdays 63

68 December Install fan and trunk in the Public Works Shop Replace the Pillow Block bearings and Pintle chain assembly on the Salt Dog Sander Haul snow to fill the hole where the Polaris Bar & Hotel was After several storms, PWR hauled 49,115 yards to the snow dump Help set up for the Christmas Extravaganza Final walk through for the Richard Foster Building with GRS Controls and AMC Engineers Repaired the Public Safety Building flag pole lights Replaced the Monitor Heater in the REC Center storage room The contractor for the RFB replaced the windows on the back doors for the library and Richard Foster Room. Repaired the landfill equipment fuel tank transfer pump The Landfill had a total of 229 visitors and 11 of those were businesses for Free Dump Saturdays YTD Budget As of 12/31/17 (46% of the fiscal year), (44.4%) of the buildings maintenance department s budget has been expended. Public Works Roads budget as of 12/31/17 (43.9%) of the budget has been expended. Landfill s budget as of 12/31/17 (73.9%) of the budget has been expended Public Works Vehicle RATE - CHECK ONE Vehicle Make and Model Year License # GOOD FAIR POOR Comments Chevy Silverado 2017 XZA 238 X Building Maintenance Chevy Tahoe 2005 XXY 612 X Parked Not Used Chevy Tahoe 2005 XYA 293 X Janitor Chevy Tahoe 2005 XXY 294 X Landfill Vehicle Ford Expedition 2010 XYE 484 X Building Maintenance Ford Expedition 2010 XYE 485 X Building Maintenance Chevy 3500 HD 2012 XZA 305 X Building Maintenance Chevy Flatbed 2012 XZA 304 X Public Works 64

69 Ford F YYV 124 X Road crew Cat 160M Grader 2010 X Road crew Cat 140 H Grader X Road crew Cat 966H Loader 2007 X Road crew Volvo L-150 Loader 2012 X Road crew The Dump box needs to be replace and the truck is leaking oil and antifreeze AutoCar Dump Truck 1994 X Road Crew International Dump Truck 2008 X Road crew Freightliner Dump Truck 2008 X Road crew Freightliner Water Truck 2008 X Road Crew Kenworth Dump Truck 2014 X Road crew Kenworth Water Truck 1994 X Road crew SnoGo Snow Blower 2011 X Road crew Road Crew Back up Snow SnoGo Snow Blower 2005 X Blower SnoGo Snow Blower 2005 X Landfill Case 580 Backhoe X Road crew Cat D7R Dozer X Push Cat at the Snow Dump Cat D7G Dozer 1976 X Monofill Komatsu D61 Dozer 2010 X Landfill Volvo Skidsteer 2010 X Road crew Cat 966F Loader 1996 X Landfill Hitachi Ex310 Excavator 1996 X Road crew Kubota Mini Excavator 2008 X Public Works Henderson 8yd slid-in Sander 2015 X Road crew Sioux Steam Generator X Public Works Tilt Top Trailer X Road crew 65

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72 City of Nome POLICE DEPARTMENT MEMORANDUM To: City Manager Tom Moran Date: City of Nome Administration Telephone: From: Chief J. Papasodora City of Nome Police Department Subject: Quarterly Report The following is a status report for the Nome Police Department effective I. PERSONNEL: a. PATROL: Total patrol strength is 7 officers. i. Officer Le is on FTEP and projected to complete FTEP on Feb 2, He is scheduled to attend ALETS academy 2/25/18 6/8/18. ii. Officer Lance Taylor s first scheduled day of duty was He is certified in Georgia. If possible he will be scheduled to attend the Recertification course in Sitka 2/1/18 2/18/18. iii. Officer Murray has been released from FTEP effective He will either attend the Feb ALET with Officer Le or the July 2018 ALET academy. iv. There are two additional vacancies with multiple viable applicants. 1. Processing and selection is underway. **Shortages in patrol strength, training and personal leave have increased overtime costs.. b. COMMUNITY SERVICES OFFICERS: Current strength 2.5 CSO s i. CSO Paniataaq is working part time as his schedule allows. ii. CSO s Putman and Tobuk are scheduled to work opposing days with one CSO scheduled for each day of the week. c. COMMUNICATIONS: Total communications strength is 4.5 communications officers. i. CO Mueller was working part time but has requested to come back as a full time communications officer effective This will bring communications staffing to 5 full time employees. ii. 2 full time positions are open and applicants have been interviewed applications are under review and pending interview 2. Reference checks are underway on 3 who have been interviewed. a. Hiring recommendations should be submitted by d. ADMINISTRATION: i. Clerical Assistant is vacant although Kalie Witrosky did return for a short period during her Christmas break from college. Recruitment efforts have been successful. It is projected NPD could be fully staffed by the start of FY19. 68

73 City of Nome POLICE DEPARTMENT MEMORANDUM MEMO: Quarterly Report 1/18/18 PAGE 2 II. BUDGET: a. At 50% of the budget year tolled, total expenditures are at 46.6% b. A number of purchase orders have been initiated to fill long and short range supply needs. c. Due to personnel attrition, there is a surplus in personnel lines for patrol, communications and CSO. i. At the 50 th percentile, the estimated surplus is $111,116. d. Conversely, patrol overtime necessary to cover operations is nearly exhausted. e. Recruitment and Training lines are significantly impacted as new personnel are hired to cover attrition. i. APSC has withdrawn pre-payment for academy training. The new policy will require agencies to pay and at the end of the fiscal year, APSC will divide the available training funding by the number of successful graduates. Agencies will this amount as the reimbursement for academy training. 1. There is no guarantee that APSC will have any funding to distribute. 2. The average cost of sending one recruit to a full academy is estimated at $12,000 -$13,000 including travel and supplies. a. As per section I(A) above, a minimum of three officers will require various levels of academy training with in the next 12 months. f. A budget reallocation has been submitted to the City Manager to cover some of the costs of recruitment, training, officer overtime, and other line items where a deficit exists or is projected to exist. A copy is attached to this memorandum. i. It is anticipated that these costs can be met within the existing budget with significant monitoring of costs. III. VEHICLES: 1. VEHICLE CONDITION REPORT: CHANGE a Chev G miles AVG b Expedition miles GOOD i. Has an electrical short in the wiring for the RF headlight. Awaiting scheduling to get it into the shop. c Expedition miles GOOD d F miles GOOD e Explorer (K9) miles GOOD i. Vehicle has been converted from a K9 to patrol configuration. Final stages of set-up should be completed by the date of this memo. ii. Door decals require replacement. Decals have been received. f Explorer miles GOOD i. Door decal (1) requires replacement. Decals have been received. g Dodge Van 4395 miles GOOD i. 2.5 CSO s are driving this vehicle 7 days a week. Mileage will accrue at an accelerated rate. h Expedition miles GOOD i Expedition miles GOOD

74 City of Nome POLICE DEPARTMENT MEMORANDUM MEMO: Quarterly Report 1/18/18 PAGE 3 2. SIGNIFICANT VEHICLE ISSUES: a. Normal vehicle maintenance issues. No major failures to report. IV. FACILITIES: a. There are no known defects in the public safety building. b. Radio communications system appears to be functioning normally. i. Replacement parts for one repeater will be ordered in the near future. This is a spare component with a cost of approximately $6000 and is included in the budget reallocation. V. TRAINING: a. Training has been minimal and will continue due to personnel shortages. i. Officer Tobuk was attending the ALET academy however was unsuccessful in graduating. She returned to Nome and has assumed a CSO position until further training can be directed to ensure her successful completion of the academy. ii. Due to failure to graduate, the total costs ($ ) for the academy was billed to NPD. 1. This is a primary expense that has exhausted the FY18 training line. iii. Future training will include Field Training and Evaluation for a minimum of three officers; one recertification academy and two full academies. 1. Estimated cost of a recertification academy + travel = $ Estimated cost of a full academy + travel = $12,000 -$13,000 VI. ACTIVITIES/ACCOMPLISHMENTS: a. Active recruitment. Potential candidates identified. a. Officer Murray trained and on patrol; b. Officer Le due to complete field training; c. Officer Taylor hired and initiating training d. Applicants have been interviewed and it is anticipated that further Communications Officers will be hired by i. Training cycles will be designed and implemented to bring staffing above minimums. b. Electronic conversion of ST1 forms from 1990 to 2005 completed and stored on main drives for access. c. Backlog of found/abandoned property and unclaimed evidence was processed and cleared from inventory. a. Among the property approximately 10 cell phones were returned to the owner. d. The Polaris fire investigation was successfully coordinated with the DPS Division of Fire and Life Safety. This case was a major event and investigative effort for the City and the Department. e. Chief Papasodora attended the International Association of Chiefs of Police conference which included an emphasis on liability reduction; recruitment and retention; and officer safety issues. 70

75 City of Nome POLICE DEPARTMENT MEMORANDUM MEMO: Quarterly Report 1/18/18 PAGE 4 f. A promotional process was completed resulting in Officer Joseph Dickerson s promotion to Sergeant. g. Revised all forms to comply with new case law re: DUI and Implied Consent a. Created a one page flow-chart for DUI decision making that has been implemented State wide. h. Coordinated retrofit of V#322 i. The Department participated in a Halloween Safety Event with an informational flyer composed by CO Mueller that was effective in delivery of a concise safety message. j. Completed update of Use of Force data and audit of Crime Star data relating to this category of activity. k. Met with DOC Anvil Mountain Correctional staff on Emergency Plans and coordination of major events. a. Plans under revision b. Assist with ICS training/implementation. l. In this quarter, NPD received and/or processed 2231calls for service. a involved alcohol (55%) b. 186 arrests with 165 [89%] involving alcohol. c. 117 Domestic Violence related calls with 89 [76%] involving alcohol. i. 47 arrests with 46 [98%] involving alcohol d. 106 Misdemeanor Assault CFS with 86 [81%] involving alcohol i. 42 arrests with 39 [93%] involving alcohol ii. 47% of the misdemeanor assault CFS involve domestic violence 1. 90% of these calls are alcohol related iii. 96% of misdemeanor assault DV related arrests involve alcohol. e. 8 Felony Assault CFS with 8 [100%] involving alcohol i. 7 arrests with 7 [100%] involving alcohol ii. 75% of felony assaults involve domestic violence % of these calls are alcohol related/ iii. 100% of felony assault DV related arrests involve alcohol. f. 155 citations issued i. 4 - Open Container [NCO (b)] ii Violating Conditions of Release iii. 8 Driving While License Revoked iv. 29 Possession of Alcohol under the age of 21 v. 16 Failure to Carry Proof of Insurance g. 356 Drunken Person calls. i. 116 Transport to NSRH ii. 107 other assistance provide 1. Alcohol involvement has increased this quarter. m Statistical report is being compiled with a projected completion date of

76 City of Nome POLICE DEPARTMENT MEMORANDUM MEMO: Quarterly Report 1/18/18 PAGE 5 VII. FUTURE EVENTS/PROJECTS: a. Evidence Purge weapons, drugs and money. b. Firearms training and qualifications. c. Comprehensive Use of Force Statistical Report. d. Meeting staffing levels. e. Training of new Communications Staff. f. Training of new Patrol Staff. g. Purge and archiving of personnel records. 72

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81 P.O. Box 281 Nome, Alaska phone fax Date: January 15, 2018 To: Tom Moran, City Manager From: Amy Phillips-Chan, Museum Director CC: Bryant Hammond, City Clerk Subject: Carrie M. McLain Memorial Museum Quarterly Report (October-December 2017) Main Museum Exhibit: Phase II Installation Dates: Phase II of the museum exhibit installation took place from October 2- November 10, Exhibit materials where shipped in two 40 ft. containers that arrived via Alaska Marine Lines barge service. Installation Activities: Installing an exhibit is similar to constructing a building with an array of specialized equipment and supplies needed for working with wood, metals, vinyl and electrical systems. Staff from the Museum, Formations, Atlas Fine Art Service, and Delta AV worked to build displays, apply photomurals, craft artifact mounts, lay out artifacts, suspend exhibit elements, mount labels and graphic panels and set-up audiovisual elements. Content Areas: Installation of new displays, hands-on interactive elements, and audiovisual programs for the five Main Gallery exhibit themes as well as the Richard Foster display and Fordson tractor interpretative outdoor sign. Film Production: Museum staff filmed and photographed exhibit installation activities for a new museum film. 77 1

82 P.O. Box 281 Nome, Alaska phone fax Special Exhibition Gallery Artwork Loans: The Museum Director completed agreements with the Pratt Museum (Homer), Alaska State Museum (Juneau), and University of Alaska Museum of the North (Fairbanks) for the shipping and loan of artwork by Ron Senungetuk for a retrospective exhibition in the Special Exhibit Gallery. Installation of artwork for the exhibition Ron Senungetuk: Carving a Path of Cultural Continuity in the Special Exhibit Gallery. On display until April 30, Collaboration with Ron Senungetuk for a public artist discussion and demonstration that was held during the Museum Grand Reopening on November 10-11,

83 P.O. Box 281 Nome, Alaska phone fax Museum Grand Reopening 2017 Planning: Designed and mailed out invitations. Organized music, speakers, artist presentation, and youth activities. Catered the reception including linens, dishes, and food from local stores and restaurants. Dates: On November 10-11, 2017 the Carrie M. McLain Memorial Museum held a Grand Reopening to celebrate the Phase II installation of the exhibit: Nome: Hub of Cultures and Communities across the Bering Strait in the Main Gallery, the opening of Ron Senungetuk: Carving a Path of Cultural Continuity in the Special Exhibit Gallery, and the unveiling of the new Richard Foster display in the Richard Foster Room. Visitors: Over 300 people attended the two-day Museum Grand Reopening with speakers, live music, tours, youth activities, and plenty of delicious foods. Music: Live performances by the Nome-Beltz High School Band and Choir led by Ron Horner entertained the crowd on Friday, November 10. Artist Presentation and Demonstration: Artist Ron Senungetuk visited with the public and demonstrated carving techniques in the Special Exhibit Gallery. Youth Activities: Young visitors to the Museum Reopening participated in a number of staff led activities including: Scavenger Hunt in the Gallery, Make-A-Dance Mask, and Hot-offthe Press Newspaper Production Museum Reopening Coverage: Nome Nugget, KNOM, Alaska Anthropological Association 79 3

84 P.O. Box 281 Nome, Alaska phone fax Educational Outreach Research Requests (October December): Completion of 28 historic research requests from the public. Nome-Beltz High School (October): Presentations to three 7 th grade classes by staff from the St. Louis Zoo and Carrie M. McLain Memorial Museum on a collaborative polar bear exhibit at the St. Louis Zoo. XYZ (November): Museum staff led tour for 6 visitors from XYZ. Homeschool Group (November): Museum staff led educational tour for 20 homeschool students and parents. Rotary (December): Museum presentation and staff led tour of exhibits and collections for 8 local Rotarians. Quyanna Care (December): Museum staff led tour for 8 residents and caretakers from Quyanna Care. 80 4

85 P.O. Box 281 Nome, Alaska phone fax Public Programs St. Louis Zoo and Carrie M. McLain Memorial Museum (October): Zebras in the Arctic: A Local Approach to a Global Issue. Public presentation about a collaborative polar bear exhibit held in partnership with UAF as part of the Bering Strait Science Series. Winter Holiday Day at the RFB (December): A new partnership between the Museum, Library and Cultural Center. Over 40 youth and parents made historic pomander ornaments and crafted photo holiday cards at the Museum. Social Media Projects Facebook: Updates on exhibits, public programs and other museum activities posted on Facebook to expand museum outreach. YouTube: The museum launched a YouTube channel where online visitors can currently watch films on fishing, gold dredges, and the 2016 Grand Opening. Website: Updated museum information on City of Nome website and posted standardized forms for school group visits, membership, and image requests

86 P.O. Box 281 Nome, Alaska phone fax Museum Development School Group Request Form: An updated and revised form for school groups visits with an option to request a fee waiver and an area to describe learning objectives for the visit. Membership Form: An updated form for purchasing annual museum memberships. Image Request Form: An updated form for requesting use of historic images from the museum collection. Museum Visitors TOTAL: 178 Visitors from November 13 December paid admission visits 115 free admission visits during Fridays and group visits Revenue Gross sales in the amount of $1,441 for Oct-Dec Donations in the amount of $1,170 for Oct-Dec Donations Gift Store 42 copies of Leonhard Seppala: The Siberian Dog and the Golden Age of Sled Dog Racing donated for resale in the museum gift store. Collection Omelak: Metal fishing lure with a red and white spinner Nipp: Whalebone mask with ivory nose, mouth, and labrets and baleen goggles Erikson: Children's beaded caribou skin slipper. Grants Collections Management Fund: The Museum received a grant from Museums Alaska for the project: Return Voyage of the King Island Kayak. The grant funds the care and crating of a historic sealskin-covered kayak from King Island currently at the Palo Alto Junior Museum and Zoo in Palo Alto, CA. The kayak is being deaccessioned by the Palo Alto Junior Museum and Zoo and donated to the Carrie M. McLain Memorial Museum. 82 6

87 P.O. Box 281 Nome, Alaska phone fax Publications Phillips-Chan, Amy Grand Opening of the Carrie M. McLain Memorial Museum in Nome, AK. Smithsonian Arctic Studies Center Newsletter, Number 24, pp Phillips-Chan, Amy Museum Readies for New Exhibit Installation. The Nome Nugget, October 26, p. 3. Phillips-Chan, Amy Museum Director s Address at the Grand Reopening of the Carrie M. McLain Memorial Museum. The Nome Nugget, November 16, p. 7. Phillips-Chan, Amy Reopening of the Carrie M. McLain Memorial Museum in Nome, AK. Alaska Anthropological Association Newsletter, Volume 43, Number 4, p. 5. Professional Conferences The Carrie M. McLain Memorial Museum has been selected to host the 2018 Museums Alaska Alaska Historical Society conference that will be held in September The Carrie M. McLain Memorial Museum has been selected to host the 2019 Alaska Anthropological Association Meeting that will be held in February-March Dr. Phillips-Chan currently serves as Vice-President on the Association Board. Museum Staff Dr. Amy Phillips-Chan, Museum Director Jack Omelak, Museum Education and Public Programs Coordinator Andy Karmun, Museum Aide Jessica Gologergen, Museum Aide 83 7

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90 NOME ANIMAL CONTROL 2 nd Quarter Report, October 1 December 30, 2017 TO: Tom Moran, City Manager City Council Members Mayor Richard Beneville FROM: Dawn Ubelaker, Animal Control Officer DATE: INTRODUCTION The purpose of this report is to keep the City Manager and the Council Members informed of the activities of Nome Animal Control. VEHICLE REPORT The ACO vehicle is a 2005 Chevrolet Astro van; it is currently in the shop at Nome Machine Works to have the AWD repaired. REVENUE City Pet Licenses: There were 242 pet licenses sold (2018 tags), resulting in $4,635. Animal Control Fees: A total of $1,640 was charged in Animal Control fees. This includes citations, adoption fees, impound fees, and kenneling fees. STAFFING The Animal Control Officer position is contracted out to Dawn Ubelaker of Nome Animal Services. ACO Dawn is responsible for responding to Animal Control calls at all hours, as well as caring for the animals at the Nome Animal Shelter. Cleanliness of the shelter and adjacent yard, maintenance of all equipment and inventory, and all admin duties are also the responsibility of the Animal Control Officer. CALL VOLUME There was a distinct decline in animal-related calls to Nome Dispatch in September, and that trend has continued throughout the season. This could be due to the shorter days and cooler temperatures, though it may also be the result of now having an enforcement officer in place to curtail animal-related disturbances in Nome. As the days become longer, call numbers may increase. Calls in October: 32 Calls in November: 31 Calls in December: 32 86

91 CALL DISPOSITION Nearly all of the calls received by ACO Dawn are for unattended dogs running at large within city limits. Two dog bites were reported, and there were twelve noise complaints. The dog bite reports resulted in one dog being surrendered for quarantine and euthanasia; the second dog was a puppy at play, the owner of which was instructed to have the dog vaccinated and licensed. There were four euthanasias performed by ACO Dawn in Quarter 2, one of which is mentioned above. Two owners requested their animals be euthanized for health reasons, and the fourth euthanasia was performed due to the animal s temperament being unsuitable and unsafe for adoption or transfer. IMPOUNDED ANIMALS Picked up by ACO: 24 dogs, 1 cat Adopted Animals: 3 dogs Animals transferred to PAWS: 5 dogs GOALS The top three goals for the ACO for 2 nd Quarter were: Complete the permitting process with the State of Alaska, and successfully bring humane euthanasia services to Nome. o The permitting process with the State of Alaska is complete, and I am currently awaiting application approval by the DEA for authorization to procure and administer euthanasia drugs. Provide low-cost spay and neuter clinics to the Nome community by working with a veterinary organization in Anchorage. o I m currently in discussions with a rescue organization in Anchorage that hosts spay/neuter clinics in South-Central Alaska, in hopes that they re able to implement a similar event here in Nome. Collaborate with Sandra Rowe and the Nome Animal House to host another annual event to issue City pet licenses and vaccines to the community s pet population. o In December, the City of Nome sponsored the annual vaccine and license clinic hosted by the Nome Animal House. A total of 227 pets were successfully vaccinated against rabies and parvovirus, and licensed with the City. A huge thank-you goes to Sandra Rowe and her team at the Animal House for hosting such a well-attended, important event, and keeping Nome s animal population healthy and thriving. My current goals are: Complete the permitting process with the Drug Enforcement Administration, and successfully bring humane euthanasia services to Nome. Continue to work with Anchorage-based animal rescues, and attempt to organize low-cost spay and neuter clinics to the Nome community. 87

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101 Mayor Richard Beneville Manager Tom Moran Clerk Bryant Hammond Nome Common Council Stan Andersen Jerald Brown Doug Johnson Mark Johnson Adam Martinson Lew Tobin 102 Division St. P.O. Box 281 Nome, Alaska (907) Fax (907) MEMORANDUM Date: January 18, 2018 To: Mayor Beneville & Council Members Cc: Tom Moran, City Manager From: Julie Liew, Finance Director Subject: Disbursements of NSEDC Community Benefit Share Funds At the previous Council meeting held on January 8, 2018, Councilman Brown had requested for an accounting of NSEDC funds not disbursed over the year arising from non-compliance, for example. In my previous memo dated January 8, 2018 which was distributed to Council members at the work session held to hear and discuss the proposals submitted by local organizations, the attached work sheets account for how the 2012 to 2016 NSEDC funds were disbursed to the recipients. We have received all supporting documents from all the recipients, including Nome- St.Lawrence Island Dancers, which have been audited by NSEDC before disbursing the following year s funds to the City. The only exception to 2016 would be Nome Preschool Association. They have submitted documentation to account for $29,534 of the full award of $45,000 and are continuing to submit payroll stubs and timesheets on an on-going basis. All recipients have complied with the requirements and expended the funds as listed out in their proposals. Those recipients who had reallocated a portion of the funds differently from what their original plan would do so only if the Council had granted their requests. The process would be to submit a letter to the Council requesting for such a change and the letter would be included in the Council meeting packet for discussion. I hope the above address the request and let me know if there are any further questions. Encls. Page 1 97

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106 Mayor Richard Beneville Manager Tom Moran Clerk Bryant Hammond Nome Common Council Stan Andersen Jerald Brown Doug Johnson Mark Johnson Adam Martinson Lew Tobin 102 Division St. P.O. Box 281 Nome, Alaska (907) Fax (907) MEMORANDUM Date: January 17, 2018 To: Mayor Beneville & Nome Common Council Members C.c.: Tom Moran, City Manager From: Julie Liew, Finance Director Subject: FY2018 YTD Budget vs YTD Actual (July to December 2017) Enclosed is the financial update for the six months of fiscal year The period of this report covers July 1, 2017 to December 31, The tables in the following pages provide a comparison of the year-to-date actuals versus budgets for the General Fund and Port of Nome Fund for the period under review from July 1 to December 31, Please note that the FY2018 YTD actual numbers and the variance numbers are preliminary and unaudited, and they are subject to change. Adopted Annual Budget = Annual Budget adopted on July 1, 2017 YTD Actual = Actual Revenues or Expenditures in the reporting period Budget to Actual $ Variance = Annual Budget less Actual Revenues or Expenditures in the reporting period Budget to Actual % Variance = $ Variance divided by the Annual Budget Surplus = Total Revenues > Total Expenditures Deficit = Total Revenues < Total Expenditures General Fund - Revenue 1) Revenue collected in the reporting period was $7,285,712, accounting for 66% of the annual budget. However, the actual revenue collected for most line items are below budget (see summary of revenue and appropriations for all funds) 2) Property tax receipts are at $2,955,394, with $216,328 in delinquent accounts 3) As December 2017 sales tax returns are due on January 20, 2018, we can only report the sales tax receipts for the period from July to November 2017, which are at $2,671,467 4) Hotel/motel tax receipts are slightly below FY2017 projections, at $67,363 5) Building permits $28,514 vs budget of $15,000 6) Shared revenue/municipal assistance $223,182 vs budget of $175,869 a. Raw fish tax $50,691 vs budget of $30,000 (delay by State in distributing FY17) b. Community assistance (revenue sharing) $168,575 vs budget of $125,869 additional distribution of $42,706 Page 1 102