Fiscal Year 2017 Budget Workbook Preparation & Submission Process. Presentation will start at 10:00 AM

Transcription

1 Fiscal Year 2017 Budget Workbook Preparation & Submission Process Presentation will start at 10:00 AM

2 ?????? Questions during Webinar?????? If you have any questions during the webinar, you can enter your questions into the Questions pane for the organizer or panelists to answer. Type your question into the Questions pane and click Send. The organizer will answer the question or direct it to a resource that will contact you after the webinar.

3 Budget Workbook Training Agenda All Participants (45 min) 10:00 10:45 Introductions Timeline Review of Resources to Assist in the Budget Process Review Deployment of Budget Workbook & Data Sheets and Demonstrate Access Right Networks Submission & Process Review FY17 New Worksheets & Changes to Budget Workbook QuickBooks Exports into Workbook Church Participants (15 min) 10:45 11:00 Review of Existing Tabs School Participants (30 min) 11:00 11:30 Review of Existing Tabs Q & A

4 Introductions Who is on the call today Lauren Jennings Parish Operations Design & Training Specialist Jim Earner OCS Financial Consultant Parishes Based on registration data

5 FY17 Parish Budget Timeline 1/20, 21 &26 Vicariate Planning Meetings 1/20 Release of Budget Workbooks 2/4, 2/17 3/3 Webinars 2/29 Due Date for Aid Parishes/ Schools 3/31 Due date for all other Parishes/Sch ools

6 Review of Resources Available to Prepare FY17 Budget Additional materials/procedures available for review or download on the Parish Operations webpage at under Procedures, Forms and Materials-FY17 Budget Process: - FY17 Budget Checklist - General Budget Assumptions - Recording Demo for QB Exports & Submission (Available 2/8) - Procedure for Entering Budget into QB - Budget FAQ & Contact List - Vicariate Planning Meeting Presentations

7 Key Budget Submission Facts Aid parishes/schools budgets are due to the AOC by February 29, All other parishes/schools budgets are due to the AOC by March 31, 2016 DVO/RD will review submission online. An evaluation will be provided to all parishes and schools through Team Support. Selected parishes/schools will have individual budget review meetings locally in March & April. FY17 Budget to be on modified accrual basis.

8 Deployment of Budget Workbooks & Data Sheets Data Sheets have been deployed to AOC Communications folder Access via Shortcuts to Reports & Data as well as through the I drive. Includes 2017 Budget Data Sheet, 2017 Property & Casualty Details, 2017 Property Values and Parish Energy Budget Sheet. Budget Workbooks can be accessed on the I drive/ FY2017/FY2017 Budget Approved & Submitted Folder Please contact parishoperations@archchicago.org if you are missing any of these items in the folders specified above in Right Networks

9 Number Overall Church School Workshee t # ARCHDIOCESE OF CHICAGO FY17 BUDGET WORKBOOK WORKSHEETS Worksheet Name Applicabl e Entity 1 N/A Header Page ALL 2 N/A Action Planning Worksheet ALL 3 N/A Consol Parish P/L By Month ALL 4 N/A Church P&L By Class Church 5 N/A School P&L By Class School 6 C-1 5 Year Comparison Church 7 C-2 Current Year Forecast Church 8 CR-3 Tuition & Fees - Rel. Education Church 9 CR-4 Fund Raising Church 10 CE-1 Payroll Expense Church Church 11 S-1 5 Year Summary School 12 SR-2 Current Year School Forecast School 13 SR-3 Fundraising & Outside Funding School 14 SR-4 Enrollment School 15 SR-5 Elementary Tuition School 16 SR-6 PK-8 Tuition Spreadsheet School 17 SR-7 Pre-School Tuition School 18 SR-8 Extended Care Tuition School 19 SR-9 Summer Programs School 20 SR-10 Fee Schedule School 21 SE-1 Payroll Expense School School 22 N/A Budget Evaluation ALL

10 Overall Changes from FY 2016 C-1 includes AOC Aid, which is broken down by the categories of A/R, Grants, Payroll Advance. C-1 includes salaries/compensation per parishioner and nonsalary expense per parishioner (benchmark) CE-1 salary section includes columns to calculate the % increase for salaried employees who will receive a 27 th pay period. CE-1 hourly employees who will receive a 27 th pay period will add an extra 2 weeks into the Weeks Budgeted Column to account for that additional pay period (enter 54 vs.52). CE-1 class code distribution at the bottom (Line 95) for churches on the 26 pay period cycle will need to change the number of pays in the June from 3 to 2.

11 Overall Changes from FY 2016 S-1includes AOC Aid, which is broken down by the categories of A/R, Grants, Payroll Advance. SR-5 Updated Uncollectable (rate) calculation. Now calculates the uncollectable rate based on the total of the Billable Tuition, Prior Year Tuition Balance (collected in FY17) and Scholarship/Financial Aid. SR-7 Updated Uncollectable(rate) calculation. Same as SR- 5. SE-1 salary section includes columns to calculate the % increase for salaried employees who will receive a 27 th pay period. SE-1 contract employees must choose 22 or 26 pay period. SE-1 hourly employees who will receive a 27 th pay period will add an extra 2 weeks into the Weeks Budgeted Column to account for that additional pay period (enter 54 vs.52).

12 Demonstration Agenda Demonstration of Tabs & New Changes (ALL) - Header Page - Required Action Planning Worksheet - QB exports by class code - New Items for both church & school tabs - Budget Submission Review Demonstration of Church Tabs - All tabs Demonstration of School Tabs - All tabs

13 We will now enter the virtual world for the demonstration of the new submission process. Our presentation is now directed to the virtual desktop that is located at:

14 Insert Budget On Slide Here

15 FY17 Budget Workbook Preparation & Submission Webinar Thanks for joining us today!