Agenda Regional Fire Services Committee Wenesday, December 21, :00 p.m. Conference Room A 4 th Floor, City Hall New Gower St.

Transcription

1 Agenda Regional Fire Services Committee Wenesday, December 21, :00 p.m. Conference Room A 4 th Floor, City Hall New Gower St.

2 AGENDA Special Regional Fire Services Committee Wednesday, December 21, :00 p.m. 4 th Floor Conference Room A, City Hall 1. Adoption of Agenda 2. Adoption of Minutes (June 13, 2016) 3. Business Arising: North East Station Location update (Verbal: Fire Chief) Draft Policy on Disposal of Decommissioned Equipment (revised) (Fire Chief) Update on Contract Negotiations with Local IAFF 4. New Business: 2017 Budget (Finance Dept. & Fire Chief) Financial Statements City of St. John s Regional Fire Department, December 31, 2015 SJRFD Fire Alerting System (S. Colford) Investigation of Regional Emergency Management Model (D. Day) Fire Apparatus Replacement Strategy (Fire Chief) Eligibility List for New Hires (Verbal: Deputy Fire Chief)

3 5. Other Business 6. Adjournment

4 Minutes Regional Fire Services Committee Monday, June 13, :00 a.m. 4 th Floor, Conference Room A, City Hall Present Regrets Councillor Andrew Ledwell, Co-Chair Councillor Jonathan Galgay, Co-Chair Deputy Mayor Ron Ellsworth Councillor Sterling Willis, Town of Paradise Kevin Breen, Acting City Manager Jerry Peach, Director of Regional Fire Services & Fire Chief Don Byrne, St. John s Regional Fire Department Jason Silver, City of Mt. Pearl Rod Cumby, Town of Paradise Terrilynn Smith, Town of Paradise Sherry Colford, Manager of Communications - SJRFD Karen Chafe, Supervisor of Legislative Services Jacquie Clarke Dean, Legislative Assistant Councillor Bruce Tilley Adoption of Agenda Moved by Deputy Mayor Ellsworth; Seconded by Councillor Ledwell That the agenda be adopted as presented. CARRIED UNANIMOUSLY Adoption of Minutes Moved by Deputy Mayor Ellsworth; Seconded by Councillor Ledwell That the minutes of February 4, 2016 be approved. Business Arising Recruitment Update CARRIED UNANIMOUSLY The Manager of Communications for the St. John s Regional Fire Dept. updated the Committee on the recruitment process for firefighters. The total amount of applications

5 Page 2 received were 91, with 90 people writing the exam. Of those, 55 applicants were interviewed and 22 were hired. A total of 6 females applied, two of whom were hired. Final Offer Selection Update The Acting City Manager updated the Committee on the position presented to the Province with respect to Final Offer Selection. It was agreed that staff send another letter to the Province via the Minister of Municipal Affairs, Eddy Joyce. Collective Bargaining Update The Director of Regional Fire Services & Fire Chief updated the Committee on the progress of collective bargaining with the Union. The majority of articles have been resolved with the exception of the monetary issue, the specifics of which were not available for today s meeting. It was agreed that this information would be forwarded to members as it becomes available for their eventual approval. Paradise Fire Station Update The Director of Regional Fire Services and Fire Chief updated the Committee on the progress of the Paradise Station. Aside from some minor deficiencies, the station should be ready for occupancy in July. The Committee will be kept apprised as new updates occur. NEW BUSINESS Written Request Town of Norman s Cove The Committee considered a written request from the Town of Norman s Cove-Long Cove to obtain one of SJRFD s engines when they have been decommissioned. Moved Deputy Mayor Ellsworth; Seconded Councillor Ledwell That the Town of Normans Cove-Long Cove be gifted a decommissioned fire engine/pumper and that a policy be developed to address similar requests in future. Northeast St. John s Fire Station Analysis Report CARRIED UNANIMOUSLY The Committee considered the above cited report as information, noting the recommendations outlined therein. Following discussion, it was agreed that staff would further investigate the options outlined and report back to the Committee their findings.

6 Page 3 Banning of Fire Works The Director of Regional Fire Services and Fire Chief advised that the Northeast Avalon fire chiefs have networked to discuss mutual issues of concern, one of which is the banning of fireworks. They would like to bring forth a resolution in this regard to the NL Federation of Fire Services and questioned whether or not the members of the Regional Fire Services Committee would be supportive of such an endeavor. Members were receptive of the idea and suggested that the matter be referred to the respective councils for endorsement. Fire Support St. John s Airport Authority The Director of Regional Fire Services & Fire Chief updated the Committee on the possibility of increased expectation being placed on the SJRFD by the St. John s Airport Authority to provide specialized airport fire protection as a complement to the diminishing service provided by the Authority s own specialized airport firefighting personnel. The risk implications to the SJRFD were questioned given their lack of expertise in this area as well as the expired memorandum of understanding between the SJRFD and the Airport Authority. The Committee also expressed concern about the downloading of services by the Airport Authority to the City. It was agreed that the Director of Regional Fire Services & Fire Chief and the Acting City Manager would consult about a potential strategy to deal with this matter and report back to the Committee at a future meeting. Honour Guard The Committee discussed the above noted matter. The Honour Guard will be celebrating its 40 th anniversary next year and as such, is in need of 24 uniforms, costing approximately $750 each. Reference was made to the difficulty of fund raising given that the organization falls under the auspices of the City. If such was a foundation, it would be eligible for funding and cost sharing opportunities which do not currently exist. It was agreed that this matter be discussed with each respective council of the SJRFD. Adjournment There being no further business, the meeting adjourned at 11:15 p.m. Councillor Andrew Ledwell Councillor Jonathan Galgay Co-Chairpersons

7 St. John s Regional Fire Department Policy and Operational Guidelines Title: Document Type: Disposal of Decommissioned Assets and Equipment Operational Guideline Status: Issued By: Fire Chief/Director Index: Section: Title: Operations/Equipment Use and Maintenance Disposal of Decommissioned Assets and Equipment PURPOSE: To outline a consistent and equitable method for the disposal of decommissioned apparatus and tools, personal protective equipment, and other equipment as may be identified within the SJRFD. BACKGROUND: SJRFD strives to follow various standards and guidelines that occasionally result in certain equipment, either in whole or in part, to be disposed of in a fair, efficient and cost effective manner. In order to ensure the Department is not held libel through gifting old and/or decertified equipment, and to ensure a consistent methodology of disposal, it is SJRFD s position that all decommissioned equipment be sent to a City of St. John s sanctioned auction when possible. There may be occasions where the Regional Fire Services Committee (RFSC) wishes to gift a particular piece of apparatus or equipment to another municipality. This is a new guideline.

8 PROCEDURE Sale Gift 1. All decommissioned fire apparatus and auxiliary small engine equipment will be sufficiently marked as out of service and stored at the mechanical facility. All decommissioned firefighting tools, equipment, personal protective equipment, or related emergency response items including clothing, issued items, or other such paraphernalia will be stored in the stock room. 2. The Manager of Mechanical Services will be responsible for following the City of St. John s Policy outlined in Section 28, Pages 1 and 2, of the Purchasing Procedures Manual and thus ensuring all items identified for disposal are collected and sent to auction under the auspices of the City of St. John s. 3. All decommissioned fire apparatus, auxiliary small engine equipment tools and implements and items of personal protective equipment may be gifted to another municipality or fire department by the RFSC, as per the terms and conditions in Schedule A (attached). Such items will be held in appropriate storage until its final disposal is determined by written RFSC directive. SJRFD personnel will assist the RFSC to collect all such items and equipment and make them available for distribution or pick up as appropriate. Under no circumstances will SJRFD personnel offer, or cause to be offered, equipment to either internal or external entities or enterprise without the written consent of the Fire Chief. Approvals Fire Chief of SJRFD/ Director of Fire and Emergency Services Approval Date Responsibility St. John s Regional Fire Department POG # Approved By: Jerry F. Peach Fire Chief Appendix/Appendicies None

9 Schedule A Eligibility criteria Notwithstanding any policies regarding the removal of surplus equipment or assets of the City of St. John s, the Regional Fire Services Committee (RFSC) may consider and approve an alternate disposal method, including donation to another Municipality, Fire Department or not for profit organization, any excess or surplus equipment deemed ready for disposal. To be considered, a written application for a specific piece of equipment should be submitted to the Fire Chief of the St. John s Regional Fire Department (SJRFD), and must satisfy the following criteria: Indicating the applicant is not intending the equipment or vehicle for use to create profit. Indicate the necessity of the donation applied for and the anticipated outcome if successful. Be signed by at least two signatories of the Town, City, Municipality, Fire Department or not for profit organization. Be accepted in an as is-where is condition without exception, warranty or encumbrance to the SJRFD, the Regional Fire Services Committee or the City of St. John s. Exclusions At the SJRFD we sincerely believe that all not-for-profit, volunteer or civic organizations deserve support. Unfortunately, we cannot accept all the requests we receive, no matter how worthy they are. To structure and standardize our approach, we decided to exclude the following from our donations policy: organizations that are not recognized under federal or provincial law; organizations that receive holistic financial support from a parent organization or governing body; private enterprise or businesses; provincial or municipal campaigns for organizations that we already support at the national and/or provincial level; social/service clubs; political parties, political organizations or interest groups promoting a political ideology; lobby and special-interest groups;

10 individual projects; private foundations; private elementary and high schools; projects taking place outside the province of Newfoundland and Labrador; Donations management These criteria are applied to all eligible requests, and the selection of organizations that receive support is based on those criteria. The SJRFD considers the following elements: nature of the request and explanation of the need; history of donations already made to the requesting organization; value of our commitments in the requesting organization's mandate; analysis of comparable donations made in the same region; Final Disposal Terms 1/ The recipient, at its own expense, shall remove the donated vehicle/s and/or equipment from SJRFD property within 90 calendar days of written confirmation of the availability of the donation, by the Fire Chief to the recipient, otherwise the Fire Chief shall initiate disposal in the normal manner. 2/ Should the recipient require any service, maintenance or repair work to be completed on the donated vehicles or equipment, or request assistance with the preparation for transportation, operator training, etc., SJRFD staff are authorized to provide said assistance at the advanced expense of the recipient, at the prevailing rates, plus parts, materials and expenses.

11 Regional Fire Services Committee 5 Fort Townshend P.O. Box 908 St. John s, NL A1C 5M2 INFORMATION NOTE Title: Update on formal contract negotiations with IAFF Date Prepared: Dec. 14, 2016 Report To: Regional Fire Services Committee Ward: N/A Decision/Direction Required: Information Discussion Background and Current Status: Local 1075 International Association of Firefighters have been in a position to negotiate the terms of a new contract since December To date formal talks have been held on November 14 th, December 5 th to 9 th There are presently 19 items signed off with on-going negotiations planned for December 19 th where we will exchange our 5 th proposal/counter proposal. Key Considerations/Implications 1. Budget/Financial Implications: 18% wage increase over 4 years in gradients of 5%, 4%, 4% and 5% conditional on acceptance of the entire city pension plan proposal. Other associated employee costs due to negotiated wages and benefits increases. Major Outstanding issues: Definitions; Personal Protective Equipment issue; wages, pensions and benefits (not yet discussed); sick leave; union business leave; Goulds 24 hour coverage. 2. Partners or Other Stakeholders: All partners in the Regional Fire Services Committee. 3. Alignment with Strategic Directions/Adopted Plans: N/A 4. Legal or Policy Implications: N/A 5. Engagement and Communications Considerations: N/A

12 6. Human Resource Implications: Adjustment of payroll and benefits packages. 7. Procurement Implications: N/A 8. Information Technology Implications: N/A 9. Other Implications: N/A Conclusion Prepared by/signature: Approved by/date/signature: Attachments: None

13 Date: November 18, 2016 To: From: Re: Chair & Members, Regional Fire Committee Kris Connors, CMA, CPA Supervisor, Budget and Treasury Regional Fire Budget Projections The budget for the Regional Fire System for fiscal 2017 as well the projection for 2018 are attached to this memo as Appendix A (summarized below). The major changes are as follows: SALARIES AND WAGES The increase in Salaries and Wages is due to having to budget for retro pay due to the Firefighters once the collective agreement has been signed (assumes 5/4/4/5% increases), plus negotiated increases, and steps for other management and union staff ADMINISTRATION & MANAGEMENT This represents an allocation of the costs incurred by the City to provide administrative support (i.e. accounting, purchasing, communications, legal, HR, etc) to the regional budgets MEDICAL EXAMINATIONS: There was an increase in 2016 due to the recruitment for Paradise. After 2017, the budget is relatively stable. It is worth noting that 2492 the Communications Centre represents solely expenditures in relation to the provision of 911. This adjustment was made to simplify tracking and reporting of expenditures to the provincial 911 Bureau. A summary of the budgets is as follows:

14 Page Approved Budget Maintenance Fire Department 349, , , Fire Protection 24,673,516 25,604,619 26,726, Communication Centre 1,110,550 1,145,374 1,153, Goulds Volunteer Fire Dept. 233, , , Central Fire Station 241, , , Kenmount Rd. Fire Station 57,582 56,282 56, Mt. Pearl Fire Station 148, , , Brookfield Rd. Fire Station. 46,686 45,486 45, West End Fire Station 69,841 68,241 68, Kent's Pond Fire Station 74,558 72,658 72, Support Services Division 771, , , Regional Fire Administration 4,589,329 5,407,881 5,336, Mechanical Division 628, , , Paradise Fire Station 384, , , Emergency Preparedness 124, , ,627 Total Operating Expenditure 33,505,077 34,802,368 35,894,355 Adjustments Back out 911 Comm Centre (1,110,550) (1,145,374) (1,153,125) Back out Flat fees to towns (652,065) (313,207) (313,207) Net for the Region excl ,742,461 33,343,787 34,428,023 Add back from Comm Centre 249, , ,020 Total Cost Attributable to Members 31,991,668 33,550,256 34,636,043 The adjustments for the 911 communications centre and the flat fees to the towns are deducted from the net cost attributable to the region. Based on this, and the agreements with the associated communities, the cost allocations to each municipality are projected as follows:

15 Page Allocation of Cost to Members City of St. John's 24,488,152 25,280,663 City of Mount Pearl 4,927,226 5,086,686 Town of Paradise 4,134,877 4,268,694 Total Allocation of Cost to Members 33,550,256 34,636,043 Community Standby and 911 Comm Centre Allocations Recoverable from Province 916, ,346 Petty Harbour 33,280 33,280 Conception Bay South 20,842 20,842 Torbay / Flatrock 66,105 66,105 Logy Bay/Middle Cove/Outer Cove 133, ,000 Witless Bay / Bay Bulls 10,822 10,822 Portugal Cove/St Phillips 64,348 64,348 Pouch Cove / Bauline 7,569 7,569 Total Community Standby and 911 Comm Centre Allocations 1,252,112 1,258,312 Grand Total 34,802,368 35,894,355 These amounts are of course estimates. In addition, it is important to note that 2018 and expenditures will be re-evaluated next year as part of the City s regular budget process. Kris Connors, CPA, CMA Supervisor, Budget and Treasury

16 APPENDIX A - REGIONAL FIRE SYSTEM - OPERATING BUDGET Actuals 2016 Actuals YTD Budget 2016 Budget 2017 Budget 2018 Budget Change Budget Change Maintenance Fire Department SALARIES AND WAGES 180, , , , ,441 18,539 11, LABOUR OVERTIME 8,589 7,410 1,500 1,500 1, CAR ALLOWANCE 2,648-3,000 3,000 3, TOOL ALLOWANCE (50) EMPLOYER CONTRIBUTIONS 46,790 37,507 66,678 71,524 74,438 4,846 2, WORKERS COMPENSATION INS. (2) 6, FLEET COSTS , (12,598) RENTAL OF OTHER VEHICLES (960) HAND TOOLS & SMALL EQUIP (860) PROTECT. CLOTH. & UNIFORMS , (1,960) STATIONERY & OFFICE SUPPL (250) RADIO EQUIPMENT (240) Maintenance Fire Department Total 239, , , , ,678 6,467 14, Fire Protection CAPITAL CONTRIBUTION MISCELLANEOUS - (14,250) SALARIES AND WAGES 16,837,240 13,982,161 18,287,662 19,593,067 20,698,687 1,305,404 1,105, LABOUR OVERTIME 881, , , , , EMPLOYER CONTRIBUTIONS , , ,987 98,002 1, PENSION-CURRENT SERVICE 1,469,276 1,255,742 1,500,000 1,535,000 1,535,000 35, CANADA PENSION PLAN 455, , , , ,000 (29,000) UNEMPLOYMENT INSURANCE 210, , , , ,000 9, PAYROLL TAX 354, , , , ,000 41, GROUP INSURANCE 924, , , , ,000 (2,000) WORKERS COMPENSATION INS. 245, , , , ,000 (8,000) TELEPHONE 8, CELLULAR PHONES & PAGERS 10,203 7, (840) PURCHASE OF WATER , (500) ADVERTISING PROF. & SPECIAL SERVICES ,000 14,600 14,600 (5,400) RADIO LICENSE FEES 8,528 8,528 10,200 9,900 9,900 (300) CLAIMS 24,647 11, EMPLOYEE EDUCATION COURSES - 8, (8,000) EMPLOYEE EDUCATION ASSIST. 4,662 4, EMPLOYEE TRAINING MEDICAL EXAMINATIONS - 26,578 37,200-14,600 (37,200) 14, PROPERTY INSURANCE (5,043) PUBLIC RECEPTIONS REPAIRS TO RADIO EQUIPMENT - - 2, (2,750) MTCE. OF FIRE EQUIPMENT 22,735 15,161 22,500 21,900 21,900 (600) MAINTENANCE OF COMPUTERS SERVICING RADIO EQUIP. 31,357 36,043 82,225 82,225 82, COMPUTER COMMUNICATION LINE 28,976 31,769 9,000 5,800 5,800 (3,200) FOOD AND REFRESHMENTS 4,411 2,185 3,500 3,400 3,400 (100) GASOLINE 26,300 23,196 49,450 39,000 39,000 (10,450) DIESEL FUEL 64,368 38,106 87,363 82,200 82,200 (5,163) VECH. & EQUIP. REPAIR PARTS Page 1 of 8

17 APPENDIX A - REGIONAL FIRE SYSTEM - OPERATING BUDGET Actuals 2016 Actuals YTD Budget 2016 Budget 2017 Budget 2018 Budget Change Budget Change SAFETY EQUIPMENT 73,387 57,407 77,290 75,390 75,390 (1,900) HAND TOOLS & SMALL EQUIP. 24,658 3,872 24,000 21,400 21,400 (2,600) SMALL EQUIP. REPAIR PARTS 16,527 6,739 21,600 19,500 19,500 (2,100) PROTECT. CLOTH. & UNIFORMS 207,030 94, , , ,800 (94,300) REC. EQUIPMENT & SUPPLIES 9,990 3,717 12,000 4,900 4,900 (7,100) PROMOTION & AWARDS TOILETRIES 35,183 34,212 40,000 39,000 39,000 (1,000) FIRST AID SUPPLIES 10,007 6,038 15,000 14,600 14,600 (400) TRAINING SUPPLIES STATIONERY & OFFICE SUPPL. 2, LINENS (600) MISCELLANEOUS MATERIALS MOTOR VEHICLES 573,450-1,373,450 1,073,450 1,073,450 (300,000) OTHER EQUIPMENT 34,410 5, SAFETY EQUIPMENT - CAPITAL 52, SMALL EQUIPMENT - 8, FURNITURE 9,352 4, COMPUTER SYSTEMS ,000 48,700 48,700 (26,300) COMPUTER EQUIPMENT - - 7, (7,500) Fire Protection Total 22,657,604 18,169,878 24,673,516 25,604,619 26,726, ,103 1,121, Communication Centre SALARIES AND WAGES 737, , , , ,001 8,329 6, LABOUR OVERTIME 6,477 5,530 7,500 7,500 7, EMPLOYER CONTRIBUTIONS ,633 32,158 29,695 1, PAYROLL COST , , , PENSION-CURRENT SERVICE 61,856 56, CANADA PENSION PLAN 28,375 25, UNEMPLOYMENT INSURANCE 13,653 11, PAYROLL TAX 13,092 12, GROUP INSURANCE 11,925 10, WORKERS COMPENSATION INS. 13, TELEPHONE 35,095 43,461 32,400 31,600 31,600 (800) TECHNICAL SERVICES 5,182 5, MTCE. OF OTHER EQUIPMENT 1, SOFTWARE MAINTENANCE 80,569 47,453 80,670 78,670 78,670 (2,000) COMPUTER COMMUNICATION LINE 15,000 5,329 5,520 5,420 5,420 (100) STATIONERY & OFFICE SUPPL. 1,377 1,318 1,500 1,500 1, COMPUTER EQUIPMENT ,000 9,700 9,700 (300) Communication Centre Total 1,025, ,025 1,110,550 1,145,374 1,153,125 34,824 7, Goulds Volunteer Fire Dept SALARIES AND WAGES 97,408 98, , , ,699 4,131 4, LIGHT & POWER 12,712 9,047 10,970 10,670 10,670 (300) EXTERMINATORS CLEANING OF WINDOWS (600) CLEANING BY CONTRACT ,000 1,900 - (100) (1,900) REPAIRS TO BUILDINGS OVERHEAD DOORS REPAIRS TO PLUMBING Page 2 of 8

18 APPENDIX A - REGIONAL FIRE SYSTEM - OPERATING BUDGET Actuals 2016 Actuals YTD Budget 2016 Budget 2017 Budget 2018 Budget Change Budget Change REPAIRS TO ELECTRICAL REPAIRS TO OTHER EQUIPMENT MTCE. OF ALARM SYSTEMS 1, MTCE. OF OTHER EQUIPMENT 2,447 2, MAINTENANCE OF BUILDINGS ,800 1,800 1, ELECTRICAL SUPPLIES - 1, CLEANING SUPPLIES GRANTS TO OTHER GROUPS 135, , , , , Goulds Volunteer Fire Dept. Total 251, , , , ,129 3,731 1, Central Fire Station LABOUR OVERTIME PENSION-CURRENT SERVICE CANADA PENSION PLAN UNEMPLOYMENT INSURANCE GROUP INSURANCE LIGHT & POWER 39,581 32,409 45,553 44,453 44,453 (1,100) TECHNICAL SERVICES EXTERMINATORS CLEANING OF WINDOWS 3,456 3,201 3,200 3,100 3,100 (100) CLEANING BY CONTRACT 28,470 14,452 35,000 34,100 34,100 (900) REPAIRS TO BUILDINGS 1, OVERHEAD DOORS 3,840 12,460 3,600 3,500 3,500 (100) REPAIRS TO HEAT & REFRIG. 3,626-1,920 1,920 1, REPAIRS TO PLUMBING REPAIRS TO ELECTRICAL 3, MTCE. OF AIR CONDITIONING 2, MTCE. OF ALARM SYSTEMS 2, MTCE. OF OTHER EQUIPMENT 6,530 4,574 5,000 4,900 4,900 (100) MAINTENANCE OF BUILDINGS 13,539 13,843 8,340 8,140 8,140 (200) MAINTENANCE OF GROUNDS 3,184 1,284 2,900 2,800 2,800 (100) MAINTENANCE OF ELEVATORS 2,214 2,167 2,880 2,780 2,780 (100) RENTAL OF OTHER EQUIPMENT SNOW CLEARING & ICE CONTROL 30,791 25,324 29,780 29,080 29,080 (700) CALCIUM CHLORIDE DIESEL FUEL 223 2, PROPANE 1,395 1,407 1,800 1,800 1, FURNACE FUEL 43,172 33,821 95,287 92,887 92,887 (2,400) AIR CONDITIONER PARTS PLUMBING SUPPLIES ELECTRICAL SUPPLIES ,920 1,920 1, TIMING MECHANISMS CLEANING SUPPLIES FLAGS Central Fire Station Total 194, , , , ,630 (5,800) Kenmount Rd. Fire Station LIGHT & POWER 26,852 21,214 32,742 31,942 31,942 (800) EXTERMINATORS 337 1, Page 3 of 8

19 APPENDIX A - REGIONAL FIRE SYSTEM - OPERATING BUDGET Actuals 2016 Actuals YTD Budget 2016 Budget 2017 Budget 2018 Budget Change Budget Change CLEANING OF WINDOWS CLEANING BY CONTRACT ,000 1,900 1,900 (100) REPAIRS TO BUILDINGS OVERHEAD DOORS 1, REPAIRS TO PLUMBING REPAIRS TO ELECTRICAL REPAIRS TO OTHER EQUIPMENT MTCE. OF AIR CONDITIONING MTCE. OF ALARM SYSTEMS 1, MTCE. OF OTHER EQUIPMENT 598 2,636 4,150 4,050 4,050 (100) ASBESTOS ABATEMENT MAINTENANCE OF BUILDINGS 877 5,140 4,390 4,290 4,290 (100) MAINTENANCE OF GROUNDS 8,870 1,070 8,000 7,800 7,800 (200) PROPANE ,200 1,200 1, ELECTRICAL SUPPLIES TIMING MECHANISMS CLEANING SUPPLIES FLAGS Kenmount Rd. Fire Station Total 41,474 34,139 57,582 56,282 56,282 (1,300) Mt. Pearl Fire Station LIGHT & POWER 29,838 24,869 35,889 34,989 34,989 (900) EXTERMINATORS CLEANING OF WINDOWS CLEANING BY CONTRACT 173 1,203 2,300 2,200 2,200 (100) REPAIRS TO BUILDINGS OVERHEAD DOORS 5, ,000 3,900 3,900 (100) REPAIRS TO PLUMBING REPAIRS TO ELECTRICAL 2, MTCE. OF AIR CONDITIONING MTCE. OF ALARM SYSTEMS 1, MTCE. OF OTHER EQUIPMENT 2,209 1,121 2,570 2,470 2,470 (100) MAINTENANCE OF BUILDINGS 35,939 3,937 85,500 83,400 83,400 (2,100) MAINTENANCE OF GROUNDS 12,605 2,140 11,750 11,450 11,450 (300) PROPANE 1, ,500 1,500 1, ELECTRICAL SUPPLIES - 1,154 1,140 1,140 1, TIMING MECHANISMS CLEANING SUPPLIES - - 1,140 1,140 1, FLAGS Mt. Pearl Fire Station Total 93,029 37, , , ,429 (3,600) Brookfield Rd. Fire Station LIGHT & POWER 20,484 17,915 26,336 25,636 25,636 (700) EXTERMINATORS CLEANING OF WINDOWS CLEANING BY CONTRACT 173 1,070 2,000 1,900 1,900 (100) REPAIRS TO BUILDINGS OVERHEAD DOORS 486 1,217 1,000 1,000 1, REPAIRS TO HEAT & REFRIG. 1, REPAIRS TO PLUMBING REPAIRS TO ELECTRICAL Page 4 of 8

20 APPENDIX A - REGIONAL FIRE SYSTEM - OPERATING BUDGET Actuals 2016 Actuals YTD Budget 2016 Budget 2017 Budget 2018 Budget Change Budget Change MTCE. OF AIR CONDITIONING MTCE. OF ALARM SYSTEMS 1,408 1, MTCE. OF OTHER EQUIPMENT MAINTENANCE OF BUILDINGS 4,065 9,391 4,000 3,900 3,900 (100) MAINTENANCE OF GROUNDS 3,551 1,605 3,320 3,220 3,220 (100) PROPANE 1, ,280 2,180 2,180 (100) FURNACE FUEL 3,105 1,328 3,880 3,780 3,780 (100) ELECTRICAL SUPPLIES TIMING MECHANISMS CLEANING SUPPLIES FLAGS Brookfield Rd. Fire Station. Total 40,386 36,647 46,686 45,486 45,486 (1,200) West End Fire Station SALARIES AND WAGES PENSION-CURRENT SERVICE CANADA PENSION PLAN UNEMPLOYMENT INSURANCE GROUP INSURANCE LIGHT & POWER 51,397 36,320 52,231 50,931 50,931 (1,300) EXTERMINATORS CLEANING OF WINDOWS CLEANING BY CONTRACT - 1,307 2,500 2,400 2,400 (100) REPAIRS TO BUILDINGS 4, OVERHEAD DOORS 2,704 2,495 2,000 1,900 1,900 (100) REPAIRS TO HEAT & REFRIG ,140 1,140 1, REPAIRS TO PLUMBING REPAIRS TO ELECTRICAL MTCE. OF ALARM SYSTEMS 1, MTCE. OF OTHER EQUIPMENT MAINTENANCE OF BUILDINGS 7,211 7,850 4,500 4,400 4,400 (100) MAINTENANCE OF GROUNDS 1,278 1,605 1,200 1,200 1, DIESEL FUEL 317-2,000 2,000 2, PROPANE 7,455 1,481 1,140 1,140 1, ELECTRICAL SUPPLIES TIMING MECHANISMS CLEANING SUPPLIES FLAGS West End Fire Station Total 77,842 53,334 69,841 68,241 68,241 (1,600) Kent's Pond Fire Station LIGHT & POWER 35,572 28,047 35,889 34,989 34,989 (900) EXTERMINATORS CLEANING OF WINDOWS CLEANING BY CONTRACT 346 1,114 2,100 2,000 2,000 (100) REPAIRS TO BUILDINGS 1, OVERHEAD DOORS 2, ,140 1,140 1, REPAIRS TO HEAT & REFRIG. 1, REPAIRS TO PLUMBING REPAIRS TO ELECTRICAL MTCE. OF ALARM SYSTEMS 2,816 2, Page 5 of 8

21 APPENDIX A - REGIONAL FIRE SYSTEM - OPERATING BUDGET Actuals 2016 Actuals YTD Budget 2016 Budget 2017 Budget 2018 Budget Change Budget Change MTCE. OF OTHER EQUIPMENT 810 2, MAINTENANCE OF BUILDINGS 4,539 6,451 2,760 2,660 2,660 (100) MAINTENANCE OF GROUNDS 8,819 1,605 8,250 8,050 8,050 (200) SNOW CLEARING & ICE CONTROL - - 2,400 2,300 2,300 (100) GARBAGE COLLECTION 3,938 3,597 3,000 2,900 2,900 (100) PROPANE 1,694 1,765 1,800 1,800 1, FURNACE FUEL 6,052 4,022 14,169 13,769 13,769 (400) ELECTRICAL SUPPLIES TIMING MECHANISMS CLEANING SUPPLIES FLAGS Kent's Pond Fire Station Total 72,340 55,148 74,558 72,658 72,658 (1,900) Support Services Division SALARIES AND WAGES 868, , , , ,886 (93,622) LABOUR OVERTIME 4,839 2,838 1,000 1,000 1, EMPLOYER CONTRIBUTIONS (0) PENSION-CURRENT SERVICE 74,366 58, CANADA PENSION PLAN 23,224 19, UNEMPLOYMENT INSURANCE 10,675 8, PAYROLL TAX 17,463 12, GROUP INSURANCE 13,586 11, MEMBERSHIPS ,000 1,000 1, MTCE. OF OTHER EQUIPMENT - - 1,920 1,000 1,000 (920) HAND TOOLS & SMALL EQUIP TRAINING SUPPLIES 8,111 5,145 9,560 9,360 9,360 (200) EDUCATIONAL SUPPLIES 14,922 6,287 15,000 9,700 9,700 (5,300) STATIONERY & OFFICE SUPPL. 2,589 1,395 2,600 2,500 2,500 (100) MISCELLANEOUS MATERIALS Support Services Division Total 1,038, , , , ,761 (100,142) Regional Fire Administration MISCELLANEOUS - (6,010) SALARIES AND WAGES 578, , , , ,007 (35,036) 22, LABOUR OVERTIME CAR ALLOWANCE 1, EMPLOYER CONTRIBUTIONS , , ,996 (4,038) 5, PENSION-CURRENT SERVICE 195,699 36, CANADA PENSION PLAN 18,373 17, UNEMPLOYMENT INSURANCE 8,985 8, PAYROLL TAX 13,588 10, GROUP INSURANCE 20,787 19, TRAVELLING EXPENSES 10,783 4,100 10,000 6,800 6,800 (3,200) CONFERENCES - 2,456 5, (5,000) TELEPHONE 19,844 1,370 55,520 44,400 44,400 (11,120) CELLULAR PHONES & PAGERS 2,986 2,585 17,250 12,700 12,700 (4,550) INFORMATION SERVICES 155, , , , INTERNET CHARGES (400) PROF. & SPECIAL SERVICES 10, AUDIT SERVICES 917-1,000 1,000 1, Page 6 of 8

22 APPENDIX A - REGIONAL FIRE SYSTEM - OPERATING BUDGET Actuals 2016 Actuals YTD Budget 2016 Budget 2017 Budget 2018 Budget Change Budget Change ADMINISTRATION & MANAGEMENT 41,000 30,750 41, , , , ARBITRATION FEES 83,373 4,339 10,000 48,700 48,700 38, CLAIMS 172-2,500 2,500 2, RECRUITMENT EXPENSES TECHNICAL SERVICES 1,400-6, (6,470) ENGINEERING CONSULTANTS 8, , (210,000) EMPLOYEE EDUCATION COURSES 30,489 33,278 32,570 32,570 32, EMPLOYEE TRAINING 38,845 29,919 50,000 43,900 43,900 (6,100) MEDICAL EXAMINATIONS 106,021 56, ,000 97,500 97,500 (27,500) ERGONOMIC ASSESSMENT - - 2, (2,500) PROPERTY INSURANCE 85, ,000 80,761 80,761 (24,239) MEMBERSHIPS 1,356 1,679 2,000 1,900 1,900 (100) SOFTWARE MAINTENANCE - 18,428 27,000 26,300 26,300 (700) MAINTENANCE OF COMPUTERS 2,071 1,081 3,000 2,900 2,900 (100) SERVICING OF OFFICE EQUIP (500) RENTAL/LEASE OF PROPERTY , (1,500) COMPUTER COMMUNICATION LINE ,520 54,120 54,120 (1,400) MISCELLANEOUS 283 1, SPECIAL DESIGNED EQUIP ,920 1,000 1,000 (920) PROMOTION & AWARDS 1, ,920 1,920 1, TRAINING SUPPLIES STATIONERY & OFFICE SUPPL. 6,056 3,835 10,700 10,400 10,400 (300) LONG-TERM DEBT CHARGES 557, , , , ,908 (21,539) PAST SERVICE COST 1,713,798 1,999,668 1,713,798 1,999,786 1,899, ,988 (100,043) PRINCIPAL PAYMENTS LTD 271, , , , ,512 94, EXPENSES OF NEW BOND ISSUE - 32, Regional Fire Administration Total 3,988,633 3,281,707 4,589,329 5,407,881 5,336, ,552 (71,353) Mechanical Division SALARIES AND WAGES 298, , , , ,452 (83,844) 9, LABOUR OVERTIME 14,299 3,596 20,000 10,000 10,000 (10,000) TOOL ALLOWANCE EMPLOYER CONTRIBUTIONS ,725 64,868 67,362 (21,857) 2, PENSION-CURRENT SERVICE 28,593 22, CANADA PENSION PLAN 9,584 9, UNEMPLOYMENT INSURANCE 4,668 4, PAYROLL TAX 6,186 5, GROUP INSURANCE 9,969 8, REPAIRS TO OTHER EQUIPMENT 63,740 60,261 61,260 59,760 59,760 (1,500) VECH. & EQUIP. REPAIR PARTS 119,901 93, , , ,700 (3,300) PROTECT. CLOTH. & UNIFORMS 346 2, EDUCATIONAL SUPPLIES MISCELLANEOUS MATERIALS Mechanical Division Total 555, , , , ,624 (120,501) 12, Paradise Fire Station LIGHT & POWER - 5,041 52,231 50,931 50,931 (1,300) EXTERMINATORS Page 7 of 8

23 APPENDIX A - REGIONAL FIRE SYSTEM - OPERATING BUDGET Actuals 2016 Actuals YTD Budget 2016 Budget 2017 Budget 2018 Budget Change Budget Change CLEANING OF WINDOWS CLEANING BY CONTRACT ,500 2,400 2,400 (100) OVERHEAD DOORS - - 2,000 1,900 1,900 (100) REPAIRS TO HEAT & REFRIG ,140 1,140 1, REPAIRS TO PLUMBING MTCE. OF OTHER EQUIPMENT MAINTENANCE OF BUILDINGS ,500 4,400 4,400 (100) MAINTENANCE OF GROUNDS ,200 1,200 1, DIESEL FUEL - - 2,000 2,000 2, PROPANE - 1,382 1,140 1,140 1, ELECTRICAL SUPPLIES TIMING MECHANISMS CLEANING SUPPLIES FLAGS MOTOR VEHICLES 265, , , (265,000) SAFETY EQUIPMENT - CAPITAL 24,274 64,984 50,000 48,700 48,700 (1,300) Paradise Fire Station Total 289, , , , ,941 (267,900) Emergency Preparedness SALARIES AND WAGES 100,731 65,770 75,383 81,212 85,644 5,828 4, CAR ALLOWANCE 4,548 4,297 6,000 6,000 6, EMPLOYER CONTRIBUTIONS 22,080 15,796 18,469 19,897 20,983 1,428 1, TRAVELLING EXPENSES TELEPHONE 1,296 2,372 4,500 3,000 3,000 (1,500) CELLULAR PHONES & PAGERS 717 1, ,900 1,900 1, INTERNET CHARGES 1,234 1, PROF. & SPECIAL SERVICES 2,160-6,000 5,800 5,800 (200) EMPLOYEE TRAINING 3, ,280 6,080 6,080 (200) MEMBERSHIPS REPAIRS TO RADIO EQUIPMENT SERVICING OF OFFICE EQUIP MISCELLANEOUS STATIONERY & OFFICE SUPPL. 1, ,450 1,450 1, COMPUTER EQUIPMENT 3,000-3,500 3,400 3,400 (100) Emergency Preparedness Total 141,922 92, , , ,627 6,556 5,519 Grand Total 30,707,316 24,751,604 33,505,076 34,802,367 35,894,355 1,297,291 1,091,988 Page 8 of 8

24 Financial Statements City of St. John s Regional Fire Department December 31, 2015

25 CITY OF ST. JOHN S REGIONAL FIRE DEPARTMENT December 31, 2015 Table of Contents PAGE Independent Auditor s Report 1 Statement of Expenditures 2 Notes to the Financial Statement 3 Schedule of Expenditures Personnel Services 4 Contractual Services 5 Material and Supplies 6 Other Charges 7

26 Grant Thornton LLP Suite International Place St. John's, NL A1A 0L4 T F Independent auditors report To the members of Regional Fire Department Committee We have audited the accompanying financial statement of the City of St. John s Regional Fire Department as at December 31, 2015 which includes a statement of expenditures for the year then ended, and a summary of significant accounting policies, attached schedules and other explanatory information. Management's Responsibility for the Financial Statement Management is responsible for the preparation and fair presentation of the financial statement in accordance with the financial reporting framework as described in Note 2, and for such internal control as management determines is necessary to enable the preparation of statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express an opinion on this financial statement based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statement is free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statement, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statement in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statement. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, this financial statement presents fairly, in all material respects, the expenditures of the City of St. John s Regional Fire Department for the year ended December 31, 2015 in accordance with the financial reporting framework as described in Note 2. St. John s, Canada November 7, 2016 Chartered Professional Accountants Audit Tax Advisory Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd

27 CITY OF ST. JOHN'S REGIONAL FIRE DEPARTMENT Statement of Expenditures Year ended December 31, Budget Actual Actual $ $ $ (unaudited) Personnel services (Schedule 1) 23,843,096 24,948,837 23,797,958 Contractual services (Schedule 2) 1,651,732 1,413,340 1,220,583 Materials and supplies (Schedule 3) 866, , ,837 Other charges (Schedule 4) 3,410,063 3,640,055 3,139,296 29,771,188 30,707,316 28,840,674 Page 2

28 CITY OF ST. JOHN S REGIONAL FIRE DEPARTMENT Notes to the Financial Statement December 31, DESCRIPTION OF BUSINESS The City of St. John s (the City ) owns, operates and manages the City of St. John s Regional Fire Department, which provides fire protection services to municipalities in the Northeast Avalon Region of the Province of Newfoundland and Labrador. The City was given this authority effective January 1, 1992, under legislation passed by the Province of Newfoundland and Labrador in May A regional committee determines policy direction and establishes rates to be charged by the City for the provision of fire protection services to other municipalities serviced by the department. 2. SIGNIFICANT ACCOUNTING POLICIES The financial statement has been prepared on a cash basis in accordance with legislation for the use of the Regional Fire Department Committee. Therefore the financial statements differ from Public sector accounting standards because the assets and liabilities of the Regional Fire Department are recorded in the consolidated accounts of the City of St. John s. Page 3

29 SCHEDULE 1 CITY OF ST. JOHN'S REGIONAL FIRE DEPARTMENT Schedule of Expenditures Year ended December 31, Budget Actual Actual $ $ $ (unaudited) Personnel services Labour regular 19,290,757 19,697,969 19,369,290 Pension current service 1,450,000 1,829,801 1,624,588 Group insurance 990, , ,615 Labour overtime 474, , ,333 Canada pension plan 600, , ,694 Payroll tax 320, , ,575 Workers compensation insurance 318, , ,248 Employment insurance 275, , ,086 Employer's contribution 115,477 68,870 47,124 Car and tool allowances 9,800 8,358 8,405 23,843,096 24,948,837 23,797,958 Page 4

30 SCHEDULE 2 CITY OF ST. JOHN'S REGIONAL FIRE DEPARTMENT Schedule of Expenditures Year ended December 31, Budget Actual Actual $ $ $ (unaudited) Contractual services Light and power 239, , ,246 Information services 111, , ,904 Maintenance of building 140, ,059 69,769 Medical examinations 97, ,021 66,285 Arbitration fees 10,000 83,373 7,665 Software maintenance 75,670 80, ,302 Fire insurance 105,000 80,262 89,798 Telephone 99,400 78,782 82,256 Repairs to other equipment 63,040 63,841 60,413 Computer communication lines 61,040 43,976 50,911 Employee training 80,319 42,310 34,863 Administration and management 42,000 41,917 41,918 Employee education courses 39,146 35,151 29,357 Building cleaning 25,560 32,790 30,662 Servicing radio equipment 82,225 31,357 64,435 Snow clearing and ice control 16,900 30,791 15,637 Repairs to buildings 20,280 26,167 17,366 Claims 2,500 24,819 6,223 Maintenance of fire equipment 19,000 22,735 8,735 Maintenance of other equipment 19,270 19,855 25,306 Repairs to electrical 8,310 14,316 8,898 Professional & special services 26,000 13,027 18,417 Maintenance of alarm systems 1,200 12,020 7,291 Traveling expenses 13,000 11,586 10,338 Engineering consultants 210,000 8,602 - Radio license fee 10,000 8,528 8,528 Technical services 1,539 6,744 11,982 Garbage collection 3,000 3,938 4,086 Miscellaneous 3,580 3,563 2,574 Repairs to plumbing 2,690 2,240 2,022 Memberships 3,750 2,139 2,525 Internet charges 1,000 1,234 - Rental/lease of property 2, Advertising Purchase of water 1, Fleet rentals 13, ,651,732 1,413,340 1,220,583 Page 5

31 SCHEDULE 3 CITY OF ST. JOHN'S REGIONAL FIRE DEPARTMENT Schedule of Expenditures Year ended December 31, Budget Actual Actual $ $ $ (unaudited) Materials and supplies Protective clothing and uniforms 233, , ,957 Vehicle and equipment repair parts 120, , ,088 Safety equipment 87,290 73,387 77,601 Diesel fuel 84,763 64,908 75,533 Furnace fuel 113,336 52, ,452 Toiletries 40,000 35,183 38,600 Gasoline 49,450 26,301 39,973 Hand tools and small equipment 24,630 25,750 11,564 Small equipment repair parts 22,400 18,887 19,444 Educational supplies 15,000 15,019 11,819 Propane 9,720 13,942 10,904 Stationery and office supplies 17,700 13,497 15,164 First aid supplies 15,000 10,007 9,002 Recreation equipment and supplies 10,000 9,990 - Training supplies 5,038 8,111 6,639 Food and refreshments 3,500 4,411 3,893 Promotion and awards 1,920 1,672 1,855 Electrical supplies 5,680 1,543 2,339 Flags and miscellaneous materials 2,690 2,489 1,010 Cleaning supplies 4, Linens , , ,837 Page 6

32 SCHEDULE 4 CITY OF ST. JOHN'S REGIONAL FIRE DEPARTMENT Schedule of Expenditures Year ended December 31, Budget Actual Actual $ $ $ (unaudited) Other charges Past service cost 1,471,764 1,713,798 1,471,764 Capital expenditures out of revenue 967, , ,654 Long-term debt charges 848, , ,920 Grants to other groups 122, , ,958 3,410,063 3,640,055 3,139,296 Page 7

33 DECISION/DIRECTION NOTE Title: Request for Proposals RFP Date Prepared: December 14, 2016 Report To: Regional Fire Services Committee Ward: N/A Decision/Direction Required: Approval of award of RFP Discussion Background and Current Status: The St. John s Regional Fire Department (SJRFD) completed a review of its existing Fire Alerting System (in its Fire Dispatch Center) after repeated issues with the system not working and therefore becoming very unreliable. As part of this process it was identified that the system had reached end of life and was experiencing issues with the copper wire connection that was no longer able to be maintained by Bell Aliant. This affected the emergency response operations where the system would malfunction for periods of time, dispatchers would not be able to dispatch fire stations in a timely manner and fire stations required radio backup to be dispatched to emergency incidents. Through the review it was identified that copper wiring was no longer a reliable option, and an IP-based solution was needed. This would allow more network access to the system during trouble shooting and a more robust, reliable system. Key Considerations/Implications: 1. Budget/Financial Implications Monies have been budgeted for the purchase and configuration of the system for Partners or Other Stakeholders The RFP was a collaboration of SJRFD and Information Technology. 3. Alignment with Strategic Directions/Adopted Plans Supports corporate priority Effective Organization 4. Legal or Policy Implications No legal or policy implications 5. Engagement and Communications Considerations N/A City of St. John s PO Box 908 St. John s, NL Canada A1C 5M2

34 6. Human Resource Implications N/A 7. Procurement Implications RFP Fire Alerting System was released to seek a system solution. In response to the RFP proposals were received from the following vendors: US Digital Designs Bell Mobility 8. Information Technology Implications Information Technology are members of the RFP committee and will be part of the implementation team. 9. Other Implications N/A Recommendation: It is recommended that the Fire Alerting System RFP be awarded to US Digital Designs for $267,004.98US plus taxes. Prepared by/signature: Sherry L Colford, Manager, Communications (911) and Program Development Approved by/date/signature: Derek Coffey, Deputy City Manager Finance and Administration Attachments: N/A City of St. John s PO Box 908 St. John s, NL Canada A1C 5M2

35 INFORMATION NOTE Title: Investigation of Regional Emergency Management Model Date Prepared: December 13, 2016 Report To: Regional Fire Services Committee (Date of next meeting: December 21, 2016) Ward: Issue: Not ward specific To provide an update on research into a Regional Emergency Management Model. Discussion Background and Current Status: In November 2015 approval was provided to begin research into a Regional Emergency Management model for the current members of the St. John s Regional Fire Services (SJRFS). The objectives of the research are to: Explore existing Regional Emergency Services models across Canada Identify gaps in current Emergency Management programs in members of St. John's Regional Fire Service Identify opportunities for economies and efficiencies in shared services A steering committee has been established with the following members; St. John s Regional Fire Department Chief Jerry Peach & David Day, Manager of Emergency Preparedness City of St. John s Elizabeth Lawrence, Director of Strategy & Engagement City of Mt. Pearl Jason Silver, Director of Corporate Services Town of Paradise Alton Glen, Director of Planning & Protective Services With the assistance of a Quick Start grant from Memorial Universities Harris Center, a scoping document has been completed on existing Regional Emergency Management models across Canada. The research included six case studies, research was conducted by interviews and review of documents provided by key contacts in the local emergency service entities. Based on research findings, the steering committee feels that a regional emergency management model reflecting collaboration and coordination is most applicable to the needs of the members of SJRFS. Key Considerations/Implications: 1. Budget/Financial Implications Grants from Memorial University Harris Center have been secured in the amount of $1000 for the Quick Start program and $10,000 for Public Engagement Accelerator Fund. An application to Public Safety Canada Policy Development Contribution Program was unsuccessful. City of St. John s PO Box 908 St. John s, NL Canada A1C 5M2

36 2. Partners or Other Stakeholders Current members of St. John s Regional Fire Service (St. John s, Mt. Pearl and Paradise) Emergency related Non-governmental Organizations (Red Cross, St. John Ambulance, Salvation Army and Rovers SAR) Eastern Health Royal Newfoundland Constabulary Provincial Fire and Emergency Services 3. Alignment with Strategic Directions/Adopted Plans This initiative supports the Strategic priority Culture of Cooperation, in particular the goal Explore Regionalization of Emergency Management. 4. Legal or Policy Implications There is no current agreed upon Memorandums of Understanding for the provision of Emergency Management. If there is consensus to move forward with implementing Regional Emergency Management a Governance model would be required. 5. Engagement and Communications Considerations As part of the research process it will be important to engage the current members of SJRFD as well as other Emergency stakeholders. Updates will be provided to the Regional Fire Services Board. 6. Human Resource Implications Current position is adequate with the assistance of a consultant to complete this research 7. Procurement Implications N/A 8. Information Technology Implications N/A 9. Other Implications N/A Conclusion/Next Steps: With funding provided by Memorial University Harris Center Public Engagement Accelerator Fund, the second stage research will begin with the development of a proposed model of regional cooperation. This unique to North East Avalon model will focus on several key factors for cooperation as a basis for the regional model. The expected outputs of the project include; 1) A much more extensive study of cases across Canada that will draw out key factors of success and failure in cooperation. These examples will feed into the model. 2) A draft model to the steering committee for consideration and refinement. 3) Engagement with key emergency stakeholders to further expose the hypothetical model. 4) A final table-top exercise session will be conducted to explore the model further in depth. 5) Final document and presentation will take place detailing the model. City of St. John s PO Box 908 St. John s, NL Canada A1C 5M2

37 Prepared by/signature: David Day, Manager of Emergency Preparedness and Business Continuity Signature: Approved by/date/signature: Jerry Peach, - Chief, St. John s Regional Fire Service Signature: Attachments: None City of St. John s PO Box 908 St. John s, NL Canada A1C 5M2

38 Regional Fire Services Committee 5 Fort Townshend P.O. Box 908 St. John s, NL A1C 5M2 INFORMATION NOTE Title: Update on acquisition of fleet elements in Date Prepared: Dec. 14, 2016 Report To: Regional Fire Services Committee Ward: N/A Decision/Direction Required: Information Discussion Background and Current Status: SJRFD has previously noted the need of obtaining a new aerial ladder to replace our current aging fleet. As well, the Rehabilitation Unit, (a converted 1982 city bus) has been deemed unfit for further service, as is the unit we presently maintain for primarily Outer Battery response. As well the SJRFD fleet replacement strategy calls for a Rescue to be replaced in the near future. Replacement strategy: 1. Issue a tender for a new aerial device start; 2018 delivery. 2. Investigate the potential and/or efficacy of replacing our present Rehab Unit with another decommissioned metro bus or alternatives Issue a tender for a Mini-pumper to primarily replace the Battery unit but also respond to other calls through-out the region Key Considerations/Implications 1. Budget/Financial Implications: a. Cost of Truck (aerial) approx.$1.6 million b. Cost of Mini-Pumper (or alternative) approx. $250,000 c. Cost of Rehab Conversion/Purchase approx.. $100,000 d. Cost of Rescue approx. $280,000