Ms. Emory gave the invocation prior to Pledge of Allegiance led by Mr. McKellar and recited by all.

Transcription

1 A Butner Town Council Meeting was convened in the Council Meeting Room at Butner Town Hall, located at 415 Central Avenue, Butner, NC on Thursday, November 5, 2015 beginning at 7:00 PM. Present and Presiding: Mayor: Council Members: Town Manager Town Attorney Town Clerk Thomas Lane Michel Branch Vicky Cates Christene Emory Linda Jordon Bill McKellar Terry Turner Thomas Marrow James Wrenn, Jr. Dianne White 1. welcome and call to order by Mayor Lane 2. Roll Call by Clerk 3. Invocation and Pledge of Allegiance Ms. Emory gave the invocation prior to Pledge of Allegiance led by Mr. McKellar and recited by all. 4. approval of October 1, 2015 meeting minutes (See Attached) Minutes were approved on motion by Council Member Emory, seconded by Council Member Jordon. All voted in favor. 5. adjustments to and/or approval of november 5, 2015 agenda 6. PUBLIC COMMENT PERIOD None 7. monthly (september) financial report (See Attached) Finance Director Hiscocks said: Over the last year this time, our cash went up by $540,000 Biggest change in revenues (no business license monies) Miscellaneous revenue rather large due to leftover funds from BPS operating expenses Planning & Zoning is up due to work done by Kimley-Horn on the Gateway Project 1 P a g e

2 Gazebo Park major electrical work inferred last year but paid for in this fiscal year; however, once all work is done, monies to be adjusted out Lake Holt expenses are up quite a bit (gravel was put in the parking areas) Revenues are exceeding expenditures hoping to keep it going in this direction! Council Member Turner motioned to accept the Finance Report as presented. Motion was seconded by Mr. Branch and unanimously approved. 8. request from chief Roberts to surplus vehicle p-51, 2009 ford cv, vin #2FAHP71V39X in the amount of $4,000 (See Attached) Captain Champion spoke of the 2009 Crown Vic Ford and the cost figure was based on last several years of selling on GovDeals.com. Council Member Jordon motioned to accept the request from BPS to surplus noted item in accordance with NCGS 160A-274(b). Motion was seconded by Mayor Pro-Tem McKellar. All voted in favor. 9. Consider endorsement of the NC 56 Corridor Study (See Attached Resolution) The NC 56 Corridor Study was presented at the Town Council s October 1 st Meeting and a copy of the study was also given to each Council Member at that meeting. The Planning Board has considered the study and recommends approval. Planning Director Hodges gave history Study has received approvals from Butner Planning Board, Granville County and City of Creedmoor. It is scheduled to go before CAMPO later this month with endorsement expected. Lane said the report was very thorough his one request: move forward with this project to include back streets. Mr. McKellar motioned to accept the recommendation of the Planning Board and others noted. Motion was seconded by Council Member Branch. All voted in favor. This included adoption of attached Resolution. Mr. Turner agreed with Lane that back streets are essential to have access and he noted congestion is not going to get any less. 10. COUNCIL CONSIDERATION - request to increase kimleyhorn s contract for the butner gateway Small area plan by roughly $5,000 2 P a g e

3 As we approach the final deliverables as outlined in our contract with Kimley- Horn, they estimate they will exceed Task 6, Visioning and Public Engagement Process by approximately $8,000. Task 6 is budgeted at $35,000 and is an hourly not to exceed task. They say some of the public meetings took longer than they budgeted with the amount of staff involved. They have agreed to write off $3,000 if the Town will fund the remaining $5,000. As you may recall, their original budget was approximately $150,000. We negotiated them down to $109,000 for Tasks 1-5 and 7 & 8. Task 6 was in the amount of $35,000, for a total of $144,000. The Town adopted a budget ordinance in the amount of $150,000 to have a small contingency. We request permission to fund their request with our contingency. I feel Kimley-Horn has done an outstanding job in meeting all their deliverables and I would like to end this project on a positive note with them. We still are using their services to acquire ROW for the relocation of West Lyon Station Road. They have been extremely helpful in this endeavor as well. Council Member Turner motioned to approve spending of $4,000 (already budgeted) for the public engagement portion of the Kimley-Horn contract. Motion was seconded by Council Member Jordon and all voted in favor. 11. reports Manager o Central Av Sidewalk Project is more than 50% completed o E Street Resurfacing Project could start Monday (11/9) from Central Avenue to 28 th -30 th Street. Notice will go out to affected residents o VLC Project is still on hold for now due to budgetary concerns o Hodges, Gladwin and Marrow met with SGAA Board last week (discussing this past season basketball/volleyball at the BAP). The group talked candidly about pros and cons. They were complimentary of the Town s facilities and understood looking to the future; they will be sharing these facilities. Marrow concluded his comments by stating Overall, it has been a good year with SGAA. o F Street is next on list to be resurfaced with monies left over from E Street work. There is new legislation (NCGS 160A-499.4) requiring towns/cities to give a 15 day notice of projects. That can be done by a mailing, knock on the door and/or at a public meeting. Therefore, Marrow said we are announcing this in a public meeting (satisfying the notice requirement). Ms. Jordon recommended posting the project work notice on the Town s website as well. Attorney Planning/Parks & Rec Director o Hodges said the Annual Community Campfire is scheduled Nov 7 th at Lake Holt rain is predicted so a plan is in place to notify folks of cancellation (on Town s website and a sign will be placed at Lake 3 P a g e

4 Holt on the gate) and with go out to Parks & Rec Advisory Committee o Gateway Plan is going before Planning Board next week o Code changes due to amendments and more requests are coming in/development is picking up o Council Member Branch noted a vehicle at Lake Holt in an unauthorized area Hodges will look into this and Mayor suggested notifying Manager and/or others ASAP in the future to alleviate problems Public Safety Director o Capt. Champion made tonight s report (Chief Roberts mother was in surgery) o Recent home invasion at Ellis Apartments.. door was kicked in and a gentleman robbed o Monday, a shooting at McDonald s suspect arrested, victim is in hospital o Also on Monday, another invasion at Colonial Apartments Officers arrested 3 on the spot 4 th person is known and warrants are pending. Champion urged all to LOCK YOUR VEHICLE 12. other matters 13. Council Comments Mr. McKellar had hoped to have the Cancer Study completed but there has been discrepancy in numbers provided by the Cancer Registry twice a check is in place. McKellar regrets the delay. Mr. Branch notified BCA is planning Christmas in the Park (12/4 at 6 pm at the Gazebo Park). Anyone wishing to assist, please advise M McFadden or go on website: Next meeting is 11/19, 7 pm in Town Hall Multi- Purpose Room Ms. Jordon thanked Mayor/Council for the opportunity to attend the NCLM Conference in Winston-Salem in October. She brought back a stack of prescription cards to include discount on eye glasses, Lasik surgery, hearing plans and dental plans, etc. to be distributed (no paperwork or fees). She thanked the Manager and Liz Davis for work on the Social Media Policy. Ms. Cates said there are Community Watch Program Meetings held at Town Hall and she, too, urged all to lock vehicles. Ms. Emory complimented Butner participants with the recent Election held 11/3. She noted the Christmas Parade is set for December 5 th at 2pm. Mr. Turner invited all to the Veterans Day Ceremony at SMSA on 11/11 at 11 am. He requested an update on 24 th Street Ballfield restroom. Marrow said there has 4 P a g e

5 been discussion on putting a restroom at the Town owned parking lot. A meeting with L Mize (SGWASA) resulted in learning of an abandoned sewer outfall line. Marrow went into some detail about if an 8 line/800 ft long is run, potential expense could be $50K - $150K. They touched on mini-grants from the County. Consensus was to regroup and talk more about this matter. Mayor Lane thanked everyone for professionalism and working together to put good of the community foremost during the recent campaign. He noted elections winners: Vickie Smoak and Bill Birdsong (both in attendance). Lane thanked all participants in the election. The Mayor noted with the election results, we will need to begin the process of filling Mayor Elect Cates seat (unexpired term from December, 2015 December, 2017). Lane went over Policy for Filling Vacant Seat (adopted in 2010). On motion by Mr. McKellar, seconded by Ms. Jordon it was moved to authorize the Manager to begin the process/advertise the unexpired term of Vicky Cates. The attached ad ran twice in the Butner-Creedmoor News. 14. Closed session matter(s) if any 15. adjournment The meeting was adjourned (7:50 pm) on motion by Ms. Cates, seconded by Ms. Jordon. All voted in favor. Respectfully submitted, Dianne E. White, CMC, Town Clerk Thomas Lane, Mayor Town of Butner 5 P a g e